Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 33 Federal Street, Auckland on Tuesday, 21 November 2023 at 1.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Genevieve Sage

 

Deputy Chairperson

Greg Moyle, (JP, ED)

 

Members

Alexandra Bonham

 

 

Allan Matson

 

 

Richard Northey, (ONZM)

 

 

Anahera Rawiri

Via electronic link from 4.59pm.

 

Sarah Trotman, (ONZM)

Via electronic link from 4.31pm.

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillor

Mike Lee

Via electronic link.

 

Councillor

Julie Fairey

Via electronic link.

 

 

He Hunga atu anō i Tae mai | IN ATTENDANCE

 

Auckland Transport Elected Member Relationship Partner

Alex Elton-Farr

 

Senior Transportation Engineer, Engineer for LBTCF programme

Raman Singh

Via electronic link

 


Waitematā Local Board

21 November 2023

 

 

 

1          Nau mai | Welcome

 

Chairperson Sage welcomed those present and opened the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number WTM/2023/95

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)          confirm the minutes of its ordinary meeting, held on Tuesday, 17 October 2023 and the minutes of its extraordinary meeting, held on Tuesday, 31 October 2023, as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

The Waitemata Local Board acknowledges the rāhui lifted on 16 November 2023 over Waitematā Harbour, the efforts of Watercare and its team with regards to swift action of the innovative interim response to the high-volume wastewater overflows caused by the sinkhole that blocked the Ōrākei Main Sewer, and the support of Ngāti Whātua Ōrākei, directly affected businesses and local residents, particularly those impacted by the temporary works in Alberon Reserve at this time. The Waitemata board acknowledges the need to reinstate the park to the extent possible.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

 

 

 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Jeanette Budgett - Quiet Sky Waitematā - Restricting private helicopter activity

 

Jeanette Budgett and Elena Keith were in attendance to speak to the board.

 

Resolution number WTM/2023/96

MOVED by Chairperson G Sage, seconded by Member A Matson:  

That the Waitematā Local Board:

a)          receive the presentation from Quiet Sky Waitematā on restricting private helicopter use in residential Tāmaki Makaurau and thank Jeanette Budgett and Elena Keith for their attendance.

a)          refer the matters raised in the presentation to Planning staff for consideration.

CARRIED

 

 

8.2

Deputation - Peter Nicholas and Dirk Hudig - Herne Bay Residents Association Incorporated - concerns with private helicopter activity

 

Peter Nicholas and Dirk Hudig were in attendance to speak to the board.

 

Resolution number WTM/2023/97

MOVED by Member A Bonham, seconded by Member S Trotman:  

That the Waitematā Local Board:

a)          receive the presentation regarding concerns with private helicopter activity in the local board area from the Herne Bay Residents Association Incorporated, and thank Peter Nicholas and Dirk Hudig for their attendance.

b)         refer the matters raised in the presentation to both Compliance and Monitoring and Planning staff, and request staff to provide feedback and give an update to the local board at a workshop. 

CARRIED

 

 

Note: Pursuant to Standing Order 1.1.1 Precedence of business, moved by Chair G Sage, seconded by Deputy Chair Moyle, Item 11 – Ward Councillor's Update to be taken before Item 8.3 Deputation – Gael Baldock – Local Board Transport Capital Fund.

 

 

11

Ward Councillor's Update

 

Resolution number WTM/2023/98

MOVED by Chairperson G Sage, seconded by Member S Trotman:  

That the Waitematā Local Board:

a)      receive the verbal update from Waitematā and Gulf Ward Councillor, Mike Lee, for November 2023.

CARRIED

 

 

 

8.3

Deputation - Gael Baldock - Local Board Transport Capital Fund

 

Gael Baldock was in attendance to speak to the board.

 

A document was tabled in support of this item. The copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2023/99

MOVED by Chairperson G Sage, seconded by Member A Bonham:  

That the Waitematā Local Board:

a)      receive the presentation on the Local Board Transport Capital Fund from Gael Baldock and thank her for her attendance.

CARRIED

 

Attachments

a     21 November 2023, Waitematā Local Board: item 8.3 - Deputation - Gael Baldock - Local Board Transport Capital Fund

 

 

Note: Pursuant to Standing Order 1.1.1 Precedence of business, Item 8.6 Deputation – Aaron Martin – East Skate Club Inc – Victoria Park Skate Plaza was considered prior to item 8.4 Deputaition – Trevor Lund and Lisa Rogers - community management of the Freemans Bay Hall, and item 8.5 Deputation - Marita Hunt - Freemans Bay streets safety.

 

 

8.6

Deputation - Aaron Martin - East Skate Club Inc - Victoria Park Skate Plaza

 

Aaron Martin and Simon Thorp were in attnedance to speak to the board.

 

A document was tabled in support of this item. The copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2023/100

MOVED by Member A Bonham, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

c)          receive the presentation on opportunities to influence the upcoming maintenance work of the Victoria Park Skate Plaza from the East Skate Club Inc and the Young Guns Skate School, and thank Aaron Martin and Simon Thorp for their attendance.

d)         refer the presentation to Parks and Community Facilities staff for their consideration of the lighting issue at the Victoria Park Skate Plaza.

CARRIED

 

Attachments

a     21 November 2023, Waitematā Local Board: item 8.6 - Deputation - Aaron Martin - East Skate Club Inc - Victoria Park Skate Plaza

 

 

 

 

 

 

8.4

Deputation - Trevor Lund and Lisa Rogers - community management of the Freemans Bay Hall

 

Trevor Lund, Lisa Rogers and Tricia Reade were in attendance to speak to the board.

 

A document was tabled in support of this item. The copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2023/101

MOVED by Chairperson G Sage, seconded by Member A Bonham:  

That the Waitematā Local Board:

a)      receive the presentation on the community management of the Freemans Bay Hall from the Trevor Lund of the Freemans Bay Residents, Lisa Rogers from the Ponsonby Community Centre and Tricia Reade, and thank them for their attendance.

b)      refer the presentation to Auckland Council’s Connected Communities team on potential community management of the hall.

CARRIED

 

Attachments

a     21 November 2023, Waitematā Local Board: item 8.4 - Deputation - Trevor Lund and Lisa Rogers - community management of the Freemans Bay Hall presentation

 

 

8.5

Deputation - Marita Hunt - Freemans Bay streets safety

 

Marita Hunt was in attendance to speak to the board.

 

Resolution number WTM/2023/102

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)          receive the presentation on the issue of Freemans Bay streets safety and thank Marita Hunt for her attendance.

e)          refer the presentation to Auckland Transport staff for their awareness.

CARRIED

 

9          Te Matapaki Tūmatanui  | Public Forum

 

 

9.1

9.1 Public Forum - Lisa Prager

 

Lisa Prager was in attendance to speak to the board about Auckland Transport.

 

Resolution number WTM/2023/103

MOVED by Member A Matson, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)          receive the presentation on Auckland Transport from Lisa Prager, and thank her for her attendance.

CARRIED

 

Note: Pursuant to Standing Order 1.0.3, member Northey requested that his dissenting vote to be recorded.

 

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

Note: item 11 – Ward Councillor Update was considered prior to item 8.3 Deputation

 

 

12

Allocation of the Waitematā Local Board Transport Capital Fund 2022-2025

 

Alex Elton-Farr, Elected Member Relationship Partner, and Raman Singh, Transportation Engineer, Engineer for LBTCF programme, were in attendance to speak to the report.

 

MOVED by Chairperson G Sage, seconded by Member R Northey:  

That the Waitematā Local Board:

a)          allocate $1,435,000 from the Local Board Transport Capital Fund 2022-2025 to one or more of the following projects:

i)           Domain Shared Paths – Site 1: Football Rd - $617,000

ii)          Waipapa Greenway wayfinding - $86,000

iii)         O’Neill Street Safety Improvements - $357,000

iv)         New Street, St Marys College Crossing - $375,000

b)          prioritise the following projects to be funded from any cost savings or alternative funding that becomes available.

i)           Rose Road Side Islands - $80,000

ii)          Hepburn Street / Wellington Street intersections - $600,000

c)          continue to advocate for the early installation of more school safety improvements particularly those on the delayed Waitemata Safe Routes project.

 

MOVED by Member Trotman, seconded by Deputy Chair Moyle, an amendment to the original motion:

a)          allocate $1,464,399 from the Local Board Transport Capital Fund 2022-2025 to one or more of the following projects:

i)           Domain Shared Paths – Site 3: Grafton Mews - $200,000

ii)          Domain Shared Paths – Site 1: Football Rd - $617,000

iii)         Waipapa Greenway wayfinding - $86,000

iv)         New Street, St Marys College Crossing - $375,000

v)          Rose Road side islands - $80,000

A division was called for, voting on which was as follows:

For

Deputy Chairperson G Moyle

Chairperson G Sage

Member S Trotman

Against

Member A Bonham

Member A Matson

Member R Northey

Member A Rawiri

Abstained

 

The motion was declared lost by 3 votes to 4.

 

MOVED by Member Bonham, seconded by Member Rawiri, an amendment to the original motion:

a)          allocate funding to:

i)           Waipapa Greenway wayfinding - $86,000

b)          request staff to bring a report to the December business meeting to consider the Rose Road amenity upgrade project in the allocation of the remainder of the funding

c)          request staff approach the Domain Committee to establish if they may contribute a sum towards the Football Road project

A division was called for, voting on which was as follows:

For

Member A Bonham

Member R Northey

Member A Rawiri

Against

Member A Matson

Deputy Chairperson G Moyle

Chairperson G Sage

Member S Trotman

Abstained

 

The motion was declared lost by 3 votes to 4.

 

Resolution number WTM/2023/104

MOVED by Chairperson G Sage, seconded by Member R Northey:  

That the Waitematā Local Board:

a)          allocate $1,435,000 from the Local Board Transport Capital Fund 2022-2025 to one or more of the following projects:

i)           Domain Shared Paths – Site 1: Football Rd - $617,000

ii)         Waipapa Greenway wayfinding - $86,000

iii)        O’Neill Street Safety Improvements - $357,000

iv)        New Street, St Marys College Crossing - $375,000

b)         prioritise the following projects to be funded from any cost savings or alternative funding that becomes available.

i)           Rose Road Side Islands - $80,000

ii)         Hepburn Street / Wellington Street intersections - $600,000

c)          continue to advocate for the early installation of more school safety improvements particularly those on the delayed Waitemata Safe Routes project.

A division was called for, voting on which was as follows:

For

Member A Bonham

Member R Northey

Member A Rawiri

Chairperson G Sage

Against

Member A Matson

Deputy Chairperson G Moyle

Member Trotman

Abstained

 

The motion was declared carried by 4 votes to 3.

CARRIED

 

Member S Trotman left the meeting at 4.59pm.

 

13

Northern Busway Bylaw review

 

Resolution number WTM/2023/105

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)          provide the following views on the proposed changes to the Northern Busway Bylaw;

i)           support Proposal 1: extend the bylaw to cover the new section of the Northern Busway from Constellation Station to Albany Station

ii)         support Proposal 2: updating vehicles eligible to apply for Northern Busway access. With the addition of having a dedicated direct bus service to and from the Auckland Airport, regularly at peak times

iii)        support Proposal 3: to improve operational and decision-making processes on the Northern Busway

iv)        support Proposal 3d that emergency vehicle access can be anytime in order to support emergency vehicle operations

v)         support Proposal 3e to simplify the emergency and breakdown requirements to comply with approved breakdown procedures, approved emergency procedures and any instructions issued by authorised officer

vi)        support Proposal 3f to have 6-month transitional provisions.

CARRIED

 

 

14

Auckland Council's Performance Report: Waitematā Local Board for quarter one 2023/2024

 

Nick Palmisano, Local Board Advisor, was in attendance to speak to the item.

 

Resolution number WTM/2023/106

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)          receive the performance report for quarter one ending 30 September 2023.

b)         re-allocate an additional $2,500 Locally Driven Initiatives funding from work programme item #482 Event Partnership Fund towards work programme item #1256 Good Citizen’s Awards.

c)          re-allocate an additional $20,000 Locally Driven Initiatives funding from work programme item #482 Event Partnership Fund towards work programme item #1356 Cultural Play Festival.

d)         note minor changes to the #482 Event Partnership Fund:

i)           of a further $5,000 allocated by staff under delegation to the Grey Lynn Park Festival

ii)         of a further $5,000 allocated to the Farmers’ Santa Parade

iii)        the funding is also committed for the International Buskers Festival, the Franklin Road Christmas Lights and the DOC Edge Festival

e)          note that this reallocation leaves $7,500 from the Event Partnership fund still to be allocated to local projects and initiatives.

f)           note that the Waitematā Local Board has received $18,817 in filming revenue, able to be allocated to local projects and initiatives for the 2023/2024 financial year.

g)         note key activity updates and progress from this period:

i)           ID 29149 – implementing the Western Springs Development Plan

ii)         ID 22284 – 254 Ponsonby Road – new civic space design contract has been awarded with the next step to continue with the process and prepare for physical works

iii)        ID 30702 – Myers Park open space lighting renewals, completed in September

iv)        ID 32140 – renewals for Point Erin Pool general renewals

v)         ID 30841 – open space, play spaces renewals 2022/2023, Point Erin Pool playground has been renewed ahead of the Summer swim season

vi)        ID 992 – full facilities maintenance contracts , staff will monitor the additional programme line to capture additional detail on footpath and street cleaning and report on this in future

vii)      the Waitematā Local Board in invested in several sustainability projects which aim to build awareness around individual Carbon emissions, and change behaviour at a local level, including:

A)         ID 725 – Low Carbon Lifestyles

B)         ID 719 – Climate Action Activator

C)         ID 726 – Climate Action Network

D)         ID 702 Urban Ark Strategic Plan Implementation

viii)     the Waitematā Local Board supports programme empowering Māori, including:

A)         ID 472 – Māori Responsiveness: Local Māori aspirations in Waitematā

B)         ID 1179 – Hub Services Waitematā

C)         ID 3108 – Kia rite Kia mau – Climate preparedness & resilience for school communities

CARRIED

 

15

Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)

 

Caroline Teh, Local Board Senior Advisor, was in attendance to speak to the report.

 

Resolution number WTM/2023/107

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)          whiwhi / receive the Eke Panuku and Watercare work programme updates on engagement plans, the work programme (Jul-Sep 2023) and anticipated milestones and engagement approaches for Quarter Two (Oct-Dec 2023).

b)         request Eke Panuku to provide updates on the Queen Street properties renewals and the Downtown Car Park

c)          note the board’s disappointment that Tātaki Auckland Unlimited no longer have dedicated staff supporting local economic development 

d)         note Auckland Transport’s new approach of future engagement with local boards, including the development of the Local Transport Plan.

e)          note the following key updates for Eke Panuku:

i)           Harbour Bridge Park – On hold to support Auckland Council budget savings over the 2024/2025 financial year

ii)         Downtown Car Park – Negotiations and integration discussion ongoing

iii)        Te Ara Tukutuku / Wynyard Point Masterplan – Vision and Framework shared with the public end of October. Endorsement from local board in November

iv)        City Centre – The cross-agency city centre team, led by Eke Panuku (as lead agency for the city centre), have completed a final draft of the City Centre Action Plan. The City Centre Action Plan was presented to the local board and the Planning, Environment and Parks Committee in October for endorsement.

f)           note the following key updates for Watercare:

i)           Branch 3B Judge Bays Replacement – Project to replace Judge Bay branch destroyed during the storm. The project is currently being investigated and will involve the constructing a new wastewater pumpstation or thrusting a new wastewater main

ii)         Central interceptor: Pt Erin Extension – An RMA adjudication was set up for one objector, who has since withdrawn the objection. Plans and timeline for works in the park have is being discussed with Council

iii)        Newmarket Gully Storage Project – Project commenced feasibility study

iv)        Herne Bay Branch 5 – The consent application has been notified on the Council website. Submissions are expected to close in Early October 2023.

CARRIED

 

 

 

 

 

 

 

 

16

Local board appointment for Play Leadership Group

 

Resolution number WTM/2023/108

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)      kopou / appoint Member A Bonham to participate in the Play Leadership Group.

CARRIED

 

Member A Matson left the meeting at 5.07pm.

 

17

Chairperson's Report

 

Resolution number WTM/2023/109

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)      receive the Waitematā Local Board Chairperson’s Report for November 2023.

CARRIED

 

Member A Rawiri left the meeting at 5.21pm.

 

18

Board Members' Reports

 

Resolution number WTM/2023/110

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)      receive the written reports from Member A Bonham and Member R Northey for November 2023 and the verbal report from Deputy Chair Moyle.

CARRIED

 

 

19

Waitematā Local Board Workshop Records

 

Resolution number WTM/2023/111

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)      receive the Waitematā Local Board workshop records for the workshops held on 10 October, 24 October, 31 October and 7 November 2023.

CARRIED

 

 

20

Hōtaka Kaupapa / Governance Forward Work Calendar

 

Resolution number WTM/2023/112

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)      receive the November 2023 governance forward work calendar as attached.

CARRIED

 

 

 

21        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

5.22 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................