Date:

Time:

Meeting Room:

Venue:

 

Tuesday 21 November 2023

5.00pm

Woodside Room
Level 1, Manukau Civic Building
31-33 Manukau Station Road
Manukau

 

Ōtara-Papatoetoe Local Board

 

OPEN ATTACHMENTS

 

 

 

ITEM   TABLE OF CONTENTS            PAGE

 

14        Ōtara-Papatoetoe Deferred Application LG2413-107 and Quick Reponse Grants Round One 2023/2024 grant allocations

A.      Ōtara - Papatoetoe local board grants programme 2023 2024    3

B.      LG2413-107 deferred application summary                                   11

C.      Ōtara - Papatoetoe 2023 2024 quick response round one application summary                 15

15        Local board appointment for Play Leadership Group

A.      Terms of Reference for Play Leadership Group                   145

16        Landowner approval and additional lease term for the Indian Association Manukau New Zealand Incorporated at Hillside Park, Papatoetoe

A.      Building and site plans            149

B.      Construction material area      159

C.      Fencing plan                           161

17        Adopting the Manukau Sports Bowl Master Plan implementation plan

A.      Manukau Sports Bowl Implementation plan               163

18        Implementation of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan 2023/2024

A.      Ōtara-Papatoetoe Sport & Active Recreation Facilities Plan.pdf 167

19        Auckland Council’s Performance Report: Ōtara-Papatoetoe Local Board for quarter one 2023/2024

A.      Ōtara-Papatoetoe Local Board - 1 July – 30 September 2023 Work Programme Update       223

B.      Ōtara-Papatoetoe Local Board - Operating Performance Financial Summary Q1                           257

C.      LDI underspend and options for allocation memo                      263

20        Local board resolution responses, feedback and information report

A.      Memo - Local Community Grants, Urgent Decision         265

B.      Memo - Pursuit of Excellence Awards Panel                          269

C.      Feedback into council submission on National Policy Statement for Natural Hazard 271

21        Record of Workshop Notes

A.      Workshop Notes - 24 October 2023                                        273

B.      Workshop Notes - 31 October 2023                                        275

C.      Workshop Notes - 7 November 2023                                        277

D.      Workshop Notes - 14 November 2023                                        279

22        Hōtaka Kaupapa / Governance Forward Work Calendar

A.      Hōtaka Kaupapa                     281



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Ōtara-Papatoetoe Local Board

21 November 2023

 

 

 

Memorandum

2 October 2023

To:

Ōtara-Papatoetoe Local Board

CC:

Rina Tagore (Senior Local Board Advisor), Claire Abbot (Local Board Advisor), Manoj Ragupathy (Local Area Manager)

Subject:

LDI underspend and options for allocation

From:

Emelia Masari (Work Programme Lead)

Contact information:

Emelia Masari (Work Programme Lead) – emelia.masari@aucklandcouncil.govt.nz

 

 

Purpose

 

1.      To: inform the board of their options regarding a projected underspend for their LDI CAPEX budget for Financial Year 2024.

 

Summary

2.       The Ōtara-Papatoetoe Local Board was provided with a LDI Capex budget of $105,000 in Financial Year 24 with an under allocation of $54,758.

3.      The board had a workshop on 22 August 2023 and were presented with staff recommendations on the best use of this funding

4.      The board gave direction on their priorities to allow staff to provide further information and advice.

5.      The options for the $54,758 include:

#43704 Milton Park drainage

#43706 Omana Park accessway

#43707 Rangitoto playground pathway

#43708 Christchurch tree memorial

 

Context

6.      The Ōtara-Papatoetoe Local Board was provided with a LDI Capex budget of $105,000 in Financial Year 24 (FY24). After the approval of the FY24-26 work programmes in July, there was still an under allocation of $54,758.

7.      There has been a lot of heavy rain and flooding in Auckland in 2023. The board have given direction to focus on prevention and remediation around the flooding. Therefore, a few options affecting youth access to parks have been brought forwards for LDI expenditure (Omana Park, Milton Park and Rangitoto Park)

8.      Since 2019 the board have been planning to commemorate and honour the 51 lives lost in the Christchurch terror attack by planting 51 memorial trees. Having money unallocated this FY24, this is a good opportunity to start the project.

9.      The Local Board had a specific workshop on LDI options on 22 August 2023 in which priorities were discussed with recommendations provided by staff. A supporting memo was agreed to accompany the Quarter One Performance Report and to formally approve the process.

 

Discussion

10.    The allocation of the $54,758 include:

#43704 Milton Park drainage - $3,000

#43706 Omana Park accessway - $12,300

#43707 Rangitoto playground pathway - $9,300

#43708 Christchurch tree memorials - $30,158

11.    Omana Park accessway – creation of an accessway and moving of the signpost, with a total project cost of $3,000. Reasoning for this project is that the grass area is often very muddy and the gate to the carpark is often locked. Mothers with prams and wheelchair users currently push through this muddy patch of grass to access the park.

12.    Milton Park drainage – addition of drainage with a total project cost of $12,300. Milton Park has received many complaints due to flooding issues. Complaints are being received by parents about school kids having to walk through this flooded path in order to get to school and turning up to school very muddy.

13.    Rangitoto playground – creation of a footpath to connect the playground to the pathway with a total project cost of $9,300. There is currently no connection path to the playground and after rain, children are unable to access the playground due to the grass being muddy.

14.    Tree planting for Christchurch attack - Planting of 51 trees to honour the 51 lives lost during the terror attack with a total project cost of $30,158. Design and location in Hayman Park is to be discussed with the board, project manager and parks specialist after input from Eke Panuku. Tree planting season is around Autumn so project planting can occur around March to commemorate the day of the attack.

 

 

Next steps

15.    The board will provide a decision on the $54,758 spending allocation with the Quarter One Performance Report.

16.    The outcome of the board’s decision will be actioned by staff for immediate project work. Updates on the progress of the work will be included in the 2023/2024 Quarterly Performance Reports.

 


Ōtara-Papatoetoe Local Board

21 November 2023

 

 

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