Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 16 November 2023 at 10.00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Ella Kumar, JP

 

Deputy Chairperson

Fiona Lai

 

Members

Mark Pervan

 

 

Bobby Shen

 

 

Jon Turner

 

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Member

Roseanne Hay

 

Councillors’

Julie Fairey (with apology)

 

 

Christine Fletcher (with apology)

 

 

 

He Hunga atu anō i Tae mai | IN ATTENDANCE

 

Programme Lead (Elected Member Development)

Lee Corrick

 

 

 

 

 


 

1          Nau mai | Welcome

 

            Member M Pervan delivered the welcome message.

 

2          Ngā Tamōtanga | Apologies

 

Resolution number PKTPP/2023/159

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)          accept the apology from Member R Hay for absence.

 

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PKTPP/2023/160

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 19 October 2023 as true and correct record.

 

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6.1

Acknowledgement Karla Beazley -

 

Resolution number PKTPP/2023/161

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

acknowledge Karla Beazley for receiving the Public Service Day award 2023.  This award recognised her outstanding work of a public servant, who serves with a spirit of service and a genuine desire to make New Zealand a better place for future generations to come.

CARRIED

 

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Local board appointment for Play Leadership Group

 

Resolution number PKTPP/2023/162

MOVED by Member B Shen, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)         koppu / appoint members: Chair E Kumar, Deputy Chair F Lai and Member M Pervan to participate in the Play Leadership Group.

 

CARRIED

 

 

12

Puketāpapa Local Grants, Multi-Board and Quick Response Round One 2023/2024, grant allocations

 

Kat Teirney, Community Broker was in attendance to speak to this report.

 

Resolution number PKTPP/2023/163

MOVED by Member M Pervan, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      agree to fund, part-fund or decline each application in Puketāpapa Local Grants Round One 2023/2024 listed in the following table:   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Confirmed Amount

 

Urdu Hindi Cultural Association of New Zealand Incorporated

Arts and culture

Towards the venue hire, stage decoration, sound system hire, event management, photography, and videography for a “Ghazal Night – Poetry Symposium” at the Fickling Centre on 23 December 2023.

$5,943.82

$943.82

Tagged to venue hire and suggest work with Council staff for future applications.

LG2415-106

Dance Therapy NZ

Arts and culture

Towards program facilitation and mentoring, venue hire, client liaison, and coordination costs for the "Dance 4 Us Mount Roskill" and STARS Mt Albert, workshops from 1 January to 30 June 2024.

$10,000.00

$3,584.16

Towards the facilitation and venue hire costs for Dance 4 Us Mt Roskill excluding salaries.

LG2415-129

Action Education Incorporated

Arts and culture

Towards the facilitator fees, travel, administration, equipment, and resources to deliver 20 spoken word poetry workshops at schools in the Puketapapa local board area.

$5,000.00

$2,000.00

excluding salaries and wages

LG2415-102

Re-creators Charitable Trust

Community

Towards free or subsidised classes of Community Upcycling DIY Workshops in the local board area from 2 December 2023 to 29 March 2024, including creative facilitator costs, project management, tools, equipment, materials, marketing, prep and design, and administration costs.

$5,000.00

$5,000.00

LG2415-105

Communicare CMA (Auckland) Incorporated

Community

Towards the weekly venue hire of the Hillsborough Friendship Centre for one year from 5 October 2023 to 30 September 2024 and the part-time coordinator's wages.

$2,400.00

$2,400.00

LG2415-108

Roskill Together Trust

Community

Towards survey design, printing, documentation, promotion, and staffing costs for the "Puketāpapa Local Board Children’s Panel' project.

$10,000.00

Declined noting the efficacy of the program is being reviewed and suggest work with the Local Board Community Broker and Youth Advisor

LG2415-111

EcoMatters Environment Trust

Community

Towards running eight free "healthy homes" workshops in the Local Board area from 01 January to 30 June 2024.

$10,000.00

$0.00

Declined

Noting limited wide community benefit

LG2415-112

NZ Ethnic Women Incorporated

Community

Towards the costs of workshop facilitations, catering, purchase of a shed and greenhouse for the NZ Ethnic Women's Trust Community Gardens project.

$6,172.13

$5,422.13

excluding catering costs

LG2415-116

Hillsborough Playcentre

Community

Towards the purchase of outdoor play equipment for the Playcentre, including the purchase of a nest swing, infant bucket swing, slide, net bridge, play cubes, stage box, cylinder, crash mats, play mats, and sandpit.

$10,000.00

$2,000.00

LG2415-119

New Zealand Confucian Association Incorporated

Community

Towards venue hire of the Fickling Centre for a school holiday and after-school program from 8 January to 12 April 2024.

$7,786.62

$0.00

Declined noting benefit to the local board area has not been clearly articulated.

 

LG2415-120

Youthline Auckland Charitable Trust

Community

Towards the annual costs to supervise and train the youth worker team and volunteer counsellors from 1 December 2023 to 30 June 2024.

$4,000.00

$0.00

Declined noting the applicant to be suggested to apply to the next Multiboard Grants funding round

LG2415-123

Bhartiya Samaj Charitable Trust

Community

Towards the cost of hosting "Holi" and "Republic Day" celebrations including venue hire, decorations, banner, sound system hire, videography, photography, food vouchers, performers koha, video projector, and screen hire costs.

$9,384.46

$960.96

Tagged to venue hire within the Puketāpapa Local Board area.

LG2415-124

Warriors Community Foundation

Community

Towards the staffing costs for the programme delivery in the Puketāpapa schools.

$10,000.00

$0.00

Declined noting an insufficiently developed application, with little demonstrated local value and suggest work with Council staff for future applications.

LG2415-127

HIPPY Wesley Puketapapa Charitable Trust

Community

Towards venue hire and tutors' wages for the "HIPPY Wesley Puketapapa" from 1 February to 31 December 2024.

$10,000.00

$5,000.00

Excluding salaries and wages.

LG2415-110

The Community Collective

Environment

Towards project management, festival planning, delivery of the program including supporting event hosts to deliver their workshops, social media campaign, and festival evaluation costs for the Albert-Eden and Puketāpapa Eco Festival from 6 April to 5 May 2024.

$10,000.00

$10,000.00

LG2415-117

Roskill Together Trust

Environment

Towards the cost of running ten workshops, marketing, and reporting of the "EcoConscious Accelerator", a sustainable living coaching program from 1 January to 27 December 2024.

$9,320.00

$5,000.00

LG2415-128

Tread Lightly Charitable Trust

Environment

Towards costs of engaging qualified teachers and towing costs for the Tread Lightly mobile classroom to three schools in the local board area from 30 October 2023 to 20 December 2024.

$6,000.00

$6,000.00

LG2415-103

Chinese Senior Citizens Health Exercise Group Incorporated

Sport and recreation

Towards the venue hire cost to run Tai Chi, Qi Gong, and other exercise classes for Chinese seniors at the Fickling Convention Centre.

$6,000.00

$6,000.00

LG2415-114

Auckland Basketball Services Limited

Sport and recreation

Towards the coaching fees, and affiliation fees for a "Portable Junior Basketball Program" in the local board area from 1 December 2023 to 30 July 2024.

$5,000.00

$1,500.00

and suggest work with staff on placement

Total

 

 

 

$142,007.03

$55,811.07

 

That the Puketāpapa Local Board:

b)      agree to fund, part-fund or decline each application in Puketāpapa Multi-Board Round One 2023/2024, listed in Table Two below:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Confirmed amount

MB2324-139

Shine School of Confidence

Arts and culture

Towards speech and drama lessons including tuition fees, venue hire, and teaching resources at various community centers or local schools (January 2024 - December 2024)

$13,760.00

$0.00

MB2324-112

English Language Partners New Zealand Trust

Community

Towards stationery costs to run English lessons from 1 January 2024 to 31 December 2024

$200.00

$0.00

MB2324-122

CNSST Foundation

Community

Towards marketing cost, tutor fee, venue hire, Programme Coordination and Educational Support, operating and admin cost to run Chinese Cultural Competency Training Programme from 15 January 2024 to 30 November 2024

$2,625.00

$0.00

MB2324-132

Asthma New Zealand Incorporated

Community

Towards Nurse Educator Expertise cost from 4 December 2023 to 31 March 2024

$6,000.00

$0.00

MB2324-143

Big Brothers Big Sisters Auckland

Community

Towards mentor development program in The Parenting Place (December 2023 - May 2024)

$4,250.00

$2,000.00

MB2324-148

Migrant Action Trust

Community

Towards facilitator fees for job search coaching, English classes, and immigration clinic in Wesley Community Centre, other venues, and online (January 2024 - December 2024)

$4,000.00

$4,000.00

MB2324-158

Better Men Limited

Community

Towards start up cost to deliver Defying Depression, Cool2Care project from 1 January 2024 to 31 December 2024

$250,000.00

$0.00

MB2324-159

Anxiety NZ Trust

Community

Towards wages to employ part time specialist community educator to work across Auckland (December 2023 - November 2024)

$5,200.00

$0.00

MB2324-151

Yoga Limited T/A Hot Yoga Works

Sport and recreation

Towards support due to hardship during COVID and Auckland rains (Auckland CBD August 2023 - December 2023)

$7,500.00

$0.00

Total

 

 

 

$293,535.00

$6,000.00

 

That the Puketāpapa Local Board:

c)      agree to fund, part-fund or decline each application in Puketāpapa Quick Response Round One 2023/2024, listed in Table Three below:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Confirmed amount

QR2415-103

Youthline Auckland Charitable Trust

Community

Towards the costs of clinical supervision of the triage staff and triage support of the volunteer counsellors from 1 December 2023 to 30 September 2024.

$2,000.00

$0.00

Declined noting the applicant to be suggested to apply to the next Multiboard Grants funding round.

QR2415-105

Blue Light Ventures Incorporated

Community

Towards the printing and production costs of the "Street Smart" life skills resource handbook for 784 Year-13 students in Puketāpapa schools, Marcellin College,  Mt Roskill Grammar, and Lynfield College.

$1,564.50

$0.00

Declined due to questions about the channel used (physical handbook) and suggest work with the Local Board Community Broker with regards to the efficacy of the booklet.

QR2415-104

The Air Training Corps Association of New Zealand Incorporated - No 3 (Auckland City) Squadron Air Training Corps

Sport and recreation

Towards the purchase of fifteen weighted vests.

$2,000.00

$2,000.00

Total

 

 

 

$5,564.50

$2,000.00

 

d)         thank Kat Teirney for her attendance.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

13

Auckland Council’s Performance Report: Puketāpapa Local Board for quarter one 2023/2024

 

Mary Hay, Senior Local Board Advisor was in attendance to speak to this report.

 

Resolution number PKTPP/2023/164

MOVED by Chairperson E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)          whiwhi / receive the performance report for quarter one ending 30 September 2023.

b)         whakaae / approve the reallocation of $20,000 from ID 3954 Awa Ecological Enhancement activity due to updated information received that this project is unable to be delivered therefore the following projects from Infrastructure and Environmental Services are recommended for new activity:

i)               Snip N Chip $10,000

ii)             Pest Control for Native Species at Risk $10,000.

 

CARRIED

 

 

14

Local board feedback on Auckland Council's submission to the Environment Committee's Inquiry into Climate Adaptation

 

Resolution number PKTPP/2023/165

MOVED by Member B Shen, seconded by Chairperson E Kumar:  

That the Puketāpapa Local Board:

a)      note the board’s formal feedback provided in Attachment A of the agenda report on the Environment Committee’s Inquiry into Climate Adaptation appended to Auckland Council’s submission.

 

CARRIED

 

 

15

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Local Area Ward Councillors’ Christine Fletcher and Julie Fairey were unable to attend due to attendance at the Transport and Infrastructure Committee meeting.

 

Resolution number PKTPP/2023/166

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Albert-Eden-Puketāpapa Ward Councillors’ update from Councillor Julie Fairey.

 

CARRIED

 

 

 

 

 

 

16

Chairperson's Report

 

Resolution number PKTPP/2023/167

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Ella Kumar’s Chairperson’s update.

 

CARRIED

 

 

17

Board Member Reports

 

17.1

Fiona Lai's Member Report

 

Resolution number PKTPP/2023/168

MOVED by Deputy Chairperson F Lai, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Deputy Chair Fiona Lai’s member report.

 

CARRIED

 

 

18

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2023/169

MOVED by Deputy Chairperson F Lai, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      whiwhi / receive the Puketāpapa Local Board workshop notes for: 12 October and 26 October 2023.

 

CARRIED

 

 

19

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2023/170

MOVED by Member J Turner, seconded by Chairperson E Kumar:  

That the Puketāpapa Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa/governance forward work programme calendar as at 08 November 2023.

 

CARRIED

 

 

 

 

 

 

 

 

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

10.22am                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................