Minutes of Albert-Eden Local Board - Thursday, 23 November 2023

Albert-Eden Local Board

23 November 2023

1 Nau mai | Welcome

Chairperson M Watson commenced the meeting with a karakia and welcomed all in attendance

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number AE/2023/174

MOVED by Member C Robertson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting held on Thursday, 26 October 2023, including the confidential section, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

6.1

Acknowledgement

Resolution number AE/2023/175

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) thank Richard Main of Gardens 4Health for his 10 plus year’s commitment in Albert-Eden for helping grow healthier communities, sharing his resources, co-ordinating and supporting the Albert-Eden network of community gardens and we wish him well in his retirement.

CARRIED

6.2

Acknowledgement

Resolution number AE/2023/176

MOVED by Chairperson M Watson, seconded by Member J Maskill:

That the Albert-Eden Local Board:

a) note the tragic loss of the Marist Saints Rugby League clubrooms in Murray Halberg Park, Ōwairaka due to arson and note their important role in the local and league community and look forward to working with them over the next few months.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1

Deputation - Stacey Mowbray – Headway – Brain Injury Auckland

Stacey Mowbray – Chief Executive Officer (CEO), Headway – Brain Injury Auckland, and Toni Foster- Community Educator from Headway – Brain Injury Auckland were in attendance to deliver a presentation outlining an overview of some of the work that the group does, including the positive impacts brought about, in part thanks to the funding support provided by the Albert-Eden Local Board.

A video titled “Regaining Independence” was shared, which can be accessed via the following link: https:Regaining Independence

MOVED by Deputy Chairperson K Smith, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) thank Stacey Mowbray – Chief Executive Officer (CEO),Headway – Brain Injury Auckland and Toni Foster – Community Educator, Headway – Brain Injury Auckland for their attendance and Deputation presentation highlighting some of the work that the group does: including the positive impacts brought about, in part thanks to the funding support provided by the Albert-Eden Local Board.

9 Te Matapaki Tūmatanui | Public Forum

9.1	Public Forum - Kristina Walkley and Nathan Bittle- Learning at the Point Community Kindergarten
	Kristina Walkley and Nathan Bittle were in attendance to deliver a presentation outling the activities that have taken place in the last couple of years, community engagement achievements, future plans and their role in the community. A powerpoint presentation was tabled for this item. A copy of the document has been placed on the official minutes and is available on the Auckland Council website as part of the minutes attachment.
	Resolution number AE/2023/177 MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith: That the Albert-Eden Local Board: a) thank Kristina Walkley and Nathan Bittle - Chairperson from Learning at the Point for their attendance and Public Forum presentation. CARRIED
	Attachments a 20231123 Albert-Eden Local Board, Item 9.1: Public Forum - Learning at the Point - powerpoint

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Point Chevalier library and community service provision

Sophie Bell - Service and Asset Planning Specialist, was on line to speak to the report.

Resolution number AE/2023/178

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) note the need to re-establish long-term library services and ongoing community services in Point Chevalier to serve the current and future population.

b) approve the development of an Indicative Business Case to investigate the feasibility of developing a community hub to deliver integrated library and community services in Point Chevalier, noting this is a significant piece of work for Council and the results and recommendations will be available in Q1 FY25.

c) support the investigation of the following options:

i) Option 1 - remediate the existing Point Chevalier Library and Point Chevalier Community Centre to the required standard to become fully operational and extend the asset life.

ii) Option 2 (sub option 2a, 2b and 2c) - develop a community hub on the Point Chevalier Library site (1221 Great North Road) through redevelopment of the existing facility (including possible expansion), and development of a new community hub as a standalone facility and within a mixed-use development.

iii) Option 3 (sub option 3a and 3b) - develop a community hub on the Point Chevalier Community Centre/Learning at the Point site (18-20 Huia Road) through development of a new community hub as a standalone facility and within a mixed-use development.

iv) Option 4 - develop a community hub within leased premises within Point Chevalier town centre.

d) support the investigation of suitable forms of funding including:

i) service property optimisation

ii) a targeted rate

iii) inclusion in the Long-term Plan.

e) note that the Board allocated $20,000 towards the development on the Indicative Business Case in its 2023/24 work programme.

f) thank Sophie Bell for her attendance on line and presentation.

CARRIED

Albert-Eden Quick Response Round One 2023/2024 grant allocations

Resolution number AE/2023/179

MOVED by Member C Robertson, seconded by Member L Roe:

That the Albert-Eden Local Board:

a) approve the following grant applications received for the Albert-Eden Quick Response Round One 2023/2024:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Note
QR2401-118	Tardigrade World Trust	Arts and culture	Towards the cost of delivering a series of six workshops at the Waiorea Community Recycling Centre in Western Springs from 1 February to 31 July 2024, including the costs of workshop delivery, development, research and preparation, technical support, social media boost, online promotion and engagement, reporting and impact measurement, materials, and tools.	$3,000	$3,000 approved, noting the applicant to encourage Albert-Eden Local Board-area participants.
QR2401-119	Friends of Oakley (Te Auaunga) Creek Incorporated	Arts and culture	Towards the artist fee and materials for the installation of a mural along the Waterview Shared Path.	$1,500	$1,200.
QR2401-108	The Mt Eden Methodist Church Charitable Trust	Community	Towards children's workshops and activities, food for volunteers, magic show, petting zoo, musicians, stationery, postage stamps, ponies, nano girl, printing, wecompost bins, and event management costs for the "Little Day Out" at Mt Eden Village Centre on 6 April 2024.	$2,500	$2,420 approved, excluding catering cost.
QR2401-112	Binary Kitchen & Signora	Community	Towards the cost of running the New Zealand Sign Language course.	$1,000	$1,000 approved.
QR2401-116	Communicare CMA (Auckland) Incorporated	Community	Towards the weekly venue hire cost of the Communicare Friendship Centres at Jack Dickey Community House in Greenlane from 30 January to 15 December 2024 and the coordinator's wages.	$3,000	$2,333 approved excluding salaries and wages.
QR2401-122	Elder Care Volunteers	Community	Towards the cost of running the "Summer Student Companionship for Seniors" program for care home residents and students in the Albert-Eden local board area, specifically, the cost of "Volunteering Auckland" membership fee and printing, venue hire, transport, and catering for training, resources, transport cost for 60 volunteer sessions, and volunteer appreciation greeting cards and food.	$2,208.76	$970 approved excluding catering, gifts, greeting cards and transport costs.
QR2401-135	The Little Family Foundation	Community	Towards the cost of delivering a series of fortnightly workshops for the "Morningside Waiata Club" from 16 January to 31 March 2024, including the costs of venue, Waite Lead's fee, and catering.	$2,500	$1,800 approved excluding catering and venue operating costs.
QR2401-115	The Diocese Of Auckland-Parish of St Andrews Epsom	Historic Heritage	Towards St Andrew’s Church Restoration project, specifically the cost of repair and restoration of the roof.	$3,000	$2,000.
QR2401-125	Mount Albert Ramblers Softball Club Incorporated	Sport and recreation	Towards the purchase of 168 softballs, 8 softball bats, and 20 softball helmets	$3,000	$1,500.
Total				$21,708.76	$16,223

b) decline the following grant applications received for the Albert-Eden Quick Response Round One 2023/2024:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Note
QR2401-102	Auckland Central community of Schools (ACCoS)-Auckland Normal Intermediate	Arts and culture	Towards stage hire, sound, filming, food truck hire, kai, and koha to hold an "Across Schools Kapa haka" event on 4 April 2024.	$3,000	Declined noting low priority under the 2023/2024 Albert-Eden Local Board Grants Programme (initiatives that are eligible and can be funded by the central government).
QR2401-113	A U K. DOODY	Arts and culture	Towards the cost of creating a guide on "What to expect when you're expecting to die", including the typist, telecommunication, administration, marketing, and delivery costs.	$1,000	Declined noting low priority application in an oversubscribed grant round and suggest that the applicant apply to the Creative Communities Scheme.
QR2401-114	Kelly Gilbride	Arts and culture	Towards the rehearsals and performances venue hire costs to deliver a five-month play reading series from 22 February to 12 July 2024.	$1,000	Declined noting low-priority application in an oversubscribed grant round.
QR2401-131	Auckland City Osteopaths Limited-Dexnfx Iain Dexter	Arts and culture	Towards drum hire, dance tutor, purchase of coconuts to giveaway, advertising, and cost to hire and install an 8-meter-long dome, including the cost of staff, event permit, ground screws, and health and safety documentation for an African drumming workshop inside the dome in Owairaka/Rocket park.	$3,000	Declined noting low-priority application in an oversubscribed grant round.
QR2401-134	Sidharth Pagad	Arts and culture	Towards the venue hire cost for a weekend workshop in West African drumming and dancing from 20 to 21 January 2024.	$1,000	Declined noting activity takes place outside the Albert-Eden Local Board area.
QR2401-136	Action Education Incorporated	Arts and culture	Towards the facilitator fees, travel, administration, equipment, and resources to deliver 12 workshops in the Albert-Eden area.	$3,000	Declined noting the local board has provided funding to the applicant during a previous funding round in 2023/2024.
QR2401-105	New Zealand Nejashi Trust Incorporated	Community	Towards the cost of delivering a free "School Holiday Programme", including venue hire, transport, program coordinator's wages, and swimming activity costs.	$3,000	Declined noting activity takes place outside the Albert-Eden Local Board area.
QR2401-106	Shager Ethiopian Entertainment NZ (SEENZ) Incorporated	Community	Towards the weekly workshop venue hire cost for the Ethio-Kiwi Kids programme from 2 December 2023 to 15 February 2024 held at the Wesley Primary School.	$3,000	Declined noting activity takes place outside the Albert-Eden Local Board area.
QR2401-107	Mt Albert Presbyterian Church	Community	Towards the purchase of a hot water tank for the Mt Albert Presbyterian Church Hall.	$3,000	Declined noting low-priority application in an oversubscribed grant round.
QR2401-109	Amhara and Amharan Families of Ethiopian Association in Auckland Inc	Community	Towards the dance tutor's wages, venue hire for rehearsals, and the final "Ethiopian Cultural event" to be held on 15 February 2024.	$3,000	Declined noting activity takes place outside the Albert-Eden Local Board area and suggest the applicant to work with the Senior Grants Advisor and the Local Board Community Broker for future applications.
QR2401-124	Youthline Auckland Charitable Trust	Community	Towards the costs of the clinical triage support of the volunteer counsellors from 1 December 2023 to 30 June 2024.	$3,000	Declined noting the applicant to be suggested to apply to the next Multiboard Grants funding round.
QR2401-126	Life Education Trust Counties Manukau	Community	Towards the operational cost to deliver a health and well-being program to 2,734 students from eight schools, including the purchase of stationery items.	$1,543.66	Declined noting activity takes place outside the Albert-Eden Local Board area.
QR2401-127	Road Safety Education Limited	Community	Towards the venue hire, and the facilitators' costs to deliver the “Road Safety” programme for 305 youths from the Dilworth School, Mt Albert Grammar School, and Diocesan School for Girls.	$3,000	Declined noting low-priority application in an oversubscribed grant round.
QR2401-128	Aotearoa Resettled Community Coalition Incorporated	Community	Towards the delivery of an end-of-the-year event "Summer Block Party" on 16 December 2023, including the costs of venue hire, performers koha, cultural food, beverages, social media marketing, printing, volunteers koha, trophies, and prizes.	$2,952.65	Declined noting activity takes place outside the Albert-Eden Local Board area.
QR2401-133	The Brain Injury Association (Auckland) Incorporated	Community	Towards the installation of a gifted Glasshouse, purchase of gardening tools and garden mix.	$1,958.18	Declined noting the local board has provided funding to the applicant during a previous funding round in 2023/2024.
QR2401-101	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase and delivery of 326 native plants. 40 classroom recycling bins, courier tickets, and administrative costs associated with running the Paper4Trees program for the schools and preschools within the Albert-Eden local board area.	$2,982.30	Declined noting low-priority application in an oversubscribed grant round.
QR2401-104	Jeysson Broncales	Sport and recreation	Towards the purchase of three boxing bags.	$880	Declined noting limited wider community benefit.
QR2401-123	Mount Albert Croquet Club Incorporated	Sport and recreation	Towards the purchase and installation of a permanent pergola.	$3,000	Declined noting low-priority application in an oversubscribed grant round.
QR2401-129	Pt Chevalier Tennis & Squash Club Incorporated	Sport and recreation	Towards the purchase and installation of security cameras (closed-circuit television cameras).	$3,000	Declined noting low-priority application in an oversubscribed grant round.
QR2401-130	Point Chevalier Bowling Club Incorporated	Sport and recreation	Towards the materials, labour, and building costs of relocating the smokers' area and weatherproofing the entranceway of the Point Chevalier Bowling Club.	$3,000	Declined noting low-priority application in an oversubscribed grant round.
Total				$49,316.79

c) decline the following grant application received for the Albert-Eden Quick Response Round One 2023/2024:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Note

QR2401-121

Save Chamberlain Park Incorporated

Environment

Towards the purchase and delivery of 500 native seedlings, skip, and miscellaneous costs including stakes, tree protectors, and volunteer refreshments for the "Chamberlain Park Rock Forest Restoration Project".

$3,000

Declined noting the application falls outside the scope of Community grants.

However, the Albert-Eden Local Board approved $3,000 from its Local Board Community Grants budget as a service agreement and conditional on a quote being provided, Land Owner approval being granted, and follow-up maintenance being undertaken by the group and is in line with the ecological restoration plan

d) thank Moumita Dutta for her advice

CARRIED

Local Board Transport Capital Fund

Bruce Thomas - Auckland Transport Elected Member Relationship Manager and Raman Singh, Senior Transportation Engineer, Auckland Transport were in attendance to speak to the report.

Resolution number AE/2023/180

MOVED by Chairperson M Watson, seconded by Member J Maskill:

That the Albert-Eden Local Board:

a) approve the allocation of the Local Board Transport Capital Fund 2022-2025 as follows:

i) Priority 1 projects to be funded and progressed first and in no particular order:

A) $260,000 to Western Springs signalised crossing.

B) $547,546 to Greenwoods Corner Village intersection improvement.

C) $200,000 to Mt Albert Aquatic Centre public accessway.

ii) Priority 2 projects to be progressed after Priority 1 projects and in no particular order:

A) $5,000 to Town Centre Parking Signage for Mt Albert, Mt Eden and Pt Chevalier.

B) $200,000 to bicycle shelters in Pt Chevalier Town Centre, Phyllis Reserve and in other locations to be discussed and in a style agreed to by the Local Board.

C) $97,000 to suitable, non-deciduous. native street trees and rain gardens.

D) $375,000 to a Maclean St crossing outside the Elim Christian School

iii) Priority 3 projects to be progressed after Priority 1 and 2 projects are completed:

A) $200,000 to Saint Andrews Road/Balmoral Road intersection improvements including tactile dots.

b) retain on the hold list for potential future funding in no particular order:

i) St Lukes Road/Wagener Place active modes improvements c. $1,000,000

ii) Aberfoyle Link pedestrian path c. $930,000

ii) Pt Chevalier Road cycle lane extension, Meola Road to Coyle Park, $800,000-$1,700,000

iii) Chamberlain Park shared path c. $1,200,000

c) note that $35,961 additional budget has been approved to cover current contractual commitments.

d) thank Bruce Thomas in person and Raman Singh on line for their presentation.

CARRIED

Auckland Council’s Performance Report: Albert-Eden Local Board for quarter one 2023/2024

Canela Ferrara, Local Board Advisor was in attendance to speak to the report.

Resolution number AE/2023/181

MOVED by Chairperson M Watson, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) receive the performance report for quarter one ending 30 September 2023.

b) thank Canela Ferrara for her attendance.

CARRIED

Local board appointment for Play Leadership Group

Resolution number AE/2023/182

MOVED by Deputy Chairperson K Smith, seconded by Member J Fowler:

That the Albert-Eden Local Board:

a) kopou / appoint Members: Maskill and Robertson to be Albert-Eden Local Board representatives in the Play Leadership Group

CARRIED

16	Albert-Eden-Puketāpapa Ward Councillors' Updates
	Note: Ward Councillors’ unable to attend due to being in a Governing Body meeting.

Chairperson's Report

Resolution number AE/2023/183

MOVED by Deputy Chairperson K Smith, seconded by Member J Fowler:

That the Albert-Eden Local Board:

a) receive Chairperson M Watson’s October 2023 report.

CARRIED

Board Members' Reports

Resolution number AE/2023/184

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive Members C Robertson, J Fowler, J Maskill, K Smith verbal board reports for November 2023.

CARRIED

Albert-Eden Local Board Workshop Records

Resolution number AE/2023/185

MOVED by Chairperson M Watson, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) receive the Albert-Eden Local Board Workshop Records for the workshops held on 19 October 2023 and 2 and 9 November 2023.

CARRIED

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

Resolution number AE/2023/186

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive the Hōtaka Kaupapa/Governance Forward work programme calendar for November 2023.

CARRIED

21 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.46am The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Margi Watson
Deputy Chairperson	Kendyl Smith	arrived at 10.01am
Members	José Fowler	arrived at 10.02am
	Julia Maskill	In attendance on line via Microsoft Teams
	Christina Robertson
	Liv Roe	In attendance on line via Microsoft Teams
	Rex Smith	In attendance on line via Microsoft Teams
	Jack Tan	In attendance on line via Microsoft Teams