I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday 28 November 2023

10:00am

Hibiscus and Bays Local Board office
2 Glen Road
Browns Bay

 

Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Gary Brown

 

Deputy Chairperson

Julia Parfitt, JP

 

Members

Jake Law

Victoria Short

 

Sam Mills

Gregg Walden

 

Alexis Poppelbaum, JP

Leanne Willis

 

(Quorum 4 members)

 

 

 

Louise Healy

Democracy Advisor

 

23 November 2023

 

Contact Telephone: 021 419 205

Email: louise.healy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Hibiscus and Bays Local Board

28 November 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    5

8.1     Deputation - Hungerball                                                                                      5

8.2     Deputation - Hibiscus Coast Dog Training Club                                              6

8.3     Deputation - Keep Whangararāoa’s Green Spaces Incorporated Society    6

9          Te Matapaki Tūmatanui | Public Forum                                                                      7

10        Ngā Pakihi Autaia | Extraordinary Business                                                              7

11        Proposed new agreement to lease to the Whangaparāoa Tennis Club Incorporated at R34 Ladies Mile, Edith Hopper Park, Manly                                                           9

12        Local board appointment for Play Leadership Group                                             19

13        Northern Busway Bylaw review                                                                                 27

14        Auckland Council's Performance Report: Hibiscus and Bays Local Board for quarter one 2023/2024                                                                                                 51

15        Hōtaka Kaupapa - Policy Schedule November 2023                                               95

16        Hibiscus and Bays Local Board workshop records                                                99

17        10-year Budget 2024-2034 - local consultation content                                        103

18        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

19        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public        117

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content 117

 


1          Nau mai | Welcome

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Hibiscus and Bays Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday 24 October 2023, as a true and correct record.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Hungerball

Te take mō te pūrongo

Purpose of the report

1.       Andu Lordache has requested a deputation to give an overview of Hungerball and their plans for the local board area. 

2.       A presentation has been provided and is included as Attachment A to the agenda report.

 

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whakamihi / thank Andu Lordache for his presentation and attendance at the meeting.

 

Attachments

a          Hungerball presentation............................................................................... 121

 

 

8.2       Deputation - Hibiscus Coast Dog Training Club

Te take mō te pūrongo

Purpose of the report

1.       Jill Parsons and Wendy Atkinson have requested a deputation to address the club’s concerns regarding lighting at Western Reserve, Ōrewa.

2.       Supporting information has been provided and is included as Attachment A to the agenda report.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whakamihi / thank Jill Parsons and Wendy Atkinson for their presentation and attendance at the meeting.

 

Attachments

a          Supporting information................................................................................. 131

 

 

8.3       Deputation - Keep Whangararāoa’s Green Spaces Incorporated Society

Te take mō te pūrongo

Purpose of the report

1.       Owen Paterson, Chris Gedye and Howard Baldwin from Keep Whangararāoa’s Green Spaces Incorporated Society have requested a deputation to address the local board regarding the zoning of the Gulf Harbour Country Club land.

2.       Supporting information has been provided and is included as Attachment A to the agenda report.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whakamihi / thank Owen Paterson, Chris Gedye and Howard Baldwin for their presentation and attendance at the meeting.

 

Attachments

a          Supporting information................................................................................. 135

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Hibiscus and Bays Local Board

28 November 2023

 

 

Proposed new agreement to lease to the Whangaparāoa Tennis Club Incorporated at R34 Ladies Mile, Edith Hopper Park, Manly

File No.: CP2023/17415

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to grant a new agreement to lease to the Whangaparāoa Tennis Club Incorporated at R34 Ladies Mile, Edith Hopper Park, Manly.

Whakarāpopototanga matua

Executive summary

2.       The Whangaparāoa Tennis Club Incorporated seeks a new agreement to lease to develop two new tennis courts at R34 Ladies Mile, Edith Hopper Park, Manly.

3.       The group holds a community lease agreement with the council for its existing facilities which commenced in 1994 and contains a right of renewal in 2027 for another 33 years. The lease is set to expire on 30 April 2060.

4.       The proposed agreement to lease to the group was identified and approved by the Hibiscus and Bays Local Board as part of the Customer and Community Services: Community Leases Work Programme 2023/2024 at their 25 July 2023 local board meeting (resolution HB/2023/100).

5.       Staff from Park Specialists, Area Operations, Urban Forest Specialists, Land Advisory, Active Recreation, Legal Services, Connected Communities, Service and Asset Planning and Healthy Waters have been consulted on the proposed development with no concerns raised on progressing towards an agreement to lease with the group.

6.       As the group is contemplated on the Hibiscus and Bays Local Parks Management Plan 2022, public notification and iwi engagement was not required for the progression of this new lease. 

7.       Following a site visit and assessment of the group’s lease application, staff have no objections for providing an agreement to lease for the development of new tennis courts.

8.       This report recommends that a new agreement to lease be granted to the group for a term of five years commencing from 1 December 2023.

9.       If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whakaae / grant a new agreement to lease to the Whangaparāoa Tennis Club Incorporated for an area comprising approximately 1100m2 located at R34 Ladies Mile, Edith Hopper Park, Manly on the land legally described as Lot 1 DP 206514 (as per Attachment A to the agenda report – Site Map), subject to the following terms and conditions: 

i)        term – five years, commencing 1 December 2023

ii)       rent - $1.00 plus GST per annum if demanded.

b)      whakaae / approve all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Horopaki

Context

10.     Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

11.     The Hibiscus and Bays Local Board approved the Customer and Community Services: Community Leases Work Programme 2023/2024 at their local board meeting on 25 July 2023 (resolution HB/2023/100).

12.     An agreement to lease to the group at R34 Ladies Mile, Edith Hopper Park, Manly was part of the approved work programme. This report considers the new agreement to lease as approved on the work programme.

Land, building and lease

13.     ​The land occupied by the Whangaparāoa Tennis Club Incorporated (the group) is legally described as Lot 1 DP 163402, held by Auckland Council and classified as a recreation reserve subject to the Reserves Act 1977.  

14.     The group’s existing premises consist of their club rooms and six flood-lit tennis courts. The group own and maintain the club rooms and court facilities at this location.

15.     The subject land for the development of the two additional tennis courts is on Lot 1 DP 206514. This parcel of land is held by Auckland Council and classified as a recreation reserve subject to the Reserves Act 1977 (Attachment A - Site Map).

16.     The proposed development will lie adjacent to the existing tennis courts (proposed area marked ‘B’ in Attachment A).

17.     The activities of the group and the proposed development will continue to conform with the classification of land as a recreation reserve.

18.     The group holds a community lease agreement with the council for its existing premises which commenced in 1994 and contains a right of renewal in 2027 for another 33 years. The lease is set to expire on 30 April 2060.

Whangaparāoa Tennis Club Incorporated

19.     The Whangaparāoa Tennis Club Incorporated was registered as an incorporated society on 19 August 1975.

20.     The group’s objectives are to: 

a)      promote, encourage and foster the game of tennis

b)      provide opportunities and facilities for the playing of tennis within the Whangaparāoa area

c)      encourage members in the community to be active

d)      provide a safe, friendly and community minded meeting place for social events for children, teens, adults and older adults. 

21.     The group has approximately 409 registered members and is showing strong membership growth in the last few years. Its operation is supported through a group of volunteers.

22.     The group runs a range of programmes and services including coaching sessions, interclub games, tennis aerobics, mid-week ladies’ games, and club nights.

23.     The group is open to sharing its facilities with the community and its courts are available for hire to casual players through an ‘honesty box’ system.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     The option of providing an agreement to lease to the group has been determined as the best avenue to support the development of additional tennis courts whilst protecting the council’s interests around occupancy and usage of this site. An agreement to lease preserves the area being held by the group for a prolonged period of time for their exclusive use, without any development occurring at the proposed site.

25.     The nature of an agreement to lease would mean the group will have to adhere to certain timeframes to obtain funding, council consent, and code compliance for the proposed development before a full lease agreement takes effect.

Public notification and engagement 

26.     As the group is contemplated under the recently adopted Hibiscus and Bays Local Parks Management Plan, public notification and iwi engagement will not be required.

Assessment of the application

27.     The group has submitted a comprehensive application supporting the lease request and is able to demonstrate its ability to deliver active recreation services. 

28.     The area proposed to be leased to the group consists of approximately 1100m2 and is outlined in Attachment A – Site Map.

29.     The group has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

30.     The group has all necessary insurance cover, including public liability insurance, in place. 

31.     Landowner approval has been granted to the group to develop the two additional tennis courts at the proposed location.  

32.     The proposed development is in conformity with the Hibiscus and Bays Local Parks Management Plan and the underlying management intention which states:

“Investigate improvements for netball and additional provision for tennis, including an option for a multi-use feasibility as identified in the ‘Edith Hopper Court Development Feasibility Study 2020”.

The Edith Hopper Court Development Feasibility Study 2020

33.     Substantial feedback was received by staff regarding the Edith Hopper Park Court Feasibility Study completed in April 2020. The feasibility study identified an opportunity for Netball North Harbour and Whangaparāoa Tennis to upgrade the existing netball courts to multi-use courts on the existing Hibiscus Coast Netball Centre grounds at Edith Hopper Park. The multi-use courts would meet the needs identified by both groups around:  

·        increased court capacity for tennis

·        improved court quality for netball

·        covered courts for both netball and tennis to provide all-weather options and improved playing experiences.

34.     On assessing Whangaparāoa Tennis’s lease application for developing additional tennis courts, staff have recommended the development of multi-use courts based on the feasibility study and have discussed this option with both Whangaparāoa Tennis and Netball North Harbour.

35.     However, it was identified that both groups were not financially ready to enter a plan of development for the multi-use courts. Meanwhile, Whangaparāoa Tennis have reached capacity for their tennis court facilities and have advised availability of surplus funds to develop additional tennis courts adjacent to their leased premises. 

36.     Given these factors’ impact on the plan to develop multi-use courts, staff have no objections to providing a new agreement to lease to the group for the additional tennis courts given that: 

a)      staff have completed due diligence on pursuing the option of achieving multi-use courts in accordance with the Edith Hopper Park Court Development Feasibility Study

b)      Whangaparāoa Tennis and Netball North Harbour have entered into a Memorandum of Understanding where both groups support the development of multi-use courts at a future date when future demand for these facilities increase

c)      Netball North Harbour supports Whangaparāoa Tennis developing new tennis courts adjacent to their existing leased premises

d)      Whangaparāoa Tennis do not intend to seek funds from the council to financially support their development of new tennis courts

e)      the proposed new courts will become an additional asset to the community with minimal financial contribution from the council

f)       the proposed area for the additional tennis courts is a passive area and its development would not significantly impact visitors of the park, which would still offer informal recreation space.

37.     Staff completed a site visit in August 2023 with Park Specialists, to inspect the proposed site and its current facilities. The group’s existing facilities were found to be well managed and maintained, and the proposed site was deemed suitable for the development of additional tennis courts subject to building and resource consent requirements.

38.     The group will hold responsibility for all ongoing management and operational costs for its existing facilities and the additional tennis courts once completed.

39.     Staff recommend that a new agreement to lease be granted to the group for a term of five years commencing from 1 December 2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

40.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

·        use sustainable waste, energy and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities.

41.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

42.     Climate change has some potential to impact the lease, as part of the leased area is located in a flood plain. As a group-owned asset, the group are expected to mitigate against or prepare for any climate change impacts for protecting their assets at this location. The group have been advised on potential exposure to climate change risks.

43.     It is likely the group will have to apply for resource consent. The resource consent will likely outline conditions for constructing new courts in a flood plain, which will help to mitigate exposure to natural hazards. 

Climate impact exposure at R34 Ladies Mile, Edith Hopper Park, Manly

Map indicative keys

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44.     Council staff from Area Operations, Active Recreation, Connected Communities, Park Specialists, Urban Forest Specialist, Legal Services, Healthy Waters, Service and Asset Planning and Land Advisory were consulted regarding the proposed agreement to lease. There have been no concerns raised regarding the proposed lease to the group.

45.     The proposed new agreement to lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46.     The proposed lease will benefit the community by enabling initiatives that promote active recreation from Edith Hopper Park for the Hibiscus and Bays Local Board area and its surrounding communities.

47.     The assessment of the application was workshopped with the Hibiscus and Bays Local Board on 14 September 2023. The local board indicated its in principle support of the lease proposal.

48.     The delivered activities align with the Hibiscus and Bays Local Board Plan 2023 objectives and initiatives:

Objectives

Key initiatives

Our People:

There is nowhere better than our local parks and reserves for a picnic, a sports game or meeting friends

·      support participation for sports groups and community organisations to grow membership, improve their financial sustainability and the growth of good governance. Preference will be given to support any new or improved facilities to be multi-user or collaborative

·      support the development and increased use of our local parks, reserves, and sports fields by being available for people of all abilities, ages, and socio-economic backgrounds to enjoy in a range of leisure and recreation activities.

Tauākī whakaaweawe Māori

Māori impact statement

49.     Iwi engagement was not required in consideration of this lease application, as advised in paragraph 26.

50.     A Community Outcomes Plan which provides that the group will deliver on Māori outcomes will be formalised on completion of the additional tennis courts and when the group’s existing lease agreement is due for renewal in 2027.

51.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. 

52.     These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework. 

53.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

54.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

55.     On 8 June 2023 the Annual Budget was approved by the Governing Body, which included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1.00 per annum to $1300.00 plus GST per annum taking effect from 1 July 2023.

56.     Staff have not included the new rent level ($1300 plus GST per annum) charge as a recommendation to the local board on the proposed agreement to lease, as the group will generate additional revenue only after the additional tennis courts have been built.

57.     If the local board chooses to retain the rent at $1.00 per annum, there will be no requirement for the board to top-up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue of $1,300.00 per annum over the initial term. The level of rent can be reviewed on renewal of the lease and at the expiry of the term.

58.     Staff recommend that the rent charges are reviewed when the group is due for their lease renewal during 2027.

59.     The final decision lies with the local board for charging rent to community groups.

60.     Staff have consulted with the Financial Strategy and Planning department of the council. No concerns were raised regarding the financial implications regarding the agreement to lease to the group at R34 Ladies Mile, Edith Hopper Park, Manly.

61.     The group will continue to cover the ongoing maintenance costs for their group-owned building and assets at this location.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

62.     Staff note the risks surrounding construction and development of the proposed site has been discussed through the landowner approval process and mitigation of these risks provided for on the landowner approval granted to the group.

63.     The risk regarding the proposed site being left vacant is mitigated under a formalised agreement to lease where the group will be expected to meet timeframes to obtain funding, council consent, and code compliance before a full lease agreement takes effect at the proposed site.

64.     Should the local board resolve not to grant the proposed agreement to lease to the Whangaparāoa Tennis Club Incorporated at R34 Ladies Mile, Edith Hopper Park, Manly, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

Ngā koringa ā-muri

Next steps

65.     If the local board resolves to grant the proposed new agreement to lease, staff will work with the group to finalise the lease agreements in accordance with the local board decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Map

17

      

Ngā kaihaina

Signatories

Author

Chan Park - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Lesley Jenkins - Local Area Manager

 

 


Hibiscus and Bays Local Board

28 November 2023

 

 



Hibiscus and Bays Local Board

28 November 2023

 

 

Local board appointment for Play Leadership Group

File No.: CP2023/16772

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make appointments for participation in a Play Leadership Group for elected members.

Whakarāpopototanga matua

Executive summary

2.       Local boards have included play advocacy projects in their 2023/2024 work programmes and are seeking opportunities to increase play diversity within their parts of the region.

3.       The council’s play advocacy advisor has established a staff network of play champions to support the ongoing development and promotion of play opportunities. When the Play Advisory Group was promoted on the council’s Kotahi intranet in 2022, some elected members asked to participate.

4.       To further support local board play advocacy activities and to respond to the appetite for increased play participation from some elected members, a Play Leadership Group is proposed. This will be a version of the staff play network, except just for elected members.

5.       As the terms of reference confirm (Attachment A to the agenda report), the Play Leadership Group will have no decision-making role or budgetary responsibility. The vision of the group will be “elected members with an interest in play collectively work to support the goal of enabling play for all”.

6.       The Play Leadership Group will provide participants with opportunities to learn more about play in a collaborative environment, to increase their capacity to advocate for play within their local boards, and to provide informal guidance to relevant staff on play issues.

7.       After local boards make their appointments, an initial Play Leadership Group hui (gathering) will be scheduled before the end of 2023.

8.       Staff recommend a quarterly meeting schedule for the Play Leadership Group. Local boards that choose not to appoint any members to the group will receive minutes from the meetings.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      kopou / appoint up to three members to participate in the Play Leadership Group.

Horopaki

Context

9.       Auckland Council employed its first play advocacy advisor in September 2022. The role leads advocacy work in the area of play at Auckland Council and advocates for and influences the consideration, empowerment, enablement and equitable promotion of play.

10.     Play advocacy is an initiative in 17 local board work programmes for the 2023/2024 financial year. Three local boards do not have capacity to include play advocacy in their work programmes for 2023/2024 but have asked for ad-hoc advocacy support and will consider including play advocacy in their 2024/2025 work programmes.

11.     The play advocacy advisor has a responsibility to establish a network of play champions within council, to increase knowledge and awareness of play across the council group. The advisor established a Play Advisory Group in 2022 which has grown to include 45 play champions from Auckland Council, Auckland Transport, Eke Panuku, and other organisations affiliated with the council, including Auckland Zoo, Auckland Art Gallery, New Zealand Maritime Museum and Stardome Observatory and Planetarium.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local boards have embraced the play advocacy approach and indicated interest to explore how they can increase play diversity for their communities and achieve play outcomes through different projects.

13.     After several local board workshops, elected members showed a strong personal interest in play. There are high levels of enthusiasm for play discussions and a keen interest in understanding more about how to promote play.

14.     In November 2022 the council’s Kotahi intranet published a story about play advocacy and publicised the staff Play Advisory Group. Some elected members contacted the play advocacy advisor and asked if they could join the group. However, the group’s terms of reference restrict membership to staff only.

15.     During workshops with local boards in 2023, the play advocacy advisor sought guidance from elected members regarding their appetite for participating in an equivalent special interest group for elected members with a strong interest in play.

16.     In response to local boards’ interest, the play advocacy advisor has written terms of reference (Attachment A) to set out the parameters of a Play Leadership Group, intended to provide elected members with opportunities to:

·        learn more about play

·        share relevant knowledge with other elected members

·        improve connections between participants at a governance level

·        encourage collaboration between local boards to support play outcomes

·        increase knowledge and understanding of play equity issues

·        provide informal guidance to staff as the play advocacy work area grows

·        share relevant insights with other members of their local boards, as appropriate.

17.     The vision of the Play Leadership Group is “elected members with an interest in play collectively work to support the goal of enabling play for all”.

18.     Participation in the Play Leadership Group is at the discretion of local boards, with no obligation to appoint elected members. Local boards that choose not to appoint any members to the group will receive minutes of the group’s meetings.

19.     The group will have no decision-making role or budgetary oversight.

20.     The terms of reference set out details of meetings and communication for the Play Leadership Group and provides further information about the roles and responsibilities of participants. Staff advice is for the group to meet four times a year, but the meeting frequency and schedule will be confirmed by the participating elected members.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The formation and operation of the Play Leadership Group has no climate impact.

22.     The continued advocacy to support play as ‘an everywhere activity’ supports positive climate outcomes by encouraging the community to embrace local suburbs as sites for play. This approach will reduce the need to drive to reach playgrounds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The Play Leadership Group will be administered by staff from the council’s Active Communities team, with support from kaimahi in the Regional Services and Strategy and Parks and Community Facilities departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The play advocacy advisor has presented to at 20 local boards between March and October 2023.

25.     Local boards have expressed interest in the formation of a governance-level group for elected members who are interested in play. One local board requested that the opportunity to participate was presented in a business report, to enable participation to be formally agreed by the board.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The Play Leadership Group will provide play leaders with opportunities to learn more about Māori values relevant to play, Sport New Zealand’s bicultural play plan and its relevance to the development of play activities nationwide, and current and potential Māori play opportunities. This includes opportunities to develop and install māra hūpara in local parks and reserves, and the potential for projects such as Te Kete Rukuruku to generate play outcomes.

27.     The play leaders could also provide a mechanism for regional iwi engagement regarding play on a relatively informal basis, enabling mana whenua to share their views about play on an ongoing basis.

Ngā ritenga ā-pūtea

Financial implications

28.     The Play Leadership Group will be delivered internally and will generate no costs. The group will not manage a budget or have a financial mandate.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There is a risk that elected members could become members of the Play Leadership Group with expectations that they will be able to influence broader play investment or make decisions affecting play at a regional level.

30.     The terms of reference are intended to mitigate the risk of misunderstandings by making clear the scope of the Play Leadership Group. This will ensure participants become involved with a realistic expectation of what can be achieved through their membership.

Ngā koringa ā-muri

Next steps

31.     Local boards that wish to participate in the Play Leadership Group will confirm which elected members they wish to appoint to the group.

32.     An initial Play Leadership Group hui will be scheduled before the end of 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Terms of Reference for Play Leadership Group

23

     

Ngā kaihaina

Signatories

Authors

Jacquelyn Collins - Activation Advisor - Young People

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Lesley Jenkins - Local Area Manager

Louise Mason - General Manager Local Board Services

 

 


Hibiscus and Bays Local Board

28 November 2023

 

 




Hibiscus and Bays Local Board

28 November 2023

 

 

Northern Busway Bylaw review

File No.: CP2023/17347

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide views on the proposed changes and any additional factors for consideration on the Northern Busway Bylaw review.

Whakarāpopototanga matua

Executive summary

2.       The Northern Busway corridor runs along State Highway 1 from the Auckland Harbour Bridge to Albany.

3.       The Northern Busway significantly increases the capacity of State Highway 1 by reducing private vehicle use, making it possible for more people to travel, and supporting the growth of northern Auckland.

4.       The forecasted passenger transport demand is likely to exceed the functional capacity of core Albany to Auckland city centre public transport corridors by the 2030s. This exceptional growth will further increase pressure on the Northern Busway.

5.       Access to and activities on the busway are regulated under the Northern Busway Bylaw. Auckland Transport manages the busway’s daily operations with support from the Auckland Transport Operation Centre.

6.       Waka Kotahi New Zealand Transport Agency have proposed the following key changes are made through a replacement bylaw:

·        Proposal 1: extending the bylaw to cover the new section of the Northern Busway from Constellation Station to Albany Station

·        Proposal 2: updating vehicles eligible to apply for Northern Busway access

·        Proposal 3: improving operational and decision-making processes on the Northern Busway.

7.       Consultation on the proposed changes to the Northern Busway Bylaw runs from 6 November to 1 December 2023.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whakarite / provide views on the proposed changes to the Northern Busway Bylaw

b)      whakarite / provide any additional factors that Waka Kotahi New Zealand Transport Agency should consider for the bylaw review.

Horopaki

Context

8.       The Northern Busway is a rapid transit corridor that runs along State Highway 1 (SH1) from the Auckland Harbour Bridge to Albany. It forms the backbone of public transport services on the North Shore and is a critical component of the wider Auckland Rapid Transit Network.

9.       The corridor includes a dedicated dual busway and bus lanes, and provides fast, reliable, frequent, and high-capacity bus services, free from congestion to Auckland’s city centre.  

10.     The first section of the Northern Busway between Onewa and Constellation Station opened in 2008. In May 2022, an additional five-kilometre stretch from Constellation Station to Albany Station opened as part of the Northern Corridor Improvements project. A map of the route is provided in Attachment A to the agenda report.

11.     Passenger growth on the Northern Busway has exceeded that of both the rail network and the rest of the bus network. The forecasted passenger transport demand is likely to exceed the functional capacity of core Albany to Auckland city centre public transport corridors by the 2030s. This exceptional growth will further increase pressure on the Northern Busway.  

Bylaw Review

12.     Access to and activities on the Northern Busway are regulated under the Northern Busway Bylaw (NZTA 2008/01 Prescribing Use of the Northern Busway in Auckland). 

13.     To ensure the bylaw supports the Northern Busway’s rapid transit function now and into the future, Waka Kotahi New Zealand Transport Agency (Woka Kotahi) and Auckland Transport are working together to review the bylaw to make sure it:  

·        helps to optimise/manage the capacity of the busway and its stations  

·        has a clear authorisation process for vehicles accessing the busway  

·        has clear penalties and enforcement mechanisms  

·        provides for a safe journey  

·        promotes equitable travel choices for customers, including those with accessibility needs.  

14.      Waka Kotahi is consulting on the following proposed changes: 

·        Proposal 1: Extending the bylaw to cover the new section of the busway from Constellation Station to Albany Station

·        Proposal 2: Updating vehicles eligible to apply for busway access 

Waka Kotahi is proposing that the following operators should be eligible to apply for access:

-   First priority: scheduled bus services (including inter-regional buses and special event buses that are scheduled)

-   Second priority: Specialised School Transport Assistance, National Travel Assistance and Total Mobility buses.

·        Proposal 3: Improving operational and decision-making processes on the busway.  

Waka Kotahi is proposing changes to the following:

-   key criteria for deciding whether to authorise operator access to the busway

-   access conditions

-   enforcement powers under the bylaw

-   emergency vehicle access

-   emergency and breakdown procedures for operators

-   transitional provisions.

15.     Additional information on the proposed changes is provided in Attachment B to the agenda report.

16.     Consultation on the proposed changes to the bylaw runs from 6 November to 1 December 2023. This report enables the local board to provide their formal views.

17.     Additional consultation material is available online at https://nzta.govt.nz/about-us/consultations/northern-busway-consultation.

18.     Waka Kotahi presented the bylaw review to impacted local boards at a briefing on 6 November 2023. A copy of the presentation is provided in Attachment C to the agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Northern Busway route map

31

b

Northern Busway Bylaw review proposals

33

c

06112023 Local Board Briefing presentation

39

     

Ngā kaihaina

Signatories

Author

Maclean Grindell - Senior Advisor Operations and Policy

Authoriser

Lesley Jenkins - Local Area Manager

 

 


Hibiscus and Bays Local Board

28 November 2023

 

 


Hibiscus and Bays Local Board

28 November 2023

 

 






Hibiscus and Bays Local Board

28 November 2023

 

 













Hibiscus and Bays Local Board

28 November 2023

 

 

Auckland Council's Performance Report: Hibiscus and Bays Local Board for quarter one 2023/2024

File No.: CP2023/18527

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Hibiscus and Bays Local Board with an integrated performance report for quarter one, 1 July – 30 September 2023.

2.       To seek the approval to allocate film income, re-allocate event partnership funding, and to approve the storm recovery and resilience activity description in the 22023/2024 Hibiscus and Bays Local Board Work Programme.

Whakarāpopototanga matua

Executive summary

3.       This report includes financial performance, progress against work programmes, key challenges the local board should be aware of and any risks to delivery against the 2023/2024 work programme (Attachment A to the agenda report). It also includes the request to allocate film income, the request to re-allocate event partnership funding, and the request to approve the storm recovery and resilience activity description.

4.       The key activity updates from this period are:

·        ID 183: Activation of community led venue partners Hibiscus and Bays: In quarter one, Bays Community Centre promoted health and wellbeing to their senior users, so they partnered with the Chemist Warehouse who provided a staff member to come and give a talk at the centre about ‘Osteoarthritis’. The talk was promoted through the East Coast Bays Library, East Coast Bays Leisure Centre, Chemist Warehouse and through Facebook. Over 20 seniors attended the talk, and each received a goody bag from the Chemist Warehouse. The seniors that attended have requested that there should be more talks about health and wellbeing, and this will now happen once a month

·        ID 16475: (OLI) Kohu Street to Marine View, Ōrewa Beach – A Request for Expressions of Interest to construction contractors is being finalised. Work on developing the design detail is progressing

·        ID 729: Trash Free Taiaotea (Browns Bay Waste Minimisation Programme): Trash Free Taiaotea continues to help raise community awareness about the benefits of reducing waste and will strengthen local community and business connections. A successful tree planting day was held earlier in this quarter with connections made with local groups such as the Browns Bay Chinese Society and new volunteers from Aria Bay Retirement Village. The team provided education and waste management support at the Murrays Bay Sailing Club Icebreaker Regatta where 500 people were engaged and 440 kilograms of waste diverted from landfill. The team are gearing up for a busy summer ahead. With the warmer weather, we can expect to see the team out and about connecting with the community at local events, tree planting and stream clean up days as well as the continuation of the work with businesses to reduce waste and adopt sustainable practices that are good for the community and environment.

·        ID 180: Developing a resilient youth ecosystem across the Hibiscus and Bays area: Youth Scholarships in schools have been paid out to Ōrewa College, Wentworth College, KingsWay School, Whangaparāoa College, and Long Bay College.

5.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred, or merged). There are no activities with a red status.

6.       Annually the local board receives film income through the permitting of filming on public land within the local board area. Tātaki Auckland Unlimited have confirmed film income revenue of $6,000 for Hibiscus and Bays to allocate into their 2023/2024 work programme line 40039 Hibiscus and Bays - renew Park buildings 2024/2025+ for three beautification murals at Browns Bay Beach Reserve as identified by Community Facilities staff.

7.       Local board event partners Friends of Okura Bush have acknowledged the cancellation of the Okura Forest Festival for 2024 and therefore will not utilise the local board funding. Events staff recommend the reallocation of $10,000 from the Event Partnership Fund line 189 to the Local Contestable Grants and Facilities Grant line 177 to be utilised in round two of the contestable grants programme. 

8.       The financial performance report compared to budget 2023/2024 is included as Attachment B to the agenda report. There are some points for the local board to note:

·        net operational financial performance is four per cent below budget for the first quarter of 2023/2024

·        operating revenue is seven per cent ahead of budget, while operating expenditure was slightly below budget as many of the Locally Driven Initiatives operational projects are still in the planning phase and are yet to commence

·        capital spend for the quarter was ahead of budget, due to physical renewal works for local assets commencing earlier than anticipated in the financial year.

9.         The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

10.       Auckland Emergency Management has undertaken a change proposal process which has resulted in the Resilience team that formerly engaged with local boards being disestablished. Future work with local boards and communities will be delivered through a new planning team, which will eventually have seven Senior Planners, each working with three local boards.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the performance report for quarter one ending 30 September 2023

b)      whakaae / approve the allocation of $6,000 from Tātaki Auckland Unlimited film income revenue into the 2023/2024 Hibiscus and Bays Local Board Work Programme line 40039 Hibiscus and Bays - renew Park buildings 2024/2025+ for three beautification murals at Browns Bay Beach Reserve as identified by Community Facilities staff

c)      whakaae / approve the reallocation of $10,000 from 2023/2024 Hibiscus and Bays Local Board Work Programme line 189 Event Partnership Fund to line 177 Local Contestable Grants and Facilities Grant for round two of the contestable grants programme

d)      whakaae / approve the activity description of the Hibiscus and Bays Local Board Work Programme Line 4004 Hibiscus and Bays Storm Recovery and Resilience which has been scoped after the  adoption of the work programme in July 2023 (HB/2023/99).

 

Horopaki

Context

11.     The Hibiscus and Bays Local Board has an approved 2023/2024 work programme for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services

·        Auckland Emergency Management.

12.     The local board work programmes were not adopted until a month into the current financial year due to uncertainty of local board funding in the development of the Annual Budget 2023/2024. Local board funding for 2023/2024 was agreed by the Governing Body at the end of May 2023 and required changes to planned work programmes, which were then approved in July 2023 (resolution numbers HB/2023/99 and HB/2023/100).

13.     The graph below shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph

Graph 1: Work programme activities by outcome

 

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Auckland Emergency Management (AEM) Resilience staff members have continued to attend community meetings to provide feedback, subject matter expertise where required this quarter. This has included supporting community activities that is attached to the work of Community Brokers that arose following the emergency events this year.

Local board work programme snapshot

15.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

 

16.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

Key activity updates

17.     Key updates in the delivery of the local board work programmes for quarter four include:

·        ID 6: East Coast Bays Leisure Centre Operations: visitor numbers have increased 36 per cent compared to the same period last year. Fitness visits (gym and group fitness classes) have increased by 18 per cent and membership has increased by 17 per cent. Customer Satisfaction score (Net Promoter Score) sits high at 86 per cent with a participation rate of 100 per cent

·        ID 8: Stanmore Bay Pool and Leisure Centre Operations: Stanmore Bay Pool and Leisure Centre continues to grow in all areas/functions. Visitor numbers have increased 36 per cent compared to the same period last year. Membership has seen a significant increase compared to the same period last year. Customer Satisfaction (Net Promoter Score) score is high at 46.5 per cent, approximately 20 points above average

·        ID 173: Diversity, Equity and Inclusion across Hibiscus and Bays: in 2022/23 Digital Seniors did a pilot of their programme through establishing a learning Hub at the East Coast Bays Library. Demand for this service was high, and Digital Seniors have been developing a resilient funding model (including external funding from Chorus) and also building the capacity of local volunteers to deliver this service

·        ID 175: Local implementation of Ngā Hapori Momoho (Thriving Communities) councils social wellbeing strategy - Hibiscus and Bays: in quarter one staff have been supporting the HBC Youth Haoura Network through the development programme as finalists in the Ember Innovations Youth Flourishing in North Auckland competition. Facilitating a complete organisation refresh of the Hibiscus Coast Youth Centre. Staff have recruited a diverse, skilled governance board who have been inducted. This is step one in a three-step process and will continue through this year. Staff are providing support with governance, strategic planning etc for Heart of the Bays, Steps Forward, Youth in Transition and the Family Growth and Thrive Trust

·        ID 169: Operational grant to Centrestage Theatre and ID 172 top up: in Q1 the theatre delivered 27 programmes to a total 12,847 attendees across drama and dance workshops, rehearsals, and performances

·        ID 170: Operational grant to the Estuary Arts Centre and 182 top up: in Q1 the centre delivered 123 programmes to a total 17,224 attendees across education and holiday programmes, outreach, exhibitions, workshops and openings

·        ID 171: Operational grant to the Mairangi Arts Centre: in Q1 the centre delivered 143 programmes to 13,993 attendees. Matariki programmes engaged 14 community organisations and schools.

Activities on hold

18.     The following work programme activities have been identified by operating departments as on hold:

·        ID 18071: Hibiscus and Bays - deliver Centre Plan improvements

·        ID 17932: 12 Hibiscus Coast Highway, Silverdale - renew facility.

Changes to the local board work programme

Cancelled activities

19.     These activities have been cancelled:

·        ID 185: Subsidy for use of Ōrewa Community Centre

·        ID 3943: Ngā Hāpori Momoho - Thriving Communities implementation opportunities.

Activities with changes

20.     The following work programme activities have been updated (changed). The investigation to create a new work programme line to address storm recovery and resilience was requested late in the work programme development process and the activity wasn’t able to be scoped in time for the adoption in July 2023. The activity description (scope) has since been workshopped and supported in principal by the local board.

Table 1: Work programmes change for formal approval by the local board

ID

Work Programme Name

Activity Name

Summary of change

New activity description

4004

Infrastructure and Environmental Services

Hibiscus and Bays Storm Recovery and Resilience

At the July 2023 business meeting, and as part of the work programme adoption resolution (HB/2023/99), the local board:

whakaae / approve an additional environmental project - Storm recovery and resilience assistance for $100,000, which will be scoped with the local board in future workshops.

 

Staff workshopped with the local board on 12 September 2023 to provide scope this work and receive feedback and local board support.

 

This project will fund Restore Hibiscus and Bays to undertake work to restore streams and overland flow paths in the area after the Anniversary Weekend floods in 2023 and to work collaboratively with private landowners. This will include removing debris from the streams, helping private landowners to understand their responsibilities to streams on their property - including removing items that may restrict overland flows. Restore Hibiscus and Bays will undertake riparian planting. Riparian planting reduces the impacts of floods by stabilising riverbanks, absorbing floodwaters, filtering sediments and pollutants, retaining and slowly releasing floodwaters, providing habitat for wildlife, offering recreational benefits, and contributing to climate change mitigation. This practice is an important component of integrated flood management strategies and watershed protection efforts. The programme will aim to provide education to the community about tsunami risks and the potential drought.

 

Allocation of film income

21.     Tātaki Auckland Unlimited permit filming events on public land and generate a revenue. A portion of the Film Income Revenue is provided to the local board annually to allocate within the local board work programme.

22.     $6,000 of revenue for FY2022/2023 film permitting activities has been confirmed for Hibiscus and Bays Local Board and a suggestion was received from local board members to investigate ‘beautification’ opportunities within the local board area.

23.     Community Facilities staff have advised of one recent beautification mural delivered on the toilet block of Ōrewa Beach Reserve and one to come on the side of the half pipe at Western Reserve skate park within the Hibiscus Coast subdivision. Staff have identified three new locations in the Bays subdivision at Browns Bay Beach Reserve for beautification murals including the Coastguard building, and both sides of the half pipe at the skate park.

          A skate park with a ramp

Description automatically generated

Figure 1 Ōrewa Beach toilet block mural                            Figure 2 Western Reserve half pipe

 

                          Figure 3 Browns Bay Coastguard building                     Figure 4 Browns Bay half pipe (side one)

 

         

   Figure 5 Browns Bay half pipe (side two)

24.     Staff recommend allocating the $6,000 film income to work programme line 40039 Hibiscus and Bays - renew Park buildings 2024/2025+ for the three beautification murals. Staff will engage an artist and proposed mural designs will be presented to the local board in a workshop for support before works commences.

Reallocation

25.     As part of line 189 Event Partnership Funding within the Hibiscus and Bays Community Services Work Programme for financial year 2023/2024, Friends of Okura Bush (FOOB) were approved $10,000 for the delivery of the Okura Bush Forest Festival for 2024.

26.     Friends of Okura Bush have now advised the cancellation of the 2024 event due to key people and some facilities for the event not being available for February or March 2024. The event organiser acknowledged the high risk to have an event later in the year and therefore the event for FY24 has been cancelled.

27.     Auckland Council event staff notified local board members via email in early November 2023 along with a request from the event organiser to re-use the funding for a pest plants elimination programme, to which the local board did not support as the purpose of the original funding was for event delivery. The local board have recommended FOOB submit an application for the pest plants elimination programme in round two of the local boards’ contestable grants programme.

28.     Staff recommend the reallocation of $10,000 from the Event Partnership Fund line 189 to the Local Contestable Grants and Facilities Grant line 177 to be utilised in round two of the contestable grants programme (including the facilities grant round).


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

30.     Work programmes were approved in July 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     This report informs the Hibiscus and Bays Local Board of the performance for ending 30 September 2023.

33.     The allocation and reallocation of funding within the local board’s work programme supports strong delivery and optimisation of the local board’s available budget for FY2023/2024.

34.     The nature of the allocation and reallocation aligns with the local board’s work programme and the Hibiscus and Bays Local Board Plan 2020.

Tauākī whakaaweawe Māori

Māori impact statement

35.     The Hibiscus and Bays Local Board Plan 2020 provides a commitment framework through the development of initiatives that respond to Māori aspirations. The following activities have a Māori outcome focus:

·        ID 507: Te Ao Māori and community led conservation

·        ID 174: Māori responsiveness Hibiscus and Bays

·        ID 694: Te Kete Rukuruku (Māori naming of parks and places) tranche two

·        ID 175: Apply the Empowered Communities Approach – connecting communities Hibiscus and Bays

·        ID 1103: Library services - Hibiscus and Bays.

Ngā ritenga ā-pūtea

Financial implications

36.     This report is provided to enable the Hibiscus and Bays Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes. This report also seeks approval to allocate new funding and reallocate existing funding within local board operational budgets.

37.     Reallocation of funding is regarded as a prudent step for the local board to take in order to optimise the locally driven initiatives (LDI) opex budget each financial year.

38.     Should the local board choose not to support the reallocation of funding, additional conversations will take place and a new reallocation report will come to the local board at a future date.

Financial Performance

39.     For the first quarter of 2023/2024, revenue from aquatics and fitness activities at Stanmore Bay Pool and Leisure Centre performed strongly, contributing to operating revenue being seven percent ahead of budget.

40.     Locally Driven Initiatives operational projects are $98,000 below budget as many projects are still in the planning phase in the first quarter. All other operating expenditure is on track.

41.     Capital spend of $1.7 million was $955,000 ahead of the first quarter budget, due to physical renewal works for local assets commencing earlier than anticipated in the financial year. Delivery progress on individual projects can be found in the work programme update (Attachment A).

42.     The complete Hibiscus and Bays Local Board financial performance report for the first quarter of 2023/2024 can be found in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43.     The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

44.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

45.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

46.     The local board will receive the next performance update following the end of quarter two, December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hibiscus and Bays Local Board: 1 July – 30 September 2023 Work Programme update

61

b

Hibiscus and Bays Local Board: Quarter One Operating Performance Financial Summary

89

     

Ngā kaihaina

Signatories

Author

Saskia Coley - Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 

 


Hibiscus and Bays Local Board

28 November 2023

 

 





























Hibiscus and Bays Local Board

28 November 2023

 

 






Hibiscus and Bays Local Board

28 November 2023

 

 

Hōtaka Kaupapa - Policy Schedule November 2023

File No.: CP2023/18049

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Hibiscus and Bays Local Board with the Hōtaka Kaupapa – Policy Schedule for November 2023.

Whakarāpopototanga matua

Executive summary

2.       This report contains the Hōtaka Kaupapa – Policy Schedule, a schedule of items that will come before the Hibiscus and Bays Local Board at business meetings over the coming months.

3.       The Hōtaka Kaupapa – Policy Schedule for the Hibiscus and Bays Local Board is included as attachment A to the agenda report.

4.       The Hōtaka Kaupapa – Policy Schedule aims to support local boards’ governance role by:

·    ensuring advice on agendas is driven by local board priorities

·    clarifying what advice is required and when

·    clarifying the rationale for reports.

5.       The Hōtaka Kaupapa – Policy Schedule will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed, and the schedule is subject to change.  Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa – Policy Schedule for November 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hōtaka Kaupapa – Policy Schedule for November 2023

97

     

Ngā kaihaina

Signatories

Author

Louise Healy - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 

 


Hibiscus and Bays Local Board

28 November 2023

 

 


Hibiscus and Bays Local Board

28 November 2023

 

 

Hibiscus and Bays Local Board workshop records

File No.: CP2023/18051

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Hibiscus and Bays Local Board workshop records for November 2023.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the workshop records for November 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hibiscus and Bays Local Board workshop records for November 2023

101

     

Ngā kaihaina

Signatories

Author

Louise Healy - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 

 


Hibiscus and Bays Local Board

28 November 2023

 

 



Hibiscus and Bays Local Board

28 November 2023

 

 

10-year Budget 2024-2034 - local consultation content

File No.: CP2023/18272

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve local consultation content and supporting information as part of the 10-year Budget 2024-2034 process, along with a local engagement event.

Whakarāpopototanga matua

Executive summary

2.       Each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board in each local board area. These agreements set out local board priorities and the local activities to be provided for the year. The 21 local board agreements for 2024/2025 will be included in the 10-year Budget 2024-2034.

3.       Consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February – 28 March 2024. Content relating to each local board agreement must be included as part of that consultation.

4.       This report seeks approval from the local board for local consultation content. It also seeks approval of a Have Your Say event to be held in the local board area to give Aucklanders an opportunity to provide face-to-face feedback during the consultation period.

5.       The Governing Body will approve regional items for consultation on 6 December 2023. The regional and local consultation items will then be incorporated into the 10-year Budget 2024-2034 consultation document and supporting information, which is also planned to be adopted by the Governing Body in February 2024.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whakaae / approve local consultation document content (Attachment A to the agenda report) and local supporting information content (Attachment B to the agenda report) for inclusion in the 10-year Budget 2024-2034 consultation material

b)      tautapa / delegate authority to the local board chairperson to approve any changes required to finalise the local consultation document and supporting information content for the Hibiscus and Bays Local Board for the 10-year Budget 2024-2034

c)      whakaae / approve the following Have Your Say event in the local board area during the 10-year Budget 2024-2034 consultation period:

i)        Coastival 2024, 2 March 2024, Western Reserve, Ōrewa

ii)       Summer Spectacular, 2 March 2024, Browns Bay Beach Reserve, Browns Bay.

d)      tautapa / delegate authority to the local board chairperson to approve any changes required to the Have Your Say event

e)      tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2024-2034:

i)        local board members and chairperson

ii)       General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)      any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

Horopaki

Context

6.       Auckland Council is required to adopt a 10-year budget Long-term Plan (LTP) every three years. The LTP sets out the priorities and funding for council activities that are planned over a 10-year period. It includes financial and non-financial information for the whole Auckland Council group. The Governing Body is responsible for adopting the 10-year budget, and will be adopting the 10-year Budget 2024-2034 in June 2024.

7.       Auckland Council is required to consult on the 10-year Budget 2024-2034 using the special consultative procedure set out in the Local Government Act 2002. The Budget Committee will be deciding on items for consultation for the 10-year Budget 2024-2034 on 6 December 2023. Local Boards have the opportunity to provide input into the regional topics for consultation for consideration by the Budget Committee.

8.       For each financial year, Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. These local board agreements are included in each year’s annual budget, or the 10-year budget (every three years).

9.       Local board agreements set out how the council will reflect the priorities and preferences in the local board’s plan through the local activities to be provided in the local board area.

10.     Content relating to each local board agreement must be included in the 10-year Budget 2024-2034 consultation document and supporting information.

11.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

12.     Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction), written and social media.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     Local boards held workshops during November 2023 to determine their proposed priorities for their 2024/2025 local board agreement. Each local board is now requested to approve its local consultation document and supporting information content for inclusion in the consultation material for the 10-year Budget 2024-2034 (Attachments A and B respectively).

14.     Should changes be required to the local consultation content during the document production, they will be provided to the local board chairperson for approval.

15.     The council is required to use the special consultative procedure set out in the Local Government Act 2002 when consulting on the 10-year Budget (LTP).  The special consultative procedure requires, among other things, the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates.

16.     Further, people who wish to have their views on the proposed content of the local board agreement 2024/2025 and 10-year Budget 2024-2034 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to their preferences and needs.

17.     The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public ensures that the council is meeting its obligations relating to consultation

18.     The Have Your Say event recommended to be held in the Hibiscus and Bays Local Board area is:

·        Coastival 2024, 2 March 2024, Western Reserve, Ōrewa

·        Summer Spectacular, 2 March 2024, Browns Bay Beach Reserve, Browns Bay.

19.     Other Have Your Say events will also take place across the region along with a range of ways for people to engage with the council during the consultation period. There will also be online information available and the opportunity to submit written or digital feedback. Note that the proposed date for the Have Your Say event will be checked with Ward Councillor/s to ensure they are able to attend.

20.     The consultation period does not begin for a couple of months. If circumstances change between now and the consultation period requiring any changes to the approved Have Your Say event, these will be provided to the local board chairperson for approval in line with the recommended delegation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The decision to consult is procedural in nature and the small scale of the Have Your Say events means any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

22.     However, where practicable, events proposed will be in locations accessible by public transport, to reduce private vehicle travel and increase opportunities for attendance.  

23.     Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The 10-year Budget 2024-2034 is an Auckland Council group document and will include budgets at a consolidated group level.

25.     Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going to the Budget Committee on 6 December 2023.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Local board chairpersons have been invited to be involved in the development of the regional topics for consultation by attending Budget Committee workshops. Local board members were invited to attend 11 separate 10-year Budget 2024-2034 briefings summarising topics discussed at Budget Committee workshops.

27.     Local boards will have further opportunities to provide information and views as the council progresses through the 10-year Budget 2024-2034 process.

28.     Aucklanders will have the opportunity to give feedback on regional and local proposals through the public consultation on the 10-year Budget 2024-2034. All feedback received from submitters that indicate that they reside in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

29.     Many local board decisions are of importance to, and impact on Māori. The local board agreement and 10-year Budget 2024-2034 are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board plan adopted in November 2023 forms the basis for local priorities.

30.     The approach to Māori engagement for 10-year Budget 2024-2034 will be finalised once consultation topics are confirmed, including development of bespoke materials.

31.     There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

32.     There may be marginal costs associated for Have Your Say events including venue hire (where council premises cannot be utilised).

33.     After consultation local boards will make decisions on local spending in the local board agreement with financial impacts that affect local communities. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     The Local Government (Auckland Council) Act 2009 requires content relating to each local board agreement to be included in the 10-year Budget 2024-2034 consultation document. Under the Local Government Act 2002, the consultation document for the 10-year Budget must be audited. The draft consultation document (including local consultation content) will be prepared by staff and audited in December 2023 and January 2024 ahead of adoption by the Budget Committee in mid-February 2024. Therefore, local boards need to approve their local consultation content for inclusion in the draft consultation document by the end of November 2023.

Ngā koringa ā-muri

Next steps

35.     The Budget Committee will agree items for consultation and approve the consultation approach for the 10-year Budget 2024-2034 on 6 December 2023.

36.     Following the decisions of the local board to approve local consultation content, and the decisions of the Budget Committee on regional items for consultation, staff will prepare the consultation document and supporting information for the 10-year Budget 2024-2034.  These will be adopted by the Budget Committee in mid-February 2024.

37.     Following consultation, the Governing Body and the local board will make decisions on the 10-year Budget 2024-2034 and local board agreements respectively in June 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hibiscus and Bays Local Board Consultation Document

109

b

Hibiscus and Bays Local Board Supporting Information

111

     

Ngā kaihaina

Signatories

Authors

Phoebe Peguero - Senior Advisor Operations and Policy

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

 

 


Hibiscus and Bays Local Board

28 November 2023

 

 



Hibiscus and Bays Local Board

28 November 2023

 

 



 


 

 


Hibiscus and Bays Local Board

28 November 2023

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Hibiscus and Bays Local Board

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information from confidential Budget Committee workshops that has not yet been released. This information will become public when the Mayoral Proposal is released (planned to be release on 4 December 2023).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 


Hibiscus and Bays Local Board

28 November 2023

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Hungerball presentation                                Page 121

Item 8.2      Attachment a    Supporting information                                  Page 131

Item 8.3      Attachment a    Supporting information                                  Page 135


Hibiscus and Bays Local Board

28 November 2023

 

 










Hibiscus and Bays Local Board

28 November 2023

 

 





Hibiscus and Bays Local Board

28 November 2023