I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 21 November 2023

10.00am

Devonport-Takapuna Local Board Office
1-7 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Toni van Tonder

 

Deputy Chairperson

Terence Harpur

 

Members

Peter Allen

 

 

Gavin Busch

 

 

Melissa Powell

 

 

George Wood, CNZM

 

 

(Quorum 3 members)

 

 

 

Henare King

Democracy Advisor

 

15 November 2023

 

Contact Telephone: 027 2043 466

Email: henare.king@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Devonport-Takapuna Local Board

21 November 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

8.1     Deputation: Adam Bennett, Highlife Entertainment                                              5

9          Te Matapaki Tūmatanui | Public Forum                                6

10        Ngā Pakihi Autaia | Extraordinary Business     6

11        Ngā Pānui mō ngā Mōtini | Notices of Motion   7

12        Notice of Motion - Gavin Busch - Removal of parking spaces on Killarney Street                    9

13        Notice of Motion - Gavin Busch - Installation of stormwater drainage channel on Pedestrian Crossing                                                              11

14        Notice of Motion - Melissa Powell - Ban Flushable Wipes                                                 13

15        Notice of Motion - George Wood - Influence of Central Government in Auckland Council decisions                                                             15

16        Reporting back urgent decision on feedback on central government’s discussion document entitled ‘Bottom Fishing Access Zones in the Hauraki Gulf Marine Park’                                  17

17        Reporting back urgent decision on feedback on Hauraki Gulf/ Tīkapa Moana Marine Protection Bill                                                     19

18        Local board appointment for Play Leadership Group                                                                   21

19        Proposed new community licence and landowner approval to Auckland Canoe Polo Society Incorporated at Quarry Reserve, Northcote Road, Takapuna                                25

20        Proposed new community ground lease for Takapuna Boating Club Incorporated at Takapuna Beach Reserve, Takapuna               33

21        Local Board Transport Capital Fund                41

22        Northern Busway Bylaw review                        51

23        Auckland Council's Performance Report Devonport-Takapuna Local Board for quarter one 2023/2024                                                     55

24        Chairpersons' Report                                         63

25        Elected Members' Reports                                65

26        Resolutions Pending Action report                  67

27        Devonport-Takapuna Local Board - Resource Consent Applications - October 2023              69

28        Devonport-Takapuna Local Board - Record of Workshops October 2023                                  71

29        Hōtaka Kaupapa - Policy Schedule                  73

30        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

The meeting was opened with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 17 October 2023, as true and correct.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

 

 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Maximum speaking time per deputation is fifteen minutes or as resolved by the meeting.

 

8.1       Deputation: Adam Bennett, Highlife Entertainment

Te take mō te pūrongo

Purpose of the report

1.       Adam Bennett will be in attendance on behalf of Highlife Entertainment to address the local board regarding the delivery of a significant wine/food event on Devonport’s waterfront in the summer of 2025.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the presentation from Adam Bennett and thank them for their attendance.

 

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Ngā Pānui mō ngā Mōtini | Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1), Notices of Motion have been received from Member Busch, Member Powell, and Member Wood for consideration under items 12, 13, 14 and 15 respectively.

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Notice of Motion - Gavin Busch - Removal of parking spaces on Killarney Street

File No.: CP2023/17916

 

  

 

Whakarāpopototanga matua

Executive summary https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/executive-summary-reports.aspx

1.       Member Gavin Busch has given notice of a motion that they wish to propose.

2.       The notice, signed by Member Gavin Busch and Member George Wood as seconder, is appended as Attachment E.

3.       Supporting information is appended as Attachment A through Attachment D.

 

Motion

That the Devonport-Takapuna Local Board:

a)      requests Auckland Transport remove a minimum of three parking spaces on Killarney Street outside the Lakeview Apartments immediately before the entrance to the underground carpark and create a loading zone.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Email from AT 14 Dec 2022

 

b

Email trail from 10 October 2023

 

c

Email from AT November 2023

 

d

Photo sheet

 

e

Notice of Motion: Member Gavin Busch - Removal of parking spaces on Killarney Street

 

      

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Notice of Motion - Gavin Busch - Installation of stormwater drainage channel on Pedestrian Crossing

File No.: CP2023/17926

 

  

 

Whakarāpopototanga matua

Executive summary https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/executive-summary-reports.aspx

1.       Member Gavin Busch has given notice of a motion that they wish to propose.

2.       The notice, signed by Member Gavin Busch and Member George Wood as seconder, is appended as Attachment C.

3.       Supporting information is appended as Attachment A and Attachment B.

 

Motion

That the Devonport-Takapuna Local Board:

a)      requests Auckland Transport investigate a suitable location and install a covered stormwater drainage channel on the western side of the pedestrian crossing outside the Devonport Library

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Photo sheet

 

b

Devonport Town Centre improvement plans

 

c

Notice of Motion - Member Gavin Busch - Installation of stormwater drainage channel on Pedestrian Crossing

 

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Notice of Motion - Melissa Powell - Ban Flushable Wipes

File No.: CP2023/17852

 

  

 

Whakarāpopototanga matua

Executive summary https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/executive-summary-reports.aspx

1.       Member Melissa Powell has given notice of a motion that they wish to propose.

2.       The notice, signed by Member Melissa Powell and Deputy Chairperson Terence Harpur as seconder, is appended as Attachment C.

3.       Attachments to the notice are appended as Attachment A and Attachment B.

 

Motion

That the Devonport-Takapuna Local Board:

a)      support banning the sale of flushable toilet wipes in New Zealand due to the wipes creating extensive and costly damage to the local sewage networks

b)      support Watercare’s Only Flush 3 Ps behaviour change campaign

c)       request that staff circulate the letter appended as Attachment A, to MP’s Simon Watts and Erica Stanford, requesting that they advocate for the ban of flushable wipes on behalf of the Northern Boards.

d)      note the support and collaboration of Kaipātiki, Hibiscus and Bays, Upper Harbour and Rodney Local Boards in sending a joint advocacy letter (attachment B) to the Chair of the Waste Advisory Board, Darren Patterson to advocate for the ban of flushable wipes.

e)      recommend that staff publish an Our Auckland story about the preventable damage to the wastewater networks caused by flushable wipes.

f)       request that staff circulate these resolutions and a copy of the letters from the Devonport-Takapuna Local Board advocating for the ban of flushable wipes, appended as Attachment A and Attachment B, to all 20 local board Chairs.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Letter to MP's Simon Watts and Erica Stanford

 

b

Attachment B - Letter to Waste Advisory Board

 

c

Notice of Motion - Melissa Powell - Ban Flushable Wipes

 

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Notice of Motion - George Wood - Influence of Central Government in Auckland Council decisions

File No.: CP2023/17862

 

  

 

Whakarāpopototanga matua

Executive summary https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/executive-summary-reports.aspx

1.       Member George Wood has given notice of a motion that they wish to propose.

2.       The notice, signed by Member George Wood and Member Gavin Busch as seconder, is appended as Attachment A.

Motion

That the Devonport-Takapuna Local Board:

a)      requests an early discussion with our local member of Parliament Simon Watts MP on the Lake Road project and cross harbour ferry issues.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion - George Wood - Influence of Central Government in Auckland Council decisions

 

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Reporting back urgent decision on feedback on central government’s discussion document entitled ‘Bottom Fishing Access Zones in the Hauraki Gulf Marine Park’

File No.: CP2023/15563

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To report back on a decision made under delegation to approve the Devonport-Takapuna Local Board feedback on the central government’s discussion document entitled ‘Bottom Fishing Access Zones in the Hauraki Gulf Marine Park’ for appendment to the Auckland Council submission.

Whakarāpopototanga matua

Executive summary

2.       On 15 November 2022 the Devonport-Takapuna Local Board delegated authority to the local board Chairperson and Deputy Chairperson to make urgent decisions on behalf of the local board if the local board is unable to meet (resolution number DT/2022/162) as follows:

That the Devonport Board:

a)      delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)      confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c)      note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3.       Fisheries New Zealand released a discussion paper consulting on options for establishing bottom fishing access zones in the Hauraki Gulf on 30 August 2023. The proposals follow the June 2021 publication of Revitalising the Gulf.

4.       The Fisheries New Zealand proposal presented four options for bottom fishing access zones (BFAZ) that vary in closing 74.1 per cent to 87.3 per cent of the Gulf to Danish seining and 77.1 per cent to 89.2 per cent of the Gulf to bottom trawl fishing. Current closures protect on average 35 per cent of predicted suitable habitat.

5.       Staff from Natural Environment Strategy (NES) coordinated an Auckland Council submission and invited input from local boards and mana whenua. The submission was considered by the Planning, Environment and Parks Committee on 2 November 2023.

6.       The deadline for local board feedback to be incorporated into the council’s submission was 29 September 2023, whilst the deadline for feedback to be appended to the council’s final submission was 16 October 2023 that fell before the next available business meeting on the 17 October.

7.       On 12 October 2023, the Chairperson and the Deputy Chairperson signed off under urgent decision the feedback from the Devonport-Takapuna Local Board for appending to Auckland Council’s submission on the central government’s discussion document entitled ‘Bottom Fishing Access Zones in the Hauraki Gulf Marine Park.

8.       Devonport-Takapuna Local Board’s feedback and supporting documentation is appended as Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the decision made under urgent decision to approve the Devonport Takapuna Local Board feedback on the central government’s discussion document entitled ‘Bottom Fishing Access Zones in the Hauraki Gulf Marine Park to be appended to Auckland Council’s submission.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision of the Devonport-Takapuna Local Board: Feedback for inclusion in Auckland Council’s submission on the central government’s discussion document entitled ‘Bottom Fishing Access Zones in the Hauraki Gulf Marine Park.

 

     

Ngā kaihaina

Signatories

Author

Yasmin Hall - PA/Office Manager

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Reporting back urgent decision on feedback on Hauraki Gulf/ Tīkapa Moana Marine Protection Bill

File No.: CP2023/15566

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To report back on a decision made under urgency to approve the Devonport-Takapuna Local Board feedback on the Hauraki Gulf / Tīkapa Moana Marine Protection Bill for appendment to the Auckland Council submission.

Whakarāpopototanga matua

Executive summary

2.       On 15 November 2022 the Devonport-Takapuna Local Board delegated authority to the local board Chairperson and Deputy Chairperson to make urgent decisions on behalf of the local board if the local board is unable to meet (resolution number DT/2022/162) as follows:

That the Devonport Board:

a)      delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)      confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c)      note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3.       The deadline for local board feedback to be incorporated into the council’s submission was 29 September 2023, whilst the deadline for feedback to be appended to the council’s final submission was 16 October 2023, which fell before the business meeting on the 17 October 2023.

4.       On 12 October 2023, the Chairperson and the Deputy Chairperson signed off under urgent decision feedback from the Devonport-Takapuna Local Board for appending to Auckland Council’s submission on the Hauraki Gulf / Tīkapa Moana Marine Protection Bill.

5.       The Bill proposes two new marine reserves immediately adjacent to existing marine reserves (i.e. extensions), and are subject to the same rules and provisions as the existing marine reserves. The Bill also proposes five seafloor protection areas, and twelve high protection areas in the Hauraki Gulf. For these types of marine protection areas, protected customary rights will not be affected.

6.       A draft Auckland Council submission will be presented to the Planning, Environment and Parks Committee at its meeting on 2 November 2023. Staff from Natural Environment Strategy (NES) are coordinating the draft submission. Input on the submission has been invited from local boards, and mana whenua have also been advised of opportunities to be heard.

7.       NES staff will make relevant observations to the Planning, Environment and Parks Committee (2 November 2023) about the local board input received as that informs the proposed council submission.

8.       Devonport-Takapuna Local Board’s feedback and supporting documentation is appended as Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the decision made under the urgent decision process to approve the Devonport Takapuna Local Board feedback on the Hauraki Gulf / Tīkapa Moana Marine Protection Bill to be appended to Auckland Council’s submission.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision of the Devonport-Takapuna Local Board: Feedback for inclusion in Auckland Council’s submission on the Hauraki Gulf / Tīkapa Moana Marine Protection Bill.

 

     

Ngā kaihaina

Signatories

Author

Yasmin Hall - PA/Office Manager

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Local board appointment for Play Leadership Group

File No.: CP2023/16777

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make appointments for participation in a Play Leadership Group for elected members.

Whakarāpopototanga matua

Executive summary

2.       Local boards have included play advocacy projects in their 2023/2024 work programmes and are seeking opportunities to increase play diversity within their parts of the region.

3.       The council’s play advocacy advisor has established a staff network of play champions to support the ongoing development and promotion of play opportunities. When the Play Advisory Group was promoted on the council’s Kotahi intranet in 2022, some elected members asked to participate.

4.       To further support local board play advocacy activities and to respond to the appetite for increased play participation from some elected members, a Play Leadership Group is proposed. This will be a version of the staff play network, except just for elected members.

5.       As the terms of reference in Attachment A confirm, the Play Leadership Group will have no decision-making role or budgetary responsibility. The vision of the group will be “elected members with an interest in play collectively work to support the goal of enabling play for all”.

6.       The Play Leadership Group will provide participants with opportunities to learn more about play in a collaborative environment, to increase their capacity to advocate for play within their local boards, and to provide informal guidance to relevant staff on play issues.

7.       After local boards make their appointments, an initial Play Leadership Group hui will be scheduled before the end of 2023.

8.       Staff recommend a quarterly meeting schedule for the Play Leadership Group. Local boards that choose not to appoint any members to the group will receive minutes from the meetings.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      kopou / appoint up to three members to participate in the Play Leadership Group.

 

Horopaki

Context

9.       Auckland Council employed its first play advocacy advisor in September 2022. The role leads advocacy work in the area of play at Auckland Council and advocates for and influences the consideration, empowerment, enablement and equitable promotion of play.

10.     Play advocacy is an initiative in 17 local board work programmes for the 2023/2024 financial year. Three local boards do not have capacity to include play advocacy in their work programmes for 2023/2024, but have asked for ad-hoc advocacy support and will consider including play advocacy in their 2024/2025 work programmes.

11.     The play advocacy advisor has a responsibility to establish a network of play champions within council, to increase knowledge and awareness of play across the council group. The advisor established a Play Advisory Group in 2022 which has grown to include 45 play champions from Auckland Council, Auckland Transport, Eke Panuku, and other organisations affiliated with the council, including Auckland Zoo, Auckland Art Gallery, New Zealand Maritime Museum, and Stardome Observatory and Planetarium.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local boards have embraced the play advocacy approach and indicated interest to explore how they can increase play diversity for their communities and achieve play outcomes through different projects.

13.     After several local board workshops, elected members showed a strong personal interest in play. There are high levels of enthusiasm for play discussions and a keen interest in understanding more about how to promote play.

14.     In November 2022 the council’s Kotahi intranet published a story about play advocacy and publicised the staff Play Advisory Group. Some elected members contacted the play advocacy advisor and asked if they could join the group. However, the group’s terms of reference restrict membership to staff only.

15.     During workshops with local boards in 2023, the play advocacy advisor sought guidance from elected members regarding their appetite for participating in an equivalent special interest group for elected members with a strong interest in play.

16.     In response to local boards’ interest, the play advocacy advisor has written terms of reference (Attachment A) to set out the parameters of a Play Leadership Group, intended to provide elected members with opportunities to:

·        learn more about play

·        share relevant knowledge with other elected members

·        improve connections between participants at a governance level

·        encourage collaboration between local boards to support play outcomes

·        increase knowledge and understanding of play equity issues

·        provide informal guidance to staff as the play advocacy work area grows

·        share relevant insights with other members of their local boards, as appropriate.

17.     The vision of the Play Leadership Group is “elected members with an interest in play collectively work to support the goal of enabling play for all”.

18.     Participation in the Play Leadership Group is at the discretion of local boards, with no obligation to appoint elected members. Local boards that choose not to appoint any members to the group will receive minutes of the group’s meetings.

19.     The group will have no decision-making role or budgetary oversight.

20.     The terms of reference set out details of meetings and communication for the Play Leadership Group and provides further information about the roles and responsibilities of participants. Staff advice is for the group to meet four times a year, but the meeting frequency and schedule will be confirmed by the participating elected members.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The formation and operation of the Play Leadership Group has no climate impact.

22.     The continued advocacy to support play as ‘an everywhere activity’ supports positive climate outcomes by encouraging the community to embrace local suburbs as sites for play. This approach will reduce the need to drive to reach playgrounds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The Play Leadership Group will be administered by staff from the council’s Active Communities team, with support from kaimahi in the Regional Services and Strategy and Parks and Community Facilities departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The play advocacy advisor has presented at 20 local boards between March and October 2023.

25.     Local boards have expressed interest in the formation of a governance-level group for elected members who are interested in play. One local board requested that the opportunity to participate was presented in a business report, to enable participation to be formally agreed by the board.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The Play Leadership Group will provide play leaders with opportunities to learn more about Māori values relevant to play, Sport New Zealand’s bicultural play plan and its relevance to the development of play activities nationwide, and current and potential Māori play opportunities. This includes opportunities to develop and install māra hūpara in local parks and reserves, and the potential for projects such as Te Kete Rukuruku to generate play outcomes.

27.     The play leaders could also provide a mechanism for regional iwi engagement regarding play on a relatively informal basis, enabling mana whenua to share their views about play on an ongoing basis.

Ngā ritenga ā-pūtea

Financial implications

28.     The Play Leadership Group will be delivered internally and will generate no costs. The group will not manage a budget or have a financial mandate.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There is a risk that elected members could become members of the Play Leadership Group with expectations that they will be able to influence broader play investment or make decisions affecting play at a regional level.

30.     The terms of reference are intended to mitigate the risk of misunderstandings by making clear the scope of the Play Leadership Group. This will ensure participants become involved with a realistic expectation of what can be achieved through their membership.

Ngā koringa ā-muri

Next steps

31.     Local boards that wish to participate in the Play Leadership Group will confirm which elected members they wish to appoint to the group.

32.     An initial Play Leadership Group hui will be scheduled before the end of 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Terms of Reference for Play Leadership Group

 

     

Ngā kaihaina

Signatories

Authors

Jacquelyn Collins - Activation Advisor - Young People

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Proposed new community licence and landowner approval to Auckland Canoe Polo Society Incorporated at Quarry Reserve, Northcote Road, Takapuna

File No.: CP2023/17173

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a new community licence and landowner approval to Auckland Canoe Polo Society Incorporated at Quarry Reserve, Northcote Road, Takapuna.

Whakarāpopototanga matua

Executive summary

2.       Auckland Canoe Polo Society Incorporated (ACP) are seeking a community licence and landowner approval to establish floating pontoons and lighting on Auckland Council owned land at Quarry Reserve, Northcote Road, Takapuna.

3.       Auckland Canoe Polo Society Incorporated (ACP) have been operating from the site for over 20 years on an informal basis and now wish to upgrade their improvements and formalise their occupation. The community group has a proven record of accomplishment of delivering outcomes for the community.

4.       ACP has been the home to canoe polo since 1998. ACP has hosted social games and training at various sites throughout Auckland.

5.       Quarry Lake has permitted ACP’s activities on the lake for over 30 years. The group currently has 76 paying members and 70 frequent users of their facilities at Quarry Lake.

6.       ACP has provided all required information, including financials, showing that it has sufficient funds and is being managed appropriately. ACP has all the necessary insurance cover, including public liability insurance, in place.

7.       ACP are seeking a licence to formalise their occupation at the lake and are also seeking a landowner approval to install and use a temporary floating pontoon, permanent floating pontoons, and lighting at Quarry Lake Reserve, Takapuna.

8.       A community outcomes plan has been produced, based on demographics and hours of service provided by the applicant.

9.       Internal stakeholder feedback was taken into account and the formalisation of the licence activities are supported by staff.

10.     As the proposal is focused on upgrading existing assets, it is not expected to significantly alter the use of the area and is seen to enhance a unique sporting experience within the Auckland region.

11.     This report recommends that landowner approval and a licence to occupy be granted to Auckland Canoe Polo Society Incorporated for a term of 10 years commencing from 1 December 2023 with one 10-year right of renewal.

12.     If the local board decides to grant the licence and landowner approval, staff will work with the lessee to finalise the agreements.

 

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      whakaae / grant landowner approval to Auckland Canoe Polo Society Incorporated to enable the upgrade of their assets at Quarry Reserve as per Attachment A

b)      whakaae / grant, under Section 54(1)(b) Reserves Act 1977, a new community licence to Auckland Canoe Polo Society Incorporated to occupy 6,900 square meters (more or less) located at Quarry Lake Reserve, Takapuna on the land legally described as  Lot 147 – 161 DP 8074, and PT Allot 89 Parish of Takapuna held in fee simple by Auckland Council (as per Attachment B), subject to the following terms and conditions:

i)    term – 10 years, commencing 1 December 2023, with one 10 year right of renewal

ii)   licence fee – $1.00 plus GST per annum if demanded

iii)  licence fee review – three years (3) of the commencement date and thereafter in accordance with the standard terms.

iv)  maintenance – in addition to the standard maintenance conditions, the club will maintain the lighting, goals, rigs, permanent and floating pontoons, and any associated equipment, and ensure that these remain safe and fit for use at all times.

v)   Community Outcomes Plan - to be appended to the licence as a schedule of the lease agreement (as per Attachment C – Community Outcomes Plan)

c)      whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

 

 

Horopaki

Context

13.     Quarry Lake Reserve, Takapuna is located at 2E Northcote Road, Takapuna (refer to Attachment A). The land is legally described as Lot 148-161 DP 2074 and Part Allot 89 Parish of Takapuna held in fee simple by Auckland Council. The land is classified as a recreation reserve.

Figure 1. Extent of Quarry Lake Reserve, Takapuna (blue).

Auckland Canoe Polo

14.     Auckland Canoe Polo Society Incorporated (ACP) have been operating from the site for over 20 years on an informal basis. They have applied to formalise their occupation at the reserve and improve their facilities.

15.     ACP has been the home of canoe polo since 1998. The group has hosted social games and training at various sites throughout Auckland. Major events are held at Westhaven marina.

16.     There is limited ability for canoe polo to be played in indoor pools, resulting in limited access and increased player costs. The sport has adapted to also become an outdoor sport.

17.     The group currently has 76 paying members utilising the facilities at Quarry Lake Reserve. The group runs club nights, beginner lessons and local, regional, and national tournaments.

18.     The group have an agreement with the North Shore Canoe Club to use their clubrooms and toilets. The North Shore Canoe Club have been granted funding from Auckland Council through the Sport and Recreation Facilities Investment Fund to upgrade their facilities which will include new toilets and changing rooms that ACP will be able to utilise.

19.     The group helps facilitate the game of canoe polo through providing playing fields and associated improvements, organised games, equipment hire and governance of the sport.

Proposal

20.     Currently, ACP are utilising floating goals which are suspended by wires intersecting the lake. The group also uses floating pontoons during competitions. These pontoons are stored off-site and need transporting to the reserve prior to use.

21.     ACP are working directly with Auckland Council’s Park Specialists to find an alternative solution for additional storage at the park.

22.     The group have applied to install and use a temporary floating pontoon, permanent floating pontoons, lighting and a storage building at Quarry Lake Reserve, Takapuna.

23.     The proposal would see the existing wires which traverse the lake, being upgraded. The new wire rig would comprise lighting and suspended goals (Attachment B). The new lighting would allow the group to operate safely during evening and extend the time in which the park can be used. 

24.     The group propose the installation of two permanent pontoons. These would be established along both sides of the lake (Attachment A). An additional moveable pontoon would be positioned next to the northern permanent pontoon when not in use. This moveable pontoon would then be brought out into the lake to allow for an additional polo court during competitions.

25.     The northmost permanent pontoon would be connected to the lake bank via a gangway and the southern pontoon would be connected to the top of the bank with a series of paths and/or steps. The nature of these connections would depend on engineering investigates in relation to tree root impacts. The option with the least impact on reserve trees would be supported by staff, subject to conditions.

26.     The group has proposed the installation of these assets to increase sport participation, improve safety when accessing the facility and to improve the overall experience of Quarry Lake Reserve users.

Tātaritanga me ngā tohutohu

Analysis and advice

Reserve Management Plan alignment and public engagement

27.     The 2005 Lake Pupuke Reserve Management Plan includes Quarry Lake Reserve. The plan acknowledges Northern Canoe Polo and the intention to develop two canoe polo courts, replace its suspended goals and develop floating pontoons. In addition, the plan recognises that the group do not yet have a formal occupancy agreement and will work towards one.

28.     Northern Canoe Polo no longer exist, and their management and players now play under Auckland Canoe Polo Society. As such, the activity is contemplated in an adopted and operative reserve management plan and the proposed new licence will not require public notification or iwi engagement.

29.     The Local Parks Management Plan (LPMP) for the Devonport-Takapuna Local Board area is currently under development. Auckland Council considers the processing of the proposal under the existing and currently operative Lake Pupuke Reserve Management Plan to be appropriate. This is due to the timeframes associated with the future LPMP implementation which is not due to be adopted until late 2024 or early 2025. Additionally, it is likely that a number of the Quarry Lake Reserve considerations including the water based activities will be rolled over, from the existing Reserve Management Plan into the new LPMP.

Activity

30.     Parks & Community Facilities staff have visited the reserve and assessed the suitability of ACP’s proposed development of the site.

31.     As the proposal is focused on upgrading existing assets, it is not expected to significantly alter the use of the area and is seen to enhance a unique sporting experience within the Auckland region.

32.     Improvements and installation of permanent floating pontoons have been designed in conjunction with both the North Shore Radio Yacht Squadron and the North Shore Canoe Club (NSCC), who share the space and support the project. The neighbouring Harbour Hospice and Smales Quarry have also indicated support for the proposal. 

33.     It is envisaged that when the group are not using the polo courts, other users of the reserve such as the North Shore Canoe Club will benefit from them.

34.     ACP has submitted a comprehensive application supporting the new community licence request and is able to demonstrate its ability to deliver its services to a wide range of canoe polio players in the region.

35.     ACP has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

36.     ACP has all necessary insurance cover in place, including public liability insurance.

37.     The group provides a valuable service to the wider community by providing both equipment and playing facilities for canoe polo. The development will also provide permanent floating pontoons which will provide safer entry to the lake for all.

38.     A Community Outcomes Plan has been negotiated with ACP to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment C.

39.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements and the community outcomes plan will be included as part of the licence agreement if approved by the local board.

40.     The proposal would see the assets remain under the ACP’s control and ownership. As such, the maintenance of the assets would fall to the group. Conditions would be placed on the landowner approval, requiring the group to maintain all assets to an appropriate standard.

41.     The club would be responsible for covering the cost of all power required for lighting and the installation of a power meter on site. The group would retain responsibility for the maintenance of the power meter unless otherwise advised by Auckland Council.

42.     The proposed permanent pontoons would be accessible to members of the public and are likely to improve access to the lake. Currently, many reserve users enter the water via the banks of the lake, which are steep in areas. The improved water access is believed to increase safety for all users of the reserve and lake.

43.     Staff recommend that landowner approval be granted, for the following reasons:

a)      the group are already operating at the site and the proposed new assets do not appear to alter the existing use of the area

b)      the proposed permanent pontoons are expected to provide reserve users with a safer interface when entering and exiting the water body

c)      the improved facilities are anticipated to increase reserve usage and the uptake of canoe polo as a sport

d)      the improved facilities will further enhance a unique sport offering in the Auckland region

e)      neighbouring reserve users, including the North Shore Radio Yacht Squadron and the North Shore Canoe Club have indicated support.

 

44.     Staff recommend that a new community licence be granted to ACP for a term of 10 years commencing from 1 December 2023 with one 10 year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

45.     It is anticipated that the development of ACP’s assets will continue an existing water-based activity at the reserve which is not expected to negatively contribute to climate change.

46.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the licence holder:

·       use sustainable waste, energy and water efficiency systems

·       use eco labelled products and services

·       seek opportunities to reduce greenhouse gas emissions from lease-related activities.

 

47.     All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·       to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·       to prepare the region for the adverse impacts of climate change.

 

48.     The licensed area is situated on a manmade lake therefore, climate change has an unlikely potential to impact the proposed licenced area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49.     The following Auckland Council specialists have been consulted on the proposal:

·       Senior Urban Forest Specialist, Parks & Community Facilities

·       Senior Land Use Advisor, Parks & Community Facilities

·       Parks & Places Specialist, Parks & Community Facilities

·       Facilities Manager, Parks & Community Facilities

·       Manager Area Operations, Parks & Community Facilities

·       Sport & Recreation Lead, Active Communities

·       Service and Asset Planner, Regional Services & Strategy

·       Healthy Waters Specialist, Healthy Waters

 

50.     Healthy Waters currently undertake the aquatic weed management within the water body. Healthy Waters have been engaged and have advised that the proposal is unlikely to impact their maintenance considerations. In the event the presence of the permanent pontoons impact weeding activities, the applicant would need to undertake weed removal around the assets.

51.     Overall, the feedback is that specialists are supportive of the proposed upgrades and licence as it will have positive outcomes for the sport and wider community.

52.     The proposed new licence has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53.     Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

54.     In 2022, ACP applied to the Sport and Recreation Facilities Investment Fund for Quarry Lake canoe polo court improvements at a value of $705,000, and were shortlisted. A report came to the local board to provide their views on the application before it went to the PACE committee for a decision.  At the time the local board endorsed this application (DT/2022/81).  Unfortunately the PACE committee did not approve the application for funding.

55.     The current proposed upgrades and formalisation of occupation were not part of the approved Devonport-Takapuna Local Board 2023/2024 work programme. This item will be added to the current work programme.

56.     The proposed lease will benefit the community by enabling initiatives that promote the sport of canoe polo for all the Devonport-Takapuna Local Board area and its surrounding communities.

57.     The delivered activities align with the Devonport-Takapuna Local Board Plan 2020 outcomes:

Outcome

Objective

Outcome 2 – Parks, facilities, and open spaces

Our parks, sports fields, community facilities, beaches and open spaces are well maintained to meet the recreation and social needs of our growing population.

Outcome 3 – Community participation and wellbeing

Our communities, including mana whenua, feel connected and supported to plan, deliver, and participate in activities and services in their local area.

 

Tauākī whakaaweawe Māori

Māori impact statement

58.     The licensee has agreed, via the Community Outcomes Plan, to deliver Māori Outcomes that reflect their local community as per Attachment C of this report.

59.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

60.     These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata – Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau – the Māori Outcomes Performance Measurement Framework.

61.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

62.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

63.     Staff have consulted with the Financial Strategy and Planning Department of the council. No concerns were raised regarding the financial implications for the new lease to Auckland Canoe Polo.

64.     Regarding the maintenance of the assets, there are no financial implications for the local board over and above the existing maintenance requirements of this reserve. The applicant will be responsible for the costs associated with the installation and maintenance of the assets.

65.     While there are no financial implications for this new community licence, the 2023/2024 annual budget resolved on changes to the community lease and licence rent levels within the Community Occupancy Guidelines 2012. As the group applied before the changes were implemented staff propose rent at the previous level.

66.     To maintain alignment with the revised rental fees and charges under the current Community Occupancy Guidelines (updated July 2023), staff have recommended a phased approach with the licence fee to be reviewed within three years of the commencement date. This will provide ACP with a three-year window to install the improvements and create a reserve fund for rental and maintenance.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

67.     Should the local board resolve not to grant the proposed landowner approval, community licence to ACP at Quarry Lake Takapuna, the group’s ability to undertake all future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

Ngā koringa ā-muri

Next steps

68.     If the local board resolves to grant the proposed new community licence and landowner approval, staff will work with the ACP to finalise the licence agreement and the landowner approval in accordance with the local board decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Proposed works for Auckland Canoe Polo

 

b

Attachment B - Site plan for Auckland Canoe Polo

 

c

Attachment  C- Community Outcomes Plan Auckland Canoe Polo

 

     

Ngā kaihaina

Signatories

Authors

Phillipa Carroll - Principal Community Lease Advisor

Alex Stansfield - Senior Land Use Advisor

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Proposed new community ground lease for Takapuna Boating Club Incorporated at Takapuna Beach Reserve, Takapuna

File No.: CP2023/17194

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a new community ground lease for Takapuna Boating Club Incorporated located at Takapuna Beach Reserve, R 37 The Strand, Takapuna.

Whakarāpopototanga matua

Executive summary

2.       Takapuna Boating Club Incorporated seeks a new community ground lease to continue occupation and operation from the club-owned building and improvements at Takapuna Beach Reserve, R 37 The Strand, Takapuna.

3.       The club currently holds an existing community ground lease which has passed the final expiry date of 25 March 2022. The lease is holding over on a month-to-month basis until terminated or a new lease is granted.

4.       The new lease was identified and approved by the Devonport-Takapuna Local Board to be included as part of the Parks and Community Facilities: Community Leases Work Programme 2023/2024 at its 18 July 2023 local board meeting (resolution number DT/2023/134).

5.       The club is committed to boating, sailing, paddling and other aquatic activities both recreational and competitive, including teaching sailing to families and adults with an emphasis on water safety and education.

6.       The above-mentioned activities predominantly align with the Devonport-Takapuna Local Board Plan 2020 Outcome 1: Environment and heritage, Outcome 2: Parks, facilities and open spaces, as well as Outcome 3: Community participation and wellbeing.

7.       The club has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. It has all the necessary insurance cover, including public liability and building insurance in place.

8.       In accordance with the Auckland Council Community Occupancy Guidelines 2012, community organisations that own their buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. This right is being exercised by the club through the application for a new lease.

9.       On 8 June 2023, the Annual Budget was approved by the council’s Governing Body, which included amendments to the Community Occupancy Guidelines. The amendments increased the rent fee for a ground lease from $1.00 plus goods and services tax (GST) per annum if demanded to $1,300.00 plus GST per annum taking effect from 1 July 2023 (resolution number GB/2023/101).

10.     Given that the club applied for the proposed new lease in September 2021, prior to the Annual Budget amendments, staff recommend that the rental be $1.00 plus GST per annum if demanded in accordance with the guidelines operative at the time of the application.

11.     To maintain alignment with the revised Community Occupancy Guidelines, staff have recommended a phased approach and that the rent be reviewed within three years of the commencement date. This will give the club an opportunity to develop a reserve fund to meet the revised rental charges.

12.     Staff undertook a site visit in December 2021. The facility is well maintained, and the club have a maintenance plan to ensure the facility is well looked after. The club have updated staff as to improvements to the facility since.

13.     A Community Outcomes Plan has been agreed upon with the club in order to determine the community benefits it will provide. This will be appended as a schedule to the lease agreement.

14.     The club’s activities are contemplated in the adopted Takapuna Beach Reserve Management Plan 2013, therefore mana whenua engagement and public notification on the proposed new lease is not required.

15.     Staff have consulted with subject matter experts within the council, and they are supportive of a new lease to the club.

16.     This report recommends that a new ground lease be granted to the club for a term of 10 years with one 10-year right of renewal (20-year total term), in accordance with the provisions of the Reserves Act 1977 and the standard terms and conditions under the Auckland Council Community Occupancy Guidelines 2012.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      tuku / grant, under Section 54(1)(b) of the Reserves Act 1977, a new community ground lease for Takapuna Boating Club Incorporated for approximately 367 square metres (more or less) located at Takapuna Beach Reserve, R 37 The Strand, Takapuna on the land legally described as Lot 4 Deposited Plan 170281, comprised in record of title NA103/507 (as per Figure 1 and Attachment A – Site Plan), subject to the following terms and conditions:

i)    term – 10 years commencing 21 November 2023, with one (1) 10-year right of renewal commencing 21 November 2033, effecting final expiry on 20 November 2043

ii)   rent – $1.00 plus goods and services tax (GST) per annum if demanded

iii)  rent review – three (3) years, on the third anniversary of the commencement date, and thereafter in accordance with the standard rent review provisions for community leases

iv)  community outcomes plan – to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

b)      whakaae / approve all other terms and conditions in accordance with the provisions contained in the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Horopaki

Context

17.     Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

18.     The Devonport-Takapuna Local Board approved the Parks and Community Facilities: Community Leases Work Programme 2023/2024 at their local board meeting on 18 July 2023 (resolution number DT/2023/134).

19.     The progression of this new lease proposal to Takapuna Boating Club Incorporated at Takapuna Beach Reserve, R 37 The Strand, Takapuna is part of the approved work programme. This report considers the new community ground lease as approved on the work programme.

Land, building/s and lease

20.     Takapuna Beach Reserve is located along the coastline in Takapuna (refer to Figure 1 and Attachment A – Site Plan). The land is legally described as Lot 4 Deposited Plan 170281, comprised in record of title NA103/507 (North Auckland registry). The land is held in fee simple by Auckland Council as a classified recreation reserve, subject to the provisions of the Reserves Act 1977.

21.     Takapuna Boating Club Incorporated holds an existing community ground lease for the club-owned building and improvements. The proposed leased area is approximately 367 square metres (more or less) delineated in red below.

Figure 1: Site Plan – Takapuna Beach Reserve delineated in cyan, leased area for the club delineated in red

Aerial view of a building

Description automatically generated      

 

 

 

 

 

 

 

 

22.     For a club-owned building, all operational and maintenance costs are borne by the leaseholder. These costs are funded from membership fees, fundraising, private hireage at a reasonable community rate as well as external funding, to name a few.

23.     The club have updated council staff as to improvements to the premises, which include:

·        repainting of the interior of the building

·        recarpeting of the upstairs lounge

·        roof repairs, and

·        repainting of the changing rooms.

24.     The premises is primarily used by the club as a clubhouse to provide education and information around boating, sailing, paddling and other aquatic activities.

Takapuna Boating Club Incorporated

25.     The club was established over 100 years ago and celebrated its centenary in February 2020, and it has a long history serving the North Shore and water sports community.

26.     The current clubhouse was constructed in 2002. It has social rooms, storage for boating and related equipment, and office space.

27.     It has a diverse membership that includes dinghy sailors, foiling kite and windsurfers, stand-up paddle boarders, waka ama paddlers, triathletes, and ocean swimmers.

28.     Its membership has expanded to 640 social and active members ranging in age from five to 51 years and older, as well as 16 part-time paid employees and eight part-time volunteers.

29.     The club runs regular sailing and paddling events, including national and international regattas. Additionally, it actively engages with the local Taniwha Outrigger Canoe Club (affiliated to Waka Ama New Zealand), providing access to its premises and supporting outrigger racing by providing safety boats for regattas off Takapuna Beach. This includes the annual Takapuna Beach Cup regatta which attracts entries from across Aotearoa.

30.     Each year, the club has held a public Waitangi Day celebration which they plan to continue. Moreover, it has successfully completed a pilot youth waka initiative with Marist Alternative Education and Youthtown, and the club plans to expand the initiative.

31.     It is willing to share its facilities with other users and the building is well-utilised, being open seven days per week from morning to evening for various activities including office and administrative tasks, training activities as well as functions and club social events.

32.     The club funds its activities through club membership fees, paid membership activities, fees related to boating regatta activities, grants for capital purchases and hireage of the premises at a reasonable community rate.

33.     It now offers adult learn-to-sail and learn-to-paddle classes which are generally full. The club provides sailing and paddling equipment free to members, as individuals are increasingly finding it difficult to own, store and maintain boating equipment.

34.     Its current community ground lease with the council commenced on 26 March 2002 with a final expiry date of 25 March 2022. The lease for the club is holding over on a month-to-month basis on the same terms and conditions until terminated or a new lease is formalised.

Tātaritanga me ngā tohutohu

Analysis and advice

35.     Under the Auckland Council Community Occupancy Guidelines 2012, community organisations that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. The club is exercising this right by applying for a new lease. The Devonport-Takapuna Local Board has discretion to vary the term of the lease if it wishes however, the Community Occupancy Guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement

36.     The adopted Takapuna Beach Reserve Management Plan 2013 contemplates the lease activities and consequently public notification and mana whenua engagement is not required.

Assessment of the application

37.     The club has submitted a comprehensive application supporting the new lease proposal and is able to demonstrate its ability to deliver its services.

38.     It has provided financials which indicate that funds are being managed appropriately and there are sufficient funds to meet its liabilities.

39.     The club has all necessary contents insurance cover, including building and public liability, in place.

40.     A site visit was undertaken by council staff in December 2021 and the facility is well managed and maintained.

41.     A Community Outcomes Plan has been developed to identify the benefits that the club will provide to the community. This will be attached as a schedule to the lease agreement and to the report as Attachment B.

42.     Staff recommend that a new community ground lease be granted to Takapuna Boating Club Incorporated for a term of 10 years commencing from 21 November 2023 with one 10-year right of renewal, effecting final expiry on 20 November 2043.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the leaseholder:

·        use sustainable waste, energy and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities.

44.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

45.     Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in the flood-sensitive zone. As such, and because of its proximity to the beach, coastal inundation has the potential to have an impact on the lease, as illustrated below.

Figure 2: Flood Viewer – The club’s premises circled in red

        

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46.    Subject matter experts within the council such as the Community Broker, Lead Financial Advisor, Parks and Places Specialist, Sports and Recreation Lead, have been consulted. They are supportive of the proposed new lease to the club.

47.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48.     The proposed new lease will benefit the community by enabling and continuing initiatives that promote water sport activities and education that are delivered from the facility for Takapuna and its surrounding communities.

49.     The Devonport-Takapuna Local Board has been updated on the lease item, conveying the next steps as specified in the Parks and Community Facilities Department local board report for May 2023 and forwarded to the board in June 2023. Furthermore, the assessment of the application was workshopped with the local board on 10 October 2023. The board indicated in principle support of the new lease proposal.

 

 

 

 

50.     The delivered activities predominantly align with the Devonport-Takapuna Local Board Plan 2020 outcomes and objectives as shown below.

Table 1: 2020-2023 Local Board Plan outcomes and objectives

Outcome

Objective

Outcome 1: Environment and heritage

Our natural environment, heritage features and cultural taonga are celebrated, protected, and enhanced.

Outcome 2: Parks, facilities and open spaces

Our parks, sports fields, community facilities, beaches and open spaces are well maintained to meet the recreation and social needs of our growing population.

Outcome 3: Community participation and wellbeing

Our communities, including mana whenua, feel connected and supported to plan, deliver, and participate in activities and services in their local area.

Tauākī whakaaweawe Māori

Māori impact statement

51.     Te Kaunihera o Tāmaki Makaurau is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

52.     These commitments are articulated in the council’s key strategic planning documents such as the Auckland Plan 2050, the 10-year Budget Plan 2021-2031 (Long-term Plan), the Auckland Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, the council’s Māori Responsiveness Framework.

53.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

54.     The club has agreed, through the Community Outcomes Plan, to deliver Māori Outcomes that reflect their local community as per Attachment B of this report. The lease will benefit Māori and the wider community through health and wellbeing benefits, and the opportunity for collaboration when the leaseholder is not using the premises.

55.     Furthermore, the club currently collaborates with the Taniwha Outrigger Canoe Club, a local waka ama community organisation, and holds Waitangi Day celebrations.

56.     According to Tatauranga Aotearoa / Stats NZ, 5.5 per cent of Te Hau Kapua / Devonport-Takapuna Local Board residents identified as Māori in the 2018 census, compared to 11.5 per cent in the Tāmaki Makaurau region. The club are committed to increasing Māori participation which is reflected in its Community Outcomes Plan.

Ngā ritenga ā-pūtea

Financial implications

57.     Staff have consulted with the Financial Strategy and Planning Department of the council. No concerns were raised regarding the financial implications for the new lease to Takapuna Boating Club Incorporated.

58.     Ongoing maintenance and capital expenditure of the assets on site will be covered by the club which is accounted for in current and future budgets.

59.     On 8 June 2023, the council's Governing Body approved the Annual Budget, including amendments to the Auckland Council Community Occupancy Guidelines 2012, which increased the rent fee for a ground lease from $1.00 plus GST per annum if demanded to $1,300.00 plus GST per annum, effective 1 July 2023 (resolution number GB/2023/101).

60.     Given that the club applied for the proposed new lease in September 2021, the recommendation is to grant a lease at the level of rent ($1.00) contemplated in the guidelines at the time of the application and prior to the Annual Budget amendments approved in June 2023.

61.     If the local board decides to retain the rent at $1.00, the board will not be required to supplement the community lease revenue budget. During the first term, however, the board will not benefit from the additional revenue of $1,299.00 per annum. Staff have recommended that the rent be reviewed within three years of the commencement date to align the rent level with the revised levels introduced in July 2023.

62.     All costs relating to the preparation of the lease agreement and subsequent documentation are borne by the Parks and Community Facilities department of the council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63.     Should the local board resolve not to grant the proposed new community ground lease to Takapuna Boating Club Incorporated, the club’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

64.     The proposed new lease affords the club security of tenure, enabling it to attend to the scheduled maintenance of its facility. In the event, that the new lease is not granted, there is a risk associated with maintenance, building renewals and possible improvements. The council will be liable for the assets regardless of whether budget is allocated to or identified for renewals. The renewal of the assets will also not appear in the annual work programme.

65.     In addition, the club’s ability to pursue grants and funding opportunities will be severely impacted.

Ngā koringa ā-muri

Next steps

66.     Subject to the Devonport-Takapuna Local Board’s approval to grant the proposed new community ground lease to Takapuna Boating Club Incorporated, staff will engage with the club to finalise the lease agreement and subsequent documentation in accordance with the decision of the local board.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Site Plan.pdf

 

b

Attachment B - Community Outcomes Plan.pdf

 

     

Ngā kaihaina

Signatories

Author

Tai Stirling - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Local Board Transport Capital Fund

File No.: CP2023/17817

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform the Devonport Takapuna Local Board of the reduction to its local board transport capital fund (LBTCF) for the 2022 - 2025 political term.

2.       This report seeks confirmation of the projects the local board will have delivered with a reduced budget and requests a priority order for currently unfunded LBTCF projects, setting local board expectation should any further budget become available.

Whakarāpopototanga matua

Executive summary

3.       Auckland Transport (AT) manages the Local Board Transport Capital Fund on behalf of the Devonport Takapuna Local Board. AT provides quality advice to support local board decision-making. A decision relating to the allocation of the Local Board Transport Capital Fund is being sought.

4.       The confirmed budget for the Devonport-Takapuna Local Board this political term is $991,802. This differs from the indicative amount reported to the local board on 18 July 2023.

5.       The reduction in the LBTCF reflects the pressure AT and its funding partners are under due to flood recovery work following the severe weather events in early 2023, inflation and the rising cost of doing business.

6.       Last political term, the Devonport Takapuna Local Board resolved $1,200,000. almost the entirety of its LBTCF, to the Francis to Esmonde walking and cycling connection. This project has not progressed in this term and as it was not contractually committed those funds could not be carried over with the project now on hold.

7.       In previous workshops, AT worked with the Devonport-Takapuna Local Board to identify projects they would like to deliver, the indicative cost of all the listed projects exceeds $3,000,000, which means that there is insufficient funding to proceed with all the projects on the longlist.

8.       In this report, Auckland Transport recommends that the Devonport-Takapuna Local Board allocate the available $991,805 to projects workshopped with the local board on 19 September:

·        an upgrade of the pedestrian crossing at Narrowneck Beach ($400,000)

·        Aberdeen Road raised pedestrian crossing ($375,000)

·        Victoria Road Devonport pavers upgrade ($30,000)

·        Kitchener Road Bus stop upgrade ($30,000)

·        Hamana Street speed calming ($126,805)

9.       The projects noted in this report may decrease in cost if during investigation a lesser intervention is considered desirable.

10.     At the time of workshop one, AT advised that full feasibility studies would be conducted on projects on the longlist. Since then, Auckland Transport (along with Auckland Council and other CCOs) has been directed to be more “fiscally responsible”. This led to an additional review of capital project expenditure and associated costs for new projects.

11.     AT is no longer in a financial position to commit to full feasibility studies on candidate projects therefore only Rough Order of Costs (ROC) are now provided to support the local board’s decision-making. Rough order of costs provided are based on similar projects and costs completed in the past. Projects that are shortlisted will undergo full investigation to enable quality outcomes.

12.     At the September workshop local board members asked for examples of crossings recently completed as examples. Below is a set of images for raised crossings showing various raised pedestrian crossings that would cost anywhere in the range of $300,000-$600,000 depending on whether signals are installed, kerb extensions installed, extent of lighting improvements, any drainage issues and locations.

13.     AT recommends the Devonport-Takapuna Local Board make timely decisions so that the confirmed projects can be planned for as resources and budget are expected to be constrained in the current political term.

 

 

Image 1. 36 Hill Street Warkworth. Rodney LB Project Cost $310,000

 

 

Image 2. 37 Puhinui Road Manukau. VRU Program Cost $307,000

Image 3. 703 Swanson Road Henderson, Cost $413,000

 

 

Image 4. Bairds Mainfreight Primary School  Raised crossing Project cost $217,797

 

 

 

 

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      allocate the Local Board Transport Capital Fund for 2022-2025 of $991,805 as follows:

i)       approve $400,000 to an upgrade of the pedestrian crossing at Narrowneck Beach

ii)       approve $375,000 to construct a raised pedestrian crossing in Aberdeen Road

iii)      approve $30,000 for an upgrade to pavers in Victoria Road Devonport

iv)      approve $30,000 for a bus stop upgrade in Kitchener Road

v)      approve $126,805 for speed calming in Hamana Street

 

Horopaki

Context

14.     The LBTCF is an AT fund established in 2012 to allow local boards to deliver small transport improvement projects in their local area that would not normally be prioritised by Auckland Transport.

15.     In 2014 the LBTCF budget was set at $20 Million per annum spread across all Local Boards and distributed based on Auckland Councils Funding Policy. Since 2020, when Covid 19 lockdowns impacted on Auckland Councils revenue the LBTCF has been reduced. Specifically, to $15 Million per annum across all Local Boards in the most recent Regional Land Transport Plan of which Devonport Takapuna share was $1.514,302.

16.     Due to further budget reductions, as outlined above, Devonport Takapuna new allocation of LBTCF for the 2022 - 2025 political term is $991,805.

17.     Therefore, the local board must decide on its preferred projects so the program of works can be planned.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     Workshops to gather suggestions for the LBTCF projects began with the Devonport Takapuna Local Board in early 2023. The first workshop sought to gather new ideas for worthwhile projects as well as present some suggestions from members of the public or from local schools.

19.     AT followed this up on 6 June 2023 with a second workshop that provided board members with high-level costings for projects and the opportunity to highlight their priorities. No priorities were indicated but further projects were added to the list for consideration.

20.     A third workshop was held on 19 September and projects as discussed in the workshop considered for funding are noted below:

A screenshot of a document

Description automatically generated

21.     The final list of projects (below) provides a priority for delivery in case LBTCF budgets increase. If more budget becomes available AT will automatically start work on these projects and delivery will be in the prescribed order unless funding is limited and a decision between projects is required.

 

A screenshot of a computer

Description automatically generated

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     Auckland Council has declared a climate emergency and has developed Te Tāruke-ā Tāwhiri: Auckland’s Climate Plan.

23.     AT therefore urges the Devonport-Takapuna Local Board to consider prioritisation of projects that help reduce carbon emissions.

24.     Most of the proposed projects above will encourage either safe walking or cycling and will contribute to reducing carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25.     Any engagement required with other parts of the council group will be carried out on an individual-project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Devonport-Takapuna Local Board discussed this programme of work at three workshops with AT in 2023. This report includes the projects the local board asked to be included in the workshops.

27.     At the 19 September workshop the local board raised concern over the high costs involved in delivering the proposed safety crossings and requested that alternate options at a reduce cost are provided for consideration.  Auckland Transport are proposing that a combination of physical speed calming and signage alongside line marking and driver feedback signage is utilised for the Hamana Street Speed Calming project.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The actions being considered do not have specific impacts on Māori. Both AT and council are committed to meeting their responsibilities under Te Tiriti o Waitangi (the Treaty of Waitangi) and its broader legal obligations in being more responsible or effective to Māori. Auckland Transport’s Maori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the AT website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

29.     Any AT project that requires consultation with iwi will include that activity within its project plan.

Ngā ritenga ā-pūtea

Financial implications

30.     This report requires consideration of a financial commitment of up to $991,805 by the Devonport-Takapuna Local Board.

31.     The costs calculated are based on estimates and it is possible that costs on some projects may be under or over the estimations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     There is a risk that some new projects may cost more than is budgeted in this report, but equally some projects may reduce in scope after further investigation work is carried out. For instance, some sites may merit pedestrian refuges rather than raised crossings. This will be discussed with the local board once further investigation work is completed.

33.     As resources and budgets are constrained, delaying decision making means that there is less time for planning for the investigation, design, and subsequent delivery of the projects that the local board wishes to progress. Timely decision making will provide the best opportunity for these projects to be delivered in the current political term.

Ngā koringa ā-muri

Next steps

34.     AT will take note of the local board’s confirmed projects and come back to the local board after initial investigation, concept designs are completed and costs for the projects are better understood.

35.     Concept designs and costs for the selected projects will be presented at local board workshops, and depending on the feedback received, they will then proceed to public consultation.

36.     After public consultation, a detailed design is completed and at this stage the local board will be requested to confirm the projects for delivery.

37.     Throughout the concept and design process, AT will keep the local board updated and when a decision is required, a report will be made to a public meeting so the members can consider it and decide on the next steps.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Marilyn Nicholls – Elected Member Relationship Partner

Authorisers

John Gillespie – Head of Stakeholders and Elected Member Relationships

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Northern Busway Bylaw review

File No.: CP2023/17345

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide views on the proposed changes and any additional factors for consideration on the Northern Busway Bylaw review.

Whakarāpopototanga matua

Executive summary

2.       The Northern Busway corridor runs along State Highway 1 from the Auckland Harbour Bridge to Albany.

3.       The Northern Busway significantly increases the capacity of State Highway 1 by reducing private vehicle use, making it possible for more people to travel, and supporting the growth of northern Auckland.

4.       The forecasted passenger transport demand is likely to exceed the functional capacity of core North Shore to Auckland city centre public transport corridors by the 2030s. This exceptional growth will further increase pressure on the Northern Busway.

5.       Access to and activities on the busway are regulated under the Northern Busway Bylaw. Auckland Transport manages the busway’s daily operations with support from the Auckland Transport Operation Centre.

6.       Waka Kotahi have proposed the following key changes are made through a replacement bylaw:

v Proposal 1: extending the bylaw to cover the new section of the Northern Busway from Constellation Station to Albany Station.

v Proposal 2: updating vehicles eligible to apply for Northern Busway access. 

v Proposal 3: improving operational and decision-making processes on the Northern Busway.

7.       Consultation on the proposed changes to the Northern Busway Bylaw runs from 6 November to 1 December 2023.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      provide views on the proposed changes to the Northern Busway Bylaw

b)      provide any additional factors that Waka Kotahi should consider for the bylaw review.

 

Horopaki

Context

8.       The Northern Busway is a rapid transit corridor that runs along State Highway 1 from the Auckland Harbour Bridge to Albany. It forms the backbone of public transport services on the North Shore and is a critical component of the wider Auckland Rapid Transit Network.

9.       The corridor includes a dedicated dual busway and bus lanes, and provides fast, reliable, frequent, and high-capacity bus services, free from congestion to Auckland’s city centre.  

10.     The first section of the Northern Busway between Onewa and Constellation Station opened in 2008. In May 2022, an additional 5km stretch from Constellation Station to Albany Station opened as part of the Northern Corridor Improvements project. A map of the route is provided in Attachment A.

11.     Passenger growth on the Northern Busway has exceeded that of both the rail network and the rest of the bus network. The forecasted passenger transport demand is likely to exceed the functional capacity of core North Shore to Auckland city centre public transport corridors by the 2030s. This exceptional growth will further increase pressure on the Northern Busway.  

Bylaw Review

12.     Access to and activities on the Northern Busway are regulated under the Northern Busway Bylaw (NZTA 2008/01 Prescribing Use of the Northern Busway in Auckland). 

13.     To ensure the bylaw supports the Northern Busway’s rapid transit function now and into the future, Waka Kotahi and Auckland Transport are working together to review the bylaw to make sure it:  

·        helps to optimise/manage the capacity of the busway and its stations  

·        has a clear authorisation process for vehicles accessing the busway  

·        has clear penalties and enforcement mechanisms  

·        provides for a safe journey  

·        promotes equitable travel choices for customers, including those with accessibility needs.  

14.      Waka Kotahi is consulting on the following proposed changes: 

v Proposal 1: Extending the bylaw to cover the new section of the busway from Constellation Station to Albany Station.  

v Proposal 2: Updating vehicles eligible to apply for busway access. 

Waka Kotahi is proposing that the following operators should be eligible to apply for access:

First priority – scheduled bus services (including inter-regional buses and special event buses that are scheduled)

Second priority – Specialised School Transport Assistance, National Travel Assistance and Total Mobility buses.

v Proposal 3: Improving operational and decision-making processes on the busway.  

Waka Kotahi is proposing changes to the following:

key criteria for deciding whether to authorise operator access to the busway

access conditions

enforcement powers under the bylaw

emergency vehicle access

emergency and breakdown procedures for operators

transitional provisions.

15.     Additional information on the proposed changes is provided in Attachment B.

16.     Consultation on the proposed changes to the bylaw runs from 6 November to 1 December 2023. This report enables the local board to provide their formal views.

17.     Additional consultation material is available online at https://nzta.govt.nz/about-us/consultations/northern-busway-consultation

18.     Waka Kotahi presented the bylaw review to impacted local boards at a briefing on 6 November 2023. A copy of the presentation is provided in Attachment C.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Northern Busway route map

 

b

Northern Busway Bylaw review proposals

 

c

06112023 Local Board Briefing presentation

 

     

Ngā kaihaina

Signatories

Author

Maclean Grindell - Senior Advisor Operations and Policy

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Auckland Council's Performance Report Devonport-Takapuna Local Board for quarter one 2023/2024

File No.: CP2023/17546

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Devonport-Takapuna Local Board with an integrated performance report for quarter one, 1 July – 30 September 2023.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2023/2024 work programme.

3.       The key activity updates from this period are:

·        Takapuna Pool and Leisure Centre experienced a 24 per cent increase in visits over the same period last year.

·        The senior band at North Shore Brass maintained their champion position in Auckland.

·        Membership at Shore Junction has reached almost 3,000 with approximately 2,500 visits in quarter one.

·        Sunnynook Community Centre successfully managed to provide facilities and support to residents from the local retirement village following damage to their recreation facilities in the January floods.

·        Devonport Community House, as part of Mental Health Week held an open day with over 90 people attending.

·        The Expression of Interest process for the site of the former Takapuna Services and Social Bowling Club was concluded. The new lease was awarded to The Yes Disability Resource Centre Services Trust Board that holds the lease for the Shore Junction Youth Centre.

 

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred, or merged). The following activities are reported with a status of red (behind delivery, significant risk): / There is one activity with a red status.

ID

Activity Name

Comment

30074

Te Kete Rukuruku -Maori naming of parks and places signage

Community Facilities is waiting on names before beginning the design and installation of signage.

 

5.       The financial performance report compared to budget 2023/2024 is attached. There are some points for the local board to note; Net operating performance overall for Devonport-Takapuna local board area is on budget at $3.4 million for the quarter ended 30 September 2023. The operating revenue by six per cent below budget and the operating expenditure is eight per cent below budget for the quarter. Capital expenditure is 41 per cent below the budget for the quarter.

6.        The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

7.        One change to the work programme is sought through this report:

ID

Activity Name

Comment

1260

Youth Enterprise Scheme (DT)

This activity has historically been delivered by Tātaki Auckland Unlimited. Responsibility for this activity has been passed to Customer and Community Services: Grants, for the 2023/2024 financial year.

 

8.        Auckland Emergency Management has undertaken a change proposal process which has resulted in the Resilience team that formerly engaged with local boards being disestablished. Future work with local boards and communities will be delivered through a new planning team, which will eventually have seven Senior Planners, each working with three local boards.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the performance report for quarter one ending 30 September 2023.

b)      approve adding ID#1260 - Young Enterprise Scheme (DT), $2,000 LDI Opex work programme line item to the Devonport-Takapuna Community Services work programme 2023/2024 as outlined in Attachment A to this report

Horopaki

Context

9.       The Devonport-Takapuna Local Board has an approved 2023/2024 work programme for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services

·        Auckland Emergency Management

10.     The local board work programmes were not adopted until a month into the financial year due to uncertainty of local board funding in the development of the Annual Budget 2023/2024. Local board funding for 2023/2024 was agreed by the Governing Body at the end of May 2023 and required changes to planned work programmes, which were then approved in July 2023.

11.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

 

 

 

 

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

12.     AEM Resilience staff members have continued to attend community meetings to provide feedback, subject matter expertise where required this quarter. This has included supporting community activities that is attached to the work of Community Brokers that arose following the emergency events this year.

Local Board Work Programme Snapshot

13.     The graph below identifies work programme activity by RAG status (red, amber, green, and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

 

 

 

14.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

 

Key activity updates

15.     The table below gives details of some highlights from quarter one updates.

ID

Activity Name

Comment

83

Operational grant Devonport Museum

The museum had input to a display for Auckland Heritage Festive with images relating to Ngataringa Bay redevelopment, Independent Devonport, and the anti-nuclear movement. Six new Heritage Plaques were provided to Devonport homeowners

88

Operational grant- The Pumphouse Thearte

There were 28,064 attendees across 27 programmes in Q1 Mental Health Week was marked by two works exploring mental health issues.

91

Age Friendly Approach

The Digital Seniors pilot was completed in September, this was successful. Additional funding has been secured form Chorus to roll out the programme to other communities.

3951

Placemaking Waiwharariki ANZAC Town Square

A programme of activities was agreed upon with the Out and About Team with 18 activations planned between September – December 2023. These free events include Hungerball, Junk Play and Circus in the Square.

17990

Claystore Heritage Building

The local board decided to proceed with the full renovation of this facility.

30098

Allenby Reserve renew playground

Resource consent has been granted. Physical works will start Q2 2023.

20689

Takapuna Beach Te Uru Tapu/Sacred Grove

Engagement with mana whenua has restarted. A weed management plan is being developed.

525

Devonport-Takapuna Ecological and Environmental Programme

Working with local volunteers 1,155 new trees have been planted with 2,881 volunteer hors being recorded.

103

Citizenship Ceremonies (DT)

One ceremony was delivered with 55 local people becoming citizens

Activities on hold

16.     The following work programme activities have been identified by operating departments as on hold:

ID

Activity Name

Comment

30085

Brian Byrnes Reserve pedestrian path

Investigations ongoing into work undertaken by private contractor

2784

Auburn Reserve Service assessment

This will be included as part of the consultation process for the local parks management plan

521

Devonport-Takapuna Greenways Plan 2015 review phase two

This will be included as part of the consultation process for the local parks management plan

 

Changes to the local board work programme

Deferred, cancelled, or merged activities.

17.     These are no activities identified by operating departments in Q1 2023/2024 as deferred, cancelled or merged.

Activities changes

18.     Operating departments recommend the following work programme activity be changed.

 

ID

Activity Name

Summary of Change Requested

1260

Youth Enterprise Scheme (DT)

This activity has historically been delivered by Tātaki Auckland Unlimited. Responsibility for this activity has been passed to Customer and Community Services: Grants, for the 2023/2024 financial year as Tātaki Auckland Unlimited is not resourced to deliver the Youth Enterprise Scheme.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

20.     Work programmes were approved in June 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     This report informs the Devonport-Takapuna Local Board of the performance for ending 30 September 2023.

Tauākī whakaaweawe Māori

Māori impact statement

23.     The activities listed below have a direct Māori outcome focus:

ID

Activity Name

Comment

1218

Library services (DT)

For Māori Language Week Te Hau Kapua Kapa Haka Rōpu visited and performed. Te Reo Maori classes are provided weekly

95

Māori Outcomes

A project plan is in development with the Māori Outcomes team. A funding agreement was negotiated with Takapuna Boating Club to support a one day workshop Te Mauri o Te Wai to bring leaders from local iwi, Watercare, Healthy Waters, local board memebrs and community representatives to discuss how they can work together to regenerate the mauri of local streams and waterways.

4000

Recognise and communicate history and importance of Rahopara Pa

Staff are working with the Maori Outcomes team to determine the best engagement approach with mana whenua.

20689

Takapuna Beach Te Uru Tapu/Sacred Grove

Engagement with mana whenua has restarted. A weed management plan is being developed.

2828

Devonport-Takapuna-Te Kete Rukuruku Maori naming of parks and paces Tranche One

Nineteen sites were identified by the local board. Discussions to finalise shared interest with Iwi are ongoing. An update will be provided to the local board Q2 2023

 

Ngā ritenga ā-pūtea

Financial implications

24.     This report is provided to enable the Devonport-Takapuna Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes. There are no financial implications associated with this report.

Financial Performance

·    Operating expenditure of $3.8 million is $336,000 below budget for the first quarter. The Asset Based Services (ABS) is $190,000 below budget and the Locally Driven Initiatives (LDI) is $146,000 below budget. A film revenue of nearly $11,600 and LDI Opex carry forward totaling $38,700 were added into this financial year.

·    Operating revenue of $428,000 is $27,000 below budget mainly due to reduced property rental revenues (residential and commercial), reduction in ECE subsidies, offset by increased revenues in leisure facilities.

·    Capital expenditure of $610,000 is below budget by $421,000 this quarter. The key area of spend are in asset renewals programme and coastal asset renewals.

 

25.     The financial report for the first quarter ended 30 September 2023 for Devonport-Takapuna local board area is in Appendix B attached.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing would help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

27.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to market conditions.

28.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

29.     The local board will receive the next performance update following the end of quarter two, December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Q1 2023/2024 Work Programme Update

 

b

Devonport-Takapuna Local Board Q1 2023/2024 Financial Summary

 

     

Ngā kaihaina

Signatories

Author

Maureen Buchanan - Senior Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Chairpersons' Report

File No.: CP2023/17606

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for the Chairperson of the Devonport-Takapuna Local Board to provide updates on the projects and issues relevant to the board.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson van Tonder for her report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Toni van Tonder - Chairs Report - 21 November 2023

 

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Elected Members' Reports

File No.: CP2023/17616

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for the members of the Devonport-Takapuna Local Board to provide updates on the projects and issues they have been involved in since the October 2023 meeting.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank member Peter Allen for their written report.

b)      receive and thank member Gavin Busch for their written report.

c)       receive and thank member Terence Harpur for their written report.

d)      receive and thank member Melissa Powell for their written report.

e)      receive and thank member George Wood for their written report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Peter Allen - Members Report - 21 November 2023

 

b

Gavin Busch - Members Report - 21 November 2023

 

c

Terence Harpur - Members Report - 21 November 2023

 

d

Melissa Powell - Members Report - 21 November 2023

 

e

George Wood - Members Report - 21 November 2023

 

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Resolutions Pending Action report

File No.: CP2023/17619

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Devonport-Takapuna Local Board with the status and update of all resolutions that are pending action from staff.

Whakarāpopototanga matua                          

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of actions that the local board have requested of operational staff.

3.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this report. Local board members should direct any questions to the local board support staff.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board resolutions pending action report as at 15 November 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Resolutions Pending Action - November 2023

 

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Devonport-Takapuna Local Board - Resource Consent Applications - October 2023

File No.: CP2023/17627

 

  

 

Whakarāpopototanga matua

Executive summary

Attached is the list of resource consent applications related to the Devonport-Takapuna Local Board area received from 29 September to 28 October 2023.

 

Ngā tūtohunga

Recommendation

That the Devonport-Takapuna Local Board:

a)      note the list of resource consents applications (Attachment A) related to the Devonport-Takapuna Local Board area received from 29 September to 28 October 2023.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board - Resource consent applications - October 2023

 

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Devonport-Takapuna Local Board - Record of Workshops October 2023

File No.: CP2023/17787

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a record of Devonport-Takapuna Local Board workshops held during October 2023.

Whakarāpopototanga matua

Executive summary

2.       At the workshop held on 10 October 2023, the board was briefed on:

·    Property and Commercial

-     Prioritisation of Community Leases Work Programme 2023/2024

·    Parks and Community Facilities

-     Projects options and estimates for Takapuna Beach and 139 Beach Road

·    Grants and Incentives

-     Grants Rounds

·    Planning and Operations

-     Service Property Optimisation

3.       At the workshop held on 17 October 2023, the board was briefed on:

·    Local Board Services

-     Local Board Plan final review

·    Infrastructure and Environmental Services

-     Restoring Takarunga Hauraki and Pupuke Birdsong updates

·    Connected Communities

-     Monthly Update

4.       At the workshop held on 24 October 2023, the board was briefed on:

·    Local Board Services

-     Local Board Annual plan 2

-     Fees and Charges

-     Work programme refresher

·    Auckland Transport

-     Regional Land Transport Plan

·    Parks and Community Facilities

-     Facilities/Contracts update

5.       Records of these workshops are attached to this report. The full workshop records are also available on the Auckland Council website.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in October 2023

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

10 October 2023 Workshop Record

 

b

17 October 2023 Workshop Record

 

c

24 October 2023 Workshop Record

 

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

21 November 2023

 

 

Hōtaka Kaupapa - Policy Schedule

File No.: CP2023/17790

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on reports to be presented to the Board for 2023.

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa – Policy Schedule (formerly known as the Governance Forward Work Calendar) was introduced in 2016 as part of Auckland Council’s quality advice programme. The schedule aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by the local board priorities.

·    clarifying what advice is expected and when it will be provided.

·    clarifying the rationale for reports.

3.       The schedule also aims to provide guidance to staff supporting local boards and greater transparency for the public. The schedule is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The November 2023 Hōtaka Kaupapa – Policy Schedule for the Devonport-Takapuna Local Board is provided as Attachment A. The information contained within this attachment is as accurate as possible at the time of reporting.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board Hōtaka Kaupapa – Policy Schedule for October 2023 as set out in Attachment A of this agenda report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hōtaka Kaupapa – Policy Schedule November 2023

 

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager