Minutes of Franklin Local Board - Tuesday, 28 November 2023

Franklin Local Board

28 November 2023

1 Nau mai | Welcome

The meeting opened with karakia and the Chair welcomed everyone present.

2 Ngā Tamōtanga | Apologies

Resolution number FR/2023/184

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Cole:

That the Franklin Local Board:

a) whakaae / accept the apology from Member Bell for absence.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Deputy Chair Cole declared a conflict of interest in Item 14, the Southwest Wastewater Plant report.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number FR/2023/185

MOVED by Chairperson A Fulljames, seconded by Member G Holmes:

That the Franklin Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 24 October 2023, including the confidential section, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

6.1	Acknowledgement - Mark McDonagh
	Resolution number FR/2023/186 MOVED by Member A Hopkins, seconded by Chairperson A Fulljames: That the Franklin Local Board: a) whakamihi / acknowledge Fire Service member Mark McDonagh for his service to the community and congratulate him on being awarded a Gold Star for 25 years of Service to the Waiuku Fire Brigade. CARRIED
6.2	Acknowledgement - Judith Pellow
	That the Franklin Local Board: a) whakamihi / acknowledge the passing of Judith Pellow on 1 November 2023. Judith volunteered in the wider Pukekohe, Waiuku and Tuakau areas with roles including Lifeline Franklin counselling, Victim Support counselling, Girl Guides ‘Lone Guide’, President of Franklin Provincial Rural Women, Secretary for the Franklin Community Care Committee, secretary for the Franklin Papakura Branch of National Council of Women, Chair of the Franklin Seniors Forum and Chairperson of the Franklin Integration Reference group. The board extends its condolences to Judith’s family, and retiterates its thanks for her exemplary contribution to the local community over her lifetime. CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Auckland Council's Performance Report: Franklin Local Board Quarter One

Resolution number FR/2023/187

MOVED by Chairperson A Fulljames, seconded by Member L Soole:

That the Franklin Local Board:

a) whiwhi / receive the performance report for Quarter One ending 30 September 2023

b) whakaae / approve the addition of Belmont Sports Park in the list of names of parks to be considered by mana whenua as part of the Franklin Local Board – Te Kete Rukuruku (Māori naming of parks and places) Tranche two WP ID 2841

c) whakaae / approve changing the lead department for ID 1339 Youth Economy connections from Community and Social innovation to Community Delivery to C&CS: Community Delivery, to enable delivery of the Te Ara Rangatahi delivered youth skills development programme with a budget allocation of $60,000, noting that this is an increase of the allocation of $45,000 approved in July 2023. This additional amount can be provided from:

i) $13,000 from the unallocated amount that the board reserved to progress Destination Management Plan Scoping (unable to progress due to the withdrawal in local economic development services by Tataki Auckland Unlimited), and

ii) $2,000 from WP ID 1261, C&CS. Young Enterprise Scheme (refer h(iii) below)

d) whakaae / approve reallocation of $200,000 budget from WP ID 4053 in the Local Governance work programme to the C&CS work programme to enable Parks and Community Facilities led delivery of a Pukekohe Cemetery memorial project

e) whakaae / approve a correction to the lead department on WP ID 3893 Youth Empowerment support services from C&CS: Community and Social Innovation to C&CS: Community Delivery, to reflect organisational changes since the time of work programme adoption

f) whakaae / approve allocation of $80,000 WP ID 3519 Clevedon Business Development Initiative to C&CS: Community Delivery, to reflect the exit of Tataki Auckland Unlimited from providing Local Economic Development Services

g) whakaae / approve allocation of $109,664 budget and responsibility for the delivery of WP ID 3107 Local Economic Development Broker programme to C&CS: Community Delivery, to reflect the exit of Tataki Auckland Unlimited from providing Local Economic Development Services. The board notes that it allocated $160,000 total to this work programme line, however approximately $50,336 has already been spent on programme delivery

h) whakaae / approve the following corrections to the work programme to reflect Local Board direction as per the resolution FR/2023/106:

i) addition of a new activity “Full Facilities Contracts Park Bins top up and review” with an allocated budget of $90,000 from LDI Opex, noting that the intention of this work programme line is to fund existing bin service levels whilst developing nuanced advice on how the board can achieve reductions without creating unintended negative consequences for the environment and community. Note that this advice is needed in February of Quarter Three as the outcome will need to be anticipated in the 24/25 work programme to be adopted in June 2024

ii) removal of WP ID 1261, C&CS. Young Enterprise Scheme and reallocation of associated $2,000 funding to ID 1339 Youth Economy connections to enable additional funding for the Te Ara Rangatahi skills development programme (refer C above)

i) allocate $10k to a new work programme line in the Governance work programme to top up the Local Engagement budget allocation, noting that the intention of this investment is to promote and enable engagement in the consultation on the proposed targeted rate

j) tono / request that staff add Citizenship Ceremonies into the Customer and Community Services work programme with a $0 budget allocation, noting that the purpose of this addition is to clearly signal the board’s ongoing interest in citizenship ceremonies being held in the Franklin Local Board area, and participating in these ceremonies as they are able, irrespective of the funding model.

CARRIED

Franklin Local Board Transport Capital Fund Report

Bruce Thomas (in person) and Raman Singh (online) from Auckland Transport, were in attendance to speak to this item.

Resolution number FR/2023/188

MOVED by Deputy Chairperson A Cole, seconded by Member A Kinzett:

That the Franklin Local Board:

a) whakaae / approve the allocation of $1,647,252 from the Franklin Local Board Transport Capital Fund 2022-2023 for delivery of the Whangapouri-Jutland Road Bridge project, noting that this budget exceeds the allocation previously provided to the board at its 25 July 2023 meeting

b) reiterate the priority order and approach to progressing delivery of other projects with any funds not required to complete delivery of the Whangapouri-Jutland Road footbridge project to reflect the resolution made at it’s 25 July business meeting (resolution FR/2023/109), specifically in priority order:

i) Beachlands Kerb and Channel to progress stages already scoped. Order of priority for these stages remains as First View Avenue, Karaka Road and then Second View Avenue.

ii) Clarks Beach/Waiau Pa rural pathway

iii) George Street/France Street/Kaiwaka Road – (Waiuku Primary School) safety improvements

iv) King Street /Kitchener Road (Waiuku) Crossing Upgrade

c) tuhi ā-taipitopito / note Auckland Transport’s allocation of $32,958 to cover costs of contractually committed work on the Whangapouri-Jutland Road Bridge project started before the recent budget reduction.

CARRIED

Unlock Pukekohe: Endorsement of Pukekohe Market Precinct Concept Plan

Resolution number FR/2023/189

MOVED by Deputy Chairperson A Cole, seconded by Member L Soole:

That the Franklin Local Board:

a) endorse the Pukekohe Market Precinct Concept Plan provided in Attachment A.

CARRIED

Local Board views on Notice of Requirement for a Wastewater Treatment Plant at 372 Glenbrook Beach Road, Glenbrook

A conflict of interest was declared by Member Cole, who took no part in discussions or voting on this item.

Resolution number FR/2023/190

MOVED by Chairperson A Fulljames, seconded by Member G Holmes:

That the Franklin Local Board:

a) whakarite/ provide the following local board views on the Notice of Requirement for a new wastewater treatment plant at 372 Glenbrook Beach Road, Glenbrook:

i) acknowledge that the community has raised concerns about this location in terms of impact on the neighbouring community in terms of visual amenity, noise and odour and request that in considering this notice of requirement, that these concerns are carefully considered

ii) acknowledge the varying local opinions on the appropriateness of site selection, however note that this process can only consider if sufficient alternatives have been investigated with sufficient rigour

iii) consider that community suggestions on creating effective buffers would be appropriate where this does not create unreasonable safety issues e.g. additional planting where appropriate

iv) note that matters raised through consultation such as discharge consent, road damage, traffic over the construction period and location of pipeline are outside the scope of this process; however recommend that Watercare continue to progress plans for these elements with significant effort to mitigate the impact on the local community

v) note the site selected has highly productive land as per the Unitary Plan mapping and this needs to be factored into the assessment, given other types of development have been denied due to this

vi) note that this new plant will replace three old plants with one new facility with modern technology and futureproofing for growth

b) whakakahē / decline the opportunity to appoint a local board member to speak to the local board views at a hearing (if one is held) on the Notice of Requirement, given the board is providing a formal resolution

c) whakamihi / acknowledge the Auckland Council Plans and Places team for activating a ‘friend of the submitter’ process to better enable the community to develop effective submissions that reflect their concerns appropriately

CARRIED

Local Board Views on eight Notices of Requirement from Auckland Transport and Waka Kotahi for the Pukekohe Transport Network

Resolution number FR/2023/191

MOVED by Member A Kinzett, seconded by Chairperson A Fulljames:

That the Franklin Local Board:

a) whakarite - provide local board views on eight Notices of Requirement (NoRs) for the Pukekohe Transport Network as outlined in the below table 1: Franklin Local Board Feedback on Pukekohe Transport Network Notices of Requirement;

Table 1: Franklin Local Board Feedback on Pukekohe Transport Network Notices of Requirement

Notice	Project	View
NoR 1	Drury West Arterial	Support as part of the new connection to the Ngaakooroa Train Station
NoR 2	Drury – Pukekohe Link	Recommend that the Highway from Ramarama to Pukekohe retains space for four lanes rather than the proposed two lanes, noting that the population in Pukekohe is likely to significantly exceed current growth projections in response to the National Policy Statement for Urban Development.
NoR 3	Paerata Connections	Support
NoR 4	Pukekohe North-East Arterial	Support
NoR 5	Pukekohe South-East Arterial	Do not support using the Golding Road intersection as the outer ring road connection point. The board suggests that more thought is needed on how to connect across Mill Road, and that it would be preferable that connection into the southeast be at the same point as the proposed new north eastern intersection.
NoR 6	Pukekohe South-West Upgrade	Do not support the funneling of traffic past Pukekohe Hill Primary School (corner of Ward Street and Green Lane) as this will create safety and congestion issues.
		Do not support use of Helvetia Road as this proposal would split a residential community, create barriers to modal shift, and undermine the quality of life for those residents.
		Recommend that the programme reconsider the use of Gun Club Road and Patumahoe Road as part of the outer ring route as previously suggested, noting that this would support effective diversion of traffic from residential areas and the town centre and facilitate efficient freight movement
NoR 7	Pukekohe North-West Upgrade	Support the north-east and north-west (to the intersection of Gun Club Rd) sections of the ring road around Pukekohe as proposed.
NoR 8	Mill Road and Pukekohe East Road Upgrade	Support the four laning of Mill Rd to Harrisville Rd, but recommend more work done on an alternative connection point to the Pukekohe ring road. This would involve working with Waikato District Council because of the border issues in this area. , however the board notes that this is possible and has been undertaken as part of other notices in this package.

b) whakaae / agree that this programme of work is essential in supporting the future planning of Pukekohe-Paerata and south Drury, and future economic, environmental, social, and cultural well-being in the area

c) tautoko / support the inclusion of cycling and walking infrastructure in general and recommend that the Pukekohe-Paerata Paths Plan is referenced when assessing the suitability of NoR notices

d) tuhi ā taipitopito / note that that this package does not adequately address the needs of freight that are unique to the wider Pukekohe area or the likely negative impacts of freight traffic use of the network on significant quality of life and safety in the local community

e) recommend careful consideration on whether the scope of notices facilitates effective and safe freight movement which should be prioritised to enable carbon emissions to be reduced in line with regional and national climate policy

f) reiterate that it is essential that planning and designation of key intersection treatments e.g. the intersection of Blackbridge Road and State Highway 22 and the Bombay interchange are critical to achieving the purpose of this programme and strongly recommend these are considered in the context of the NoR process; however acknowledge that this is outside the scope of the Notice of Requirement process

g) recommend that the expansion of the NZ Steel site at Glenbrook, which will develop 300 hectares of industrial land and increase south-bound freight and general vehicle movements, is considered as part of the notice assessment

h) whakatuu / appoint Deputy Chair Alan Cole to speak to the local board views at a hearing on the Notices of Requirement

i) tautapa / delegate authority to the chairperson of Franklin Local Board to make a replacement appointment in the event the local board member appointed in resolution h) is unable to attend the NoRs hearing.

CARRIED

Local board appointment for Play Leadership Group

Resolution number FR/2023/192

MOVED by Member A Hopkins, seconded by Member A Kinzett:

That the Franklin Local Board:

a) appoint Member Malcolm Bell to participate in the Play Leadership Group, noting that this programme of work is relevant to Franklin Local Board area communities, and that the board as a whole remains interested in applying outcomes and that a member’s participation in this group may significantly further local board strategic priorities at this time.

CARRIED

Governance Forward Work calendar / Hōtaka Kaupapa for November 2023

Resolution number FR/2023/193

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Cole:

That the Franklin Local Board:

a) tuhi ā-taipitopito note the governance forward work calendar (Hōtaka Kaupapa) dated November 2023 (Attachment A).

CARRIED

Franklin Local Board workshop records

Resolution number FR/2023/194

MOVED by Member G Holmes, seconded by Member A Hopkins:

That the Franklin Local Board:

a) receive the Franklin Local Board workshop records for on 3, 10, 17, 24 and 31 October 2023.

CARRIED

Establishment of the Pukekohe Cemetery Committee

Mihi delivered by Richard Nahi

Lucy Stallworthy, Māori Outcomes/Engagement Advisor, Harley Wade from Nga Hau e Wha and John Hutton, Manager Treaty Settlements, were in attendance to speak to this item.

Resolution number FR/2023/195

MOVED by Member A Kinzett, seconded by Member A Hopkins:

That the Franklin Local Board:

a) approve the establishment of a committee, to be known as the Pukekohe Cemetery Committee to provide guidance for the memorial project in the Pukekohe Cemetery, including decision-making responsibility in relation to the allocation of Māori Outcomes funding for the project

b) agree that the committee will comprise two members from the Franklin Local Board, and seven representatives from the Pukekohe Māori Community

c) agree the draft Terms of Reference set out in Attachment A to this report

d) appoint the Franklin Local Board Chair, Angela Fulljames and Member Logan Soole and Deputy Chair Alan Cole (as alternative representative) to the committee as representatives of the Franklin Local Board

e) delegate to the Franklin Local Board Chair, Angela Fulljames, power to confirm appointments to the committee put forward by a resolution of Ngā Hau E Wha Marae Trust.

CARRIED

Richard Nahi closed the item with a karakia.

The meeting adjourned at 10.23am to consider a tabled document as part of the confidential item and reconvened at 4.04pm.

10-year Budget 2024-2034 - local consultation content

Georgina Gilmour, Senior Advisor to the Franklin Local Board, spoke to this report

Resolution number FR/2023/196

MOVED by Chairperson A Fulljames, seconded by Member L Soole:

That the Franklin Local Board:

a) whakaae / approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2024-2034 consultation material

b) tautapa / delegate authority to the local board Chair Angela Fulljames to approve any changes required to finalise the local consultation document and supporting information content for the Franklin Local Board for the 10-year Budget 2024-2034

c) whakaae / approve the following Have Your Say event in the local board area during the 10-year Budget 2024-2034 consultation period:

i) Hearing, Tuesday 26 March, 5pm at the Leslie Comrie Board Room, L1, 12 Massey Avenue, Pukekohe with attendance available via MS Teams video-conference

d) tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event

e) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2024-2034:

i) Local board members and Chair

ii) General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

CARRIED

21 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

22 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number FR/2023/197

MOVED by Chairperson A Fulljames, seconded by Member A Kinzett:

That the Franklin Local Board:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 10-year Budget 2024-2034 – Local Board input on regional consultation content

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information from confidential Budget Committee workshops that has not yet been released. This information will become public when the Mayoral Proposal is released (planned to be release on 4 December 2023).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

4.07pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.15pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

10-year Budget 2024-2034 – Local Board input on regional consultation content

Resolution number FR/2023/198

MOVED by Deputy Chairperson A Cole, seconded by Member G Holmes:

That the Franklin Local Board:

a) whakarite / provided feedback on potential regional consultation topics and local board advocacy for the 10-year Budget 2024-2034 as Attachment A and B. This information will become public when the Mayoral Proposal is released (planned to be release on 4 December 2023)

b) delegate to the chair to make minor amendments to the board feedback prior to it being submitted to the Governing Body.

4.18pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed. The meeting was closed with a karakia.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Angela Fulljames
Deputy Chairperson	Alan Cole
Members	Sharlene Druyven (via videoconference)
	Gary Holmes
	Amanda Hopkins
	Andrew Kay
	Amanda Kinzett
	Logan Soole