I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 21 November 2023

1.00pm

Waitematā Local Board Office
Ground Floor

33 Federal Street
Auckland CBD

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Genevieve Sage

 

Deputy Chairperson

Greg Moyle, (JP, ED)

 

Members

Alexandra Bonham

 

 

Allan Matson

 

 

Richard Northey, (ONZM)

 

 

Sarah Trotman, (ONZM)

 

 

Anahera Rawiri

 

 

(Quorum 4 members)

 

 

 

Katherine Kang

Democracy Advisor

 

 

16 November 2023

 

Contact Telephone: (09) 353 9654

Email: katherine.kang@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Waitematā Local Board

21 November 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

8.1     Deputation - Jeanette Budgett - Quiet Sky Waitematā - Restricting private helicopter activity                                                          6

8.2     Deputation - Peter Nicholas and Dirk Hudig - Herne Bay Residents Association Incorporated - concerns with private helicopter activity                                        6

8.3     Deputation - Gael Baldock - Local Board Transport Capital Fund                              7

8.4     Deputation - Trevor Lund and Lisa Rogers - community management of the Freemans Bay Hall                                      7

8.5     Deputation - Marita Hunt - Freemans Bay streets safety                                               8

8.6     Deputation - Aaron Martin - East Skate Club Inc - Victoria Park Skate Plaza          8

9          Te Matapaki Tūmatanui | Public Forum                                9

10        Ngā Pakihi Autaia | Extraordinary Business     9

11        Ward Councillor's Update                                  11

12        Allocation of the Waitematā Local Board Transport Capital Fund 2022-2025                   13

13        Northern Busway Bylaw review                        27

14        Auckland Council's Performance Report: Waitematā Local Board for quarter one 2023/2024                                                             45

15        Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)                                 91

16        Local board appointment for Play Leadership Group                                                                 101

17        Chairperson's Report                                       109

18        Board Members' Reports                                 127

19        Waitematā Local Board Workshop Records 149

20        Hōtaka Kaupapa / Governance Forward Work Calendar                                                             163

21        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

Chair G Sage will welcome those present and open the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Waitematā Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 17 October 2023 and the extraordinary minutes of its meeting, held on Tuesday, 31 October 2023, including the confidential section, as true and correct.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

 

 

 

8.1       Deputation - Jeanette Budgett - Quiet Sky Waitematā - Restricting private helicopter activity

Te take mō te pūrongo

Purpose of the report

1.       To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Jeanette Budgett on behalf of the Quiet Sky Waitematā will be in attendance to present to the Waitematā Local Board on the issues of helicopter activity in the board area.

3.       Quiet Sky Waitematā Incorporated was formed in response to applications for private helicopter use in residential Tāmaki Makaurau.

4.       In March 2023, the board resolved on the issue of helicopter activity at its business meeting and provided feedback (WTM/2023/1).

 

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the presentation from Quiet Sky Waitematā on restricting private helicopter use in residential Tāmaki Makaurau and thank Jeanette Budgett for her attendance.

 

Attachments

a          Quiet Sky Waitematā presentation....... 171

 

 

8.2       Deputation - Peter Nicholas and Dirk Hudig - Herne Bay Residents Association Incorporated - concerns with private helicopter activity

Te take mō te pūrongo

Purpose of the report

1.       To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Peter Nicholas and Dirk Hudig on behalf of the Herne Bay Residents Association Incorporated will be in attendance to speak to the Waitematā Local Board on concerns with private helicopter activity in the board area.

3.       In March 2023, the board has resolved the issue of helicopter activity at its business meeting and provided feedback (WTM/2023/1).

 

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the presentation regarding concerns with private helicopter activity in the local board area from the Herne Bay Residents Association Incorporated, and thank Peter Nicholas and Dirk Hudig for their attendance.

 

Attachments

a          Herne Bay Residents Association Incorporated presentation.................. 179

 

 

8.3       Deputation - Gael Baldock - Local Board Transport Capital Fund

Te take mō te pūrongo

Purpose of the report

1.       To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Gael Baldock will be in attendance to speak to the board about the Local Board Transport Capital Fund.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the presentation on the Local Board Transport Capital Fund from Gael Baldock and thank her for her attendance.

 

 

 

8.4       Deputation - Trevor Lund and Lisa Rogers - community management of the Freemans Bay Hall

Te take mō te pūrongo

Purpose of the report

1.       To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Trevor Lund on behalf of the Freemans Bay Residents Association and Lisa Rogers on behalf of the Ponsonby Community Centre will be in attendance to present to the Waitematā Local Board on the community management of the Freemans Bay Hall that is within the board area.

3.       Freemans Bay Hall is located at 52 Hepburn Street, Freemans Bay, Auckland 1011. It is a multi-functional facility situated in a residential area, the hall has a number of rooms for hire that would be suitable for group get-togethers, citizenship ceremonies, conferences, weddings and music recitals.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the presentation on the community management of the Freemans Bay Hall from the Trevor Lund of the Freemans Bay Residents and Lisa Rogers from the Ponsonby Community Centre and thank them for their attendance.

b)      refer the presentation to Auckland Council’s Community Delivery team and seek advice on potential community management of the hall.

 

 

 

8.5       Deputation - Marita Hunt - Freemans Bay streets safety

Te take mō te pūrongo

Purpose of the report

1.       To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Marita Hunt, resident of Freemans Bay, will be in attendance to present to the Waitematā Local Board on the issue of Freemans Bay streets safety.

 

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the presentation on the issue of Freemans Bay streets safety and thank Marita Hunt for her attendance.

 

Attachments

a          Freemans Bay streets safety - presentaiton....................................... 183

 

 

8.6       Deputation - Aaron Martin - East Skate Club Inc - Victoria Park Skate Plaza

Te take mō te pūrongo

Purpose of the report

1.       To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Aaron Martin on behalf of the East Skate Club Inc and Simon Thorp on behalf of Young Guns Skate School will be in attendance to speak to the Waitematā Local Board on the opportunities to influence maintenance work of the Victoria Park Skate Plaza in the local board area.

3.       Victoria Park Skate Plaza is located in the Victora Park, the skatepark includes a large open area with drops, stairs, rails, that runs along the edge of Beaumont Street.

4.       Auckland Council’s scheduled maintenance work of the Victoria Park Skate Plaza is due to start in December 2023.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the presentation on opportunities to influence the upcoming maintenance work of the Victoria Park Skate Plaza from the East Skate Club Inc and the Young Guns Skate School, and thank Aaron Martin and Simon Thorp for their attendance.

 

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of five minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Waitematā Local Board

21 November 2023

 

 

Ward Councillor's Update

File No.: CP2023/17451

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Waitematā and Gulf Ward Councillor Mike Lee with an opportunity to update the Waitematā Local Board on Governing Body issues.

2.       A verbal update will be provided at the meeting.

Whakarāpopototanga matua

Executive summary

3.       Waitematā Local Board’s Standing Orders clauses 5.1.1 and 5.1.2 provide provision in the local board meeting for Governing Body members to update their local board counterparts on regional matters of interest to the local board, or on any Council business matter the Governing Body member wishes to raise with the local board.

Ngā tūtohunga

Recommendation

That the Waitematā Local Board:

a)      receive the verbal update from Waitematā and Gulf Ward Councillor, Mike Lee, for November 2023.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Katherine Kang - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

21 November 2023

 

 

Allocation of the Waitematā Local Board Transport Capital Fund 2022-2025

File No.: CP2023/17819

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the local board for the allocation of the Waitematā Local Board Transport Capital Fund 2022-2025, and to confirm the priority of the unfunded projects should any further budget become available.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport (AT) manages the Local Board Transport Capital Fund (LBTCF) on behalf of the Waitematā Local Board.  AT provides quality advice to support local board decision-making. A decision relating to the allocation of the Local Board Transport Capital Fund is being sought.

3.       The confirmed budget for Waitematā Local Board in 2022-2025 term is $1,464,399.

4.       The Waitematā Local Board is required to prioritise the projects within this report to allocate the Local Board Transport Capital Fund budget of $1,464,399 for the 2022-2025 term.

5.       It is also recommended that the local board prioritise the remaining projects to be funded from any cost savings or alternative funding that becomes available.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      allocate $1,464,399 from the Local Board Transport Capital Fund 2022-2025 to one or more of the following projects:

i)       Domain Shared Paths – Site 1: Football Rd - $617,000

ii)       Domain Shared Paths – Site 2: Grafton Mews - $200,000

iii)      Waipapa Greenway wayfinding - $86,000

iv)      O’Neil Street Safety Improvements - $357,000

v)      Rose Road side islands - $80,000

vi)      New Street, St Marys College Crossing - $375,000

vii)     Hepburn Street / Wellington Street Intersections - $600,000

b)      prioritise projects to be funded from any cost savings or alternative funding that becomes available.

 

Horopaki

Context

6.       The LBTCF was established in 2012 and provides local boards with a budget to deliver small projects that are not on AT’s work programme. The budget spread across all 21 local boards using Council’s ‘Local Board Funding Policy.’

7.       On 10th July 2023, at the Local Board Chairs’ Forum, Auckland Transport’s Chief Executive and Chief Financial Officer confirmed that this financial year’s planned capital investment of $1.058 billion is 10.8% lower than the $1.186 billion originally outlined in the Regional Land Transport Plan (RLTP).

8.       In the latest reprioritisation process, the indicative budget advised previously for the current 3-year term was reduced from $45m to $29.5m (including approved $7m for FY24).

9.       This is due to budget pressures Auckland Transport and our funding partners are facing including:

·    absorbing the additional $125-$150 million required for flood recovery on Auckland’s roads

·    inflation and the rising costs of doing business.

10.     The confirmed budget for the Waitematā Local Board is $1,464,399 for the 2022 – 2025 term.

11.     Additional budget across all local boards of $5.6m was approved recently to complete projects with contractual commitments in place for design work or construction. The additional budget allocated to the Waitematā Local Board is $270,200 to complete Site 2: The Crescent from the Domain Shared Paths.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Projects that are funded using the LBTCF will meet the following criteria:

·    must be technically deliverable and within the road corridor

·    meets transport safety criteria

·    does not compromise the transport network

·    is not part of an asset renewal programme

·    projects outside the road corridor can be funded provided the projects support the connectivity of cycleways and footpaths within the transport network (including within parks)

13.     Auckland Transport supported Waitematā Local Board’s consideration of how the LBTCF is used, providing technical advice at three workshops in 2023:

·    7 February 2023: The first workshop with the newly elected Waitematā Local Board, to report on projects from the previous electoral term, and to provide options and gather suggestions from Members about possible LBTCF projects in this term.

·    27 June 2023: A second workshop at which cost estimates for the projects were provided to the local board to support decisions about the work programme. The advice and discussion at these workshops allowed the local board to provide direction to AT in July 2023.

·    24 October 2023: In a third workshop Waitematā Local Board (Attachment A) was presented with one project currently in the design phase (Domain shared paths) and an additional six projects for the local board’s consideration and prioritization by the board.

 

 

 

 

Project

Description and AT recommendations

Funding required to complete the projects

Domain Shared Path project

AT provided advice that from an original FY22/23 budget of $1,041,880 that $604,757 has been spent (design). An additional approved budget of $270,200 has been allocated to fund site 2.  

Sites 1 and 3 are recommended to complete the Domain Shared Paths project, as design only commitments have occurred.

Projects include:

·    Site 1: Football Rd - Approx 617k (recommended)

·    Site 2: The Crescent - $270k (additional funding approved)

·    Site 3: Grafton Mews - Approx 200k (recommended)

·    Site 4: Parnell train station (completed)

Site 1: $617,000

Site 3: $200,000

 

Waipapa Greenway wayfinding

Recommendation: Install 2-3 plinths in key areas of the town centre and also have blades or signs on lamp posts or existing/new poles to help people navigate to places of interest within walking distance of the town centre.

$86,000

O’Neil Street Safety Improvements

This project has arisen as part of the proposed civic space project at 254 Ponsonby Rd.

Reduce O’Neil St from two lanes to one with a pedestrian table to reduce traffic speed and allow a wider footpath for pedestrians to access site new civic space.

$357,000

Rose Road side islands

Side islands on the reserve side to improve pedestrian safety by reducing the crossing distance for the pedestrians and to prevent cars parking and blocking the park entrance.

$80,000

New Street, St Marys College Crossing

The request has come from the school to upgrade the existing kea crossing to a raised zebra crossing outside St Mary's College.

$375,000

Hepburn Street / Wellington Street Intersections

Raised signalised intersection -design (1.5m)
Raised tables at approach lanes on Wellington Street - Adjacent to Freemans Bay School.

$600,000

Meola Reef reserve carpark expansion

Two options were investigated to extend the Meola Reef Reserve carpark to provide additional parking spaces.


This project is not supported under the LBTCF criteria; the projects outside the road corridor must support the connectivity of cycleways and footpaths within the transport network (including within parks).

Not eligible under the LBTCF criteria

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The 2023/24 budget reduction means that the local board needs to review its LBTCF programme and provide directions to AT about what to prioritise within the new reduced budget.

15.     Auckland Council has declared a climate emergency and has developed Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

16.     AT therefore urges the Waitematā Local Board to consider prioritisation of projects that help reduce carbon emissions.

17.     The proposed project will encourage safe walking or cycling and will contribute to reducing carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     Any engagement required with other parts of the council group will be carried out on an individual-project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     Waitematā Local Board discussed this programme of work at three workshops with AT in 2023. This report reflects the views of the local board as expressed in the workshops

Tauākī whakaaweawe Māori

Māori impact statement

20.     The actions being considered do not have specific impacts on Māori.  Both AT and council are committed to meeting their responsibilities under Te Tiriti o Waitangi (the Treaty of Waitangi) and its broader legal obligations in being more responsible or effective to Māori. Auckland Transport’s Maori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the AT website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

21.     Any AT project that requires consultation with iwi will include that activity within its project plan.

Ngā ritenga ā-pūtea

Financial implications

22.     This report requires consideration of a significant financial commitment of up to                  $1,464,399 by the Waitematā Local Board.

23.     The costs calculated are based on estimates and it is possible that costs on some projects may be under or over the estimations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The reduction means that the local board needs to review its LBTCF programme and provide directions to AT about what to prioritise within the new reduced budget.

25.     There is a risk that the project may cost more than is budgeted in this report, but equally some aspects may reduce in scope after further investigation work is carried out.

26.     As resources and budgets are constrained, delaying decision making means that there is less time for planning for the investigation, design, and subsequent delivery of the projects that the local board wishes to progress. Timely decision making will provide the best opportunity for this project to be delivered in the current political term.

27.     Finally, future budgets are not confirmed meaning that there may be sudden changes to the programme next year after Auckland Council sets budgets through the Long-Term Plan process.

Ngā koringa ā-muri

Next steps

28.     AT will take note of the local board’s confirmed projects and continue to work towards design, consultation and delivery.

29.     Throughout the process, AT will keep the local board updated, providing more detailed timelines and reporting if any issues arise.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop material - Waitematā Local Board Transport Capital Fund 2022-2025

Error! Bookmark not defined.

     

Ngā kaihaina

Signatories

Authors

Alex Elton-Farr - Elected Member Relationship Partner

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

21 November 2023

 

 

 

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Waitematā Local Board

21 November 2023

 

 

Northern Busway Bylaw review

File No.: CP2023/17346

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide views on the proposed changes and any additional factors for consideration on the Northern Busway Bylaw review.

Whakarāpopototanga matua

Executive summary

2.       The Northern Busway corridor runs along State Highway 1 from the Auckland Harbour Bridge to Albany.

3.       The Northern Busway significantly increases the capacity of State Highway 1 by reducing private vehicle use, making it possible for more people to travel, and supporting the growth of northern Auckland.

4.       The forecasted passenger transport demand is likely to exceed the functional capacity of core North Shore to Auckland city centre public transport corridors by the 2030s. This exceptional growth will further increase pressure on the Northern Busway.

5.       Access to and activities on the busway are regulated under the Northern Busway Bylaw. Auckland Transport manages the busway’s daily operations with support from the Auckland Transport Operation Centre.

6.       Waka Kotahi have proposed the following key changes are made through a replacement bylaw:

·    Proposal 1: extending the bylaw to cover the new section of the Northern Busway from Constellation Station to Albany Station.

·    Proposal 2: updating vehicles eligible to apply for Northern Busway access. 

·    Proposal 3: improving operational and decision-making processes on the Northern Busway.

7.       Consultation on the proposed changes to the Northern Busway Bylaw runs from 6 November to 1 December 2023.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      provide any views on the proposed changes to the Northern Busway Bylaw

b)      provide any additional factors that Waka Kotahi should consider for the bylaw review.

 

Horopaki

Context

8.       The Northern Busway is a rapid transit corridor that runs along State Highway 1 from the Auckland Harbour Bridge to Albany. It forms the backbone of public transport services on the North Shore and is a critical component of the wider Auckland Rapid Transit Network.

9.       The corridor includes a dedicated dual busway and bus lanes, and provides fast, reliable, frequent, and high-capacity bus services, free from congestion to Auckland’s city centre.  

10.     The first section of the Northern Busway between Onewa and Constellation Station opened in 2008. In May 2022, an additional 5km stretch from Constellation Station to Albany Station opened as part of the Northern Corridor Improvements project. A map of the route is provided in Attachment A.

11.     Passenger growth on the Northern Busway has exceeded that of both the rail network and the rest of the bus network. The forecasted passenger transport demand is likely to exceed the functional capacity of core North Shore to Auckland city centre public transport corridors by the 2030s. This exceptional growth will further increase pressure on the Northern Busway.  

Bylaw Review

12.     Access to and activities on the Northern Busway are regulated under the Northern Busway Bylaw (NZTA 2008/01 Prescribing Use of the Northern Busway in Auckland). 

13.     To ensure the bylaw supports the Northern Busway’s rapid transit function now and into the future, Waka Kotahi and Auckland Transport are working together to review the bylaw to make sure it:  

·        helps to optimise/manage the capacity of the busway and its stations  

·        has a clear authorisation process for vehicles accessing the busway  

·        has clear penalties and enforcement mechanisms  

·        provides for a safe journey  

·        promotes equitable travel choices for customers, including those with accessibility needs.  

14.      Waka Kotahi is consulting on the following proposed changes: 

·    Proposal 1: Extending the bylaw to cover the new section of the busway from Constellation Station to Albany Station.  

·    Proposal 2: Updating vehicles eligible to apply for busway access. 

Waka Kotahi is proposing that the following operators should be eligible to apply for access:

First priority – scheduled bus services (including inter-regional buses and special event buses that are scheduled)

Second priority – Specialised School Transport Assistance, National Travel Assistance and Total Mobility buses.

·    Proposal 3: Improving operational and decision-making processes on the busway.  

Waka Kotahi is proposing changes to the following:

key criteria for deciding whether to authorise operator access to the busway

access conditions

enforcement powers under the bylaw

emergency vehicle access

emergency and breakdown procedures for operators

transitional provisions.

15.     Additional information on the proposed changes is provided in Attachment B.

16.     Consultation on the proposed changes to the bylaw runs from 6 November to 1 December 2023. This report enables the local board to provide their formal views.

17.     Additional consultation material is available online at https://nzta.govt.nz/about-us/consultations/northern-busway-consultation

18.     Waka Kotahi presented the bylaw review to impacted local boards at a briefing on 6 November 2023. A copy of the presentation is provided in Attachment C.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Northern Busway route map

31

b

Northern Busway Bylaw review proposals

33

c

06112023 Local Board Briefing presentation

39

     

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

Auckland Council's Performance Report: Waitematā Local Board for quarter one 2023/2024

File No.: CP2023/17745

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Waitematā Local Board with an integrated performance report for quarter one, 1 July – 30 September 2023.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2023/2024 work programme. It also includes information about re-allocation of funding and associated financial implications.

3.       For quarter one, staff have reported on an underspend during the delivery of #482 Event Partnership Fund in the amount of $40,000.

4.       Due to factors of timeliness relating to planning and delivery of other events within the Local Board work programme, staff have provided recommendations for re-allocating part of this underspend to two specific work programme activities:

·    ID 1356 Cultural Play Festival

·    ID 1256 Good Citizen’s Awards

5.       Further information on this recommendation can be found in the Activities with Significant Issues section, the Changes to the Local Board Work Programme section, and the Financial Implications section of this report.

6.       The complete work programme can be found as Attachment A to this report, however key activity updates from this period include:

·    ID 29149 Western Springs Development Plan – implementation: the project is currently in construction across the whole of site. The scope for renewal consists of signage (wayfinding signage at intersections, updated signage), pathway improvements (ensuring the existing pathway network meets modern accessibility requirements), park furniture renewals (checking locations meet the plan), lighting (achieving sustainable outcomes). Renewal physical works for the furniture, pathway, lighting, and signage commenced on 29th May 2023 and continues into this financial year. The scope for stage two consists of continued pathway renewals and structure renewals, including the pedestrian bridge.

·    ID 22284 Ponsonby Park – develop a civic park: the design contract has been awarded with regular design meetings ongoing with key stakeholders. The project manager has been updating the board and other interested parties at regular times with feedback being sought from the board throughout the project.  Next steps are to continue with the process and prepare for physical works.

·    ID 30702 Open space lighting renewals Myers Park: this project was completed in September 2023, consisting of renewal of amenity lighting within Myers Park aligning with the 2002 Myers Park Conservation Plan and the 2021 Myers Park Development Plan.

·    ID 32140 Point Erin Pool - general renewals: the renewal of the main roof and café has been awarded to the contractor and works have commenced in September 2023. Target completion date is the first week of November so that the pools are ready to open for the summer period.

·    ID 30841 Open Space Play Spaces Renewals 2023/2024: Point Erin Pool playground has been renewed ahead of the summer swimming season, with the pools opening on 25 November.

7.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred, or merged).

8.       The financial performance report compared to budget 2023/2024 is attached. There are some points for the local board to note; Overall, the net operational financial performance of the local board is below the revised year to date budget (92 percent). Revenue is on budget for the year to date, with slightly lower than budgeted revenue received at local facilities. From the local boards’ Locally Driven Initiatives (LDI) funding, most projects are underway and on track to be completed by year end. Capital projects underway or completed include the Implementation of the Western Springs Development Plan, Civic Park development at Ponsonby Park, renewals at Point Erin Pool, and various open space lighting renewals across the local board area.

9.        The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

10.      Auckland Emergency Management has undertaken a change proposal process which has resulted in the Resilience team that formerly engaged with Local Boards being disestablished. Future work with Local Boards and communities will be delivered through a new planning team, which will eventually have seven Senior Planners, each working with three local boards.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the performance report for quarter one ending 30 September 2023.

b)      re-allocate $20,000 Locally Driven Initiatives funding from work programme item #482 Event Partnership Fund towards work programme item #1356 Cultural Play Festival.

c)       re-allocate $2,500 Locally Driven Initiatives funding from work programme item #482 Event Partnership Fund towards work programme item #1256 Good Citizen’s Awards.

 

Horopaki

Context

11.     The Waitematā Local Board has an approved 2023/2024 work programme for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services

·        External Partnerships

·        Auckland Emergency Management

12.     The local board work programmes were not adopted until a month into the financial year due to uncertainty of local board funding in the development of the Annual Budget 2023/2024. Local board funding for 2023/2024 was agreed by the Governing Body at the end of May 2023 and required changes to planned work programmes, which were then approved in July 2023.

13.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph. [standard paragraph]

Graph 1: Work programme activities by outcome

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Tātaritanga me ngā tohutohu

Analysis and advice

14.     AEM Resilience staff members have continued to attend community meetings to provide feedback and subject matter expertise where required this quarter. This has included supporting community activities that is attached to the work of Community Brokers that arose following the emergency events this year.

Local Board Work Programme Snapshot

15.     The graph below identifies work programme activity by RAG status (red, amber, green, and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

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16.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

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Key activity updates

17.     ID 29149 Western Springs Development Plan – implementation: the project is currently in construction across the whole of site. The scope for renewal consists of signage (wayfinding signage at intersections, updated signage), pathway improvements (ensuring the existing pathway network meets modern accessibility requirements), park furniture renewals (checking locations meet the plan), lighting (achieving sustainable outcomes). Renewal physical works for the furniture, pathway, lighting, and signage commenced on 29th May 2023 and continues into this financial year. The scope for stage two consists of continued pathway renewals and structure renewals, including the pedestrian bridge.

18.     ID 22284 Ponsonby Park – develop a civic park: the design contract has been awarded with regular design meetings ongoing with key stakeholders. The project manager has been updating the board and other interested parties at regular times with feedback being sought from the board throughout the project.  Next steps are to continue with the process and prepare for physical works.

19.     ID 30702 Open space lighting renewals Myers Park: this project was completed in September 2023, consisting of renewal of amenity lighting within Myers Park aligning with the 2002 Myers Park Conservation Plan and the 2021 Myers Park Development Plan.

20.     ID 32140 Point Erin Pool - general renewals: the renewal of the main roof and café has been awarded to the contractor and works have commenced in September 2023. Target completion date is the first week of November so that the pools are ready to open for the summer period.

21.     ID 30841 Open Space Play Spaces Renewals 2023/2024: Point Erin Pool playground has been renewed ahead of the summer swimming season, with the pools opening on 25 November.

22.     ID 992 Full Facilities Maintenance Contracts: this programme includes maintenance and repair of all assets across buildings, parks and open spaces, and sports fields, funded from local board budgets. These contractors also undertake coastal management and storm damage works, and town centre cleaning, street litter bin emptying, and vegetation clearance and berm mowing works, although these are funded from regional budgets. Staff will monitor this programme line to capture additional detail on footpath and street cleaning where possible and report on this activity in future quarterly reports.

Activities with significant issues

23.     ID 1356 Cultural Play Festival: this activity is reported with a status of ‘Green’, in-progress, however there are identified risks impacting on the successful delivery of this event.

24.     During the 2022/2023 financial year, the Waitematā Local Board allocated $25,000 of its Locally Driven Initiatives funding towards this activity (WTM/2022/1). This community event is delivered via a partnership agreement with Playfully Limited, which enables them to apply for external funding to supplement the Local Board contribution.

25.     In the previous year, Playfully Limited received additional funding from Tū Manawa Active Aotearoa after successful application, in the amount of $22,400.

26.     For 2023/2024, funding from Tū Manawa Active Aotearoa has been unsuccessful. Playfully Limited are continuing to explore alternative funding options, such as via applications to Foundation North, and the Ministry for Ethnic Communities. Although it is possible that Playfully Limited will be successful in its bid for additional funding from external sources, there is a risk that these applications are also unsuccessful, and it is advised that outcomes will not be known until February 2024.

27.     The reduction in confirmed funding at this stage means that should additional funding not be secured, the event will not proceed, as per the advice of the event production staff.

28.     Local cultural events, and those delivered by partnership, are not uncommon. Both Howick Local Board, and Ōtara-Papatoetoe Local Board deliver local multicultural events in the amount of $55,000, both of which are annual events and attract between 3000-5000 attendees.

29.     The Waitematā Local Board allocated funding towards the Cultural Play Festival at a time when pressures on local budgets required the Local Board to reduce expenditure across their work programme to meet financial constraints. The allocation of $25,000 was funding that could enable ‘minimum viable product’ and was suitable only due to the ability of event partners to leverage external funding.

30.     Due to the unsuccessful bid for external funding, and time-critical nature relating to the planning and lead-time needed to successfully deliver this event in April 2024, staff recommend that the Local Board approve the allocation of $20,000 additional funding, from the remaining Event Partnership Fund underspend of $30,000, to ensure the Cultural Play Festival can be delivered successfully.

 

 

Changes to the local board work programme

Activities with changes

31.     The following work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes, and they were made by staff under delegation.

Table 2: Minor change to the local board work programmes

ID/Ref

Work Programme Name

Activity Name

Change

Reason for change

Budget Implications

482

Customer and Community Services

Event Partnership Fund

Grey Lynn Park Festival (Event Partnership Fund) $5,000 additional funding

$40,000 underspend due to other events not proceeding

Due to Festival Italiano not proceeding for 2023/2024, and ArtWeek no longer in receipt of Event Partnership Funding, this programme line has a current underspend of $40,000.

482

Customer and Community Services

Event Partnership Fund

Farmers Santa Parade (Event Partnership Fund)

$5,000 additional funding

$40,000 underspend due to other events not proceeding

Due to Festival Italiano not proceeding for 2023/2024, and ArtWeek no longer in receipt of Event Partnership Funding, this programme line has a current underspend of $40,000.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

33.     Work programmes were approved in June 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

34.     The local board is invested in several sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include programmes such as:

·    ID 725 Low Carbon Lifestyles: Behaviour change and engagement programme designed to support participants to create warmer, dryer homes at least cost to the occupant.

·    ID 719 Climate Action Activator: Contracted activator to design and deliver climate-positive action programming to support low-carbon action plan, such as promoting zero-waste events and sustainability measures.

·    ID 726 Climate Action Network: Provides a broker for the support of the Waitematā Climate Action Network, intended to drive collaboration and connection across the network to support low-carbon initiatives and behaviour; scope includes pop-up events at markets and other public events to facilitate education and awareness.

·    ID 702 Urban Ark Strategic Plan Implementation: Expand the work of Urban Ark Manawa Taiao through funding coordinator and facilitator costs alongside tools or resources that can be used to help implement their plan. The programme will deliver local events and community monitoring projects, involving locals with the natural environment of Waitematā.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35.     When developing the work programmes council group impacts and views are presented to the boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     This report informs the Waitematā Local Board of the performance for ending 30 September 2023, and additionally provides information relating to work programme re-allocations, alongside financial implications for Local Board budgets.

Tauākī whakaaweawe Māori

Māori impact statement

37.     The Waitematā Local Board Local Board Plan 2020 acknowledges and celebrates its commitment to te ao Māori by incorporating and delivering on initiatives which enhance these values and relationships.

38.     As reflected in Local Board Plan 2020: Outcome 1, the local board aspires that Māori are empowered, and their identity and culture is visible. The local board aims to celebrate and showcase Māori culture and grow respectful and reciprocal partnerships to ensure te ao Māori is embedded in decision making.

39.     The local board is currently investing in projects that seek to deliver on the values of Māori empowerment, cultural enrichment, and partnership. These include programmes such as:

·    ID 472 Māori Responsiveness: Local Māori aspirations in Waitematā: Identifying opportunities to work with mana whenua and mataawaka to increase responsiveness to local Māori priorities and aspirations, building and fostering relationships and sharing information including supporting an annual hui.

 

·    ID 1179 Hub Services Waitematā: Integrated service delivery model that delivers programmes across community centres, libraries, such as Ellen Melville Centre, and the Auckland Central Library. Te Wiki o Te Reo Māori was an action-packed week in September with a wide range of free programmes for all including The Lion King Reo Māori in Māori screening for free with family soaking up the opportunity to view this special film, and with the full support of Disney. Local Māori artist, Emma Jane Ormsby, created a brochure to hand out with library memberships over the month of September, which contained original artwork that celebrated Auckland's central city environment, including Waihorotiu stream, the library, and Ellen Melville Centre. The Hub team worked with the Libraries Heritage team to exhibit images of whakaaturanga Māori on the ground floor over two weeks. The Central City Library projected a short art video onto the wall of the St James called, Ad Parnassum - Purapurawhetu, and incorporated elements of dance, music, and art every night for two hours over one week and captured the attention of hundreds of the public as they walked down Lorne Street. A rongoa Māori workshop with instructions on creating kawakawa tea and natural soaps was hosted in the whāre wananga and a kapa haka performance by Titahi Ki Tua Kapa Haka from AUT University popped up, surprising and delighting visitors with a free and interactive cultural performance.

 

·    ID 3108 Kia rite Kia mau – Climate preparedness & resilience for school communities: Kia rite Kia mau is an Auckland Emergency Management education programme using a Te Ao Māori lens, that teaches schools and students about the common Auckland hazards and how to be prepared. This programme is then followed by a climate action education component empowering students to understand the link between climate change and natural hazards and create community action for better preparedness and resilience.

Ngā ritenga ā-pūtea

Financial implications

40.     This report is provided to enable the Waitematā Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes.

41.     For quarter one, there are financial implications related to the re-allocation of funding towards existing work programme activities.

42.     There is a $40,000 underspend within work programme line #482 Event Partnership Fund, due to Festival Italiano not proceeding for 2023/2024, and ArtWeek no longer being a recipient of Event Partnership Funding (previously $20,000) due to having sufficient funding partners outside of the Local Board.

43.     Of the current programmed amount of $90,000, only $50,000 is committed to event partners for the 2023/2024 financial year, as follows:

Grey Lynn Park Festival - committed

20,000

Festival Italiano (cancelled)

20,000 *recommend re-allocation

ArtWeek (no longer funded)

20,000 *recommend re-allocation

International Buskers Festival - committed

15,000

Franklin Road Christmas Lights committed

7,000

Farmers Santa Parade - committed

5,000

Doc Edge Festival - committed

3,000

Total

90,000

 

44.     Events staff advise that both Grey Lynn Park Festival, and Farmers Santa Parade would benefit from additional funding to support the successful delivery of these respective events, noting that event partners have been subject to COVID impacts, alongside increased labour costs and inflationary pressures.

45.     Of the existing $40,000 underspend, $5,000 is allocated towards Grey Lynn Park Festival, and $5,000 is allocated towards Farmers Santa Parade. As these events are within the Event Partnership Fund, and fall within the same work programme line, no formal re-allocation is needed, and staff are working to operationalise this additional funding as soon as possible.

46.     Of the remaining $30,000 underspend, staff recommend re-allocation of $20,000 to work programme item #1356 Cultural Play Festival.

47.     Staff recommend an additional re-allocation of $2,500 towards work programme item #1256 Good Citizen’s Awards.

48.     In previous years, the Waitematā Local Board has funded the Good Citizen’s Awards to the amount of $5,000. In the current 2023/2024 work programme, the allocated amount is $2,500. To deliver an event on par with previous years, staff recommend the Local Board allocates an additional $2,500 towards this programme line to reflect a total allocation of $5,000.

49.     If the Local Board resolves on the recommended re-allocations, this will leave an underspend of $7,500, which can be allocated to other projects within the 2023/2204 financial year if required.

Financial Performance

50.     Operating expenditure relating to Asset Based Services is below revised budget by $809,000 for the year to date, while the Locally Driven Initiatives operational projects are currently on budget. Projects will be monitored closely, and any delivery risks will be brought to the board as part of the next performance report.

51.     Capital spends of $1.4 million represents investments in the Implementation of the Western Springs Development Plan, Civic Park development at Ponsonby Park, renewals at Point Erin Pool, various open space lighting renewals, as well as other projects across the local board area.

52.     The Local Board has received $18,817 in filming revenue which is able to be allocated to local projects and initiatives for the 2023/204 Financial Year.

53.     The complete Waitematā Local Board Financial Performance report can be found as Attachment B of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54.     The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing helps to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

55.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

56.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

57.     The Waitematā local board will receive the next performance update following the end of quarter two, December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waitematā Local Board work programme

55

b

Waitematā Local Board Financial Performance report

87

 

Ngā kaihaina

Signatories

Authors

Nick Palmisano - Local Board Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)

File No.: CP2023/15043

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with an update on the Joint Council-controlled Organisation (CCO) Engagement Plans, CCO work programme (Jul-Sep 2023), and expected milestones in its area for Quarter Two (Oct-Dec 2023). 

Whakarāpopototanga matua

Executive summary

2.       The 2022/2023 CCO Local Board Joint Engagement Plans were adopted in June 2022. These plans record CCO responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3.       CCOs provide local boards with the CCO work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

4.       The engagement plans expired in June 2023 and have not been updated since June 2022. Annual Budget 2023/2024 impacts on CCOs delayed a review starting in the first half of 2023.

5.       A current review of the plans is not recommended due to disruptions and unknowns from:

·    Water Services Reform Programme

·    Tātaki Auckland Unlimited no longer having dedicated staff to support local boards

·    Auckland Transport rolling out a new local board relationship programme

·    reviewing the CCO Accountability Policy through the Long-term Plan 2024-2034.

6.       This report does not include work programme updates from Tātaki Auckland Unlimited or Auckland Transport.

7.       Tātaki Auckland Unlimited no longer has dedicated support staff to support local board engagement and liaison following Annual Budget 2023/2024 impacts.

8.       Auckland Transport will provide their work programme updates through Forward Work Programme briefing packs coming to November 2023 local board workshops.

9.       This report provides an update on Eke Panuku and Watercare work programme items from July to September 2023 and the engagement approach and anticipated milestones for Quarter Two (Oct-Dec 2023). 

10.     The next CCO quarterly report will be provided in February 2024.  

 

 



 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      whiwhi / receive the Eke Panuku and Watercare work programme updates on engagement plans, the work programme (Jul-Sep 2023) and anticipated milestones and engagement approaches for Quarter Two (Oct-Dec 2023).

 

Horopaki

Context

What are CCO Local Board Joint Engagement Plans?

11.     The 2020 Review of Auckland Council’s council-controlled organisations recommended that CCOs and local boards adopt an engagement plan to:

·    help cement CCO and local board relations

·    agree on a common understanding of accountability between CCOs and local boards

·    coordinate CCO actions better at the local level.

12.     These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

13.     Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

CCO work programme items

14.     CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

15.     The work programme is not a full list of projects in the local board area. It includes work programme items for engagement purposes.

16.     Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

17.     The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below. Note that the “involve” and “empower” categories are not included in the CCO reporting as decided when the joint engagement plans were adopted.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach

Commitment to local boards

Inform

CCOs will keep local boards informed.

Consult

CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.

Collaborate

CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

 

CCO Local Board Joint Engagement Plans have expired

18.     The CCO Local Board Joint Engagement Plans expired in June 2023. The plans have not been updated since June 2022.

19.     The plans were not updated in the first half of 2023 due to disruptions to CCOs caused from Annual Budget 2023/2024 impacts.  

20.     A current review of the Joint CCO Engagement Plans is not recommended since:

·    the Water Services Reform Programme may replace Watercare with a new water entity

·    Tātaki Auckland Unlimited no longer has dedicated support staff to support local board engagement and liaison following Annual Budget 2023/2024 impacts

·    Auckland Transport is currently rolling out work which future engagement plans would need to consider, such as:

Forward Works Programme (full list of Auckland Transport projects in the local board area)

Local Board Transport Capital Fund

Regional Land Transport Plan

Local Board Transport Plans

·    the CCO Accountability Policy will be updated as part of the next Long-term Plan which the CCO engagement plans would need to align. 

What are the next steps?

21.     The CCO quarterly reporting will continue to provide work programme updates from Watercare and Eke Panuku.

22.     Local board staff will:

·    work with Auckland Transport on providing clarity on local transport plans and how the transport plans would either replace or integrate with the Joint CCO Engagement Plans

·    liaise with Tātaki Auckland Unlimited on what engagement and reporting resource they are able to provide to local boards following their restructure

·    investigate what engagement requirements and role the new water entity will have with the Joint CCO Engagement Plans

·    provide support to local boards on advocating for any changes wanted to the CCO Accountability Policy through developing the next Long-term Plan. 

23.     Auckland Transport will provide updates on their work programme through the Forward Works Programme workshops starting in November 2023. 

24.     Local boards received the last update to the CCO work programme and engagement approach in July 2023.

 

Tātaritanga me ngā tohutohu

Analysis and advice

25.     The following sections provide an update on work programme items for Eke Panuku and Watercare. 

26.     More detailed updates to the CCO work programme are provided in Attachments A-B.

Eke Panuku Development Auckland

27.     Key updates for Eke Panuku are:

·    Harbour Bridge Park – On hold to support Auckland Council budget savings over the 2024/2025 financial year

·    Downtown Car Park - Negotiations and integration discussion ongoing

·    Service Property Optimisation (Jervois Rd, Ponsonby) - No update

·    Service Property Optimisation (Pompallier Terrace, Ponsonby) - Unconditional agreement entered into. Forecast car park closure Dec. 23 to enable construction to start

·    Te Ara Tukutuku / Wynyard Point Masterplan - Vision and Framework shared with the public end of October. Endorsement from local board in November

·    City Centre - The cross-agency city centre team, led by Eke Panuku (as lead agency for the city centre), have completed a final draft of the City Centre Action Plan.  The City Centre Action Plan was presented to the local board and the Planning, Environment and Parks Committee in October for endorsement.

28.     Eke Panuku’s work programme items are provided in Attachment A.

Watercare

29.     Key updates for Watercare are:

·    Branch 3B Judge Bays Replacement - Project to replace Judges Bay branch destroyed during the storm. The project is currently being investigated and will involve the constructing a new wastewater pumpstation or thrusting a new wastewater main.

·    Central Interceptor: Pt Erin Extension - An RMA adjudication was set up for one objector, who has since withdrawn the objection.  Plans and timeline for works in the park have is being discussed with Council.

·    Newmarket Gully Storage Project - Project commenced feasibility study.

·    Herne Bay Branch 5 - The consent application has been notified on the Council website.  Submissions are expected to close in early October 2023.

30.     Watercare’s work programme items are provided in Attachment B.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31.     This report does not have a direct impact on climate, however the projects it refers to will.

32.     Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

34.     The work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35.     This report on the CCO work programme items provides the communication of up-to-date information from CCOs to local boards on projects in their area.

Tauākī whakaaweawe Māori

Māori impact statement

36.     This report does not have a direct impact on Māori, however the projects it refers to will.

37.     Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis. 

Ngā ritenga ā-pūtea

Financial implications

38.     This report does not have financial impacts on local boards.

39.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     Some local boards expressed concern over the quality of CCO work programme reporting in April and July 2023, in particular with Auckland Transport. Auckland Transport is currently working on a relationship project which has objectives to deliver:

·    an enhanced process to develop transport plans that reflect local board input and priorities

·    more consistent and timely reporting, updates and analysis on local projects and issues

·    improved support for communication and engagement with local communities.

41.     Auckland Transport will be presenting Forward Work Programme briefing packs to local boards at November 2023 workshops which will address their CCO quarterly updates.

Ngā koringa ā-muri

Next steps

42.     The local board will receive the next CCO work programme report in February 2024 which will include an update on projects from Quarter Two (Oct-Dec 2023) and expected milestones for work in Quarter Three (Jan-Mar 2023).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Eke Panuku_Waitemata updates

97

b

Watercare_Waitemata updates

99

     

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Advisor Operations and Policy

Caroline Teh - Local Board Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

Local board appointment for Play Leadership Group

File No.: CP2023/16298

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek appointments for participation in a Play Leadership Group for elected members.

Whakarāpopototanga matua

Executive summary

2.       Local boards have included play advocacy projects in their 2023/2024 work programmes and are seeking opportunities to increase play diversity within their parts of the region.

3.       The council’s play advocacy advisor has established a staff network of play champions to support the ongoing development and promotion of play opportunities. When the Play Advisory Group was promoted on the council’s Kotahi intranet in 2022, some elected members asked to participate.

4.       To further support local board play advocacy activities and to respond to the appetite for increased play participation from some elected members, a Play Leadership Group is proposed. This will be a version of the staff play network, except just for elected members.

5.       As the terms of reference in Attachment A confirm, the Play Leadership Group will have no decision-making role or budgetary responsibility. The vision of the group will be “elected members with an interest in play collectively work to support the goal of enabling play for all”.

6.       The Play Leadership Group will provide participants with opportunities to learn more about play in a collaborative environment, to increase their capacity to advocate for play within their local boards, and to provide informal guidance to relevant staff on play issues.

7.       After local boards make their appointments, an initial Play Leadership Group hui will be scheduled before the end of 2023.

8.       Staff recommend a quarterly meeting schedule for the Play Leadership Group. Local boards that choose not to appoint any members to the group will receive minutes from the meetings.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      kopou / appoint up to three members to participate in the Play Leadership Group.

 

Horopaki

Context

9.       Auckland Council employed its first play advocacy advisor in September 2022. The role leads advocacy work in the area of play at Auckland Council and advocates for the consideration, empowerment, enablement and equitable promotion of play.

10.     Play advocacy is an initiative in 17 local board work programmes for the 2023/2024 financial year. Three local boards do not have capacity to include play advocacy in their work programmes for 2023/2024, but have asked for ad-hoc advocacy support and will consider including play advocacy in their 2024/2025 work programmes.

11.     The play advocacy advisor has a responsibility to establish a network of play champions within council, to increase knowledge and awareness of play across the council group. The advisor established a Play Advisory Group in 2022 which has grown to include 45 play champions from Auckland Council, Auckland Transport, Eke Panuku, and other organisations affiliated with the council, including Auckland Zoo, Auckland Art Gallery, New Zealand Maritime Museum, and Stardome Observatory and Planetarium.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local boards have embraced the play advocacy approach and indicated interest to explore how they can increase play diversity for their communities and achieve play outcomes through different projects.

13.     After several local board workshops, elected members showed a strong interest in play. There are high levels of enthusiasm for play discussions and a keen interest in understanding more about how to promote play.

14.     In November 2022 the council’s Kotahi intranet published a story about play advocacy and publicised the staff Play Advisory Group. Some elected members contacted the play advocacy advisor and asked if they could join the group. However, the group’s terms of reference restrict membership to staff only.

15.     During workshops with local boards in 2023, the play advocacy advisor sought guidance from elected members regarding their appetite for participating in an equivalent special interest group for elected members with a strong interest in play.

16.     In response to local boards’ interest, the play advocacy advisor has written terms of reference (Attachment A) to set out the parameters of a Play Leadership Group, intended to provide elected members with opportunities to:

·        learn more about play

·        share relevant knowledge with other elected members

·        improve connections between participants at a governance level

·        encourage collaboration between local boards to support play outcomes

·        increase knowledge and understanding of play equity issues

·        provide informal guidance to staff as the play advocacy work area grows

·        share relevant insights with other members of their local boards, as appropriate.

17.     The vision of the Play Leadership Group is “elected members with an interest in play collectively work to support the goal of enabling play for all”.

18.     Participation in the Play Leadership Group is at the discretion of local boards, with no obligation to appoint elected members. Local boards that choose not to appoint any members to the group will receive minutes of the group’s meetings.

19.     The group will not have a decision-making role or budgetary oversight.

20.     The terms of reference set out details of meetings and communication for the Play Leadership Group and provides further information about the roles and responsibilities of participants. Staff advice is for the group to meet four times a year, but the meeting frequency and schedule will be confirmed by the participating elected members.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The formation and operation of the Play Leadership Group has no climate impact.

22.     The continued advocacy to support play as ‘an everywhere activity’ supports positive climate outcomes by encouraging the community to embrace local suburbs as sites for play. This approach will reduce the need to drive to reach playgrounds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The Play Leadership Group will be administered by staff from the council’s Active Communities team, with support from kaimahi in the Regional Services and Strategy and Parks and Community Facilities departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The play advocacy advisor presented at 20 local boards between March and October 2023.

25.     Local boards have expressed interest in the formation of a governance-level group for elected members who are interested in play. One local board requested that the opportunity to participate was presented in a business report, to enable participation to be formally agreed by the board.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The Play Leadership Group will provide play leaders with opportunities to learn more about Māori values relevant to play, Sport New Zealand’s bicultural play plan and its relevance to the development of play activities nationwide, and current and potential Māori play opportunities. This includes opportunities to develop and install māra hūpara in local parks and reserves, and the potential for projects such as Te Kete Rukuruku to generate play outcomes.

27.     The play leaders could also provide a mechanism for regional iwi engagement regarding play on a relatively informal basis, enabling mana whenua to share their views about play on an ongoing basis.

Ngā ritenga ā-pūtea

Financial implications

28.     The Play Leadership Group will be delivered internally and will generate no costs. The group will not manage a budget or have a financial mandate.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There is a risk that elected members could become members of the Play Leadership Group with expectations that they will be able to influence broader play investment or make decisions affecting play at a regional level.

30.     The terms of reference are intended to mitigate the risk of misunderstandings by making clear the scope of the Play Leadership Group. This will ensure participants become involved with a realistic expectation of what can be achieved through their membership.

Ngā koringa ā-muri

Next steps

31.     Local boards that wish to participate in the Play Leadership Group will confirm which elected members they wish to appoint to the group.

32.     An initial Play Leadership Group hui will be scheduled before the end of 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Terms of Reference for Play Leadership Group

105

     

Ngā kaihaina

Signatories

Authors

Jacquelyn Collins - Activation Advisor - Young People

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

Chairperson's Report

File No.: CP2023/17972

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for the Waitematā local board Chair to provide an update on projects, meetings and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       An opportunity for the Waitematā Local Board Chair to update the local board on activities she has been involved in since the last regular meeting.

3.       In accordance with Standing Order 2.4.7, the Chair may, by way of report, bring any matter to the attention of a meeting of the local board or its committees that is within their role or function to consider.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the Waitematā Local Board Chairperson’s Report for November 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chair G Sage Report November 2023

111

     

Ngā kaihaina

Signatories

Authors

Katherine Kang - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

Board Members' Reports

File No.: CP2023/17363

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       For local board members to update the public and other local board members of the events attended and activities undertaken throughout the month as a local board member. To inform members, the public, and staff of any relevant news or updates regarding any specific responsibilities that members may have on behalf of the board.

Whakarāpopototanga matua

Executive summary

2.       At each business meeting local board members have the opportunity to provide a written report to inform their colleagues and constituents about the work they have undertaken and the results they have achieved since the previous meeting as a local board member.

3.       This report will be on the published agenda and available to the public. Producing a board member report is optional, not a requirement.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the written reports from Member A Bonham and Member R Northey for November 2023 and any verbal reports.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Member A Bonham Report November 2023

129

b

Member R Northey Report November 2023

141

     

Ngā kaihaina

Signatories

Authors

Katherine Kang - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

Waitematā Local Board Workshop Records

File No.: CP2023/17364

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Waitematā Local Board to receive the records of its recent workshop held following the previous local board business meeting. Attached is a copy of the proceeding record taken from the workshops held on:

•     10 October 2023

•     24 October 2023

•     31 October 2023

•     7 November 2023

Whakarāpopototanga matua

Executive summary

2.       In accordance to Standing Order 12.1.4, a record of the proceedings of every Waitematā Local Board workshop held over the past month, including the names of the members attending and the general nature of the matters discussed during the workshop, shall be circulated to the members of the local board.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the Waitematā Local Board workshop records for the workshops held on 10 October, 24 October, 31 October and 7 November 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop Record 10 October 2023

151

b

Workshop Record 24 October 2023

155

c

Workshop Record 31 October 2023

157

d

Workshop Record 7 November 2023

159

     

Ngā kaihaina

Signatories

Authors

Katherine Kang - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

Hōtaka Kaupapa / Governance Forward Work Calendar

File No.: CP2023/17365

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Waitematā Local Board with the updated Hōtaka Kaupapa/governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the Hōtaka Kaupapa, a schedule of items that will come before the Waitematā Local Board at business meetings and workshops over the coming months.

3.       The Hōtaka Kaupapa for the local board is included in Attachment A and Attachment B to the agenda report.

4.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities;

·    clarifying what advice is required and when;

·    clarifying the rationale for reports.

5.       The schedule will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the November 2023 governance forward work calendar as attached.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

November Hōtaka Kaupapa / Goverance Forward Work Calendar

165

     

Ngā kaihaina

Signatories

Authors

Katherine Kang - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Quiet Sky Waitematā presentation  Page 171

Item 8.2      Attachment a    Herne Bay Residents Association Incorporated presentation  Page 179

Item 8.5      Attachment a    Freemans Bay streets safety - presentaiton  Page 183


Waitematā Local Board

21 November 2023

 

 

 


 

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Waitematā Local Board

21 November 2023

 

 

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Waitematā Local Board

21 November 2023

 

 

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