Minutes of Waitākere Ranges Local Board - Thursday, 23 November 2023

Waitākere Ranges Local Board

23 November 2023

Chairperson G Presland opened the meeting with a Karakia and welcomed those present.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Community Waitākere – Executive Officer - Bethells Valley Fire – Life Member - Waitākere Licensing Trust – Trustee - West Auckland Trusts Services - Director
Michelle Clayton	- Glen Eden Residents’ Association – Member - The Personal Advocacy and Safeguarding Adults Trust – Trustee - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member - Te Wahi Ora Charitable Trust – Member - Glen Eden Community House - Member
Sandra Coney	- Cartwright Collective – Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Pest Free Piha – Partner is the Coordinator - Piha Tennis Club – Patron and Partner is the President - Piha Wetland Trust – Partner is a Trustee
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Glen Eden BID – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member
Liz Manley	- Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair - Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member - Titirangi Community Arts Council Board – Member - Titirangi Ratepayers and Residents Association – Member - Laingholm District Citizens Association – Member - Literacy Waitākere – Board member - Waiatarua Community Patrol - Member
Linda Potauaine	- Visionwest Community Trust – Employee - Henderson Rotary – Member - Archtists Limited. – Director - Glen Eden Community Patrol - Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Aircraft Noise Community Consultative Group	Mark Allen	Liz Manley
Ark in the Park	Mark Allen	Liz Manley
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Playhouse Theatre Trust	Mark Allen	Linda Potauaine
Te Uru Waitākere Contemporary Gallery	Linda Potauaine	Mark Allen
Glen Eden Community and Recreation Centre Incorporated	Michelle Clayton	Mark Allen

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number WTK/2023/149

MOVED by Chairperson G Presland, seconded by Member L Potauaine:

That the Waitākere Ranges Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 26 October 2023, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

6.1

Acknowledgements: The passing of Bobbie Carroll

Resolution number WTK/2023/150

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:

That the Waitākere Ranges Local Board:

a) whakamihi /acknowledge the passing of Bobbie Carroll who passed away recently after a long battle with blood cancer.

A Piha resident for over 20 years she became known for her passionate advocacy for the area, its people and especially the environment. Often seen weeding her beloved Beach Valley road and coaxing neighbours into becoming involved.

In recent years she bravely took on the battle for voluntary euthanasia speaking publicly for the Act Party’s End of Life Choice Bill before it came into force in 2021. In February even while gravely ill Bobbie campaigned for cancer drugs sent by courier to patients to be labelled as urgent medical supplies so they were given high importance.

She was often outspoken, fearless, not afraid to ask questions and throw down a challenge when she felt it was needed. A recent description of her “Bobbie was definitely never one to hold back on matters that were important to her but she did everything with love.”

She will be missed by her family, her friends, her community and her beloved Julia.

CARRIED

6.2

Acknowledgements: The passing of Elizabeth Francke

Resolution number WTK/2023/151

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:

That the Waitākere Ranges Local Board:

a) whakamihi /acknowledge the passing of Elizabeth Francke, known to everyone as Liz, who was a prominent member of the conservation movement out West and also served a number of terms as a member of the New Lynn Community Board as well as one term as its chair.

She was one of the first contributors to the development of the EcoCity concept and was fiercely protective of the local environment.

For many years she promoted the growing of fruit and nut trees in parks and on road berms.

Her contributions to Waitākere include establishing Trees for Babies and Parent Aid Waitākere, and she was an active member of Ecomatters Trust, the Keep Waitākere Beautiful Trust, the Weed Free Waitākere Trust, a life member of Keep New Zealand Beautiful, and secretary to the Titirangi Community House management committee.

Her dedication to the environment included her advocating and championing the concept of ecoburials at Waikumete Cemetery and the first ecoburials in New Zealand occurred there.

Her daughter Lucy has advised that Liz is working on her last environmental task, and that is of turning herself into a tree at the Avenue of Remembrance. Her tree is to be planted next year.

CARRIED

6.3

Acknowledgements: Contributions of Leanne Appleby

Resolution number WTK/2023/152

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:

That the Waitākere Ranges Local Board:

a) whakamihi /acknowledge the exceptional contributions to the local board area made by Leanne Appleby, the esteemed manager of Glen Eden Community House. After an illustrious career spanning two decades, Leanne has recently announced her retirement.

Under Leanne's dedicated leadership, the Glen Eden Community House has experienced remarkable progress, becoming a cornerstone of the local community, and extending support to other community houses as well.

Leanne's influence extends beyond Glen Eden Community House, as evidenced by her significant roles in various organisations. She served as an administrator with Community Waitākere, the Treasurer of Whau Ace, Parent Aid (for 15 years), Friends of Waikumete, and Greater Glen Eden. Her financial acumen and unwavering dedication have played a pivotal role in the success of these organisations.

Beyond her formal roles, Leanne has actively participated in other community groups, including Glen Eden Pataka and Whanau Kai, always willing to contribute and make a positive impact.

Leanne's departure to Tauranga marks the end of an era for the Waitākere community. Her absence will undoubtedly be felt, and the community will be all the poorer for her leaving.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1	Deputation: Kai West Collective - Activities update
	A PowerPoint presentation and a report were given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2023/153 MOVED by Chairperson G Presland, seconded by Member M Allen: That the Waitākere Ranges Local Board: a) whiwhi / receive the presentation on the activities of the Kai West Collective and thank Lynnette Van Ness and Michele Eickstaedt, on behalf of the Kai West Collective, for their attendance. CARRIED
	Attachments a 23 November 2023, Waitākere Ranges Local Board Item 8.1 Deputation: Kai West Collective - Activities update, Presentation b 23 November 2023, Waitākere Ranges Local Board Item 8.1 Deputation: Kai West Collective - Activities update, Report

8.2	Deputation: Sport Waitākere - Activities update
	A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2023/154 MOVED by Deputy Chairperson M Clayton, seconded by Member L Potauaine: That the Waitākere Ranges Local Board: a) whiwhi / receive the presentation on the activities of Sport Waitākere and thank Jamie Lane, on behalf of Sport Waitākere, for his attendance. CARRIED
	Attachments a 23 November 2023, Waitākere Ranges Local Board Item 8.2 Deputation: Sport Waitākere - Activities update, Presentation

8.3	Deputation: Community Concerns - Verdale Circle to Lucinda Place bridge approval and access from Verdale Circle to Glenmall Place
	A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2023/155 MOVED by Member S Coney, seconded by Member L Potauaine: That the Waitākere Ranges Local Board: a) whiwhi / receive the deputation from Dan Roberts and Amy Pepping, residents of Verdale Circle, and thank them for their attendance. CARRIED
	Attachments a 23 November 2023, Waitākere Ranges Local Board Item 8.3 Deputation: Community Concerns - Verdale Circle to Lucinda Place bridge approval and access from Verdale Circle to Glenmall Place, Presentation

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11	Waitākere Ward Councillors' Update
	This item was withdrawn.

New Telecommunications Licence – Ōkaurirahi / Ceramco Park

Resolution number WTK/2023/156

MOVED by Member S Coney, seconded by Member M Allen:

That the Waitākere Ranges Local Board:

a) tinaku / defer consideration of the new commercial licence between Auckland Council (Licensor) and Aotearoa Towers GP Limited (Licensee) at Ōkaurirahi / Ceramco Park, 112-122 Glendale Road, Glen Eden, until the 22 February 2024 meeting.

CARRIED

Local Grants and Multi-Board Grants Round One 2023/2024 grant allocations

Member L Potauaine declared an interest in this item as she is a Visionwest Community Trust employee and took no part in the discussion or voting on the Local Grants and Multi-Board Grants Round One 2023/2024 grant allocations.

Resolution number WTK/2023/157

MOVED by Member L Manley, seconded by Deputy Chairperson M Clayton:

That the Waitākere Ranges Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Local Grants Round One 2023/2024, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Amount allocated
LG2419-101	Auckland Basketball Services Ltd	Towards coaching fees and affiliation fees	$4,400.00	$1,500
LG2419-102	Karakare Ratepayers and Residents Trust	Towards costs of animal and pest control resources, health and safety equipment, kauri dieback prevention costs, sea bird monitoring costs, admin and communication, and general expenses including petrol	$9,687.86	$5,000.00
LG2419-106	SCOW Incorporated	Towards pest lure bait, lures, and materials for pest reduction in the Cornwallis area	$5,000.00	$3,500.00
LG2419-112	All Nations Health U Fitness & Wellbeing Trust T/A Rampage Fitness Hub	Towards the cost of rent	$16,250.00	$0.00
LG2419-113	Youthline Auckland Charitable Trust	Towards training and clinical supervision costs for supporting helpline staff	$3,000.00	$0.00
LG2419-114	Henderson Valley Residents Association	Towards the purchase of a generator for community use	$3,999.00	$3,999.00
LG2419-116	Matuku Reserve Trust	Towards volunteer related expenses of operating the reserve including radios, hi-vis vests, a defibrillator, catering, bike racks, and a bike pump and repair kit	$7,593.00	$0.00
LG2419-117	Demio Enterprises Limited	Towards the cost of performers' fees for a music festival at Waima Reserve	$12,000.00	$2,000.00
LG2419-120	Ms G Northey	Towards artwork for a children's book	$1,000.00	$1,000.00
LG2419-121	Jenny MacDonald *Matuku Reserve Trust*	Towards gumboots, potting mix, and plant guards for wetland restoration at Waitākere River Valley	$3,837.13	$3,000.00
Total			$66,766.99	$19,999.00

b) whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Multi-Board Grants Round One 2023/2024, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Amount allocated
MB2324-101	Te Whānau o Waipareira Trust	Towards uniforms for the Aotearoa Māori Rugby League inaugural tournament at Te Atatu South Park and Ngati Otara Park from 22 September 2024 to 27 October 2024	$5,000.00	$0.00
MB2324-123	Visionwest Community Trust	Towards overall Christmas event costs in Glen Eden from 6 December 2023 to 23 December 2023	$7,072.74	$4,000.00
MB2324-145	Charlotte Harland	Towards the writing process and research for the television series "Dabble" in Auckland (April 2023 - August 2024)	$1,000.00	$0.00
MB2324-154	We Are One	Towards marquees for the stall and sound system for the Foods of the World event in Trust Arena (January 2024 - March 2024)	$5,000.00	$2,000.00
MB2324-157	Te Pou Theatre Trust	Towards set build and design, lighting design, and actor fees for The Handlers production in Te Pou Theatre (May 2024 - July 2024)	$4,500.00	$1,000.00
MB2324-158	Better Men Limited	Towards start-up costs to deliver Defying Depression, Cool2Care project from 1 January 2024 to 31 December 2024	$250,000.00	$0.00
Total			$272,572.74	$7,000.00

CARRIED

Local board appointment for Play Leadership Group

Resolution number WTK/2023/158

MOVED by Deputy Chairperson M Clayton, seconded by Member M Allen:

That the Waitākere Ranges Local Board:

a) kopou / appoint member L Manley as lead and member L Potauaine as alternate, as the nominated local board members to participate in the Play Leadership Group.

CARRIED

Auckland Council's Performance Report: Waitākere Ranges Local Board for quarter one 2023/2024

Member L Potauaine declared an interest in this item as she is a member of the Glen Eden Community Patrol and took no part in the discussion or voting on the local crime prevention fund allocation.

Resolution number WTK/2023/159

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:

That the Waitākere Ranges Local Board:

a) whiwhi / receive the performance report for quarter one ending 30 September 2023.

b) whakaae / approve the allocation of the local crime prevention fund of $33,979 as follows:

i) $13,979 to the Glen Eden Business Improvement District to support safety innitiatives

ii) $10,000 to Māori Wardens and Pacific Wardens to address safety concerns in Glen Eden and Titirangi

iii) $5,000 to Tuilaepa Youth Mentoring Services (TYMS)

iv) $5,000 to the Glen Eden Community Patrol.

c) whakaae / approve the allocation of 2023/2024 film revenue of $6,935 as follows:

i) $1,500 for a memorial for June Henderson in the Titirangi Library garden in recognition of her decades long work to support and educate the public, particularly new residents, about the importance of the native flora and fauna, and what they need to do to protect it

ii) $5,435 to Local Community Grants noting that, within this amount, preference will be given to applications that will benefit communities, parks and environments in the general areas where filming most commonly occurs.

CARRIED

16	Chair's Report - Greg Presland
	A copy of the report was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2023/160 MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton: That the Waitākere Ranges Local Board: a) whiwhi / receive Chair Greg Presland’s November 2023 report as tabled. CARRIED
	Note: Under Standing Order 1.9.7, Member L Potauaine requested her dissenting vote be recorded.
	Attachments a 23 November 2023, Waitākere Ranges Local Board Item 16 Chair's Report - Greg Presland, November 2023 report

Hōtaka Kaupapa / Governance Forward Work Programme

Resolution number WTK/2023/161

MOVED by Chairperson G Presland, seconded by Member L Manley:

That the Waitākere Ranges Local Board:

a) whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for November 2023.

CARRIED

Workshop Records

Resolution number WTK/2023/162

MOVED by Chairperson G Presland, seconded by Member L Manley:

That the Waitākere Ranges Local Board:

a) whiwhi / receive the workshop records for 12, 19 and 26 October 2023.

CARRIED

19 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.17pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Greg Presland
Deputy Chairperson	Michelle Clayton
Members	Mark Allen
	Sandra Coney, QSO
	Liz Manley
	Linda Potauaine