I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 28 November 2023

10am

Devonport-Takapuna Local Board Office
1-7 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Toni van Tonder

 

Deputy Chairperson

Terence Harpur

 

Members

Peter Allen

 

 

Gavin Busch

 

 

Melissa Powell

 

 

George Wood, CNZM

 

 

(Quorum 3 members)

 

 

 

Henare King

Democracy Advisor

 

23 November 2023

 

Contact Telephone: 027 2043 466

Email: henare.king@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Devonport-Takapuna Local Board

28 November 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    5

9          Te Matapaki Tūmatanui | Public Forum                                                                      5

10        Ngā Pakihi Autaia | Extraordinary Business                                                              6

11        10-year Budget 2024-2034 - local consultation content                                            7

12        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

13        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public        23

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content 23

 


1          Nau mai | Welcome

 

The meeting was opened with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 21 November 2023, as true and correct.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

 

 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Devonport-Takapuna Local Board

28 November 2023

 

 

10-year Budget 2024-2034 - local consultation content

File No.: CP2023/18409

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve local consultation content and supporting information as part of the 10-year Budget 2024-2034 process, along with a local engagement event.

Whakarāpopototanga matua

Executive summary

2.       Each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board in each local board area. These agreements set out local board priorities and the local activities to be provided for the year. The 21 local board agreements for 2024/2025 will be included in the 10-year Budget 2024-2034.

3.       Consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February – 28 March 2024. Content relating to each local board agreement must be included as part of that consultation.

4.       This report seeks approval from the local board for local consultation content. It also seeks approval of a Have Your Say event to be held in the local board area to give Aucklanders an opportunity to provide face-to-face feedback during the consultation period.

5.       The Governing Body will approve regional items for consultation on 6 December 2023. The regional and local consultation items will then be incorporated into the 10-year Budget 2024-2034 consultation document and supporting information, which is also planned to be adopted by the Governing Body in February 2024.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      whakaae / approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2024-2034 consultation material.

b)      tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Devonport-Takapuna Local Board for the 10-year Budget 2024-2034. 

c)      whakaae / approve the following Have Your Say event in the local board area during the 10-year Budget 2024-2034 consultation period:

i)        Hearing-style event, Tuesday 19 March 2024 from 5pm at the Devonport-Takapuna Local Board Office, 1-7 The Strand, Takapuna.

d)      tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e)      tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2024-2034:

i)        local board members and Chair

ii)       General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)      any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

 

Horopaki

Context

6.       Auckland Council is required to adopt a 10-year budget (Long-Term Plan or LTP) every three years. The LTP sets out the priorities and funding for council activities that are planned over a 10-year period. It includes financial and non-financial information for the whole Auckland Council group.  The Governing Body is responsible for adopting the 10-year budget, and will be adopting the 10-year Budget 2024-2034 in June 2024.

7.       Auckland Council is required to consult on the 10-year Budget 2024-2034 using the special consultative procedure set out in the Local Government Act 2002. The Budget Committee will be deciding on items for consultation for the 10-year Budget 2024-2034 on 6 December 2023. Local Boards have the opportunity to provide input into the regional topics for consultation for consideration by the Budget Committee.

8.       For each financial year, Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. These local board agreements are included in each year’s annual budget, or the 10-year budget (every three years).

9.       Local board agreements set out how the council will reflect the priorities and preferences in the local board’s plan through the local activities to be provided in the local board area.

10.     Content relating to each local board agreement must be included in the 10-year Budget 2024-2034 consultation document and supporting information.

11.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

12.     Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction), written and social media.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     Local boards held workshops during November 2023 to determine their proposed priorities for their 2024/2025 local board agreement. Each local board is now requested to approve its local consultation document and supporting information content for inclusion in the consultation material for the 10-year Budget 2024-2034 (Attachments A and B respectively).

14.     Should changes be required to the local consultation content during the document production, they will be provided to the local board chair for approval.

15.     The Council is required to use the special consultative procedure set out in the Local Government Act 2002 when consulting on the 10-year Budget (LTP).  The special consultative procedure requires, among other things, the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates.

16.     Further, people who wish to have their views on the proposed content of the local board agreement 2024/2025 and 10-year Budget 2024-2034 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to their preferences and needs.

17.     The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public ensures that the Council is meeting its obligations relating to consultation

18.     The Have Your Say event recommended to be held in the Devonport-Takapuna Local Board area is:

·        Hearing-style event, Tuesday 19 March 2024 from 5pm at the Devonport-Takapuna Local Board Office, 1-7 The Strand, Takapuna.

19.     Other Have Your Say events will also take place across the region along with a range of ways for people to engage with the council during the consultation period.  There will also be online information available and the opportunity to submit written or digital feedback. Note that the proposed date for the Have Your Say event will be checked with Ward Councillor/s to ensure they are able to attend.

20.     The consultation period does not begin for a couple of months. If circumstances change between now and the consultation period requiring any changes to the approved Have Your Say event, these will be provided to the local board chair for approval in line with the recommended delegation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The decision to consult is procedural in nature and the small scale of the Have Your Say events means any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

22.     However, where practicable, events proposed will be in locations accessible by public transport, to reduce private vehicle travel and increase opportunities for attendance.  

23.     Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The 10-year Budget 2024-2034 is an Auckland Council group document and will include budgets at a consolidated group level.

25.     Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going to the Budget Committee on 6 December 2023.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Local board chairs have been invited to be involved in the development of the regional topics for consultation by attending Budget Committee workshops. Local board members were invited to attend eleven separate 10-year Budget 2024-2034 briefings summarising topics discussed at Budget Committee workshops.

27.     Local boards will have further opportunities to provide information and views as the council progresses through the 10-year Budget 2024-2034 process.

28.     Aucklanders will have the opportunity to give feedback on regional and local proposals through the public consultation on the 10-year Budget 2024-2034. All feedback received from submitters that indicate that they reside in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

29.     Many local board decisions are of importance to and impact on Māori. The local board agreement and 10-year Budget 2024-2034 are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board plan adopted in November 2023 forms the basis for local priorities.

30.     The approach to Māori engagement for 10-year Budget 2024-2034 will be finalised once consultation topics are confirmed, including development of bespoke materials.

31.     There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

32.     There may be marginal costs associated for Have-Your-Say events including venue hire (where council premises cannot be utilised).

33.     After consultation local boards will make decisions on local spending in the local board agreement with financial impacts that affect local communities. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     The Local Government (Auckland Council) Act 2009 requires content relating to each local board agreement to be included in the 10-year Budget 2024-2034 consultation document. Under the Local Government Act 2002, the consultation document for the 10-year Budget must be audited.  The draft consultation document (including local consultation content) will be prepared by staff and audited in December 2023 and January 2024 ahead of adoption by the Budget Committee in mid-February 2024.  Therefore, local boards need to approve their local consultation content for inclusion in the draft consultation document by the end of November 2023.

Ngā koringa ā-muri

Next steps

35.     The Budget Committee will agree items for consultation and approve the consultation approach for the 10-year Budget 2024-2034 on 6 December 2023.

36.     Following the decisions of the local board to approve local consultation content, and the decisions of the Budget Committee on regional items for consultation, staff will prepare the consultation document and supporting information for the 10-year Budget 2024-2034.  These will be adopted by the Budget Committee in mid-February 2024.

37.     Following consultation, the Governing Body and the local board will make decisions on the 10-year Budget 2024-2034 and local board agreements respectively in June 2024.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Consultation document

13

b

Devonport-Takapuna Local Board Supporting Information

17

      

Ngā kaihaina

Signatories

Authors

Phoebe Peguero - Senior Advisor Operations and Policy, Local Board Services

Renee Burgers - Lead Advisor Plans and Programme

Authorisers

Louise Mason - General Manager Local Board Services

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

28 November 2023

 

 




Devonport-Takapuna Local Board

28 November 2023

 

 



 


 

 


Devonport-Takapuna Local Board

28 November 2023

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Devonport-Takapuna Local Board

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information from confidential Budget Committee workshops that has not yet been released. This information will become public when the Mayoral Proposal is released (planned to be release on 4 December 2023).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.