I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 22 November 2023

4.00pm

Local Board Chambers
35 Coles Crescent, Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

Deputy Chairperson

Jan Robinson

Members

Felicity Auva'a

 

George Hawkins

 

Kelvin Hieatt

 

Andrew Webster

 

(Quorum 3 members)

 

 

 

Isobelle Robb

Democracy Advisor

 

15 November 2023

 

Contact Telephone:  

Email: isobelle.robb@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Papakura Local Board

22 November 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    5

8.1     Deputation - Tuia Rangatahi Mentoring Programme                                       5

8.2     Deputation - Redhill Community Centre                                                            6

8.3     Deputation - Community Connect and Planet Youth                                       6

9          Te Matapaki Tūmatanui | Public Forum                                                                      6

10        Ngā Pakihi Autaia | Extraordinary Business                                                              7

11        Governing Body Members' Update                                                                              9

12        Chairperson's update and Youth Scholarship Presentation                                  11

13        Papakura Local Board Transport Capital Fund Report                                           13

14        Auckland Council’s Performance Report: Papakura Local Board for quarter one 2023/2024                                                                                                                      15

15        Papakura Local Board 3 Year Engagement Strategy 2023-2025                            29

16        Local board appointment for Play Leadership Group                                             33

17        Pukekiwiriki Paa Joint Management Committee Terms of Reference and Standing Orders                                                                                                                           37

18        Urgent Decision - Draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD)                                                                                                       39

19        Papakura Local Board Hōtaka Kaupapa / Governance Forward Work Calendar - November 2023                                                                                                            41

20        Papakura Local Board Workshop Records                                                              43

21        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

The Chair will lead the meeting in prayer.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 25 October 2023, as a true and correct record.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


 

 

8.1       Deputation - Tuia Rangatahi Mentoring Programme

Te take mō te pūrongo

Purpose of the report

1.       Jordan-Caisley Pihema, Papakura Local Board’s 2023 Tuia mentoring programme rangatahi (young person), would like to present to the local board on the programme, including what went well and the benefits of the programme, as well as any potential improvements or recommendations for the future.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whakamihi / thank Jordan-Caisley Pihema, the Papakura Local Board’s 2023 Tuia mentoring programme rangatahi, for her attendance and presentation.

 

 

 

8.2       Deputation - Redhill Community Centre

Te take mō te pūrongo

Purpose of the report

1.       Samantha Tan Rodrigo and Ashan Rodrigo, Co-Managers for Redhill Community Centre, will update the board on their new strategic plan and activities over the past few years.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whakamihi / thank Samantha Tan Rodrigo and Ashan Rodrigo, Co-Managers for Redhill Community Centre, for their presentation and attendance.

 

 

 

8.3       Deputation - Community Connect and Planet Youth

Te take mō te pūrongo

Purpose of the report

1.       Sandi Hackett, General Manager Pūmanawa Āwhina Community Connect and Vicki Armitage, Planet Youth Papakura Project Lead, will speak to the board about their achievements in the Papakura community over the past year and ask that they consider supporting their project with multi-year funding.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whakamihi / thank Sandi Hackett, General Manager Pūmanawa Āwhina Community Connect and Vicki Armitage, Planet Youth Papakura Project Lead, for their presentation and attendance.

 

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Papakura Local Board

22 November 2023

 

 

Governing Body Members' Update

File No.: CP2023/17144

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Papakura-Manurewa ward Councillors to update the Papakura Local Board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provide for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whiwhi / receive verbal or written updates from Councillors Angela Dalton and Daniel Newman.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Georgina Gilmour – Acting Local Area Manager

 

 


Papakura Local Board

22 November 2023

 

 

Chairperson's update and Youth Scholarship Presentation

File No.: CP2023/17145

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Local Board Chairperson to verbally update the local board on activities and any issues addressed in their capacity as Chairperson.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Georgina Gilmour - Acting Local Area Manager

 

 


Papakura Local Board

22 November 2023

 

 

Papakura Local Board Transport Capital Fund Report

File No.: CP2023/17826

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make decisions on the Local Board Transport Capital Fund (LBTCF) for the 2022-2025 political term as outlined in Attachment A.

Whakarāpopototanga matua

Executive summary

2.       The Papakura Local Board Transport Capital Fund report is provided as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      allocate to the following projects:

i.    to complete:

-     Smiths Avenue Crossing$165,000

-     Clevedon and Robb Ped Safety $100,000

ii.    for construction ready projects:

-     Bus Shelter improvements $35,000

-     Porchester and Manuroa Roundabout improvements $345,000

iii.   in design-only contractual commitments:

-     Settlement\Marne roads intersection and stormwater improvements $412,036.

iv.  note that the $189,088 additional budget has been approved to cover current contractual commitments.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Transport Capital Fund Allocation 2022-2025

 

     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

22 November 2023

 

 

Auckland Council’s Performance Report: Papakura Local Board for quarter one 2023/2024

File No.: CP2023/16107

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Papakura Local Board with an integrated performance report for quarter one, 1 July – 30 September 2023.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2023/2024 work programme.

3.       The key activity updates from this period are:

·        Funding agreements have been completed.

·        Library programmes continue to be well received and are well supported by the community at both locations.

·        Papakura Leisure Centre has had a 26 percent increase in visitors numbers.

·        Hawkins Theatre secured screenings of several blockbuster films that were well attended by the public.  The Hawkins Youth Theatre company Wizard of Oz production was so successful two additional shows were added to the run.

·        Papakura Art Gallery hosted a successful MURU exhibition (Sir Haare Williams, Nigel Borrell, Charles and Janine Williams).

·        Papakura Museum ran eight programmes attracting 2,314 visitors.

·        Booking hours for community places increased by 19 percent and participant numbers increased by 25 percent.

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

·        The Youth Economy (Youth Connections) work programme (ID1284) is at risk of not proceeding. Staff are in discussions with Ngāti Tamaoho to deliver their Ngā Tamariki Tikitiki programme to re-engage 10 young people who are not in education, employment or training back into school. Due to Ngāti Tamaoho’s many other commitments, finding dates to run the programme is proving to be challenging. If Ngāti Tamaoho are unable to deliver, staff will seek direction from the board in February 2024 to transfer the funding to an alternative deliverer.

·        Bottle Top Bay Esplanade – renew car park (ID15650):  This project is on hold awaiting the outcome of the Pahurehure Shoreline Adaptation Plan.  The carpark is in the tidal zone and will most likely need to be shifted to a new location

5.       The financial performance report compared to budget 2023/2024 is attached. There are some points for the local board to note. Net operating performance for Papakura Local Board area of $3.38 million is 17 per cent below budget for the first quarter to 30 September 2023. Operating expenditure is 15 per cent below budget and operating revenue is 30.9 per cent ahead of budget. Capital expenditure of $255,000 is 19 per cent behind budget for the quarter.

6.         The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

7.       Auckland Emergency Management has undertaken a change proposal process which has resulted in the Resilience team that formerly engaged with local boards being disestablished. Future work with local boards and communities will be delivered through a new planning team, which will eventually have seven Senior Planners, each working with three local boards.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whiwhi / receive the performance report for quarter one ending 30 September 2023

 

b)      whakaae / approve the 2023/2024 Auckland Emergency Management work programme line (ID3974)

 

c)      tono / request a new work programme line be added to the 2023/2024 Customer and Community Services work programme for Out and About Papakura with a $20,0000 budget reallocated from the Community Grants work programme line (ID365) as follows:

 

i)        Activity name:  Out and About Papakura

 

Activity description:  Deliver a range of 10-12 activations plus two six-week blocks of boot camps at Otaawhati/Ray Small Park.  The activation container sitting at Massey Park will be moved to Otaawhati/Ray Small Park.

 

d)      whakaae / agree to the reallocation of $20,000 from the 2023/2024 Community Grants work programme (ID365) to Customer & Community Services Support Māori-led Aspirations work programme (ID351) for Papakura Marae to deliver the following events as follows:

i)    Christmas at the Paa - $10,000

ii)   Waitangi Day Event at Papakura Marae - $10,000

 

e)      whakaae / agree to the reallocation of $750 (ex GST) from the 2023/2024 Community Grants work programme (ID365) to the Local Civic Events work programme (ID362) to fund the “Junk Play” programme for the Elsie Morton community fun day BBQ to officially open the renewed playground

 

f)       whakaae / agree to the reallocation of the $2,500 underspend from the 2023/2024 Youth Grants work programme (ID3476) to the Community Grants work programme line (ID365)

 

g)      whakaae / agree to proceed with a pilot citizenship ceremony at Papakura Marae in February 2024, with additional funding of $2,400 to be transferred from the 2023/2024 Customer & Community Services Support Māori-led Aspirations work programme line (ID351) (WBS Code: N.010444.02) to Events - South Cluster Citizenship Ceremony work programme line (ID359) (WBS Code: N.004471.01)

 

h)      whakaae / agree the 2023/2024 Papakura heritage map work programme (ID3456) activity name and activity description be changed as follows:

 

Heading

Current

Change to

ID

3456

No change

 

Activity Name

Papakura heritage map

Implementing Te Rautaki Wahakamaarama moo ngaa Waahi Tuku Iho Heritage Interpretation Strategy Papakura

 

Activity Description

Develop a heritage map that showcases a variety of Papakura’s heritage places

Work with mana whenua to develop a heritage project that supports heritage storytelling in the Papakura Local Board rohe (area).

 

 

i)          tono / request the resolution passed at the 26 July 2023 business meeting adding a new work programme line to the 2023/2024 Customer and Community Services work programme as follows be enacted:

ID

Activity name

Change required

Parks and Community Facilities Work Programme

Add new activity line

377R Great South Road (Butterworth House)

Activity description:

Investigation and design into the facility to inform any future upgrade works and advice around “in-service” opportunities. Any decision making will need to be in partnership Te Ākitai Waiohua.

NB:  Regional Services and Strategy will be required to provide advice around the “in-service” opportunities.

FY2023/2024 - $50,000 – To conduct an investigation and design and present options to the local board for potential implementation.

 

Horopaki

Context

8.       The Papakura Local Board has an approved 2023/2024 work programme for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services

·        External Partnerships

·        Plans and Places

·        Local Governance

·        Auckland Emergency Management (to be formally approved 22 November 2023).

9.       The local board work programmes were not adopted until a month into the financial year due to uncertainty of local board funding in the development of the Annual Budget 2023/2024. Local board funding for 2023/2024 was agreed by the Governing Body at the end of May 2023 and required changes to planned work programmes, which were then approved in July 2023.

10.     The graph below shows how the work programme activities meet the local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

A graph with blue squares

Description automatically generated

Tātaritanga me ngā tohutohu

Analysis and advice

11.     Auckland Emergency Management (AEM) Resilience staff members have continued to attend community meetings to provide feedback, subject matter expertise where required this quarter. This has included supporting community activities that is attached to the work of Community Brokers that arose following the emergency events this year.

Local Board Work Programme Snapshot

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

A green circle with a red triangle and a number of percentages

Description automatically generated

13.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

A graph of a work program

Description automatically generated with medium confidence

 

 

Graph 4:  Work programme by activity status

A graph of a number of activity

Description automatically generated

Key activity updates

14.     Massey Park Aquatic Centre operations (ID41) - Two staff received AustSwim accolades:   AustSwim NZ Teacher of the Year (Kirstie Nash) and AustSwim New Teacher – NZ (Margaret Hutson).  The centre manager, Heather Parson, was farewelled after 18 years service. 100 people attended for the “wave rave” event held at the end of the month.  The outdoor pool is scheduled to open on 25 November 2023 which includes a “splash into summer” opening day event.

15.     Papakura Leisure Centre operations (ID48) has had a 26 percent increase in visitor numbers against the same period last year mainly due to new hire groups and extended hours by regular hire groups.  Memberships have slightly decreased by six percent.  Reasons cited are high cost of living pressures.  The team introduced a “tamariki play” programme for 18 month to 5 year old children.  The first two sessions were free with 20 tamariki attending.

16.     Papakura Library Services (ID1198) has been very busy in this quarter with annual dog registrations and rates payments.  Regular library programmes continue to be well received and popular with the community, such as:  Ukelele Group, performances by the Papakura Brass Band and Off Broadway Big Band, a five day Ceramics workshop and a Fathers’ Day wriggle and rhyme session.  The “Bestie” service, which gives customers the chance to jump the queue on a regularly refreshed selection of popular and recommended titles has received positive feedback from customers.

17.     Te Paataka Koorero o Takaanini (ID1199) has also had a busy period with well received varied offerings to the whanau, such as: 

·    “We Read” which brought a panel of Authors Talk event with Witi Ihimaera.

·    Te Reo classes continue to run with both face to face and online options.

·    A monthly Tangata Whaiora Te Reo class commenced in July giving the opportunity to our community with mental and physical disabilities to learn Te Reo at a pace that works for them.

·    The early childhood programming continues to be delivered. 

·    The Justice of the Peace services continues to be in high demand. 

·    The chess club, aimed and primary and intermediate aged tamariki, was piloted during term three which has received great feedback from parents and tamariki attending. 

·    Mahuru Maaori brought an exhibition titled: “Mau Moko” in collaboration with the Humans of South Auckland.  Five people shared their experience of receiving Moko Kanohi (facial moko).  The exhibition consisted of photography, written word and moving image. To accompany the exhibition a panel koorero was hosted at Te Paataka Koorero o Takaanini, inviting discussion from both panelists and hapori (community).  It was thought provoking koorero that held space for whanau from diverse backgrounds. 

·    July and September school holidays have had a massive response.  A highlight being the guest ceramicist, Falcon-Grey Ceramics running five workshops for both children and adults.

18.     Papakura Art Gallery (ID343) – during quarter one:

·    The MURU exhibition opened. Local kaumatua Sir Haare Williams was joined by prominent Māori artists Nigel Borrell and Charles and Janine Williams.  This exhibition connected to and supported the unveiling of the mural in the Papakura Library corridor.

·    There were many public programmes at the gallery this quarter which aligned with the kaupapa of this exhibition, including three school visits to hear Sir Haare speak on the context of the works.

·    Nana Kura gave a weaving workshop to the rangatahi which also had TV coverage.

·    In a closing Celebration of MURU, Sir Haare and Janine Williams held a stencilling workshop.

·    The following exhibition 'Fepotalanoa‘aki pea mo ‘eku fanga kui: In conversation with my great-great-great-grannies' by Uhila Moe Langi Nai spoke metaphorically to the idea of kupesi as a way to connect with past generations.

·    Public programmes included workshops and children’s classes of kupesi rubbings.

19.     Hawkins Theatre (ID344) – during quarter one reported as follows:

·    Film Screenings – The Theatre has been able to secure screenings of several blockbuster films such as Spider-Man: Across the Spiderverse, The Flash, Cats in the Museum, Barbie and Oppenheimer.  The Ladies Night Barbie movie was a great success.

·    Hawkins Youth Theatre Company – Subscriptions have remained steady with the junior class at full capacity and the intermediates and seniors nearing their maximum limits.  The Wizard of Oz production was well supported with an additional two shows added to the run. This has been the most successful Youth Theatre production to date in its 11-year history.

20.     Papakura Museum (ID346) – In quarter one the Museum ran eight programmes attracting 2,314 visitors.  Highlights include:

·    Exhibitions - Tūrama:  Illustrating Matariki.

·    Talks - Alan Wakefield discussed General Cameron, Alan Knowles spoke on Ancient Egypt and Rings Redoubt and Phil Sai-Louie highlighted world national anthems.

·    Education – Rob Finlay reached out to local schools informing them about the Museum programmes.  Te Kura School received a Papakura history talk and a Museum tour.

·    Events – The Auckland Heritage Festival featured the “Peace, Love, Protest” exhibition and Vietnam service reflections by veterans.

·    A preservation workshop was held with Ngāti Tamaoho.

21.     In quarter one the access to community places work programme (ID353) saw booking hours increase by 19 percent and participant numbers increase by 45 percent compared to the same period last year.  The top two activities were meetings and religious events.  88 percent of surveyed hirers indicated they would recommend the facilities to others and 82 percent were satisfied with the facilities.

22.     Local board community safety initiatives investment (ID356) – Staff have actioned all funding agreements which have objectives and outcomes for collaboration between the Papakura Crimewatch Patrols, Papakura Neighbourhood Support and the Papakura Business Association along with other community groups for safety initiatives and activations.

23.     The Diverse Participation: Increase diverse participation in youth initiatives work programme (ID352) has seen the Papakura Youth Council complete the steps to be a standalone charitable trust.  They have also started their recruitment drive for new members for this year.

24.     The Papakura ecological and environmental volunteer work programme (ID1021) saw 227 volunteer hours recorded and 1,100 plants planted in quarter one.  Two new groups were set up with the Blue Light Foundation at the Dent Road stream reserve and the Action Group at Brylee Reserve.  Friends of Margans and Kirks Bush have continued their work.  School planting was also undertaken with Redhill School in Keri Downs.

25.     The Papakura Stream restoration programme (ID615) has seen 35,174 plants planted across the catchment this year.

26.     The Papakura waste minimisation programme (ID610) has delivered 13 workshops this quarter with 62 attendees in total.  The Sustainable Papakura team has also engaged with five local groups to provide education around waste minimisation with the intention of training these groups to build capacity within their own organisations. 

27.     In quarter one staff have been progressing the following work programmes within the Infrastructure and Environmental Services area by completing funding agreements and planning for delivery:

·    Pest Free South (ID3034)

·    Wai Care programme (ID619)

·    Te Koiwi Pond enhancement (ID614)

·    Papakura Stream restoration (ID615)

·    Manukau Harbour Forum (ID857)

·    Papakura waste minimisation (ID610).

28.     Papakura Heritage Trail (ID3456):  The initial hui held in quarter one with mana whenua has indicated a reluctance for a paper-based map format, and a preference for digital formats. Discussions are underway on finding a solution that will see a good heritage interpretation outcome delivered for Papakura.  It is recommended that the activity name and activity description be changed to more accurately reflect the approach as follows:

Heading

Current

Change to

ID

3456

No change

 

Activity Name

Papakura heritage map

Implementing Te Rautaki Wahakamaarama moo ngaa Waahi Tuku Iho Heritage Interpretation Strategy Papakura

 

Activity Description

Develop a heritage map that showcases a variety of Papakura’s heritage places

Work with mana whenua to develop a heritage project that supports heritage storytelling in the Papakura Local Board rohe (area).

 

 

29.     Papakura Community grants work programme line (ID365):  This budget is unlikely to be fully spent on community grant allocations alone.  It is recommended that the board re-allocate a portion of the funds to ensure the budget is spent this financial year.  In order for department staff to deliver on any enhanced work programme, funding will need to be reallocated as soon as possible.

30.     Department staff have provided the following activities for consideration for reallocation of budget from the Community Grants work programme line (ID365) (See attachments C and D):

Work programme

Amount

Description

Strategy and Local Board Plan alignment

Local Civic Events Papakura work programme (ID362)

$750 plus GST

To fund a ‘Junk Play’ activation at the Elsie Morton playground opening fun day BBQ.

Aligns to Papakura Local Board Plan 2020 outcome:

·    A community enriched by its diversity, where people feel connected and lead active, healthy lives.

New work programme line - Customer and Community Services work programme for Out and About Papakura

$20,000

Deliver a range of 10-12 activations plus two six week blocks of boot camps at Otaawhati/Ray Small Park.  The activation container sitting at Massey Park will be moved to Otaawhati/Ray Small Park

Attachment C

 

Aligns to Papakura Local Board Plan 2020 outcome:

·    A community enriched by its diversity, where people feel connected and lead active, healthy lives.

Customer & Community Services Support Māori-led Aspirations work programme (ID351)

$10,000

Christmas at the Paa

A grant to Papakura Marae contributing to a Christmas at the Paa event.  The scheduled date is Thursday 7 December 2023,
3 – 4pm.

See attachment D

Aligns to Papakura Local Board Plan 2020 outcome:

·    A partnership with Māori that creates a Papakura where Māori identity, culture and aspirations are embraced

 

Aligns to Ngā Hapori Momoho/ Thriving Communities 2022-2032 priorities:

·    Prioritise and amplify Māori leadership and Māori-led solutions

·    Grow inter-cultural connection and social cohesion.

 

Customer & Community Services Support Māori-led Aspirations work programme (ID351)

$10,000

Waitangi Day Event at Papakura Marae

Papakura Marae wish to hold a local Waitangi Day Event as many whanau find it a barrier to travel to the events held regionally.

See attachment D

Aligns to Papakura Local Board Plan 2020 outcome:

·    A partnership with Māori that creates a Papakura where Māori identity, culture and aspirations are embraced

 

Aligns to Auckland Plan 2050 priority outcome:

·    Belonging and Participation

 

Aligns to Ngā Hapori Momoho/ Thriving Communities 2022-2032 priorities:

·    Prioritise and amplify Māori leadership and Māori-led solutions

·    Grow inter-cultural connection and social cohesion.

 

Sub total

$40,750

 

 

Activities with significant issues

31.     The following work programme activities have been identified by operating departments with significant issues:

·    The Youth Economy (Youth Connections) work programme (ID1284) is at risk of not proceeding in the 2023/2024 financial year. Staff are in discussions with Ngāti Tamaoho to deliver their Ngā Tamariki Tikitiki programme to re-engage 10 young people who are not in education, employment or training back into school. Due to Ngāti Tamaoho’s many other commitments, finding dates to run the programme is proving to be challenging. If Ngāti Tamaoho are unable to deliver Ngā Tamariki Tikitiki this financial year, staff will seek direction from the board in February 2024 to transfer the funding to an alternative deliverer. RAG status is red.

·    Bottle Top Bay Esplanade – renew car park (ID15650):  This project is on hold awaiting the outcome of the Pahurehure Shoreline Adaptation Plan.  The carpark is in the tidal zone and will most likely need to be shifted to a new locationNext steps: Await the outcome of the Pahurehure Shoreline Adaptation Plan and driven by any future Local Reserve Management Plan for the area. RAG status is red.

Activities on hold

32.     The following work programme activities have been identified by operating departments as on hold:

·        Install basketball half courts (ID28568):  This project is on hold due to staff resourcing. The transition of personnel is in progress, and staff resource is being actively managed. RAG status is amber.

Changes to the local board work programme

Activities merged with other activities for delivery (RAG status Grey)

33.     These activities have been merged with other activities for efficient delivery:

·        Prince Edward Park – install softball warm up cages (ID28572):  This project has been cancelled as it has been merged with project ID26184 Prince Edward Park – renewal of softball diamond field one. 

·        Prince Edward Park – investigate the upgrade of light-emitting diode (LED) lighting system (ID42393):  This project has been cancelled and merged with project ID26184 Prince Edward Park – renewal of softball diamond field one.

Activities with changes

34.     The following work programmes activities have changes which have been formally approved by the board.

Table 1: Work programmes change formally approved by the board

ID/Ref

Work Programme Name

Activity Name

Summary of Change

Resolution number

ID44764

Customer and Community Services work programme

Papakura - Full Facilities Contracts Park Bins Top-up

$54,656 was reallocated from the 2023/2024 community grants budget line (ID365).  The amendment to the 2023/24 Customer and Community Services work programme, and the reallocation of budget was required as a direct result of the Auckland Council annual budget decisions i.e. to find savings through reducing the number of and associated service of rubbish bins across Auckland

PPK/2023/147

Item 14

13 September 2023 business meeting

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

35.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

36.     Work programmes were approved in July 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38.     This report informs the Papakura Local Board of the performance for ending 30 September 2023.

Tauākī whakaaweawe Māori

Māori impact statement

39.     In the Support Māori led aspirations work programme (ID351) scoping is progressing for a citizenship ceremony partnership pilot to be held at Papakura marae in February 2024.  At a workshop held in September 2023 the local board gave direction to proceed with a pilot citizenship ceremony in 2023/2024 at Papakura Marae with additional funding (for the budget difference over the Department of Internal Affairs (DIA) allocation to be topped up from the Customer & Community Services Māori-led Initiatives work programme line ID351.

40.     The work programme aligns to:

·    Partnering with Māori for citizenship ceremonies on marae aligns to the Papakura Local Board priority outcome:

·    A partnership with Māori that creates a Papakura where Māori identity, culture and aspirations are embraced.

·    It also aligns to the Ngā Hāpori Momoho / Thriving Communities priorities:

·    Support greater intercultural connections and cohesion across diverse communities.

·    Growing community and intercultural connection so all feel they belong.

·    The pilot supports:

·    learnings from other councils across Aotearoa to provide a positive experience for newcomers, experiencing a powhiri and being welcomed onto a Marae.

·    insights from the Ministry of Business, Innovation and Employment (MBIE) that it provides an improved sense of belonging for newcomers.

·    to fulfil local government partnership obligations under Treaty of Waitangi.

·    alignment to obligations under the Māori Language Act 2016, to support the revitalisation of te reo Māori.

41.     Also in the Support Māori led aspirations work programme line (ID351) staff have completed funding agreements for financial year 2023/2024 for:

·    Whiri Aroha to support free weekly classes to keep the traditional art of korowai weaving alive and provide social connection for kuia, kaumātua and older persons from multiple ethnicities in the community.

·    Papakura Māori Wardens to support Māori-led initiatives improving social outcomes in Papakura.

·    Piipii Paopao to highlight local narratives contributing to a tamariki and whānau community-led wellbeing programme including waiata and activities, with Te Ao Māori lens.

42.     An opportunity has been identified for the local board to partner with Papakura Marae on two community-led events this financial year (see attachment C):

·    Christmas at the Paa - $10,000

·    Waitangi Day Event at Papakura Marae $10,000.

43.     Papakura local board contestable community grant work programme budget is larger this year than previously and must be spent this financial year.

44.     Transferring $20,000 from the contestable community grants budget to the Māori-led initiatives work programme line will enable an opportunity to partner with Papakura Marae on these two community-led events.

Ngā ritenga ā-pūtea

Financial implications

45.     This report is provided to enable the Papakura Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes. There are no financial implications associated with this report.

Financial Performance

46.     Operating expenditure of $3.38 million is $676,000 below budget.

47.     For ABS (Asset Based Services) operating expenditure underspend of $564,000 it is noted especially that facility maintenance costs are $455,000 underspend due to unusually wet weather conditions continuing a trend for most of the year.

48.       For LDI (Locally Driven Initiatives) operating expenditure, spend of $194,000 is $74,000 below budget with the majority of this for grants due to various timing of payments following a late work programme approval.

49.     Operating Revenue of $161,000 is $38,000 ahead of budget in increased community centre, hall, and theatre revenues.

50.     Capital expenditure of $255,000 for the quarter is overall $60,000 behind budget with a budget for the year of $3.96 million.

51.     The financial report for the three months ended 30 September 2023 for Papakura Local Board area is in Appendix B attached.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

52.     The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

53.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

54.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

55.     The local board will receive the next performance update following the end of quarter two, December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2023/2024 Papakura Local Board work programme quarter one update

 

b

2023/2024 Papakura Local Board Financial Report quarter one period ended Sept 2023

 

c

Memo dated 13 Novembwer 2023 - Out and About Papakura programme to be added to the 2023/2024 Customer and Community Services work programme

 

d

Memo dated 10 November 2023 - Request for $20,000 to fund two Māori-led events at Papakura Marae:  Christmas at the Paa and Local Waitangi Day Event

 

     

Ngā kaihaina

Signatories

Authors

Lee Manaia - Local Board Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

22 November 2023

 

 

Papakura Local Board 3 Year Engagement Strategy 2023-2025

File No.: CP2023/16311

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable the board to formally adopt the Papakura Local Board 3-Year Engagement Strategy 2023-2025 which outlines the Papakura Local Board’s commitment to engagement.

Whakarāpopototanga matua

Executive summary

2.       The Papakura Local Board engages and consults with the community to ensure a wide range of views and opinions are considered for decision making processes.

3.       Legislative engagement expectations are meet under the principles of consultation as set out in section 82A of the Local Government Act.

4.       In engaging with Mana whenua and Mataawaka, Auckland Council and the Papakura Local Board have legal obligations and responsibilities under Te Tiriti o Waitangi, the Treaty of Waitangi. A partnership and collaborative engagement approach is required to achieve the Māori outcome goals and aspirations.

5.       Staff recommend the Papakura Local Board 3-Year Engagement Strategy 2023-2025 be used as a guide for the design and delivery of all engagement and consultation activities for Papakura Local Board staff and Auckland Council wider group.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      adopt the Papakura Local Board Engagement Strategy 2023-2025

 

Horopaki

Context

6.       Engagement is required or recommended under a number of statutes, plans and policies, however the overarching context is provided by the Local Government Act 2002 (LGA), (together with subsequent amendments) and Auckland Council’s Significance and Engagement policy (SEP) which sets out the way in which council complies with the legislation.

7.       From a legislative perspective, a local board is expected to:

i)        Communicate with community organisations and special interest groups within its local board area

ii)       Identify and communicate the interests and preferences of the people in its local board area in relation to the content of the strategies, policies, plans, and bylaws of the Auckland Council

iii)      Give consideration to the views and preferences of persons likely to be affected by, or to have an interest in, a local board decision

iv)      Use the local board plan process to reflect the priorities and preferences of the community, and identify and describe the interests and preferences of the people and communicate them to the Auckland Council

v)      Provide an opportunity for people to participate in decision-making processes on the nature and level of local activities to be provided by the Council within the local board area.

Tātaritanga me ngā tohutohu

Analysis and advice

 

Key features of the Local Board 3 Year Engagement Strategy 2023-2025 https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/report-writing-guidelines.aspx - climate-impact-statement

 

8.       The key features of the engagement strategy are;

i)        details on Auckland Council’s significance and engagement principles and policies.

ii)       details on consultation practises, methods, engagement activities, processes, tools, and good practices to enable genuine dialogue between communities, stakeholders, and decision makers.

iii)      outlines legal obligations in engaging with Māori and having a partnership approach and incorporates existing insights.

iv)      outlines communications support for consultation and engagement carried out in the Papakura Local Board area.

v)      provides a breakdown of Papakura Local Board’s demographics, population growth, languages and identifying communities of focus to enable meaningful engagement and consultation.

vi)      outlines engagement challenges and opportunities in the Papakura Local Board area alongside regional views to be considered for future engagement planning for the Local board and broader council family engagement projects.

9.       The goals of the strategy are;

i)    to enable the board to be transparent, open, and accessible for the community

ii)       to support increasing participation in all parts of the community and

iii)      to ensuring ongoing relationships with mana whenua and Mataawaka are maintained and fostered so that priorities are reflected in decision making processes.

10.     The engagement advisor, local board staff and elected members have clearly identified roles and responsibilities as outlined in the strategy. These roles share a collaborative approach for the best outcomes for the community.

11.     Appendices included in the Papakura Local Board 3-year strategy.

·      Appendix 1: Papakura Local Board Consultation and Engagement Action Plan 2023

·      Appendix 2: Papakura Local Board Consultation and Engagement Calendar 2022-2023

·      Appendix 3: Engagement principles for Council and CCO staff engaging with Papakura’s communities

·      Appendix 4: Mana whenua iwi with interests in the Papakura Local Board area

·      Appendix 5: Marae in the Papakura Local Board area

·      Appendix 6: Mataawaka organisations and organisation delivering to Māori in the Papakura Local Board area

·      Appendix 7: Community organisations in the Papakura Local Board area as at October 2023

·      Appendix 8: Schools in the Papakura Local Board area.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement 12.         There are no climate impacts identified in adopting the Papakura Local Board 3-Year Engagement Strategy 2023-2025.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     Having the Papakura Local Board 3-year Engagement Strategy 2023-2025 document available to the wider council group will assist with consultations that involve Papakura area and communities. This will help ensure that the best approach is adopted while achieving good outcomes for the community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The Papakura Local Board 3-year Engagement Strategy 2023-2025 document was workshopped with the board on Wednesday 18 October 2023 to enable informal board discussion and direction of the draft strategy.

Tauākī whakaaweawe Māori

Māori impact statement

15.     Eleven mana whenua iwi have interests in the Papakura Local Board rohe.

16.     Papakura Local Board (along with Manurewa, Franklin, Ōtara-Papatoetoe and Māngere-Otāhuhu Local Boards) participates in Ara Kōtui, a collaboration between the five southern local boards and mana whenua.  The purpose of this ropu is to improve Māori input into local board decision-making.  Ongoing attendance and commitment at this ropu allows local board members to jointly hold ongoing relationships with iwi representatives.

17.     Ara Kōtui does not replace governance to governance relationships between iwi leadership and the Papakura Local Board. The board maintain direct relationships with Iwi leadership in the context of the Treaty of Waitangi and Kaitiakitanga.

18.     The local board also have strong relationships with a range of important mataawaka Māori Service providers in Papakura including the Papakura Marae

19.     Strong relationships with mana whenua and mataawaka are critical to effective governance and to the design and delivery of effective community facilities and services, including positive local Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20.     Centrally allocated budgets are provided for some specific engagements (Long Term Plan, Annual Budget, Local Board Plan) outlined within the Papakura Local Board 3-year Engagement Strategy 2023-2025.

21.     Local Board Engagement Advisor/Local Board staff determine how this centrally allocated budget is spent for engagement projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.     There are no risks identified in adopting the Papakura Local Board 3-Year Engagement Strategy 2023-2025.

Ngā koringa ā-muri

Next steps

23.     Staff recommend the implementation of the Papakura Local Board 3-Year Engagement Strategy 2023-2025

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board 3-Year Engagement Strategy 2023-2025

 

     

Ngā kaihaina

Signatories

Authors

Melissa Bidois - Local Board Engagement Advisor

Authorisers

Georgina Gilmour - Senior Local Board Advisor

 

 


Papakura Local Board

22 November 2023

 

 

Local board appointment for Play Leadership Group

File No.: CP2023/17146

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make appointments for participation in a Play Leadership Group for elected members.

Whakarāpopototanga matua

Executive summary

2.       Local boards have included play advocacy projects in their 2023/2024 work programmes and are seeking opportunities to increase play diversity within their parts of the region.

3.       The council’s play advocacy advisor has established a staff network of play champions to support the ongoing development and promotion of play opportunities. When the Play Advisory Group was promoted on the council’s Kotahi intranet in 2022, some elected members asked to participate.

4.       To further support local board play advocacy activities and to respond to the appetite for increased play participation from some elected members, a Play Leadership Group is proposed. This will be a version of the staff play network, except just for elected members.

5.       As the terms of reference in Attachment A confirm, the Play Leadership Group will have no decision-making role or budgetary responsibility. The vision of the group will be “elected members with an interest in play collectively work to support the goal of enabling play for all”.

6.       The Play Leadership Group will provide participants with opportunities to learn more about play in a collaborative environment, to increase their capacity to advocate for play within their local boards, and to provide informal guidance to relevant staff on play issues.

7.       After local boards make their appointments, an initial Play Leadership Group hui will be scheduled before the end of 2023.

8.       Staff recommend a quarterly meeting schedule for the Play Leadership Group. Local boards that choose not to appoint any members to the group will receive minutes from the meetings.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      kopou / appoint up to three members to participate in the Play Leadership Group.

 

Horopaki

Context

9.       Auckland Council employed its first play advocacy advisor in September 2022. The role leads advocacy work in the area of play at Auckland Council and advocates for and influences the consideration, empowerment, enablement and equitable promotion of play.

10.     Play advocacy is an initiative in 17 local board work programmes for the 2023/2024 financial year. Three local boards do not have capacity to include play advocacy in their work programmes for 2023/2024, but have asked for ad-hoc advocacy support and will consider including play advocacy in their 2024/2025 work programmes.

11.     The play advocacy advisor has a responsibility to establish a network of play champions within council, to increase knowledge and awareness of play across the council group. The advisor established a Play Advisory Group in 2022 which has grown to include 45 play champions from Auckland Council, Auckland Transport, Eke Panuku, and other organisations affiliated with the council, including Auckland Zoo, Auckland Art Gallery, New Zealand Maritime Museum, and Stardome Observatory and Planetarium.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local boards have embraced the play advocacy approach and indicated interest to explore how they can increase play diversity for their communities and achieve play outcomes through different projects.

13.     After several local board workshops, elected members showed a strong personal interest in play. There are high levels of enthusiasm for play discussions and a keen interest in understanding more about how to promote play.

14.     In November 2022 the council’s Kotahi intranet published a story about play advocacy and publicised the staff Play Advisory Group. Some elected members contacted the play advocacy advisor and asked if they could join the group. However, the group’s terms of reference restrict membership to staff only.

15.     During workshops with local boards in 2023, the play advocacy advisor sought guidance from elected members regarding their appetite for participating in an equivalent special interest group for elected members with a strong interest in play.

16.     In response to local boards’ interest, the play advocacy advisor has written terms of reference (Attachment A) to set out the parameters of a Play Leadership Group, intended to provide elected members with opportunities to:

·        learn more about play

·        share relevant knowledge with other elected members

·        improve connections between participants at a governance level

·        encourage collaboration between local boards to support play outcomes

·        increase knowledge and understanding of play equity issues

·        provide informal guidance to staff as the play advocacy work area grows

·        share relevant insights with other members of their local boards, as appropriate.

17.     The vision of the Play Leadership Group is “elected members with an interest in play collectively work to support the goal of enabling play for all”.

18.     Participation in the Play Leadership Group is at the discretion of local boards, with no obligation to appoint elected members. Local boards that choose not to appoint any members to the group will receive minutes of the group’s meetings.

19.     The group will have no decision-making role or budgetary oversight.

20.     The terms of reference set out details of meetings and communication for the Play Leadership Group and provides further information about the roles and responsibilities of participants. Staff advice is for the group to meet four times a year, but the meeting frequency and schedule will be confirmed by the participating elected members.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The formation and operation of the Play Leadership Group has no climate impact.

22.     The continued advocacy to support play as ‘an everywhere activity’ supports positive climate outcomes by encouraging the community to embrace local suburbs as sites for play. This approach will reduce the need to drive to reach playgrounds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The Play Leadership Group will be administered by staff from the council’s Active Communities team, with support from kaimahi in the Regional Services and Strategy and Parks and Community Facilities departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The play advocacy advisor has presented at 20 local boards between March and October 2023.

25.     Local boards have expressed interest in the formation of a governance-level group for elected members who are interested in play. One local board requested that the opportunity to participate was presented in a business report, to enable participation to be formally agreed by the board.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The Play Leadership Group will provide play leaders with opportunities to learn more about Māori values relevant to play, Sport New Zealand’s bicultural play plan and its relevance to the development of play activities nationwide, and current and potential Māori play opportunities. This includes opportunities to develop and install māra hūpara in local parks and reserves, and the potential for projects such as Te Kete Rukuruku to generate play outcomes.

27.     The play leaders could also provide a mechanism for regional iwi engagement regarding play on a relatively informal basis, enabling mana whenua to share their views about play on an ongoing basis.

Ngā ritenga ā-pūtea

Financial implications

28.     The Play Leadership Group will be delivered internally and will generate no costs. The group will not manage a budget or have a financial mandate.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There is a risk that elected members could become members of the Play Leadership Group with expectations that they will be able to influence broader play investment or make decisions affecting play at a regional level.

30.     The terms of reference are intended to mitigate the risk of misunderstandings by making clear the scope of the Play Leadership Group. This will ensure participants become involved with a realistic expectation of what can be achieved through their membership.

Ngā koringa ā-muri

Next steps

31.     Local boards that wish to participate in the Play Leadership Group will confirm which elected members they wish to appoint to the group.

32.     An initial Play Leadership Group hui will be scheduled before the end of 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Terms of Reference for Play Leadership Group

 

     

Ngā kaihaina

Signatories

Authors

Jacquelyn Collins - Activation Advisor - Young People

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

22 November 2023

 

 

Pukekiwiriki Paa Joint Management Committee Terms of Reference and Standing Orders

File No.: CP2023/17421

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To consider amendments to the Pukekiwiriki Paa Joint Management Committee Terms of Reference and Standing Orders.

Whakarāpopototanga matua

Executive summary

2.       The Pukekiwiriki Paa Joint Management Committee was established by the local board as a committee, and its Terms of Reference was adopted, on 29 January 2014 [PPK/2014/9].

3.       The Terms of Reference for the Pukekiwiriki Paa Joint Management Committee was acknowledged in the first hui of the Committee on 30 April 2014 [PUK/2014/4].  Later the Terms of Reference was amended at the 11 December 2019 hui of the Pukekiwiriki Paa Joint Management Committee [PUK/2019/9].  The Standing Orders of the Joint Management Committee, based upon the Standing Orders of the local board, was adopted on 18 November 2014 by the Pukekiwiriki Paa Joint Management Committee [PUK/2014/9].

4.       The Pukekiwiriki Paa Joint Management Committee has approved the attached draft documents and invites the local board to adopt them [PUK/2023/11].

5.       The Terms of Reference (Attachment A) and Standing Orders (Attachment B) include various minor update amendments to the documents previously adopted by the local board in 2014 and amended in 2019.

6.       The Papakura Local Board may approve, with any amendments sought, the Terms of Reference and Standing Orders for the Pukekiwiriki Joint Management Committee

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approve the Terms of Reference 2023 for the Pukekiwiriki Paa Joint Management Committee as set out in Attachment A

b)      approve the Standing Orders 2023 for the Pukekiwiriki Paa Joint Management Committee as set out in Attachment B.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Terms of Reference 2023 for the Pukekiwiriki Paa Joint Management Committee

 

b

Standing Orders 2023 for the Pukekiwiriki Paa Joint Management Committee

 

     

Ngā kaihaina

Signatories

Authors

Dominic Wilson - Head of Co-governance

Authorisers

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

22 November 2023

 

 

Urgent Decision - Draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD)

File No.: CP2023/17808

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board urgent decision regarding the Draft Natural Policy Statement for Natural Hazard Decision-Making (NPS-NHD).

Whakarāpopototanga matua

Executive summary

2.       Government has released a draft NPS-NHD for public consultation. The draft NPS-NHD aims to direct how decision-makers consider natural hazard risk in planning decisions relating to new development under the Resource Management Act 1991.

3.       The draft NPS-NHD covers all natural hazards and applies to council decisions regarding resource consents, plan changes, and notices of requirement for new development only. Natural hazard risk assessment is required, categorized as high, moderate, or low risk, with restrictions in high-risk areas and mitigation in moderate-risk areas.

4.       If approved, the draft NPS-NHD could significantly impact council decisions in hazard areas and long-term community hazard risk. It also carries cost implications, which will be evaluated during the submission preparation process.

5.       Local board feedback to be incorporated into the council’s submission was due by 6 October 2023, so it could be appended to the council’s submission by 10 November 2023, which was before the next Papakura Local Board business meeting on 22 November 2023.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board urgent decision regarding the Draft National Policy Statement for Natural Hazard decision-Making (NPS-NHD) as follows:

The Papakura Local Board:

a)         provide the following feedback on the draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD):

 

i)          The board defers to the Governing Body’s submission.

ii)         Although Papakura wasn’t impacted by the 2023 storms to a great degree, there is potential to be impacted in the future as development is occurring near flood plain and coastal areas.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision - Papakura Local Board Feedback on the Draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD)

 

b

MEMO - Auckland Council Submission on the Draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD)

 

     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

22 November 2023

 

 

Papakura Local Board Hōtaka Kaupapa / Governance Forward Work Calendar - November 2023

File No.: CP2023/17702

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Papakura Local Board the three-month Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)   clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

5.       The Governance Forward Work Calendar is also shared with mana whenua iwi organisations, along with an invitation to contact the local board through Local Board Services Department in liaison with the Local Board Chair, should mana whenua representatives wish to attend a business meeting or workshop on particular subjects of interest.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Hōtaka Kaupapa / Governance Forward Work Calendar.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Governance Forward Work Calendar November 2023

 

     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

22 November 2023

 

 

Papakura Local Board Workshop Records

File No.: CP2023/17703

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board’s records for the workshops held on 4, 11, 18 and 25 October 2023.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion.

4.       This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Papakura Local Board workshop records held on:

i)        4 October 2023

ii)       11 October 2023

iii)      18 October 2023

iv)      25 October 2023

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Workshop Record - October 4 2023

 

b

Papakura Local Board Workshop Record - October 11 2023

 

c

Papakura Local Board Workshop Record - October 18 2023

 

d

Papakura Local Board Workshop Record - October 25 2023

 

     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager