I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 16 November 2023

1.30pm

Manurewa Local Board Office
7 Hill Road
Manurewa

 

Manurewa Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Glenn Murphy

 

Deputy Chairperson

Matt Winiata

 

Members

Joseph Allan

 

 

Heather Andrew

 

 

Anne Candy

 

 

Angela Cunningham-Marino

 

 

Andrew Lesa

 

 

Rangi McLean

 

 

(Quorum 4 members)

 

 

 

Rohin Patel

Democracy Advisor

 

10 November 2023

 

Contact Telephone: 021 914 618

Email: rohin.patel@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Manurewa Local Board

16 November 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                                           5

2          Ngā Tamōtanga | Apologies                                                                            5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                        5

5          He Tamōtanga Motuhake | Leave of Absence                                               5

6          Te Mihi | Acknowledgements                                                        5

7          Ngā Petihana | Petitions                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                    5

8.1    Deputation - Beautification Trust                                        5

8.2    Deputation - Sisters of Mercy Wiri                                      6

9          Te Matapaki Tūmatanui | Public Forum                                                          6

10        Ngā Pakihi Autaia | Extraordinary Business                               6

11        Governing Body Members' Update                                              9

12        Chairperson's Update                                                                  11

13        Manurewa Local Board Transport Capital Fund Report          13

14        Auckland Council’s Performance Report: Manurewa Local Board for quarter one 2023/2024                                                15

15        Local board appointment for Play Leadership Group             25

16        Resolutions Pending Action - November 2023                         29

17        Manurewa Local Board Hōtaka Kaupapa / Governance Forward Work Calendar - November 2023                                31

18        Manurewa Local Board Workshop Records                             33

19        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

A board member will lead the meeting in prayer.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Manurewa Local Board:

a)           confirm the ordinary minutes of its meeting, held on Thursday, 19 October 2023, as true and correct.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Beautification Trust

Te take mō te pūrongo

Purpose of the report

1.      Daniel Barthow and Sterling Ruwhiu from The Beautification Trust will be in attendance to provide the board with an update on the work that they have undertaken over the past year. 

 

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      whakamihi / thank Daniel Barthow and Sterling Ruwhiu from The Beautification Trust for their attendance and presentation.

 

 

 

8.2       Deputation - Sisters of Mercy Wiri

Te take mō te pūrongo

Purpose of the report

1.      Sister Margaret Martin and Sister Anne Hurley from Sisters of Mercy Wiri will be in attendance to speak to the board about reinstating the Wiri Footbridge over the Puhinui Steam by Trevor Hoskin Drive.

 

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      whakamihi / thank Sister Margaret Martin and Sister Anne Hurley from Sisters of Mercy Wiri for their attendance and presentation.

 

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Manurewa Local Board

16 November 2023

 

 

Governing Body Members' Update

File No.: CP2023/16850

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for the ward area Governing Body members to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.      Standing Orders 5.1.1 and 5.1.2 provide for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      whiwhi / receive verbal or written updates from Councillors Angela Dalton and Daniel Newman.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Georgina Gilmour – Local Area Manager (Acting)

 

 


Manurewa Local Board

16 November 2023

 

 

Chairperson's Update

File No.: CP2023/16852

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for the Manurewa Local Board Chairperson to update the local board on activities since the last business meeting undertaken in their capacity as Chairperson.

Whakarāpopototanga matua

Executive summary

2.      An opportunity for the Manurewa Local Board Chairperson Glenn Murphy to update the local board on his activities as Chairperson since the last business meeting.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      whiwhi / receive the verbal report from the Manurewa Local Board Chairperson.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Georgina Gilmour - Local Area Manager (Acting)

 

 


Manurewa Local Board

16 November 2023

 

 

Manurewa Local Board Transport Capital Fund Report

File No.: CP2023/17599

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To make decisions on the Local Board Transport Capital Fund (LBTCF) for the 2022-2025 political term as outlined in Attachment A.

Whakarāpopototanga matua

Executive summary

2.      The Manurewa Local Board Transport Capital Fund report is provided as Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      whakaae / approve the allocation of the Manurewa Local Board Transport Capital Fund 2022-2025 in priority order as follows:

i)        Te Mahia Station - $1,064,993

ii)       Roys Road Traffic Calming - $175,000

iii)      Riverton/Porchester corner - $200,000

iv)      Local Driver Feedback signs - $16,000

v)       Real Time display Board - $40,000

vi)      Dennis Avenue Speed Calming - $240,209

b)      whakahē / decline proceeding with the railway station awnings

c)      tuhi ā-taipitopito / note that $823,112 additional budget has been approved to cover current contractual commitments.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Local Board Transport Capital Fund Report

 

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Manurewa Local Board

16 November 2023

 

 

Auckland Council’s Performance Report: Manurewa Local Board for quarter one 2023/2024

File No.: CP2023/17167

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide the Manurewa Local Board with an integrated performance report for quarter one, 1 July – 30 September 2023.

Whakarāpopototanga matua

Executive summary

2.      This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2023/2024 work programme.

3.      The key activity updates from this period are:

·        high participation levels at the leisure centres in the local board area

·        Matariki celebrations at Nathan Homestead Pukepuke and at Manurewa and Waimāhia libraries

·        ecological and environmental volunteers undertaking 1,007 volunteer hours, resulting in the planting of 1,400 native plants.

4.      All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk): 

·        Te Matariki Clendon Library - comprehensive renewal.

5.      The financial performance report compared to budget 2023/2024 is attached. There are some points for the local board to note. Net operating performance for Manurewa Local Board is almost on budget for the quarter ended 30 September 2023. Operating expenditure is three per cent below budget, and operating revenue is 12 per cent below budget. Capital expenditure is 52 per cent above budget for the quarter. 

6.        The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

7.      Auckland Emergency Management has undertaken a change proposal process which has resulted in the Resilience team that formerly engaged with local boards being disestablished. Future work with local boards and communities will be delivered through a new planning team, which will eventually have seven Senior Planners, each working with three local boards.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the performance report for quarter one ending 30 September 2023 in Attachment A

b)      note that, due to the cancellation of the Manurewa Christmas Fun Day and Santa Parade event, there is an underspend of $20,000 in work programme line 280 ‘Event partnership fund Manurewa’

c)      allocate $10,000 of the $20,000 underspend in work programme line 280 ‘Event partnership fund Manurewa.’ to the Manurewa Christmas in the Park event in the same work programme line. The remaining $10,000 underspend will be available for reallocation at a later date.

 

Horopaki

Context

8.      The Manurewa Local Board has an approved 2023/2024 work programme for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services

·        Local Governance.

9.      The local board work programmes were not adopted until a month into the financial year due to uncertainty of local board funding in the development of the Annual Budget 2023/2024. Local board funding for 2023/2024 was agreed by the Governing Body at the end of May 2023 and required changes to planned work programmes, which were then approved in July 2023.

10.    The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

A graph with blue and white text

Description automatically generated

Tātaritanga me ngā tohutohu

Analysis and advice

11.    AEM Resilience staff members have continued to attend community meetings to provide feedback and subject matter expertise where required this quarter. This has included supporting community activities that is attached to the work of Community Brokers that arose following the emergency events this year.

Local Board Work Programme Snapshot

12.    The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

A green circle with a number of percentages

Description automatically generated 

13.    The graph below shows the activity status of activities which shows the stage of the activity in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

A graph of a number of individuals

Description automatically generated

Key activity updates

14.    The following are key activity updates from quarter four. These are aligned to outcomes in the Manurewa Local Board Plan.

Our communities are inclusive, vibrant, healthy and connected

·        Programmes and activities delivered at Nathan Homestead in this quarter include:

o   over 5,764 people participating in Nathan Homestead Pukepuke workshops, events, and classes during this quarter

o   an exhibition in the upstairs gallery exhibition with Mele Siniva Williams, which included a public programme, and a free family portrait session where families were encouraged to bring their particular taonga with them

o   two art exhibitions in the Sitting Room Gallery: award winning Artist Naomi Azoulay’s portraits on migration and belonging ‘Where Are You From’; and the Community led- Coloured Pencil group exhibition, which offered two free workshops as part of their exhibition

o   a Kimchee workshop with 30 people making and tasting this traditional Korean food together

o   launching the Spring programme, with offers such as pottery, jewellery, children’s junior and Intermediate art, and a new Adult Latin Dance class

o   a ‘Draw Nathan Homestead’ workshop focusing on drawing the interior and exterior heritage features of the building

o   Creative Thursday, a free talk series in partnership with the CoLab space where creatives shared their journeys, featured stylist Nora Swann and Charles and Janine Williams.

·        Participant numbers at community venues for quarter one decreased by 27 per cent and booking hours decreased by two per cent compared to the same period last year. Seventy-six (76) per cent of surveyed hirers indicated that they would recommend the facilities in this local board to others and 86 per cent were satisfied with the facilities.

·        Highlights from programmes delivered at Te Pātaka Kōrero o Manurewa and Te Pātaka Kōrero o Waimāhia this quarter include:

o   Te Pātaka Kōrero o Waimāhia trialling a Zumba activation with Faafeletui

o   the local Fiji Indian community celebrating their culture and learning about the Matariki celebration at Te Pātaka Kōrero o Waimāhia. A kaimahi was able to accommodate to deliver a general explanation of Matariki followed by a karakia

o   Cook Island Language week being celebrated at both libraries, and saw Pasifika librarians, community, schools, staff and community collaborating as part of the celebrations 

o   Te Pātaka Kōrero o Waimāhia hosting 80 tamariki and more than 30 parents an educational and engaging story time by our Pasifika Librarians from Waimāhia and Manurewa

o   Te Pātaka Kōrero o Waimāhia hosting Bri Di Mattina, a South Auckland gardener, chef and author of a cookbook called ‘Nostrana’, for a Q+A session where she spoke about her garden, family history and the journey behind publishing her book. 

Our people enjoy a choice of quality community spaces and use them often

·        Manurewa Leisure Centre has seen an 18 per cent decline in visitor numbers for the quarter one, compared to the same period last year. Staff have attributed this decline to an error in data capture and attendance tracking, which was picked up mid-way through this quarter and has been addressed through training. Programme attendances have seen consistent growth with the OSCAR before- and after-school care programme operating at full capacity with 70 children collected and entertained each day, and the basketball children's league also at full capacity.

·        Te Matariki Clendon Community Centre also saw a decrease in visitation, by 27 per cent compared to the same period in the previous year. This was due to the same error in data capture and attendance tracking discussed above. All programmes at the centre have seen consistent growth, with the Mixed Adults Netball Social League at full capacity with 10 teams and approximately 100 athletes every week, and the Mixed Adults Basketball Social League at full capacity with 8 teams and 80 participants every week.

·        Manurewa Pool and Leisure Centre experienced a 78 per cent increase in visitations compared with the same period in the previous year. The annual maintenance shutdown was carried out in the first week of July, with works completed in the plantroom, sauna and on the HVAC system. Fitness memberships remain steady with group fitness occupancy increasing slightly from the same time last year with the introduction of Pilates classes. Learn to swim enrolments for this quarter are at 2,489 with Learn to Swim occupancy sitting at 85 per cent.

·        Groups benefiting from the board subsidising pool entry fees during this time included 3,477 people aged 65 and over, 2,644 adults supervising children, and 60 people with disabilities.

·       The board’s funding of increased access to Te Matariki Clendon Community Centre and Manurewa Leisure Centre continued to support local community groups with free access to these centres. There were 38 bookings this quarter at Manurewa Leisure Centre, a 35 per cent increase on the number of bookings during the same period in the previous year. At Te Matariki, there were 35 bookings this quarter, a 23 per cent decrease from the same period in the previous year.

Our prosperous local economy supports local people

·        The Southern Initiative engaged the following providers to delivery programmes as part of the board’s Youth Connections work programme item:

o   Brown Pride has been funded $20,000 to support eight young people from Manurewa to achieve sustainable employment or start their own enterprise. This 10-week programme has now commenced.

Our natural environment is valued, protected and enhanced

·        Ecological and environmental volunteers undertook 1,007 volunteer hours this quarter, planting 1,400 plants. Volunteer events included the annual Friends of Tōtara Park tree planting day, and several school and corporate planting days.

·        Activities delivered through the Pest Free Urban South work programme line in this quarter include:

o   holding a trapping workshop with Manurewa Intermediate School and setting up a trap line for them to manage

o   helping the Tōtara Heights Bush Guardians transfer all of their data into the Pest Free South Auckland Trap NZ project and supporting them to set up new trap lines in local reserves.

·        As part of Papakura Stream Restoration Programme funded by the Manurewa, Papakura, and Franklin local boards, nineteen volunteer events were held along the Papakura Stream to finish up the planting season. This included a large planting event held by Conservation Volunteers with Trees That Count and Honda in the upper catchment with 126 volunteers.

·        The following activities were delivered through the Manurewa Waste Minimisation work programme item:

o   hosting the Manurewa Repair Café.

o   supporting the Manurewa Youth Council to deliver the Clendon Town Centre Clean Up event.

o   holding a stall at Te Whatu Ora’s Waste Expo event at the Manukau Superclinic to promote waste minimisation.

o   facilitating a Waste Management and Minimisation workshop with the Manurewa Community Network.

Activities with significant issues

15.    The following work programme activities have been identified by operating departments as on having significant issues:

·        Te Matariki Clendon Library - comprehensive renewal: Project was placed on hold due to funding not being available until FY2024. Investigation is now proceeding. An architect will need to be procured to scope roof works. Once the architect has been engaged, staff will meet with stakeholders as part of the investigation process.

Activities on hold

16.    The following work programme activities have been identified by operating departments as on hold:

·        Te Matariki Clendon Library - comprehensive renewal: Project was placed on hold due to funding not being available until FY2024. Investigation is now proceeding.

Changes to the local board work programme

Cancelled activities

17.    The following activity is cancelled:

·        Tātou Belonging - we bring communities together – Manurewa: This activity has been cancelled because there are no funds allocated to deliver it in the current financial year.

Activities with changes

18.    The Manurewa Christmas Fun Day and Santa Parade event has been cancelled and will not be delivered in this financial year. As a consequence of this, there is an underspend of $20,000 in work programme line 280 ‘Event partnership fund’. 

19.    Staff discussed options for the use of this underspend with the board at a workshop on 7 September. At the workshop, the board requested that Events staff contact the organisers of the Manurewa Christmas in the Park event to ask if they would be able to make use of an additional $10,000 funding towards that event. Staff subsequently confirmed that the funds could be used to fund an expanded Christmas in the Park event.

20.    Staff recommend that the board allocate $10,000 of the $20,000 underspend in work programme line 280 ‘Event partnership fund Manurewa.’ to the Manurewa Christmas in the Park event in the same work programme line. The remaining $10,000 underspend will be available for reallocation at a later date.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.    Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

22.    Work programmes were approved in June 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.    When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.    This report informs the Manurewa Local Board of the performance for ending 30 September 2023.

Tauākī whakaaweawe Māori

Māori impact statement

25.    The ‘MATA<>+<>ARIKI at Pukepuke’ Exhibition was opened on Tuesday 11 July by local manu whenua, Ngāti Tamaoho and Manurewa Marae in a ceremony that celebrated Matariki and community connectivity, with 250 members of the community in attendance. The artists and the nine groups involved in this project spoke and celebrated Manurewa and Matariki.

26.    A series of Māori craft and development weaving classes was held at Nathan Homestead Pukepuke. This built on the previous year's harakeke project held at the Botanic Gardens. Participants learned the tikanga of preparing and treating harakeke as well as the weaving. The growing of harakeke was introduced and planted this year in the Nathan Homestead gardens as part of this development.

27.    Nga Tamariki O Matariki Manurewa held an activity at Te Pātaka Korero o Waimāhia and Manurewa centred around Tupuānuku the star that connects to the nurturing plants that grow from the soil of Papatūānuku.  Tamariki learnt all about the delicious vegetables and the best time to plant and harvest them according to the maramataka.

28.    Te Pātaka Kōrero o Manurewa held a six-week Te Reo Māori Beginners class, supported by Manurewa Marae.  The class was well attended by members of the local community which included people who had lived in Manurewa all their lives, new immigrants, and a local business.  After the completion of the course some participants have made a connection with the Manurewa Marae and will continue their Te Reo Māori journey.

29.    As part of the TUIA elected member-rangatahi mentoring programme, the board’s rangatahi mentee and mentor attended the M9: He Toi Whakairo, He Mana Tangata (Without Māori Art, who are we?) event on 6 July at the Aotea Centre, which featured the experiences of nine voices presenting unique perspectives designed to inspire, empower and entertain. The rangatahi mentee also attended the Dunedin wananga on 30 June-3 July and the Napier wananga on 15-17 September.

30.    An Ara Kōtui hui was held on 15 August 2023, focused on the draft Local Board Plans. This hui was attended by representatives from Ngāti Tamaoho, Ngaati Whanaunga, and Franklin, Papakura and Manurewa Local Boards.  Another hui held on 5 September 2023 focussed on the draft Māori wards proposal, with representatives from Ngaati Whanaunga, Ngāti Te Ata, Te Ākitai Waiohua, Ngāti Tamaterā and Ngāti Paoa Iwi Trust sharing their views on the proposal with representatives from Franklin, Papakura, Manurewa, Māngere-Otāhuhu and Ōtara-Papatoetoe Local Boards.

Ngā ritenga ā-pūtea

Financial implications

31.    This report is provided to enable the Manurewa Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes. There are no financial implications associated with this report.

Financial Performance

32.    Operating expenditure of $4.89 million is $131,000 below budget.

33.    For ABS (Asset Based Services) operating expenditure, there is an underspend in maintenance costs of $153,000; consequential opex and depreciation costs are $166,000 below budget; and utility costs have increased by $38,000. Facility security costs are $113,000 over budget.

34.    For LDI (Locally Driven Initiatives) operating expenditure, there is an overspend of $62,000, with some activities and grants being paid earlier than the budget phasing. There are no identified financial implications.

35.    Operating revenue of $819,000 is $112,000 below budget, mainly due to diminishing ECE (Early Childhood Education) patronage payments and subsidies.

36.    Capital Expenditure spend of $272,000 is 52 per cent ahead of budget.

37.    The financial report for quarter one, 1 July – 30 September 2023, for the Manurewa Local Board area is attached as Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.    The approved Customer and Community Services capex work programme includes projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

39.    While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

40.    Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

41.    The local board will receive the next performance update following the end of quarter two, December 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Work Programme Update

 

b

Financial Performance Report

 

     

Ngā kaihaina

Signatories

Author

Robert Boswell - Local Board Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Manurewa Local Board

16 November 2023

 

 

Local board appointment for Play Leadership Group

File No.: CP2023/16718

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To make appointments for participation in a Play Leadership Group for elected members.

Whakarāpopototanga matua

Executive summary

2.      Local boards have included play advocacy projects in their 2023/2024 work programmes and are seeking opportunities to increase play diversity within their parts of the region.

3.      The council’s play advocacy advisor has established a staff network of play champions to support the ongoing development and promotion of play opportunities. When the Play Advisory Group was promoted on the council’s Kotahi intranet in 2022, some elected members asked to participate.

4.      To further support local board play advocacy activities and to respond to the appetite for increased play participation from some elected members, a Play Leadership Group is proposed. This will be a version of the staff play network, except just for elected members.

5.      As the terms of reference in Attachment A confirm, the Play Leadership Group will have no decision-making role or budgetary responsibility. The vision of the group will be “elected members with an interest in play collectively work to support the goal of enabling play for all”.

6.      The Play Leadership Group will provide participants with opportunities to learn more about play in a collaborative environment, to increase their capacity to advocate for play within their local boards, and to provide informal guidance to relevant staff on play issues.

7.      After local boards make their appointments, an initial Play Leadership Group hui will be scheduled before the end of 2023.

8.      Staff recommend a quarterly meeting schedule for the Play Leadership Group. Local boards that choose not to appoint any members to the group will receive minutes from the meetings.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      kopou / appoint up to three members to participate in the Play Leadership Group.

 

Horopaki

Context

9.      Auckland Council employed its first play advocacy advisor in September 2022. The role leads advocacy work in the area of play at Auckland Council and advocates for and influences the consideration, empowerment, enablement and equitable promotion of play.

10.    Play advocacy is an initiative in 17 local board work programmes for the 2023/2024 financial year. Three local boards do not have capacity to include play advocacy in their work programmes for 2023/2024, but have asked for ad-hoc advocacy support and will consider including play advocacy in their 2024/2025 work programmes.

11.    The play advocacy advisor has a responsibility to establish a network of play champions within council, to increase knowledge and awareness of play across the council group. The advisor established a Play Advisory Group in 2022 which has grown to include 45 play champions from Auckland Council, Auckland Transport, Eke Panuku, and other organisations affiliated with the council, including Auckland Zoo, Auckland Art Gallery, New Zealand Maritime Museum, and Stardome Observatory and Planetarium.

Tātaritanga me ngā tohutohu

Analysis and advice

12.    Local boards have embraced the play advocacy approach and indicated interest to explore how they can increase play diversity for their communities and achieve play outcomes through different projects.

13.    After several local board workshops, elected members showed a strong personal interest in play. There are high levels of enthusiasm for play discussions and a keen interest in understanding more about how to promote play.

14.    In November 2022 the council’s Kotahi intranet published a story about play advocacy and publicised the staff Play Advisory Group. Some elected members contacted the play advocacy advisor and asked if they could join the group. However, the group’s terms of reference restrict membership to staff only.

15.    During workshops with local boards in 2023, the play advocacy advisor sought guidance from elected members regarding their appetite for participating in an equivalent special interest group for elected members with a strong interest in play.

16.    In response to local boards’ interest, the play advocacy advisor has written terms of reference (Attachment A) to set out the parameters of a Play Leadership Group, intended to provide elected members with opportunities to:

·        learn more about play

·        share relevant knowledge with other elected members

·        improve connections between participants at a governance level

·        encourage collaboration between local boards to support play outcomes

·        increase knowledge and understanding of play equity issues

·        provide informal guidance to staff as the play advocacy work area grows

·        share relevant insights with other members of their local boards, as appropriate.

17.    The vision of the Play Leadership Group is “elected members with an interest in play collectively work to support the goal of enabling play for all”.

18.    Participation in the Play Leadership Group is at the discretion of local boards, with no obligation to appoint elected members. Local boards that choose not to appoint any members to the group will receive minutes of the group’s meetings.

19.    The group will have no decision-making role or budgetary oversight.

20.    The terms of reference set out details of meetings and communication for the Play Leadership Group and provides further information about the roles and responsibilities of participants. Staff advice is for the group to meet four times a year, but the meeting frequency and schedule will be confirmed by the participating elected members.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.    The formation and operation of the Play Leadership Group has no climate impact.

22.    The continued advocacy to support play as ‘an everywhere activity’ supports positive climate outcomes by encouraging the community to embrace local suburbs as sites for play. This approach will reduce the need to drive to reach playgrounds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.    The Play Leadership Group will be administered by staff from the council’s Active Communities team, with support from kaimahi in the Regional Services and Strategy and Parks and Community Facilities departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.    The play advocacy advisor has presented at 20 local boards between March and October 2023.

25.    Local boards have expressed interest in the formation of a governance-level group for elected members who are interested in play. One local board requested that the opportunity to participate was presented in a business report, to enable participation to be formally agreed by the board.

Tauākī whakaaweawe Māori

Māori impact statement

26.    The Play Leadership Group will provide play leaders with opportunities to learn more about Māori values relevant to play, Sport New Zealand’s bicultural play plan and its relevance to the development of play activities nationwide, and current and potential Māori play opportunities. This includes opportunities to develop and install māra hūpara in local parks and reserves, and the potential for projects such as Te Kete Rukuruku to generate play outcomes.

27.    The play leaders could also provide a mechanism for regional iwi engagement regarding play on a relatively informal basis, enabling mana whenua to share their views about play on an ongoing basis.

Ngā ritenga ā-pūtea

Financial implications

28.    The Play Leadership Group will be delivered internally and will generate no costs. The group will not manage a budget or have a financial mandate.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.    There is a risk that elected members could become members of the Play Leadership Group with expectations that they will be able to influence broader play investment or make decisions affecting play at a regional level.

30.    The terms of reference are intended to mitigate the risk of misunderstandings by making clear the scope of the Play Leadership Group. This will ensure participants become involved with a realistic expectation of what can be achieved through their membership.

Ngā koringa ā-muri

Next steps

31.    Local boards that wish to participate in the Play Leadership Group will confirm which elected members they wish to appoint to the group.

32.    An initial Play Leadership Group hui will be scheduled before the end of 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Terms of Reference for Play Leadership Group

 

     

Ngā kaihaina

Signatories

Authors

Jacquelyn Collins - Activation Advisor - Young People

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Georgina Gilmour - Local Area Manager (Acting)

 

 


Manurewa Local Board

16 November 2023

 

 

Resolutions Pending Action - November 2023

File No.: CP2023/16855

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide the Manurewa Local Board with an opportunity to track progress of local board resolutions requesting response and advice from staff.

2.      The Resolutions Pending Action report (Attachment A) updates progress on resolutions pending, updated from May 2023 to November 2023.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

 

a)         tuhi ā-taipitopito / note the Resolutions Pending Action report November 2023.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Local Board: Resolutions pending report May 2023 to November 2023

 

b

Letter to Akal Foundation

 

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Manurewa Local Board

16 November 2023

 

 

Manurewa Local Board Hōtaka Kaupapa / Governance Forward Work Calendar - November 2023

File No.: CP2023/16853

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To present to the Manurewa Local Board the three-month Hōtaka Kaupapa / Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.      The Hōtaka Kaupapa / Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3.      The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)  clarifying the rationale for reports.

4.      The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

5.      The Hōtaka Kaupapa / Governance Forward Work Calendar is also shared with mana whenua iwi organisations, along with an invitation to contact the local board through Local Board Services Department in liaison with the Local Board Chair, should mana whenua representatives wish to attend a business meeting or workshop on particular subjects of interest.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      tuhi ā-taipitopito / note the Hōtaka Kaupapa / Governance Forward Work Calendar.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Local Board Hōtaka Kaupapa / Governance Forward Work Calendar - November 2023

 

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Manurewa Local Board

16 November 2023

 

 

Manurewa Local Board Workshop Records

File No.: CP2023/16854

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To note the Manurewa Local Board’s records for the workshops held on 12 and 26 October 2023.

Whakarāpopototanga matua

Executive summary

2.      Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.      Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion.

4.      This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      tuhi ā-taipitopito / note the Manurewa Local Board workshop records from:

i)        12 October 2023

ii)       26 October 2023.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

12 October 2023: Manurewa Local Board Workshop Record

 

b

26 October 2023: Manurewa Local Board Workshop Record

 

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Georgina Gilmour - Local Area Manager (Acting)