Papakura Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, 35 Coles Crescent, Papakura on Wednesday, 22 November 2023 at 4.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Brent Catchpole

 

Deputy Chairperson

Jan Robinson

 

Members

Felicity Auva'a

 

 

George Hawkins

 

 

Kelvin Hieatt

 

 

Andrew Webster

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillor

Daniel Newman

 

 

 

 

 

 

 

 

 

 

 

 


Papakura Local Board

22 November 2023

 

 

 

1          Nau mai | Welcome

 

Member Andrew Webster led the meeting in prayer.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PPK/2023/186

MOVED by Chairperson B Catchpole, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 25 October 2023, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

Note: Item 12 Chairperson’s update and Youth Scholarship Presentation was taken prior to item 8 ‘Ngā Tono Whakaaturanga | Deputations’.

 

 

12

Chairperson's update and Youth Scholarship Presentation

 

Resolution number PPK/2023/187

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)        whiwhi / receive the verbal report from the Papakura Local Board Chairperson

 

b)        congratulate the Youth Scholarship recipients for being successful in their applications.

CARRIED

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Tuia Rangatahi Mentoring Programme

 

This item was deferred to the next meeting.

 

 

8.2

Deputation - Redhill Community Centre

 

A PowerPoint presentation was used in support of the item. A copy has been placed

on the official minutes and is available on the Auckland Council website as a

minutes attachment.

 

Resolution number PPK/2023/188

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      whakamihi / thank Samantha Tan Rodrigo and Ashan Rodrigo, Co-Managers for Redhill Community Centre, for their presentation and attendance.

CARRIED

 

Attachments

a     PowerPoint delivered to the Papakura Local Board during the Redhill Community Centre Deputation

 

 

8.3

Deputation - Community Connect and Planet Youth

 

A PowerPoint presentation was used in support of the item. A copy has been placed

on the official minutes and is available on the Auckland Council website as a

minutes attachment.

 

Resolution number PPK/2023/189

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      whakamihi / thank Sandi Hackett, General Manager Pūmanawa Āwhina Community Connect and Vicki Armitage, Planet Youth Papakura Project Lead, for their presentation and attendance.

CARRIED

 

Attachments

a     PowerPoint delivered to the Papakura Local Board during the Community Connect and Planet Youth Deputation

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum - Pania Wilson – Mana Wahine Group

 

Pania Wilson supported by members of the Mana Wahine Group were in attendance to speak to the board about the Governing Body Māori seats vote.

 

 

Resolution number PPK/2023/190

MOVED by Chairperson B Catchpole, seconded by Member A Webster:  

That the Papakura Local Board:

a)      whakamihi / thank Pania Wilson, Sandie Turei, Anne Kendall, Tamara Taka-Jones, Lavinia Wainihi, Arianna Karu, Iona Te Patu and Brooke Te Maari for their presentation and attendance, and Councillor Daniel Newman for his response.

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Governing Body Members' Update

 

Councillor Dalton’s written Governing Body Members’ update for the Papakura Local Board and a copy of her transport advocacy letter to Auckland Transport was tabled at the meeting. A copy of both has been placed on the official minutes and is available

on the Auckland Council website as a minutes attachment.

 

Resolution number PPK/2023/191

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      whiwhi / receive verbal or written updates from Councillor Daniel Newman

b)        whakamihi / thank Councillor Angela Dalton for the written update and transport advocacy letter

c)         tuku ki tangata kē / forward the transport advocacy letter to Auckland Transport for advice  back to the board.

CARRIED

 

Attachments

a     Tabled Document - Papakura Local Board Monthly Update From Councillor Dalton

b     Tabled Document - Councillor Dalton's Written Transport Advocacy Letter to Auckland Transport

 

Note: Item 12 Chairperson’s update and Youth Scholarship Presentation was considered prior to item 8 ‘Ngā Tono Whakaaturanga | Deputations’.

 

13

Papakura Local Board Transport Capital Fund Report

 

Resolution number PPK/2023/192

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      whakaae / agree to allocate to the Local Board Capital Transport Fund to the following projects:

i)    Top up funding required to complete:

-     Smiths Avenue crossing$165,000

-     Clevedon and Robb Pedestrian Safety $100,000

ii)   Funding allocation for construction ready projects:

-     Bus shelter improvements $35,000

-     Porchester and Manuroa roundabout improvements $345,000

iii) Funding allocation for in design-only contractual commitments:

-     Settlement \ Marne roads intersection and stormwater improvements - $372,036

b)        tuhi ā-taipitopito / note that the $189,088 additional budget has been approved to cover current contractual commitments

c)         whakaae / agree to allocate $40,000 from the Local Board Capital Transport Fund for wayfinding signage from the Southern Path to Papakura Town Centre.

CARRIED

 

 

14

Auckland Council’s Performance Report: Papakura Local Board for quarter one 2023/2024

 

A memo to the Papakura Local Board was tabled during the meeting in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.  

 

Resolution number PPK/2023/193

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      whiwhi / receive the performance report for quarter one ending 30 September 2023

b)      whakaae / approve the 2023/2024 Auckland Emergency Management work programme line (ID3974)

c)      tono / request a new work programme line be added to the 2023/2024 Customer and Community Services work programme for Out and About Papakura with a $20,0000 budget reallocated from the Community Grants work programme line (ID365) as follows:

i)       Activity name:  Out and About Papakura

Activity description:  Deliver a range of 10-12 activations plus two six-week blocks of boot camps at Otaawhati/Ray Small Park.  The activation container sitting at Massey Park will be moved to Otaawhati/Ray Small Park

d)      whakaae / agree to the reallocation of $10,000 from the 2023/2024 Community Grants work programme (ID365) to Customer & Community Services Support Māori-led Aspirations work programme (ID351) for Papakura Marae to deliver the following event:

i)    Christmas at the Paa - $10,000

e)         whakatārewa / defer the proposal to  reallocate $10,000 from the 2023/2024 Community Grants work programme (ID365) to Customer & Community Services Support Māori-led Aspirations work programme (ID351) for Papakura Marae to deliver the following event until the board’s next business meeting on 13 December 2023, due to the need for further details and advice from staff:

i)          Waitangi Day Event at Papakura Marae - $10,000

f)          whakaae / agree to the reallocation of $750 (ex GST) from the 2023/2024 Community Grants work programme (ID365) to the Local Civic Events work programme (ID362) to fund the “Junk Play” programme for the Elsie Morton community fun day BBQ to officially open the renewed playground

g)        whakaae / agree to the reallocation of the $2,500 underspend from the 2023/2024 Youth Grants work programme (ID3476) to the Community Grants work programme line (ID365)

h)        whakaae / agree to proceed with a pilot citizenship ceremony at Papakura Marae in February 2024, with additional funding of $2,400 to be transferred from the 2023/2024 Customer & Community Services Support Māori-led Aspirations work programme line (ID351) (WBS Code: N.010444.02) to Events - South Cluster Citizenship Ceremony work programme line (ID359) (WBS Code: N.004471.01)

i)       whakaae / agree the 2023/2024 Papakura heritage map work programme (ID3456) activity name and activity description be changed as follows:

Heading

Current

Change to

ID

3456

No change

 

Activity Name

Papakura heritage map

Implementing Te Rautaki Wahakamaarama moo ngaa Waahi Tuku Iho Heritage Interpretation Strategy Papakura

 

Activity Description

Develop a heritage map that showcases a variety of Papakura’s heritage places

Work with mana whenua to develop a heritage project that supports heritage storytelling in the Papakura Local Board rohe (area)

 

 

j)          tono / request that resolution PPK/2023/106 passed at the 26 July 2023 business meeting adding the following  new work programme line to the 2023/2024 Customer and Community Services work programme be included in future quarterly reporting by the department:  

ID

Activity name

Change required

Parks and Community Facilities Work Programme

Add new activity line

377R Great South Road (Butterworth House)

Activity description:

Investigation and design into the facility to inform any future upgrade works and advice around “in-service” opportunities. Any decision making will need to be in partnership Te Ākitai Waiohua.

NB:  Regional Services and Strategy will be required to provide advice around the “in-service” opportunities.

FY2023/2024 - $50,000 – To conduct an investigation and design and present options to the local board for potential implementation.

k)         whakaae / approve expenditure of $1,000 from the Local Board Film income budget (WBS Code N.009057.14) for the purchase of items to support engagement activities

l)          tono / request the 2023/2024 Customer and Community Services work programme be amended as follows to reflect the Local Crime Fund allocations:

Heading

Current

Change to

 

ID

3991

No change

 

Budget

$41,355

No change

 

Activity Name

Local crime prevention fund, safety initiatives investment – Papakura

 

No change

 

Activity Description

Local crime prevention fund. Prevention initiatives contributing to reducing youth offending or town centre improvements through Crime Prevention Through Environmental Design (CPTED) measures.

- Youth interventions include programmes to improve social well-being, positive activities, cultural connection, alternative justice and education engagement.

- CPTED interventions include patrols, wardens, events, activations, physical improvements such as planters, lighting, beautification.

 

Local crime prevention fund. Prevention initiatives contributing to reducing youth offending or town centre improvements through Crime Prevention Through Environmental Design (CPTED) measures.

- Youth interventions include programmes to improve social well-being, positive activities, cultural connection, alternative justice and education engagement.

- CPTED interventions include patrols, wardens, events, activations, physical improvements such as planters, lighting, beautification.

 

Allocations of the Local Crime Fund:

·         $21,355 – to fund the Takanini Business Association to contract a provider for a Crime Prevention Through Environmental Design (CPTED) review for Takanini ($10,000) and implement some of the recommendations that would come from the review ($11,355).

·         $10,000 – to fund Mātātoa for a Māori-led initiative drawing on Mātauranga Māori, reconnecting local rangatahi with taiao natural environment and the traditional and customary practices that sit alongside, incorporating taonga tākaro (traditional Māori games and activities).

·         $10,000 – to fund the Kootuitui ki Papakura to scale up their pilot Kootuitui Kōhine (adolescent female) initiative, supporting Kōhine to build their confidence, smash down barriers, aspire for more and to self-determine their future.

 

CARRIED

 

Attachments

a     Memo - Local Crime Prevention fund safety initiatives investment

 

 

15

Papakura Local Board 3 Year Engagement Strategy 2023-2025

 

Resolution number PPK/2023/194

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      whai / adopt the Papakura Local Board Engagement Strategy 2023-2025.

CARRIED

 

 

16

Local board appointment for Play Leadership Group

 

Resolution number PPK/2023/195

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      kopou / appoint Member Andrew Webster to participate in the Play Leadership Group.

CARRIED

 

 

17

Pukekiwiriki Paa Joint Management Committee Terms of Reference and Standing Orders

 

Resolution number PPK/2023/196

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      whakaae / approve the Terms of Reference 2023 for the Pukekiwiriki Paa Joint Management Committee as set out in Attachment A

b)      whakaae / approve the Standing Orders 2023 for the Pukekiwiriki Paa Joint Management Committee as set out in Attachment B.

CARRIED

 

 

18

Urgent Decision - Draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD)

 

Resolution number PPK/2023/197

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Papakura Local Board urgent decision regarding the Draft National Policy Statement for Natural Hazard decision-Making (NPS-NHD) as follows:

The Papakura Local Board:

a)         provide the following feedback on the draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD):

 

i)          The board defers to the Governing Body’s submission.

ii)         Although Papakura wasn’t impacted by the 2023 storms to a great degree, there is potential to be impacted in the future as development is occurring near flood plain and coastal areas.

CARRIED

 

 

19

Papakura Local Board Hōtaka Kaupapa / Governance Forward Work Calendar - November 2023

 

Resolution number PPK/2023/198

MOVED by Chairperson B Catchpole, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Hōtaka Kaupapa / Governance Forward Work Calendar.

CARRIED

 

 

20

Papakura Local Board Workshop Records

 

Resolution number PPK/2023/199

MOVED by Chairperson B Catchpole, seconded by Member A Webster:  

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Papakura Local Board workshop records held on:

i)       4 October 2023

ii)      11 October 2023

iii)     18 October 2023

iv)     25 October 2023.

CARRIED

 

 

 

21        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

6.09pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................