Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island on Tuesday, 28 November 2023 at 1.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Patrick O'Shea

 

Members

Laura Caine

 

 

Chris Ollivier

 

 

Neil Sanderson

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillor

Julie Fairey

via electronic link from item 9 - 1:38pm to item 14 - 2:57pm

 

He Hunga atu anō i Tae mai | IN ATTENDANCE

 

Glenn Boyd

Local Area Manager

 

Jacqui Fyers

Senior Local Board Advisor

 

Anna Davis

PA / Office Manager / Engagement Advisor

 

Audrey Gan

Lead Financial Advisor

via electronic link

Annabelle White

Specialist Local Communication

via electronic link

 

 


Aotea / Great Barrier Local Board

28 November 2023

 

 

 

1          Nau mai | Welcome

 

Chairperson I Fordham opened the meeting and welcome everyone in attendance.

Deputy Chairperson P O’Shea lead the hui in a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Member C Ollivier declared an interest in respect to the capital grant application of Motu Kaikoura Trust Board at item 11 - Aotea / Great Barrier Local and Capital Grants Round One 2023/2024 grant allocations.

 

Member N Sanderson declared an interest in respect to the local grant application of Aotea Education Trust at item 11 - Aotea / Great Barrier Local and Capital Grants Round One 2023/2024 grant allocations.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number GBI/2023/118

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 24 October 2023, as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum

 

 

 

Resolution number GBI/2023/119

MOVED by Chairperson I Fordham, seconded by Member L Caine:  

That the Aotea / Great Barrier Local Board:

a)         tuhi ā-taipitopito / note the Public Forum presentations.

b)         whakamihi / thank the following for their Public Forum attendance:

                     i)         Judy Gilbert of Windy Hill Rosalie Bay Catchment Trust, for grant funding application

                    ii)         Adele Robertson of Great Barrier Island Community Health Trust, for grant funding application

                  iii)         Michelle McGregor of Ngatiwai O Aotea Kawa Marae Trust, for grant funding application

                  iv)         Lotte McIntyre & Raoul Stuart of Oruawharo Medlands Ecovision, for grant funding application

                    v)         Treena Salthouse of Orama Christian Trust, for grant funding application

                  vi)         Kayla Stuart of Sir Edmund Hillary Outdoors Education Trust for grant funding application

                 vii)         Syd Davies & Deb Badraun of Aotea Family Support Group, for grant funding application

               viii)         Noel Nancekivell of Great Barrier Island Golf Club, for grant funding application

                  ix)         Ron Barry of Barrier Social Club Incorporated, for grant funding application

                    x)         Ally Gibbs of Mulberry Grove School and Sea Education Aotea Charitable Trust, for grant funding application

                  xi)         Geoff Hills – Exclusion of attendance and register

 

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Aotea / Great Barrier Local and Capital Grants Round One 2023/2024 grant allocations

 

Member C Ollivier declared and interest in this item and took no part in the discussion or voting on the capital grant application of Motu Kaikoura Trust.

Member N Sanderson declared and interest in this item and took no part in the discussion or voting on the local grant application of Aotea Education Trust.

 

Resolution number GBI/2023/120

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      fund, part-fund or decline applications received for Aotea / Great Barrier Local and Capital Grants Round One 2023/2024, listed in Table One and Table Two.

 

Table One: Aotea / Great Barrier Local Grants Round One 2023/2024 applications:

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2404-102

Aotea Family Support Group

Towards wages for a general manager from 11 December 2023 to 10 December 2024

$25,000.00

$25,000.00

LG2404-104

Windy Hill Rosalie Bay - Catchment Trust

Towards field team equipment, robin banding, tracking gear and freight

$12,316.00

$7,994.00

LG2404-107

Aotea Education Trust

Towards wages for an operations manager from 1 February 2024 to 31 January 2025

$15,000.00

$15,000.00

LG2404-108

Aotea Great Barrier Environmental Trust - Oruawharo Medlands Ecovision - Phase Two Implementation

Towards wages and administration costs at Oruawharo Bay from 6 December 2023 to 5 December 2024

$12,520.00

Decline, advise applicant to reapply.

LG2404-109

Aotea Great Barrier Island Environmental Trust - Oruawharo Medlands Ecovision Grow Tunnel

Towards growth tunnel costs

$3,208.38

$3,208.38

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2404-111

North Shore Budget Service Inc

Towards operational costs from 1 January 2024 to 1 January 2025

$10,000.00

Decline, not a local board priority

LG2404-114

Aotea Family Support Group - Manu Competition 2024

Towards wages, scaffold hire, koha and prizes at Port FitzRoy Wharf & Reclamation area on 27 January 2024.

$5,242.00

$5,242.00

LG2404-121

Great Barrier Island Community Heritage & Arts village - Painting workshops Sky, Sea & Land

Towards venue hire, ferry costs, accommodation, petrol, facilitation, advertising and art materials.

$7,478.00

$5,853.00

LG2404-123

Sir Edmund Hillary Outdoors Education Trust - Outdoor education programmes, building resilience and wellbeing for Aotea rangatahi

Towards scholarship payments for outdoor education programmes.

$25,000.00

Decline, request applicant to reapply with a tailored programme for Aotea rangatahi

LG2404-131

Aotea Great Barrier Island Environmental Trust

Towards printing, publishing and writing costs of AGBET Educational Resources

$6,102.00

$6,102.00

Total

 

 

$121,866.38

$68,399.38

 

 

 

 

Table Two: Aotea / Great Barrier Capital Grants Round One 2023/2024 applications:

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2404-101

Great Barrier Island Sports & Social Club Incorporated

Towards battery upgrade at 19 Whangaparapara Road

$43,944.00

$43,944.00

LG2404-105

Great Barrier Island Community Heritage & Arts Village Trust - Museum Storage Space

Towards shed purchase, administration cost, delivery and building materials at Aotea Arts & History Village

$8,810.00

Decline, advise applicant to reapply

LG2404-115

Ngatiwai O Aotea Kawa Marae Trust

Towards Cementing the Wharekai access area

$19,018.00

$15,000.00

LG2404-117

Orama Christian Trust

Towards Wharf repairs and maintenance project at Karaka Bay

$25,000.00

Decline, Private wharf with limited public accessibility

LG2404-119

North Barrier Residents and Ratepayers Association Incorporated

Towards pile replacement for Port Fitzroy Wharf

$29,505.17

$29,505.17

LG2404-120

Great Barrier Island Community Health Trust

Towards disability room accessories, plumbing and decking material at 2077 Aotea Road

$10,846.38

$6,738.12 for drainage & plumbing

LG2404-122

Motu Kaikoura Trust Board - Maintaining water supply on Motu Kaikoura

Towards guttering purchase and installation at Motu Kaikoura

$1,928.39

$1,828.39

LG2404-124

Great Barrier Island Golf Club

Towards golfing green replacement at Great Barrier Island Golf Club

$26,400.00

Decline, not a local board priority

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2404-125

Mulberry Grove School

Towards netball court cleaning and resurfacing at Mulberry Grove School

$35,658.00

$30,000.00

LG2404-126

Great Barrier Island Golf Club

Towards contractor costs to improve the parking lot of the Great Barrier Island Golf Club

$18,045.00

$10,000.00

LG2404-127

Great Barrier Island Golf Club

Towards contractor costs for concrete pathway creation

$42,512.00

Decline, not a local board priority

LG2404-128

Glenfern Sanctuary Trust

Towards solar energy system and septic system at 20 Glenfern Road

$50,000.00

Decline, suggest reapply to council regional grant funding

LG2404-130

Barrier Social Club Incorporated

Towards resealing and marking of the driveway and parking area at 21 Medlands Road

$38,942.14

$10,000.00

LG2404-132

Sea Education Aotea Charitable Trust

Towards shed refurbishing at 271 Shoal Bay Road

$20,000.00

Decline, advise applicant to reapply

Total

 

 

$370,609.08

$147,015.68

 

b)         whakamihi / thank James Boyd – senior grants advisor and all the subject matter experts for their mahi /work on the Aotea / Great Barrier Local and Capital Grants Round One 2023/2024.

 

CARRIED

 

 

 

 

 

12

Auckland Council’s Performance Report: Aotea / Great Barrier Local Board for quarter one 2023/2024

 

Resolution number GBI/2023/121

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:  

That the Aotea / Great Barrier Local Board:

a)      whiwhi / receive the performance report for quarter one ending 30 September 2023.

b)      whakaae / approve the inclusion to the 2023/2024 work programme for the two activities Local Crime Prevention fund (ID #3957) and Community and business emergency response plans and resilience programme (ID #3963).

c)      whakaae / approve funding of $20,000 from the Local Grants budget line to Infrastructure and Environmental Services department to support Logan Marine Caulerpa surveillance:

i)           tono / request this funding is used specifically for the ROV survey work

ii)         tuhi ā-taipitopito / note that funding for this surveillance work is being joint funded by MPI, Aotea Great Barrier Environmental Trust, Infrastructure and Environmental Services and the local board

iii)        tuhi ā-taipitopito / note that the surveillance work is being scaled to available funding and surveillance sites are still to be determined.

 

CARRIED

 

 

13

10-year Budget 2024-2034 - local consultation content

 

Resolution number GBI/2023/122

MOVED by Chairperson I Fordham, seconded by Member L Caine:  

That the Aotea / Great Barrier Local Board:

a)      whakaae / approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2024-2034 consultation material.

b)      tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Aotea / Great Barrier Local Board for the 10-year Budget 2024-2034.

c)      whakaae / approve the following Have Your Say event in the local board area during the 10-year Budget 2024-2034 consultation period:

i)     Community BBQ at Claris Conference Centre on Saturday 9th March 2024 at midday

d)      tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e)      tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2024-2034:

i)      local board members and Chair

ii)    General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)   any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

 

CARRIED

 

 

14

Feedback under delegation - Auckland Council submission on the draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD)

 

Resolution number GBI/2023/123

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:  

That the Aotea / Great Barrier Local Board:

a)      ratify the local board feedback in Attachment A of the report provided under delegation into Auckland Council submission on the draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD).

 

CARRIED

 

 

15

Aotea / Great Barrier Local Board chairperson's report

 

Resolution number GBI/2023/124

MOVED by Deputy Chairperson P O'Shea, seconded by Member N Sanderson:  

That the Aotea / Great Barrier Local Board:

a)      whiwhi / receive the chairperson’s report for the period August to November 2023.

 

CARRIED

 

 

16

Board Members' Report

 

Resolution number GBI/2023/125

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      whiwhi / receive the board members’ written and verbal reports.

 

CARRIED

 

 

 

17

Environmental agency and community group reports

 

Resolution number GBI/2023/126

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:  

That the Aotea / Great Barrier Local Board:

a)    tuhi ā-taipitopito / note the Aotea / Great Barrier Natural Environment Islands monthly update – October 2023 report.

 

CARRIED

 

 

18

Local Board Correspondence

 

Resolution number GBI/2023/127

MOVED by Chairperson I Fordham, seconded by Member L Caine:  

That the Aotea / Great Barrier Local Board:

a)      tuhi ā-taipitopito / note the letters received from Geoff Hills dated 1 November and 26 September 2023 referred as Attachment A to the report.

 

CARRIED

 

 

19

Hōtaka Kaupapa (Policy Schedule)

 

Resolution number GBI/2023/128

MOVED by Chairperson I Fordham, seconded by Member N Sanderson:  

That the Aotea / Great Barrier Local Board:

a)      tuhi ā-taipitopito / note the Hōtaka Kaupapa (Policy Schedule) for the political term 2022-2025 as at November 2023.

 

CARRIED

 

 

20

Aotea / Great Barrier Local Board Workshop Record of Proceedings

 

Resolution number GBI/2023/129

MOVED by Chairperson I Fordham, seconded by Member L Caine:  

That the Aotea / Great Barrier Local Board:

a)   tuhi ā-taipitopito / note the record of proceedings for the local board workshops held on the following dates:

i)    Tuesday 17 October 2023

ii)   Tuesday 24 October 2023

iii)  Tuesday 31 October 2023

iv)  Tuesday 7 November and

v)   Tuesday 14 November 2023

 

CARRIED

 

 

21        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

22    Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number GBI/2023/130

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

b)      whakaae / agree that Audrey Gan - Lead Financial Advisor be permitted to remain for Confidential Item C1 10-year Budget 2024-2034 – Local Board input on regional consultation content after the public has been excluded, because of her knowledge of the long term plan and council – related finance matters, which will help the Aotea / Great Barrier Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information from confidential Budget Committee workshops that has not yet been released. This information will become public when the Mayoral Proposal is released (planned to be release on 4 December 2023).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

 

3.36pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

3.46pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

10-year Budget 2024-2034 – Local Board input on regional consultation content

 

Resolution number GBI/2023/131

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:  

That the Aotea / Great Barrier Local Board:

c)      whakaae / agree that the decisions, report and any attachment remain confidential until the need for confidentiality no longer exists.

 

 

 

Deputy Chairperson P O'Shea closed the hui with a karakia whakamutunga.

 

 

3.47pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................