Minutes of Whau Local Board - Wednesday, 22 November 2023

Whau Local Board

22 November 2023

1 Nau mai | Welcome

Chairperson Kay Thomas opened the meeting with a karakia.

2 Ngā Tamōtanga | Apologies

Resolution number WH/2023/148

MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin:

That the Whau Local Board:

a) whakaae / accept the apology from Member S Zhu for absence.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of elected members of the Whau Local Board:

Member	Organisation	Position
Kay Thomas	New Lynn Citizens Advice Bureau Western Quilters Citizens Advice Bureau Waitākere Board Literacy Waitākere West Auckland Heritage Conference Whau Wildlink Network	Volunteer Member Chair Board member Committee member Member
Fasitua Amosa	Equity NZ Massive Theatre Company Avondale Business Association	Vice President Board member A family member is the Chair
Ross Clow	Portage Licensing Trust Te Whau Coastal Walkway Environmental Trust Bay Olympic Sports Club Forest and Bird Society Waitākere Ranges Protection Society New Lynn Heritage Protection Society Trust Community foundation Limited Karekare Surf Lifesaving Club Libraries	Trustee Patron Life Member Member Member Member Trustee Member A family member is a Librarian
Catherine Farmer	Avondale-Waterview Historical Society Blockhouse Bay Historical Society Blockhouse Bay Bowls Forest and Bird organisation Grey Power	Member Member Patron Member Member
Sarah Paterson-Hamlin	New Zealand Down Syndrome Association	Employee
Warren Piper	New Lynn RSA New Lynn Business Association	Associate member Member
Susan Zhu	Chinese Women Association of New Zealand Chinese Medicine Council of New Zealand	Member / Legal Advisor Member / Deputy Chair

External Organisations	Lead	Alternate
The Avondale Business Association	Kay Thomas	Ross Clow
The Blockhouse Bay Business Association	Warren Piper	Sarah Paterson-Hamlin
The New Lynn Business Association	Warren Piper	Kay Thomas
The Rosebank Business Association	Warren Piper	Fasitua Amosa
The Whau Coastal Walkway Environmental Trust	Ross Clow	Sarah Paterson-Hamlin

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number WH/2023/149

MOVED by Chairperson K Thomas, seconded by Member C Farmer:

That the Whau Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 25 October 2023, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1	Deputation: The Trusts
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WH/2023/150 MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin: That the Whau Local Board: a) whiwhi / receive the presentation and thank Allan Pollard (CEO of The Trusts), and Lynette Adams (General Manager Community Engagement), on behalf of The Trusts for their attendance. CARRIED
	Attachments a 22 November 2023, Whau Local Board: Item 8.1 Deputation – The Trusts presentation

Note: Item 11- Whau Ward Councillor's update was considered prior to item 8.2 – Deputations.

Whau Ward Councillor's update

Whau Ward Councillor Kerrin Leoni was in attendance to speak to the report.

Resolution number WH/2023/151

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) whiwhi / receive the report and thank Whau Ward Councillor Kerrin Leoni, for her update.

CARRIED

8.2	Deputation: Kai West Collective
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WH/2023/152 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: a) whiwhi / receive the presentation and thank Michelle Blau (Fair Food), and Michele Eickstaedt (Healthy Families Waitākere), on behalf of Kai West Collective for their attendance. CARRIED
	Attachments a 22 November 2023, Whau Local Board: Item 8.2 Deputation – Kai West presentation

8.3	Deputation: The Church of Jesus Christ of Latter-Day Saints working with community
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WH/2023/153 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) whiwhi / receive the presentation and thank Johnson Mckay and Jasmin Hansen-Mckay, board members of The Church of Jesus Christ of Latter-Day Saints for their attendance. CARRIED
	Attachments a 22 November 2023, Whau Local Board: Item 8.3 Deputation – The Church of Jesus Christ Latter-Day Saints presentation

9 Te Matapaki Tūmatanui | Public Forum

9.1	Public Forum: Jenny Pullar – The future of Avondale Racecourse
	Jenny Pullar attended to address the meeting on the future of Avondale Racecourse.
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WH/2023/154 MOVED by Member R Clow, seconded by Member C Farmer: That the Whau Local Board: a) whiwhi / receive the presentation and thank Jenny Pullar and Janet Charman for their attendance. CARRIED
	Attachments a 22 November 2023, Whau Local Board: Item 9.1 Public Forum – Jenny Pullar - The future of Avondale Racecourse presentation

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Note: Item 11- Whau Ward Councillor's update was considered prior to item 8.2 – Deputations.

Approval of the concept design and location for the installation of a pou whenua / landpost near Rata Street bridge, New Lynn

Cynthia Delonge – Project Manager, Parks & Community Facilities Department was in attendance to speak to this report.

Resolution number WH/2023/155

MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin:

That the Whau Local Board:

a) whakaee / approve the concept design for the pou whenua / landpost near the Rata Street bridge in New Lynn as detailed in Attachment A to this agenda report.

b) whakaae / approve the location (Option 1) of the pou whenua / landpost at the Rata Street bridge, New Lynn.

c) whakanuia / acknowledge the mana of master carver Matua James Rickard and express gratitude and honour with his involvement in this local board project.

CARRIED

Whau Local and Multiboard Grants Round One 2023/2024 grant allocations

Vincent Marshall – Grants Advisor was in attendance to speak to this report.

Resolution number WH/2023/156

MOVED by Chairperson K Thomas, seconded by Member R Clow:

That the Whau Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in 2023/2024 Whau Local Grants Round One:

Application ID	Organisation	Requesting funding for	Amount requested	Amount approved
LG2421-101	Chinese Association of West Auckland	Towards costumes, advertising, catering, and venue hire, and performers fee for the Celebration Christmas and New Year 2024 event at New Lynn Community Centre	$5,000.00	$3,000.00
LG2421-102	Sargam School of Indian Music	Towards venue hire, sound and lighting, practice session venue hire, and workshop fees for the Music Extravaganza 2024 at Blockhouse Bay Community Centre	$5,000.00	$0.00
LG2421-105	Gujarati Samaj New Zealand Incorporated	Towards venue hire and cleaning, coach hire, and the costs of sports and cultural activities	$7,500.00	$0.00
LG2421-109	Vaitupu Malietasi Congregation	Towards the cost of catering	$5,000.00	$0.00
LG2421-110	Auckland Table Tennis Association (Inc)	Towards tennis tables and salaries, subject to confirmation of table locations	$4,941.00	$1,500.00
LG2421-113	Afghan Family Services Charity NZ	Towards stationary, venue hire, event costs, advertising, office expenses, and EB meeting and services, subject to providing documentation	$5,000.00	$2,000.00
LG2421-114	Auckland Refugee Council Inc	Towards catering, transport, venue hire, gazebo, and garden supplies. Subject to the provision of quotes	$5,000.00	$3,000.00
LG2421-115	The Kelston Visioning Project Trust	Towards mentor salaries for the 'Ko au Ko Kerehana - I am Kelston' mentoring project	$5,000.00	$2,000.00
LG2421-117	Youthline Auckland Charitable Trust	Towards volunteer counsellor training and clinical supervision	$5,000.00	$0.00
LG2421-118	Tread Lightly Charitable Trust	Towards contractor fees and towing costs	$4,800.00	$0.00
LG2421-120	Road Safety Education Limited	Towards facilitator fees and venue hire	$2,000.00	$2,000.00
LG2421-121	Waitakere Brass Inc	Towards utilities, affiliation fees, administrative costs, PA hire, truck hire, portaloos, photocopier, insurance, and rent	$5,000.00	$1,000.00
LG2421-122	Mainly Music New Zealand Trust	Towards wages, travel, and rental costs	$4,453.75	$1,000.00
LG2421-123	NZ Pan African Broadcasting Corporation	Towards catering, advertising, event registration, and entertainment/wellbeing support costs (artist fee and instrument hire), subject to the provision of quotes	$5,000.00	$2,500.00
LG2421-124	PIPANZ Trust	Towards cover venue hire, advertising, facilitator, transport, and catering	$5,000.00	$0.00
LG2421-126	The Helping Paws Charitable Trust	Towards the cost of desexing cats in the Whau local board area	$5,000.00	$1,000.00
LG2421-127	Auckland Bonsai/Penjing Art Centre Trust	Towards venue hire, materials, and lecturer fee	$3,110.00	$1,500.00
LG2421-128	New Zealand Blue Light Ventures Inc	Towards the cost of printing 1,120 StreetSmart handbooks	$3,920.00	$0.00
Total			$85,724.75	$20,500.00

b) whakaae / agree to fund, part-fund, or decline each application in 2023/2024 Whau Multiboard Grants Round One:

Application ID	Organisation	Requesting funding for	Amount requested	Amount approved
MB2324-101	Te Whānau o Waipareira Trust	Towards uniforms for the Aotearoa Māori Rugby League inaugural tournament at Te Atatu South Park and Ngati Otara Park from 22 September 2024 to 27 October 2024	$5,000.00	$0.00
MB2324-111	Kila's Style Trust	Towards venue hire of Nora Swann HQ in Burswood from (January 2024 - January 2025)	$5,000.00	$0.00
MB2324-112	English Language Partners New Zealand Trust	Towards stationery costs and petrol vouchers to run English lessons from 1 January 2024 to 31 December 2024	$2,000.00	$2,000.00
MB2324-123	Visionwest Community Trust	Towards overall Christmas event costs in Glen Eden from 6 December 2023 to 23 December 2023	$5,000.00	$3,000.00
MB2324-127	Seed 2 Harvest Trust	Towards lease of 96 Swanson Road in Henderson (December 2023 - July 2023)	$5,000.00	$0.00
MB2324-131	Disability Sport Auckland Incorporated	Towards venue hire, MC, design costs, backdrop, banners, flags, flowers, trophies, and photographer for the Disability Sport Auckland 2023 Wards Dinner at Ellerslie Event Centre	$2,500.00	$500.00
MB2324-135	Good Bitches Trust	Towards cake boxes, flyers, staff cost, operational cost, promotional cost, volunteer training and recognition to deliver Baking It Better project in Auckland from 15 December 2023 to 30 November 2024	$2,100.00	$1,500.00
MB2324-136	Upside Youth Mentoring Aotearoa	Toward a portion of wages of mentoring manager and three mentoring coordinators (December 2023 - November 2024)	$5,000.00	$2,000.00
MB2324-139	Shine School of Confidence	Towards speech and drama lessons including tuition fees, venue hire, and teaching resources at various community centers or local schools (January 2024 - December 2024)	$5,000.00	$0.00
MB2324-146	Rainbow Youth Incorporated	Towards the cost of venue hire, marketing and promotion costs, food from countdown, tote bags, art supplies, koha for facilitators, Orange Sky annual subscription, and catering costs of meetings (November 2023 - December 2023)	$4,000.00	$1,000.00
MB2324-151	Yoga Limited T/A Hot Yoga Works	Towards support due to hardship during COVID and Auckland rains (Auckland CBD August 2023 - December 2023)	$3,750.00	$0.00
MB2324-154	We Are One	Towards marquees for the stall and sound system for the Foods of the World event in Trust Arena (January 2024 - March 2024)	$5,000.00	$0.00
MB2324-157	Te Pou Theatre Trust	Towards set build and design, lighting design, and actor fees for The Handlers production in Te Pou Theatre (May 2024 - July 2024)	$5,000.00	$2,500.00
MB2324-159	Anxiety NZ Trust	Towards wages to employ part time specialist community educator to work across Auckland (December 2023 - November 2024)	$5,000.00	$0.00
Total			$59,350.00	$12,500.00

CARRIED

Auckland Council's Performance Report: Whau Local Board for quarter one 2023/2024

Resolution number WH/2023/157

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) whiwhi / receive the performance report for quarter one ending 30 September 2023.

b) tohaina / allocate $1,600 from 2023/2024 Film Revenue to the 2023/2024 work programme line item 498 Activation of community led venue partners Whau for the Archibald Park basketball court soft launch event.

CARRIED

Local board appointment for Play Leadership Group

Resolution number WH/2023/158

MOVED by Chairperson K Thomas, seconded by Member R Clow:

That the Whau Local Board:

a) kopou / appoint Member S Paterson-Hamlin, Deputy Chair F Amosa and Member W Piper to participate in the Play Leadership Group.

CARRIED

Tāmaki Makaurau Streets for People – Onewherowhero (Kelston) Trials

Matt Fordham – Director at Crank.NZ and Jenny Klosser- Project Manager at Crank.NZ were in attendance to speak to this report.

Resolution number WH/2023/159

MOVED by Member S Paterson-Hamlin, seconded by Member W Piper:

That the Whau Local Board:

a) tuhi ā-taipitopito / note the authentic approach to community collaboration and engagement taken by the Auckland Transport Streets for People team.

b) tuhi ā-taipitopito / note the trial timeline and commitment from Auckland Transport to report back to the local board on measures of success that will influence the decision to transition to a final solution – making the trial permanent with any required changes, or removing some, or all the project.

c) ohia / endorse Auckland Transport moving to the next phase of the Streets for People trial project which includes implementation, adaptation, and monitoring and evaluation. Auckland Transport will continue to seek feedback to inform the project from local board, mana whenua, stakeholders and the community through this phase.

d) tuhi ā-taipitopito / note the local board would like the design to reflect the local community and benefit community members by reinforcing positive behaviours.

CARRIED

Te Ara Hauāuru - Northwest Rapid Transit

Resolution number WH/2023/160

MOVED by Member W Piper, seconded by Member S Paterson-Hamlin:

That the Whau Local Board:

a) tautoko / support the need for rapid transit in the Northwest given expected growth in the area and importance of providing services that support mode-shift and the reduction of carbon emissions.

b) tuhi ā-taipitopito / note its disappointment that Rosebank Peninsula has not been included in the current plans, given that it is a major employment hub in the west (6,000 business with over 9,000 FTE) which currently lacks accessible public transport.

c) tono / request that a rapid transit station at Rosebank Peninsula and improved and convenient access and connections to this employment hub be investigated.

d) tuhi ā-taipitopito / note its concerns that rapid bus connections from Te Atatū to Rosebank Peninsula may not improve convenience or reduce travel times for commuters and may not incentivise travellers enough to increase public transport use as intended.

e) tono / request that rapid transit station design supports mixed-use of public transport and active transport modes.

CARRIED

Reporting back decisions made under delegation

Resolution number WH/2023/161

MOVED by Chairperson K Thomas, seconded by Member R Clow:

That the Whau Local Board:

a) whiwhi / receive the decision made under delegation on 26 October 2023 providing feedback from the Whau Local Board for inclusion in Auckland Council’s submission on Managing the use and development of highly productive land.

CARRIED

Chair's Report - Kay Thomas

Resolution number WH/2023/162

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) whiwhi / receive Chair Kay Thomas’ November 2023 report.

CARRIED

Hōtaka Kaupapa / Governance Forward Work Programme

Resolution number WH/2023/163

MOVED by Chairperson K Thomas, seconded by Member R Clow:

That the Whau Local Board:

a) whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for November 2023.

CARRIED

Whau Local Board Workshop Records

Resolution number WH/2023/164

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) tuhi ā-taipitopito / note the records of the workshops held on 11 and 18 October 2023.

CARRIED

22 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.19 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Kay Thomas
Deputy Chairperson	Fasitua Amosa
Members	Ross Clow
	Catherine Farmer
	Sarah Paterson-Hamlin
	Warren Piper