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Date:
Time:
Meeting Room:
Venue:
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Tuesday 21 November 2023
5.00pm
Woodside Room
Level 1, Manukau Civic Building
31-33 Manukau Station Road
Manukau
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Ōtara-Papatoetoe
Local Board
OPEN ATTACHMENTS
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ITEM TABLE OF
CONTENTS PAGE
14 Ōtara-Papatoetoe
Deferred Application LG2413-107 and Quick Reponse Grants Round One 2023/2024
grant allocations
A. Ōtara -
Papatoetoe local board grants programme 2023 2024 3
B. LG2413-107
deferred application summary 11
C. Ōtara -
Papatoetoe 2023 2024 quick response round one application summary 15
15 Local
board appointment for Play Leadership Group
A. Terms of
Reference for Play Leadership Group 145
16 Landowner
approval and additional lease term for the Indian Association Manukau New
Zealand Incorporated at Hillside Park, Papatoetoe
A. Building and
site plans 149
B. Construction
material area 159
C. Fencing plan 161
17 Adopting
the Manukau Sports Bowl Master Plan implementation plan
A. Manukau Sports
Bowl Implementation plan 163
18 Implementation
of the Ōtara-Papatoetoe Sport and Active Recreation Facilities Plan
2023/2024
A. Ōtara-Papatoetoe
Sport & Active Recreation Facilities Plan.pdf 167
19 Auckland
Council’s Performance Report: Ōtara-Papatoetoe Local Board for
quarter one 2023/2024
A. Ōtara-Papatoetoe
Local Board - 1 July – 30 September 2023 Work Programme Update 223
B. Ōtara-Papatoetoe
Local Board - Operating Performance Financial Summary Q1 257
C. LDI underspend
and options for allocation memo 263
20 Local
board resolution responses, feedback and information report
A. Memo - Local
Community Grants, Urgent Decision 265
B. Memo - Pursuit
of Excellence Awards Panel 269
C. Feedback into
council submission on National Policy Statement for Natural Hazard 271
21 Record
of Workshop Notes
A. Workshop Notes -
24 October 2023 273
B. Workshop Notes -
31 October 2023 275
C. Workshop Notes -
7 November 2023 277
D. Workshop Notes -
14 November 2023 279
22 Hōtaka
Kaupapa / Governance Forward Work Calendar
A. Hōtaka
Kaupapa 281
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Ōtara-Papatoetoe
Local Board
21 November 2023
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Memorandum
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2
October 2023
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To:
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Ōtara-Papatoetoe Local Board
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CC:
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Rina Tagore
(Senior Local Board Advisor), Claire Abbot (Local Board Advisor), Manoj
Ragupathy (Local Area Manager)
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Subject:
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LDI underspend and options for allocation
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From:
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Emelia Masari (Work Programme Lead)
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Contact
information:
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Emelia Masari
(Work Programme Lead) – emelia.masari@aucklandcouncil.govt.nz
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Purpose
1. To:
inform the board of their options regarding a projected underspend for their
LDI CAPEX budget for Financial Year 2024.
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Summary
2. The
Ōtara-Papatoetoe Local Board was provided with a LDI Capex budget of
$105,000 in Financial Year 24 with an under allocation of $54,758.
3. The
board had a workshop on 22 August 2023 and were presented with staff
recommendations on the best use of this funding
4. The
board gave direction on their priorities to allow staff to provide further
information and advice.
5. The
options for the $54,758 include:
#43704 Milton Park drainage
#43706 Omana Park accessway
#43707 Rangitoto playground
pathway
#43708 Christchurch tree
memorial
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Context
6. The
Ōtara-Papatoetoe Local Board was provided with a LDI Capex budget of
$105,000 in Financial Year 24 (FY24). After the approval of the FY24-26 work
programmes in July, there was still an under allocation of $54,758.
7. There
has been a lot of heavy rain and flooding in Auckland in 2023. The board have
given direction to focus on prevention and remediation around the flooding.
Therefore, a few options affecting youth access to parks have been brought
forwards for LDI expenditure (Omana Park, Milton Park and Rangitoto Park)
8. Since
2019 the board have been planning to commemorate and honour the 51 lives lost
in the Christchurch terror attack by planting 51 memorial trees. Having money
unallocated this FY24, this is a good opportunity to start the project.
9. The
Local Board had a specific workshop on LDI options on 22 August 2023 in which
priorities were discussed with recommendations provided by staff. A supporting
memo was agreed to accompany the Quarter One Performance Report and to formally
approve the process.
Discussion
10. The allocation of
the $54,758 include:
#43704 Milton Park drainage - $3,000
#43706 Omana Park accessway - $12,300
#43707 Rangitoto playground pathway - $9,300
#43708 Christchurch tree memorials - $30,158
11. Omana
Park accessway – creation of an accessway and moving of the signpost,
with a total project cost of $3,000. Reasoning for this project is that the grass area is often very muddy and the gate to the carpark is often
locked. Mothers with prams and wheelchair users currently push through this
muddy patch of grass to access the park.
12. Milton Park
drainage – addition of drainage with a total project cost of $12,300.
Milton Park has received many complaints due to flooding issues. Complaints are
being received by parents about school kids having to walk through this flooded
path in order to get to school and turning up to school very muddy.
13. Rangitoto
playground – creation of a footpath to connect the playground to the
pathway with a total project cost of $9,300. There is currently no connection
path to the playground and after rain, children are unable to access the
playground due to the grass being muddy.
14. Tree planting for
Christchurch attack - Planting of 51 trees to honour the 51 lives lost during
the terror attack with a total project cost of $30,158. Design and location in
Hayman Park is to be discussed with the board, project manager and parks
specialist after input from Eke Panuku. Tree planting season is around Autumn
so project planting can occur around March to commemorate the day of the
attack.
Next steps
15. The board will
provide a decision on the $54,758 spending allocation with the Quarter One
Performance Report.
16. The outcome of the
board’s decision will be actioned by staff for immediate project work.
Updates on the progress of the work will be included in the 2023/2024 Quarterly
Performance Reports.
