I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 28 November 2023

1.00pm

Claris Conference Centre
19 Whangaparapara Road
Claris
Aotea / Great Barrier Island

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Patrick O'Shea

 

Members

Laura Caine

 

 

Chris Ollivier

 

 

Neil Sanderson

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

22 November 2023

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

9          Te Matapaki Tūmatanui | Public Forum                                6

10        Ngā Pakihi Autaia | Extraordinary Business     6

11        Aotea / Great Barrier Local and Capital Grants Round One 2023/2024 grant allocations            7

12        Auckland Council’s Performance Report: Aotea / Great Barrier Local Board for quarter one 2023/2024                                                     15

13        10-year Budget 2024-2034 - local consultation content                                                                 21

14        Feedback under delegation - Auckland Council submission on the draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD)                                                           27

15        Aotea / Great Barrier Local Board chairperson's report                                           29

16        Board Members' Report                                     31

17        Environmental agency and community group reports                                                                  33

18        Local Board Correspondence                           35

19        Hōtaka Kaupapa (Policy Schedule)                  37

20        Aotea / Great Barrier Local Board Workshop Record of Proceedings                                      39

21        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

22        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public                                               43

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content                      43

 


1          Nau mai | Welcome

 

Chairperson I Fordham will open the meeting and welcome everyone in attendance.

Deputy Chairperson P O’Shea will lead the hui in a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 24 October 2023, as true and correct.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

Aotea / Great Barrier Local and Capital Grants Round One 2023/2024 grant allocations

File No.: CP2023/17413

 

  

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for Aotea / Great Barrier Local and Capital Grants Round One 2023/2024.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local and Capital Grants Round One 2023/2024, which sets application guidelines for contestable capital and community grants (Attachment A).

3.       This report presents applications received in Aotea / Great Barrier Local Grants (Attachment B) and Capital Grants (Attachment C) Round One 2023/2024.

4.       The local board has set a total community grants budget of $190,634 and a Capital budget of $252,000. $3,000 is available for the Local Grant budget from the Legacy Grants budget, as all transitional rates have been allocated or discontinued.

5.       Two grants had an early assessment during this round and were funded for a total of $15,826, leaving a total of $174,808 and $3,000 from the Legacy grants for future rounds.

6.       Aotea / Great Barrier Local and Capital Grants Round One 2023/2024 received ten applications, with $121,866.38 requested in the Local grants round and fourteen applications with $370,609.08 requested in the capital grants round.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      fund, part-fund or decline applications received for Aotea / Great Barrier Local and Capital Grants Round One 2023/2024, listed in Table One and Table Two.

 

Table One: Aotea / Great Barrier Local Grants Round One 2023/2024 applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2404-102

Aotea Family Support

Community

Towards wages for a general manager from 11 December 2023 to 10 December 2024

$25,000.00

Eligible

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2404-104

Windy Hill Rosalie Bay - Catchment Trust

Environment

Towards field team equipment, robin banding, tracking gear and freight

$12,316.00

Eligible

LG2404-107

Aotea Education Limited

Community

Towards wages for an operations manager from 1 February 2024 to 31 January 2025

$15,000.00

Eligible

LG2404-108

Aotea Great Barrier Environmental Trust - Oruawharo Medlands Ecovision - Phase Two Implementation

Environment

Towards wages and administration costs at Oruawharo Bay from 6 December 2023 to 5 December 2024

$12,520.00

Eligible

LG2404-109

Aotea Great Barrier Island Environmental Trust - Oruawharo Medlands Ecovision Grow Tunnel

Environment

Towards growth tunnel costs at 64 Mason Road

$3,208.38

Eligible

LG2404-111

North Shore Budget Service Inc

Community

Towards operational costs from 1 January 2024 to 1 January 2025

$10,000.00

Eligible

LG2404-114

Aotea Family Support - Manu Competition 2024

Community

Towards wages, scaffold hire, koha and prizes at Port FitzRoy Wharf & Reclamation area on 27 January 2024.

$5,242.00

Eligible

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2404-121

Great Barrier Island Community Heritage & Arts village - Painting workshops Sky, Sea & Land

Arts and culture

Towards venue hire, ferry costs, accommodation, petrol, facilitation, advertising and art materials.

$7,478.00

Eligible

LG2404-123

Sir Edmund Hillary Outdoors Education Trust - Outdoor education programmes, building resilience and wellbeing for Aotea rangatahi

Community

Towards scholarship payments for outdoor education programmes.

$25,000.00

Eligible

LG2404-131

Aotea Great Barrier Island Environmental Trust

Environment

Towards printing, publishing and writing costs of AGBET Educational Resources

$6,102.00

Eligible

Total

 

 

 

$121,866.38

 

 

Table Two: Aotea / Great Barrier Capital Grants Round One 2023/2024 applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2404-101

Great Barrier Island Sports & Social Club Incorporated

Capital

Towards battery upgrade at 19 Whangaparapara Road

$43,944.00

Eligible

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2404-105

Great Barrier Island Community Heritage & Arts Village Trust - Museum Storage Space

Capital

Towards shed purchase, administration cost, delivery and building materials at Aotea Arts & History Village

$8,810.00

Eligible

LG2404-115

Ngatiwai O Aotea Kawa Marae Trust

Capital

Towards Cementing the Wharekai access area

$19,018.00

Eligible

LG2404-117

Orama Christian Trust

Capital

Towards Wharf repairs and maintenance project at Karaka Bay

$25,000.00

Eligible

LG2404-119

North Barrier Residents and Ratepayers Association Incorporated

Capital

Towards pile replacement for Port Fitzroy Wharf

$29,505.17

Eligible

LG2404-120

Great Barrier Island Community Health Trust

Capital

Towards disability room accessories, plumbing and decking material at 2077 Aotea Road

$10,846.38

Eligible

LG2404-122

Motu Kaikoura Trust Board - Maintaining water supply on Motu Kaikoura

Capital

Towards guttering purchase and installation at Motu Kaikoura

$1,928.39

Eligible

LG2404-124

Great Barrier Island Golf Club

Capital

Towards golfing green replacement at Great Barrier Island Golf Club

$26,400.00

Eligible

LG2404-125

Mulberry Grove School

Capital

Towards netball court cleaning and resurfacing at Mulberry Grove School

$35,658.00

Eligible

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2404-126

Great Barrier Island Golf Club

Capital

Towards contractor costs to improve the parking lot of the Great Barrier Island Golf Club

$18,045.00

Eligible

LG2404-127

Great Barrier Island Golf Club

Capital

Towards contractor costs for concrete pathway creation

$42,512.00

Eligible

LG2404-128

Glenfern Sanctuary Trust

Capital

Towards solar energy system and septic system at 20 Glenfern Road

$50,000.00

Eligible

LG2404-130

Barrier Social Club Incorporated

Capital

Towards resealing and marking of the driveway and parking area at 21 Medlands Road

$38,942.14

Eligible

LG2404-132

Sea Education Aotea Charitable Trust

Capital

Towards shed refurbishing at 271 Shoal Bay Road

$20,000.00

Eligible

Total

 

 

 

$370,609.08

 

 

 

 

Horopaki

Context

7.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9.       The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     Local boards are responsible for the decision-making and allocation of local board community grants. The Aotea / Great Barrier Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

Tauākī whakaaweawe Māori

Māori impact statement

17.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Ngā Mātārae has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

18.     The Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local and Capital Grants Round One 2023/2024, which sets application guidelines for contestable capital and community grants (Attachment A).

19.     This report presents applications received in Aotea / Great Barrier Local Grants (Attachment B) and Capital Grants (Attachment C) Round One 2023/2024.

20.     The local board has set a total community grants budget of $190,634 and a Capital budget of $252,000. $3,000 is available for the Local Grant budget from the Legacy Grants budget, as all transitional rates have been allocated or discontinued.

21.     Two grants had an early assessment during this round and were funded for a total of $15,826, leaving a total of $174,808 and $3,000 from the Legacy grants for future rounds.

22.     Aotea / Great Barrier Local and Capital Grants Round One 2023/2024 received ten applications, with $121,866.38 requested in the Local grants round and fourteen applications with $370,609.08 requested in the capital grants round.

23.     Appropriate staff in the finance division have been consulted on this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25.     Following the Aotea / Great Barrier Local Board allocation of funding for Local and Capital Grants Round One 2023/2024, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier local board grants programme 2023 2024 (Under Separate Cover)

 

b

Aotea / Great Barrier 2023 2024 Local grants round one application summary (Under Separate Cover)

 

c

Aotea / Great Barrier 2023 2024 Capital grants round one application summary (Under Separate Cover)

 

Ngā kaihaina

Signatories

Author

James Boyd - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

Auckland Council’s Performance Report: Aotea / Great Barrier Local Board for quarter one 2023/2024

File No.: CP2023/17669

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Aotea / Great Barrier Local Board with an integrated performance report for quarter one, 1 July – 30 September 2023.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2023/2024 work programme.

3.       The key activity updates from this period are:

·    Ahu Moana communications (ID #3517) progressed earlier this year with community monitoring teams conducting in-water ecological surveys in Katherine and Schooner Bay. The results of those surveys were presented at two community hui.

·    Aotea Rat Trap Library (SP ID#3028) project continued community engagement and trap deliveries, and held The Aotea Rat Race, a community trapping competition, with Kaitoke School's Pied Pipers the winners.

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). All activities are reported as green except for one activity Aotea Great Barrier Island - Interpretive signage (ID#22286) being reported as amber. Full details located in Attachment A.

5.       The financial performance report compared to budget 2023/2024 is attached. There are some points for the local board to note:

·        Overall operating results for the first three months of the year was 83 per cent of the budget due to lower operating expenditure.

·        Revenue was above budget by $1,000.

·        In Locally Driven Initiatives, expenditure was 63 per cent above budget. Capital expenditure delivery was 26 per cent of the budget. Actual expenditure was focussed on the local asset renewals programme. 

6.        The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

7.       Two activities were added to all 21 local board work programmes in July 2023. These activities are Local Crime Prevention fund (#3957) and Community and business emergency response plans and resilience programme (#3963).

8.        Auckland Emergency Management has undertaken a change proposal process which has resulted in the Resilience team that formerly engaged with Local Boards being disestablished. Future work with Local Boards and communities will be delivered through a new planning team, which will eventually have seven Senior Planners, each working with three local boards.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      whiwhi / receive the performance report for quarter one ending 30 September 2023.

b)      whakaae / approve the inclusion to the 2023/2024 work programme for the two activities Local Crime Prevention fund (ID #3957) and Community and business emergency response plans and resilience programme (ID #3963)

 

Horopaki

Context

9.       The Aotea / Great Barrier Local Board has an approved 2023/2024 work programme on 27 June 2023 for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services

·        Plans and Places

10.     All work programme activities meet the Aotea / Great Barrier Local Board Plan 2020 outcome ‘Ko te tino hia hia kia a manawaroa to tatou motu / Our island is resilient’.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     AEM Resilience staff members have continued to attend community meetings to provide feedback and subject matter expertise where required this quarter. This has included supporting community activities, attached to the work of Community Brokers, that arose following the emergency events this year.

Local Board Work Programme Snapshot

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

 

 

 

 

 

 

 

Graph 1: Work programme by RAG status

13.     The graph below shows the status of activities in each department work programme. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 2: Work programme by activity status and department

Key activity updates

14.     The following are key activity highlights in the delivery of Aotea / Great Barrier Local Board’s 2023/2024 work programme for reporting period quarter one, 1 July - 30 September 2023:

·    Ahu Moana communications (ID #3517) progressed earlier this year with initial stages of the Aotea Ahu Moana pilot carried out in Katherine and Schooner Bays. This involved community monitoring teams conducting in-water ecological surveys. In quarter one, the results of those surveys were presented at two community hui.

·    Aotea Rat Trap Library (SP ID#) continued its community engagement and trap deliveries. The Aotea Rat Race, a community trapping competition, was held with Kaitoke School's Pied Pipers the winners. The Aotea Learning Hub and Early Learning Centre are now trapping around their premises and entering catch data online. An open day was held in Claris at the end of September to promote a new community trapping line. 

Activities with significant issues and moderate issues

15.     There is one work programme activity with a status of amber (some risk or issues, which are being managed) for the reporting period quarter one, 1 July – 30 September 2023. The activity is Aotea Great Barrier Island - Interpretive signage (ID #22286) which has revisions being made as per the local board feedback and advice from the coastal team on dune information.

Activities on hold

16.     The work programme has one activity identified by operating departments as on hold. The activity is An Area Plan for Aotea Great Barrier (ID #1289) which is on hold awaiting consultation with new elected members and Mana Whenua.

Changes to the local board work programme

17.     There were two activities added to all 21 local board work programmes in late July 2023. The local board approved their work programme in June and therefore these additions were made afterwards. The activities are:

·        Local crime prevention fund, safety initiatives investment (ID #3957). This is a one-off grant fund from central government to Auckland Council for community safety / crime prevention initiatives.

·        Community and business emergency response plans and resilience programme (ID #3963). This activity is to increase disaster awareness, response plans and resilience building initiatives.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

19.     The local board is currently investing in several sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. Some key updates from this quarter include:

·    Food Resilience and Sustainability (ID #1504): After a quiet quarter four, things ramped up in the food resilience space in quarter one with weekly workshops at the community garden on topics like pruning, seed sowing and grafting. Work has started on revitalising the existing orchard at the community garden.

·    AoteaOra Community Trust administration support (ID #132): The Trust had its AGM. A new ops manager started and work continued on water resilience including water tanks to and drinking stations. A focus on volunteerism was launched with a strategy to recruit, foster and support volunteers on Aotea.

20.     Work programmes were approved in June 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     This report informs the Aotea / Great Barrier Local Board of the performance for ending 30 September 2023.

Tauākī whakaaweawe Māori

Māori impact statement

23.     The 2023/2024 work programme supports the Aotea / Great Barrier Local Board Plan 2020 outcome ‘Ko te tino hia hia ki a manawaroa to tatou motu / Our island is resilient’. One of the plan’s main objectives is that mana whenua will prosper.

24.     Auckland Council have been actively engaging with mana whenua on several regional and local projects. Some key updates from this quarter include:

·    Ngāti Rehua Ngātiwai ki Aotea - Visitor Information Centre (ID #3455):  the annual grant to support the running of the Visitor Information Centre (VIC) was paid out. Initial stages of a site upgrade were carried out in September with the primary aim being to open up the space more.

·    Dark Sky Sanctuary (ID #130): residual local board Dark Sky funding was paid out to the newly-appointed coordinator of the Dark Sky Enthusiasts Group. A “Let’s Watch the Stars together” community event was held at the Claris Club to coincide with Matariki.

Ngā ritenga ā-pūtea

Financial implications

25.     This report is provided to enable the Aotea / Great Barrier Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes. There are no financial implications associated with this report.

Financial Performance

26.     Revenue of $1,000 was above the budget. This was from the library and local community leases.

27.     Expenditure was 83 per cent of the budget. In asset- based services, the main expenditure was on open space, track, pathways and building repairs and maintenance, and arboriculture services as post storm recovery continues. In local driven initiatives, funding had been paid out for the capacity building programme, Heritage and Arts village, food resilience initiatives and Aotea Trap Library and Oruawharo Medlands Ecovision initiatives.

28.     Capital spends of $14,000 was mainly on the local asset renewals programme and minor capex.

29.     The Aotea / Great Barrier Local Board Financial Performance report is in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

31.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

32.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant and moderate issues’ section.

Ngā koringa ā-muri

Next steps

33.     The local board will receive the next performance update following the end of quarter two, December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board - 1 July to 30 September 2023 Work Programme Update (Under Separate Cover)

 

b

Aotea / Great Barrier Local Board Financial Performance report (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Jacqui Fyers - Senior Local Board Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

10-year Budget 2024-2034 - local consultation content

File No.: CP2023/18224

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve local consultation content and supporting information as part of the 10-year Budget 2024-2034 process, along with a local engagement event.

Whakarāpopototanga matua

Executive summary

2.       Each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board in each local board area. These agreements set out local board priorities and the local activities to be provided for the year. The 21 local board agreements for 2024/2025 will be included in the 10-year Budget 2024-2034.

3.       Consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February – 28 March 2024. Content relating to each local board agreement must be included as part of that consultation.

4.       This report seeks approval from the local board for local consultation content. It also seeks approval of a Have Your Say event to be held in the local board area to give Aucklanders an opportunity to provide face-to-face feedback during the consultation period.

5.       The Governing Body will approve regional items for consultation on 6 December 2023. The regional and local consultation items will then be incorporated into the 10-year Budget 2024-2034 consultation document and supporting information, which is also planned to be adopted by the Governing Body in February 2024.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      whakaae / approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2024-2034 consultation material.

b)      tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Aotea / Great Barrier Local Board for the 10-year Budget 2024-2034. 

c)       whakaae / approve the following Have Your Say event in the local board area during the 10-year Budget 2024-2034 consultation period:

i)       Community BBQ at Claris Conference Centre on Saturday 9th March 2024 at midday

d)      tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e)      tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2024-2034:

i)       local board members and Chair

ii)       General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)      any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

 

Horopaki

Context

6.       Auckland Council is required to adopt a 10-year budget (Long-Term Plan or LTP) every three years. The LTP sets out the priorities and funding for council activities that are planned over a 10-year period. It includes financial and non-financial information for the whole Auckland Council group. The Governing Body is responsible for adopting the 10-year budget, and will be adopting the 10-year Budget 2024-2034 in June 2024.

7.       Auckland Council is required to consult on the 10-year Budget 2024-2034 using the special consultative procedure set out in the Local Government Act 2002. The Budget Committee will be deciding on items for consultation for the 10-year Budget 2024-2034 on 6 December 2023. Local Boards have the opportunity to provide input into the regional topics for consultation for consideration by the Budget Committee.

8.       For each financial year, Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. These local board agreements are included in each year’s annual budget, or the 10-year budget (every three years).

9.       Local board agreements set out how the council will reflect the priorities and preferences in the local board’s plan through the local activities to be provided in the local board area.

10.     Content relating to each local board agreement must be included in the 10-year Budget 2024-2034 consultation document and supporting information.

11.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

12.     Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction), written and social media.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     Local boards held workshops during November 2023 to determine their proposed priorities for their 2024/2025 local board agreement. Each local board is now requested to approve its local consultation document and supporting information content for inclusion in the consultation material for the 10-year Budget 2024-2034 (Attachments A and B respectively).

14.     Should changes be required to the local consultation content during the document production, they will be provided to the local board chair for approval.

15.     The Council is required to use the special consultative procedure set out in the Local Government Act 2002 when consulting on the 10-year Budget (LTP).  The special consultative procedure requires, among other things, the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates.

16.     Further, people who wish to have their views on the proposed content of the local board agreement 2024/2025 and 10-year Budget 2024-2034 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to their preferences and needs.

17.     The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public ensures that the Council is meeting its obligations relating to consultation

18.     The Have Your Say event recommended to be held in the Aotea / Great Barrier Local Board area is:

·        Community BBQ at Claris Conference Centre on Saturday 9th March 2024 at midday

19.     Other Have Your Say events will also take place across the region along with a range of ways for people to engage with the council during the consultation period.  There will also be online information available and the opportunity to submit written or digital feedback. Note that the proposed date for the Have Your Say event will be checked with Ward Councillor/s to ensure they are able to attend.

20.     The consultation period does not begin for a couple of months. If circumstances change between now and the consultation period requiring any changes to the approved Have Your Say event, these will be provided to the local board chair for approval in line with the recommended delegation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The decision to consult is procedural in nature and the small scale of the Have Your Say events means any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

22.     However, where practicable, events proposed will be in locations accessible by public transport, to reduce private vehicle travel and increase opportunities for attendance.  

23.     Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The 10-year Budget 2024-2034 is an Auckland Council group document and will include budgets at a consolidated group level.

25.     Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going to the Budget Committee on 6 December 2023.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Local board chairs have been invited to be involved in the development of the regional topics for consultation by attending Budget Committee workshops. Local board members were invited to attend eleven separate 10-year Budget 2024-2034 briefings summarising topics discussed at Budget Committee workshops.

27.     Local boards will have further opportunities to provide information and views as the council progresses through the 10-year Budget 2024-2034 process.

28.     Aucklanders will have the opportunity to give feedback on regional and local proposals through the public consultation on the 10-year Budget 2024-2034. All feedback received from submitters that indicate that they reside in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

29.     Many local board decisions are of importance to and impact on Māori. The local board agreement and 10-year Budget 2024-2034 are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board plan adopted in November 2023 forms the basis for local priorities.

30.     The approach to Māori engagement for 10-year Budget 2024-2034 will be finalised once consultation topics are confirmed, including development of bespoke materials.

31.     There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

32.     There may be marginal costs associated for Have-Your-Say events including venue hire (where council premises cannot be utilised).

33.     After consultation local boards will make decisions on local spending in the local board agreement with financial impacts that affect local communities. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     The Local Government (Auckland Council) Act 2009 requires content relating to each local board agreement to be included in the 10-year Budget 2024-2034 consultation document. Under the Local Government Act 2002, the consultation document for the 10-year Budget must be audited.  The draft consultation document (including local consultation content) will be prepared by staff and audited in December 2023 and January 2024 ahead of adoption by the Budget Committee in mid-February 2024.  Therefore, local boards need to approve their local consultation content for inclusion in the draft consultation document by the end of November 2023.

Ngā koringa ā-muri

Next steps

35.     The Budget Committee will agree items for consultation and approve the consultation approach for the 10-year Budget 2024-2034 on 6 December 2023.

36.     Following the decisions of the local board to approve local consultation content, and the decisions of the Budget Committee on regional items for consultation, staff will prepare the consultation document and supporting information for the 10-year Budget 2024-2034.  These will be adopted by the Budget Committee in mid-February 2024.

37.     Following consultation, the Governing Body and the local board will make decisions on the 10-year Budget 2024-2034 and local board agreements respectively in June 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board Consultation document (Under Separate Cover)

 

b

Aotea / Great Barrier Local Board Supporting Information (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Phoebe Peguero - Senior Advisor Operations and Policy

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

Feedback under delegation - Auckland Council submission on the draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD)

File No.: CP2023/17446

 

  

Te take mō te pūrongo

Purpose of the report

1.       To ratify the Aotea / Great Barrier Local Board feedback given under delegation into Auckland Council submission on the draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD).

Whakarāpopototanga matua

Executive summary

2.       The Ministry for the Environment’s draft NPS-NHD was open for public submission on 18 September until 20 November 2023. The draft National Policy Statement can be viewed in https://environment.govt.nz/publications/proposed-national-policy-statement-for-natural-hazard-decision-making-2023/.

3.       The draft NPS-NHD aims to direct how decision-makers consider natural hazard risk in planning decisions relating to new development under the Resource Management Act 1991.

4.       The draft NPS-NHD covers all natural hazards and applies to council decisions regarding resource consents, plan changes, and notices of requirement for new development only. Natural hazard risk assessment is required, categorized as high, moderate, or low risk, with restrictions in high-risk areas and mitigation in moderate-risk areas.

5.       A draft Auckland Council submission was considered by the Planning, Environment and Parks Committee on 2 November 2023.

6.       Deadline for local board feedback to be appended to Auckland Council’s submission was on 10 November 2023. The board submitted its feedback on Wednesday 8 November 2023.

7.       The Aotea / Great Barrier Local Board feedback provided under delegation into the Auckland Council submission on the draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD) is appended to this report as Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      ratify the local board feedback in Attachment A of the report provided under delegation into Auckland Council submission on the draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board feedback under delegation on the draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD) (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

Aotea / Great Barrier Local Board chairperson's report

File No.: CP2023/18150

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for the Aotea / Great Barrier Local Board chairperson to present an update on projects, meetings and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board chairperson provides an update to the local board on activities she has been involved in since the last business meetings referred to as Attachment A.

3.       In accordance with Standing Order 2.4.7, “The chairperson may, by way of report, bring any matter to the attention of a meeting of the local board or its committees that is within their role or function to consider.”

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      whiwhi / receive the chairperson’s report for the period August to November 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairperson Izzy Fordham August – November 2023 report (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

Board Members' Report

File No.: CP2023/17314

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide Aotea / Great Barrier Local Board members with an opportunity to update the local board on the projects and issues they have been involved with since the last report.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      whiwhi / receive the board members’ written and verbal reports.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Deputy chairperson Patrick O'Shea report - November 2023 (Under Separate Cover)

 

b

Member Laura Caine report - November 2023 (Under Separate Cover)

 

c

Member Chris Ollivier report - November 2023 (Under Separate Cover)

 

d

Member Neil Sanderson report - November 2023 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

Environmental agency and community group reports

File No.: CP2023/17315

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with an interest or role in the environment or the work of the Aotea / Great Barrier Local Board to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua

Executive summary

2.       To support open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the agenda.

3.       Inclusion of items on the agenda is at the discretion of the Aotea / Great Barrier Local Board Chairperson in discussion with the Aotea / Great Barrier Local Board Local Area Manager. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)    tuhi ā-taipitopito / note the Aotea / Great Barrier Natural Environment Islands monthly update – October 2023 report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Natural Environment-Islands monthly update – October 2023 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

Local Board Correspondence

File No.: CP2023/17943

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note key correspondence the Aotea / Great Barrier Local Board received during the month of November 2023.

Whakarāpopototanga matua

Executive summary

2.       A letter to the chairperson was received from Geoff Hills date 1 November 2023 with a request to publish his letter presented at the board’s business meeting on Tuesday 26 September. The letters are appended as Attachment A to the report.

 

Ngā tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      tuhi ā-taipitopito / note the letters received from Geoff Hills dated 1 November and 26 September 2023 referred as Attachment A to the report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Letters from Geoff Hills - 01 November and 26 September (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

Hōtaka Kaupapa (Policy Schedule)

File No.: CP2023/17316

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the Aotea / Great Barrier Local Board Hōtaka Kaupapa (Policy Schedule).

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa (Policy Schedule) was formerly called the Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 – 2022, and appended to the report as Attachment A. The policy schedule is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The Hōtaka Kaupapa / governance forward work calendars aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      tuhi ā-taipitopito / note the Hōtaka Kaupapa (Policy Schedule) for the political term 2022-2025 as at November 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

November 2023 Aotea / Great Barrier Local Board Hōtaka Kaupapa (Policy Schedule) (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

Aotea / Great Barrier Local Board Workshop Record of Proceedings

File No.: CP2023/17322

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Aotea / Great Barrier Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2.       Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3.       The purpose of the local board’s workshops is for the provision of information and local board members discussion. No resolutions or formal decisions are made during the local board’s workshops.

4.       The record of proceedings for the local board’s workshops held on Tuesday 17 October, Tuesday 24 October, Tuesday 31 October, Tuesday 7 November and Tuesday 14 November are appended to the report.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)   tuhi ā-taipitopito / note the record of proceedings for the local board workshops held on the following dates:

i)    Tuesday 17 October 2023

ii)   Tuesday 24 October 2023

iii)  Tuesday 31 October 2023

iv)  Tuesday 7 November and

v)   Tuesday 14 November 2023

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20231017 Aotea / Great Barrier Local Board Workshop Record (Under Separate Cover)

 

b

20231024 Aotea / Great Barrier Local Board Workshop Record (Under Separate Cover)

 

c

20231031 Aotea / Great Barrier Local Board Workshop Record (Under Separate Cover)

 

d

20231107 Aotea / Great Barrier Local Board Workshop Record (Under Separate Cover)

 

e

20231114 Aotea / Great Barrier Local Board Workshop Record (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


 

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Aotea / Great Barrier Local Board

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information from confidential Budget Committee workshops that has not yet been released. This information will become public when the Mayoral Proposal is released (planned to be release on 4 December 2023).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.