I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 28 November 2023

10.00am

Council Chamber
Civic Building L2
1 Smythe Road
Henderson

 

Henderson-Massey Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Chris Carter

 

Deputy Chairperson

Member Brooke Loader

 

Members

Brenda Brady

 

 

Peter Chan, JP

 

 

Dan Collins

 

 

Dr Will Flavell

 

 

Oscar Kightley

 

 

Ingrid Papau

 

 

(Quorum 4 members)

 

 

 

Laura Hopkins

Democracy Advisor

 

23 November 2023

 

Contact Telephone: 027 501 1350

Email: laura.hopkins@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Henderson-Massey Local Board

28 November 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

8.1     Deputation: The Trusts                               5

8.2     Deputation: Kai West Collective                7

8.3     Deputation: Te Kura Maninirau                 7

8.4     Deputation: The Te Atatū South Coastal Restoration Project                                     9

8.5     Deputation: Rivercare Group Te Wai o Pareira                                                        10

9          Te Matapaki Tūmatanui | Public Forum                              10

10        Ngā Pakihi Autaia | Extraordinary Business   10

11        Ward Councillors' Update                                  13

12        10-year Budget 2024-2034 - local consultation content                                                                 15

13        Future of assets at 41 Wilsher Crescent, Henderson                                                           29

14        Henderson-Massey Quick Response Grants Round One 2023/2024 grant allocations          37

15        Local board appointment for Play Leadership Group                                                                 151

16        Auckland Council's Performance Report: Henderson-Massey Local Board for quarter one 2023/2024                                                   159

17        Urgent decision - National Policy Statement for Natural Hazard Decision-Making                    205

18        Chair's Report - Chris Carter                           209

19        Hōtaka Kaupapa (Policy Schedule)                213

20        Confirmation of Workshop Records              217

21        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

22        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public                                             227

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content                    227

 


1          Nau mai | Welcome

 

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Member

Organisation

Position

Brenda Brady, JP

1.     Safer West Community Trust

Trustee

Chris Carter (Chair)

 

1.     St Lazarus Trust

2.     Waitākere Badminton Club

Member

Member

Peter Chan, JP

 

1.     Cantonese Opera Society of NZ

2.     Asian Leaders Forum

3.     NZ-Hong Kong Business Association

4.     NZ-China Business Association

5.     Whau Coastal Walkway Trust

Member

Member

Member

Member

Trustee

Dan Collins

1.     Rānui Action Project

Chair

Dr Will Flavell

 

1.     Asia New Zealand Leadership Network

2.     COMET

3.     Te Atatū Tennis Club

4.     Waitākere Literacy Board

5.     Te Kura

Member

Employee

Board Member

Board Member

Member

Brooke Loader

(Deputy Chair)

1.     Waitākere Licensing Trust

2.     Te Atatū Peninsula Business Association

3.     Neighbourhood Support

4.     Te Atatū Glendene Community Patrol

5.     Real Estate Authority New Zealand

Member

Associate Member

Member

Volunteer

Member

Ingrid Papau

1.     Liberty Impact Community Trust

2.     #WeLoveTuvalu Community Trust

3.     Neighbourhood Support

4.     Liberty Church

5.     Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Presiding member


 

Member appointments

          Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

Lead

Alternate

Massey Matters

Will Flavell

Peter Chan

Central Park Henderson Business Association

Chris Carter

Dan Collins

Heart of Te Atatū South

Brooke Loader

Brenda Brady

Ranui Advisory Group

Dan Collins

Brooke Loader

Te Atatū Peninsula Business Association

Ingrid Papau

Brenda Brady

Waitākere Ethnic Board

Peter Chan

Brooke Loader

Waitākere Healthlink

Chris Carter

Brenda Brady

Te Whau Pathway Trust

Ingrid Papau

Dan Collins

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Henderson-Massey Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 17 October 2023, as true and correct.

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: The Trusts

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Lynette Adams (General Manager Community Engagement) and Allan Pollard (CEO of The Trusts) on behalf of The Trusts.

Whakarāpopototanga matua

Executive summary

2.       To discuss new business and community funding strategies with the Henderson-Massey Local Board and talk about our aspirations working in this community.

3.       The Portage and Waitākere Licensing Trusts were formed in 1972. Together, these trusts are known in West Auckland as “The Trusts” and they have been given a mandate by community vote to sell alcohol through licenced retail stores and taverns. Surplus Profit from these sales can be returned to the community in the form of grants and other support, and throughout their history, the Trusts have contributed funding to a wide range of community organisations, projects, events and activities in West Auckland.

4.       The Trusts is a substantial West Auckland business that employs 370 people, 40 per cent of whom live in the Henderson-Massey local board area. We are owned by the community, and run by the community for the community.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation and thank Lynette Adams and Allan Pollard on behalf of The Trusts for their attendance.

 

 

 

8.2       Deputation: Kai West Collective

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Michele Eickstaedt (Food Systems Lead), Carla Gee (CEO at EcoMatters Environment Trust), Michelle Blau (General Manager at Fair Food) on behalf of Sport Waitākere, in regards to the Kai West Collective.

Whakarāpopototanga matua

Executive summary

2.       To introduce the Kai West Collective and update board members on the activities they have delivered in the past years and showcase their successful collective action that has been supporting food sovereignty and resilience.

3.       Share next steps as a collective and how it can support actions towards the priorities highlight in the draft Local Board Plan.

4.       Discuss which board members can be nominated as key contacts, who might attend some of their meetings and events in 2024.

 

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation and thank Michele Eickstaedt, Carla Gee and Michelle Blau on behalf of Sport Waitākere for her attendance.

 

 

 

8.3       Deputation: Te Kura Maninirau

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Rachael Dubois (Project Manager), Vinetta Plummer (Community Engagement Lead) and Natasha van Etten (School Manager) on behalf of Kaiārahi Hapori.

Whakarāpopototanga matua

Executive summary

2.       To discuss and raise awareness of Te Kura Maninirau and their kaupapa. Classes currently take place at Te Pou Theater in Henderson, with plans to increase offerings within the community and potentially establish themselves at this location.

3.        The aim of the kura is to create pathways for Māori in this art form through a combination of classes and professional development for creatives. Their purpose is to make circus arts approachable for tangata whenua through a kaupapa Māori pedagogy.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation and thank Rachael Dubois, Vinetta Plummer and Natasha van Etten on behalf of Kaiārahi Hapori for their attendance.

 

 

 

8.4       Deputation: The Te Atatū South Coastal Restoration Project

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Gilbert Brakey (Chairperson) on behalf of The Whau River Catchment Trust.

Whakarāpopototanga matua

Executive summary

2.       To discuss funding options for The Whau River Catchment Trust (WRCT) in regards to the Te Atatū South Coastal Restoration Project. The Te Atatū South Coastal Restoration Project runs between Bridge Street and Hepburn Road and is made up of contiguous parks and esplanade reserves (refer to Attachment A).

3.       Currently much of the area has been neglected historically and is a mix of remnant native plants and introduced weed species. More recently some restoration has taken part as part of the Te Whau Pathway Project with areas more closely connected to the Te Whau Pathway viz. McLeod Park, Roberts Field and Tiroroa Esplanade Reserves and Covil Park, with some limited planting planned for 2024 at Bridge Ave Reserve. The areas connected to the Te Whau Pathway make up a smaller percentage of the total Whau River coastal estuary margin.

4.       The Whau River Catchment Trust, sees an opportunity to undertake a more extensive restoration approach, (similar to the one we are currently working on for Rosebank Peninsula), with support from the Henderson-Massey Local Board and the Parks Department.

5.       The Rosebank Peninsula Coastal Restoration Project (2015) has been running for a number of years and is supported by the Whau Local Board and the Parks Department:

·    This project has been very successful so far and involves larger scale restoration of the coastal areas and includes; plant and animal pest control, preparation of planting sites, restoration planting by community volunteers and follow up maintenance by community volunteers and Council Contractors.

·    Our projects includes working with David Bowden from the Auckland Council’s Urban Ngahere (Forest) Programme to increase tree canopy coverage for the Whau River catchment.

·    WRCT is also working with Rosebank Businesses and the Rosebank Business Association.

6.       WRCT would like to undertake a similar project with sections of The Te Atatū South Coastal Restoration Project. They would collaborate with the Te Whau Pathway Project and its proposed planting programme.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation and thank Gilbert Brakey on behalf of The Whau River Catchment Trust for his attendance.

 

 

 

8.5       Deputation: Rivercare Group Te Wai o Pareira

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Alan Clist (Coordinator), Dion Pou (Trustee) and Chez Panapa (Community Engagement Coordinator) on behalf of the Rivercare Group Te Wai o Pareira

Whakarāpopototanga matua

Executive summary

2.       To update to the local board on the activities of Rivercare Group Te Wai o Pareira.  The principal outcome I am seeking is support from the board for key parts of our mahi, including changes to the proposed Auckland Council Te Atatu Stormwater Project.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation and thank Alan Clist, Dion Pou and Chez Panapa on behalf of the Rivercare Group Te Wai o Pareira for his attendance.

 

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Henderson-Massey Local Board

28 November 2023

 

 

Ward Councillors' Update

File No.: CP2023/16324

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a verbal update from the Waitākere Ward Councillors.

Whakarāpopototanga matua

Executive summary

2.       A period of 10 minutes has been set aside for the Waitākere Ward Councillors to have an opportunity to update the Henderson-Massey Local Board on regional matters.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      thank Councillors Shane Henderson and Ken Turner for their verbal update.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

28 November 2023

 

 

10-year Budget 2024-2034 - local consultation content

File No.: CP2023/18386

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve local consultation content and supporting information as part of the 10-year Budget 2024-2034 process, along with a local engagement event.

Whakarāpopototanga matua

Executive summary

2.       Each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board in each local board area. These agreements set out local board priorities and the local activities to be provided for the year. The 21 local board agreements for 2024/2025 will be included in the 10-year Budget 2024-2034.

3.       Consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February – 28 March 2024. Content relating to each local board agreement must be included as part of that consultation.

4.       This report seeks approval from the local board for local consultation content. It also seeks approval of a Have Your Say event to be held in the local board area to give Aucklanders an opportunity to provide face-to-face feedback during the consultation period.

5.       The Governing Body will approve regional items for consultation on 6 December 2023. The regional and local consultation items will then be incorporated into the 10-year Budget 2024-2034 consultation document and supporting information, which is also planned to be adopted by the Governing Body in February 2024.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      whakaae / approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2024-2034 consultation material.

b)      tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Henderson-Massey Local Board for the 10-year Budget 2024-2034. 

c)       whakaae / approve the following Have Your Say event in the Henderson-Massey local board area during the 10-year Budget 2024-2034 consultation period:

i)       The Henderson-Massey Local Board Have Your Say event will be held on Tuesday, 19 March 2024, from 6.30pm to 8.30pm at the Council Chambers, 1 Smythe Road, Henderson.

d)      tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e)      tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2024-2034:

i)       local board members and Chair

ii)       General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)      any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

 

Horopaki

Context

6.       Auckland Council is required to adopt a 10-year budget (Long-Term Plan or LTP) every three years. The LTP sets out the priorities and funding for council activities that are planned over a 10-year period. It includes financial and non-financial information for the whole Auckland Council group.  The Governing Body is responsible for adopting the 10-year budget, and will be adopting the 10-year Budget 2024-2034 in June 2024.

7.       Auckland Council is required to consult on the 10-year Budget 2024-2034 using the special consultative procedure set out in the Local Government Act 2002. The Budget Committee will be deciding on items for consultation for the 10-year Budget 2024-2034 on 6 December 2023. Local Boards have the opportunity to provide input into the regional topics for consultation for consideration by the Budget Committee.

8.       For each financial year, Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. These local board agreements are included in each year’s annual budget, or the 10-year budget (every three years).

9.       Local board agreements set out how the council will reflect the priorities and preferences in the local board’s plan through the local activities to be provided in the local board area.

10.     Content relating to each local board agreement must be included in the 10-year Budget 2024-2034 consultation document and supporting information.

11.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

12.     Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction), written and social media.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     Local boards held workshops during November 2023 to determine their proposed priorities for their 2024/2025 local board agreement. Each local board is now requested to approve its local consultation document and supporting information content for inclusion in the consultation material for the 10-year Budget 2024-2034 (Attachments A and B respectively).

14.     Should changes be required to the local consultation content during the document production, they will be provided to the local board chair for approval.

15.     The Council is required to use the special consultative procedure set out in the Local Government Act 2002 when consulting on the 10-year Budget (LTP).  The special consultative procedure requires, among other things, the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates.


 

16.     Further, people who wish to have their views on the proposed content of the local board agreement 2024/2025 and 10-year Budget 2024-2034 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to their preferences and needs.

17.     The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public ensures that the Council is meeting its obligations relating to consultation

18.     The Have Your Say event recommended to be held in the Henderson-Massey Local Board area is:

·        The Henderson-Massey Local Board Have Your Say event will be held on Tuesday, 19 March 2024, from 6.30pm to 8.30pm at the Council Chambers, 1 Smythe Road, Henderson.

19.     Other Have Your Say events will also take place across the region along with a range of ways for people to engage with the council during the consultation period.  There will also be online information available and the opportunity to submit written or digital feedback. Note that the proposed date for the Have Your Say event will be checked with Ward Councillor/s to ensure they are able to attend.

20.     The consultation period does not begin for a couple of months. If circumstances change between now and the consultation period requiring any changes to the approved Have Your Say event, these will be provided to the local board chair for approval in line with the recommended delegation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The decision to consult is procedural in nature and the small scale of the Have Your Say events means any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

22.     However, where practicable, events proposed will be in locations accessible by public transport, to reduce private vehicle travel and increase opportunities for attendance.  

23.     Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The 10-year Budget 2024-2034 is an Auckland Council group document and will include budgets at a consolidated group level.

25.     Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going to the Budget Committee on 6 December 2023.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Local board chairs have been invited to be involved in the development of the regional topics for consultation by attending Budget Committee workshops. Local board members were invited to attend eleven separate 10-year Budget 2024-2034 briefings summarising topics discussed at Budget Committee workshops.

27.     Local boards will have further opportunities to provide information and views as the council progresses through the 10-year Budget 2024-2034 process.

28.     Aucklanders will have the opportunity to give feedback on regional and local proposals through the public consultation on the 10-year Budget 2024-2034. All feedback received from submitters that indicate that they reside in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

29.     Many local board decisions are of importance to and impact on Māori. The local board agreement and 10-year Budget 2024-2034 are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board plan adopted in November 2023 forms the basis for local priorities.

30.     The approach to Māori engagement for 10-year Budget 2024-2034 will be finalised once consultation topics are confirmed, including development of bespoke materials.

31.     There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

32.     There may be marginal costs associated for Have-Your-Say events including venue hire (where council premises cannot be utilised).

33.     After consultation local boards will make decisions on local spending in the local board agreement with financial impacts that affect local communities. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     The Local Government (Auckland Council) Act 2009 requires content relating to each local board agreement to be included in the 10-year Budget 2024-2034 consultation document. Under the Local Government Act 2002, the consultation document for the 10-year Budget must be audited.  The draft consultation document (including local consultation content) will be prepared by staff and audited in December 2023 and January 2024 ahead of adoption by the Budget Committee in mid-February 2024.  Therefore, local boards need to approve their local consultation content for inclusion in the draft consultation document by the end of November 2023.

Ngā koringa ā-muri

Next steps

35.     The Budget Committee will agree items for consultation and approve the consultation approach for the 10-year Budget 2024-2034 on 6 December 2023.

36.     Following the decisions of the local board to approve local consultation content, and the decisions of the Budget Committee on regional items for consultation, staff will prepare the consultation document and supporting information for the 10-year Budget 2024-2034.  These will be adopted by the Budget Committee in mid-February 2024.

37.     Following consultation, the Governing Body and the local board will make decisions on the 10-year Budget 2024-2034 and local board agreements respectively in June 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Henderson-Massey Local Board Consultation Document

21

b

Henderson-Massey Local Board Supporting Information content

25

     

Ngā kaihaina

Signatories

Authors

Phoebe Peguero - Senior Advisor Operations and Policy

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

28 November 2023

 

 




Henderson-Massey Local Board

28 November 2023

 

 





Henderson-Massey Local Board

28 November 2023

 

 

Future of assets at 41 Wilsher Crescent, Henderson

File No.: CP2023/18392

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for the demolition of the residential building, garage and associated assets at 41 Wilsher Crescent, Henderson and the change in designation of the land and inclusion of the lot into Henderson Park.

Whakarāpopototanga matua

Executive summary

2.       The property at 41 Wilsher Crescent, Henderson was acquired by Henderson Borough Council in 1979 to be utilised for staff accommodation. In the early 1990s Waitākere City Council determined that the property was surplus to its needs. The property was sold, and the sale settled in September 1994. A resource consent application by the new property owner was declined in 1997 based on flood risk to the land. Waitākere City Council repurchased the property and it has been rented since 1997.

3.       The property and house were flooded in the January 2023 storm event. The tenants vacated the property, and the residential tenancy was terminated. The property has remained vacant and unused since that time, and the dwelling has been secured to minimise health and safety risks and vandalism.

4.       An analysis has enabled staff to develop options for the future of the property, using high level costings for each option. This includes the option of retaining the status quo.

5.       Due to the increasing risk of extreme weather events and flooding of the property, it is recommended to demolish the buildings and associated assets and return the area to green space. It is also recommended that following the demolition of the assets staff within the boundary of Henderson Park. This will widen the road frontage of the park, increasing passive surveillance and landscape amenity.

6.       If approved, the project will be forwarded for inclusion in a future Regional Operation Renewals and Demolitions (Opex) Work Programme and funded through a regional budget. Timing of the funding allocation will be subject to regional priorities and budget availability. Staff will inform the local board of the timing of the removal of the buildings prior to the physical works taking place.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)    whakaae / approve the removal of the residential property, garage and associated assets at 41 Wilsher Crescent and the reinstatement of the area to lawn.

b)       tuhi ā-taipitopito / note that following deconstruction of the residential property, garage and associated assets at 41 Wilsher Crescent:

i)       the asset will be removed from the council’s asset database.

ii)       regional renewals budget will not be able to be used to replace the asset or the service it provided, under council’s financial policies and guidelines.

iii)      reinstating of the asset will require new development funding.

c)    tuhi ā-taipitopito / note that the Regional Operational Work Programme is subject to regional prioritisation and that the timing of the deconstruction of this asset cannot be confirmed at this time.

 

Horopaki

Context

7.       41 Wilsher Crescent, Henderson is situated directly adjacent to the main entrance to Henderson Park. The underlying land is held in fee simple by Auckland Council under the Local Government Act 2002.

8.       The property was first acquired by the Henderson Borough Council in 1979 to provide staff accommodation for its park rangers and/or groundskeeper/security officers. The property continued to be utilised for this purpose until the early 1990s when the Waitākere City Council (following reorganisation and amalgamation) decided the property was surplus to its needs. At this time, consideration was given to retaining the property for an extension to the existing carpark in the adjoining Henderson Park. However, a decision was made to sell the property and to utilise funding from the sale for development work with Henderson Park.

9.       Waitākere City Council resolved to sell the property (resolution number 1483/94) and the sale was settled on 9 September 1994.

10.     The new landowner applied for resource consent in 1997 to develop the dwelling on the land. Waitākere City Council’s Regulatory unit declined the application on the basis of flood risk to the land. The council resolved to purchase the property back from the owners, following which the council decided it would rent the property at market level and sell it once flood controls were implemented on the land (resolution 3461/91).

11.     The property has been rented since 1997 until the land was severely inundated during the January 2023 storm events. As a consequence of the flooding, the occupants needed to evacuate from the property and the residential tenancy was terminated.

12.     The property was inspected by specialist Parks and Community Facilities staff and found to be in poor condition. It was determined that a full renovation of the house was required to continue the occupancy.

13.     Following the termination of the residential tenancy, debris was removed from the land and garage, and the house was secured by boarding up windows and doors.

14.     Consideration has been given to mitigating the future risk of flood damage to the house by raising the building, however staff have advised that together with the requirement to fully refurbish the house it is uneconomic. Additionally, when investigating this option, it was noted that the site is not identified by Healthy Waters for inclusion in their regional flood mitigation programme and this would provide uncertainty around approval for future building consents.

15.     There is a risk in selling the property which is unsuitable for residential purposes which could create a claim against the council at a later date.

Henderson Park vehicular access from Wilsher Crescent

Figure 1: Aerial view of 41 Wisher Crescent showing the vehicular access to Henderson Park from Wilsher Crescent.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     Staff have considered a range of options for the future of the property at 41 Wilsher Crescent and have assessed the cost of each option. Health and safety, financial and reputational risks have also been considered.

17.     Staff recommend removal of the house, garage and associated assets from the property and in the short term to return the land to green space. Staff also recommended incorporating the site into the adjacent Henderson Park and seek to change a status of the land from its current administration under the Local Government Act 2002 to declaring the land as reserve subject to the Reserves Act 1977. Staff consider this is the most strategic course to ensure the future administration of the land is consistent with the adjoining Henderson Park, which is administered subject to the Reserves Act. Staff will undertake to present the local board with options for the statutory administration of the land following the outcome of the resolution subject to this report and as part of any future local parks management plan review.

18.     Table 1 below outlines an options analysis undertaken by staff to reach a recommendation with weightings from 1 to 5, 1 being the most recommended and 5 being the least recommended.


 

Table 1: Options analysis for future of the property at 41 Wilsher Crescent

Option

Criteria

Finance

Risk

Implementation

Capex funding level

A – no further action

High risk (health and safety, reputational)

No action

Ongoing operational / maintenance costs

Required work: Monitor the property and undertake general maintenance work, including lawn and vegetation maintenance and removal of any dumped material from the site. The building has been secured by boarding up the windows and doors, these would require replacement if removed.

 

Positives:

·     Low funding requirements in the short term.

 

Negatives:

·     The potential for health and safety issues associated with abandoned buildings on council land such as vandalism, graffiti and rough sleeping. This could escalate into a negative situation.

·     Ongoing operational costs required for general property maintenance, with no rental return.

·     Council is likely to receive complaints about the condition of the buildings and property, potential vandalism and anti-social behaviour that may occur and the lack of action to remedy the situation.

Weighting: 5

B – full refurbishment or replacement of the buildings and associated assets to continue to rent the property

Medium to high risk (health and safety, reputational, financial)

This option requires allocation of ABS: Capex – Regional Renewal funding as a part of the Regional work programme

High level cost estimate of $350,000

Required work: Full refurbishment or replacement of the buildings and associated assets to plan for renting the property.

 

Positives:

·     Option will provide rental home and rental return to council.

·     Reduced waste to landfill.

Negatives:

·     Health and safety risk of future flooding of the property.

·     Option will require financial investment. Costings provided are high level estimates. Further investigation is required to determine the volume of salvageable materials and to establish the true cost of the project. Presently, building costs are prone to fluctuation. Additionally, there would be a requirement to raise the building to mitigate future flooding, adding to the project cost.

·     Due to the poor condition of the buildings, a project to renew the buildings would be prioritised. This will therefore require the deferral of other renewal projects. This situation would potentially increase maintenance costs and delay urgent and important work that is currently planned in the approved Customer and Community Services work programme.

Weighting: 4

C – demolition of the buildings, fences and footpaths. Reinstate the site to lawn.

Formally include the property into Henderson Park.

 

(recommended option)

Low risk (reputational and financial)

This option requires allocation of Opex Renewal funding as a part of the regional work programme.

Future requirement to develop the land will require allocation of Locally Driven Initiative (LDI) Capex funding.

High level cost estimate of $85,000

Required work: Resource Consent approval (if required), asbestos management and removal, decommissioning of services, demolition and removal of existing structures, and reinstatement of the site to lawn.

 

Positives:

·     Remove health and safety risk posed by continuing a residential tenancy.

·     Option will widen the entrance to Henderson Park increasing passive surveillance.

·     Improved landscape amenity at the park entrance providing more visibility of the entrance for park visitors.

·     Future opportunities for development of additional carparking which won’t impact other recreational areas of the park.

·     Operational funding requirements will be greatly reduced.

Negatives:

·     Removal of the buildings and the property from the Commercial and Residential Leasing portfolio will reduce the rental income for council.

Weighting: 1

 

19.     Staff recommend option C – demolition of the buildings and associated assets such as fencing and the driveway and paths, and reinstatement of the site to lawn.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

·   to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·   to prepare the region for the adverse impacts of climate change.

21.     A project to demolish the buildings at 41 Wilsher Crescent, as recommended in option C, will be planned to ensure that any salvageable building materials are reused for other work or are recycled, where possible. All other material will be taken to a registered waste site.

22.     Climate change is likely to negatively impact the site with more frequency as it located in a flood-sensitive zone. It is therefore ideal to bring the site within the Henderson Park boundary.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The Commercial and Residential Lease team determined that due to climate change and more frequent rain events coupled with the increase flood risk, the property was no longer viable for residential tenancy. The team support utilising the land to widen the road frontage of Henderson Park. Additionally, any potential revenue was unlikely to reflect a reasonable return on investment given the significant capital investment required to bring the property back to a habitable state.

24.     The Parks and Places Specialist has considered the options outlined above for the future of 41 Wilsher Cresent and its geographical relationship with Henderson Park. Staff support option C - demolition of the building, reinstating the site to lawn and incorporating the property into Henderson Park. The impact of option C are as follows:

a)      Improved passive surveillance into the park from Wilsher Crescent

b)      Improved aesthetics and increased profile of the park as viewed from the road

c)      Opportunities for future mitigation of local stormwater runoff within the park boundary

d)      Opportunities for future development at main entry to the park including the potential expansion of parking to facilitate the use of the sports fields.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     The proposed demolition of the buildings at 41 Wilsher Crescent will have very limited impact on the local community and neighbouring properties. Future development of the site will be undertaken in consultation with neighbours and any concerns will be considered and mitigated wherever possible.

26.     Parks and Community Facilities staff discussed proposed options for the future of property with the local board at its workshop on 26 September 2023. The local board was in support of the demolition of the dwelling, garage and associated assets on the council owned property at 41 Wilsher Crescent, and the inclusion of the property within the boundary of Henderson Park.

Tauākī whakaaweawe Māori

Māori impact statement

27.    Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan operative in part, Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

28.    The recommended option as discussed in this report will benefit Māori and the wider community through the provision of quality open space that promote good health. Open space also fosters family and community relationships and connects people to the natural environment.

Ngā ritenga ā-pūtea

Financial implications

29.     Funding for the demolition of the buildings and associated assets and the subsequent reinstatement of the site to green space will be sought from the regional opex fund in the 2023/2024 financial year.

30.     If regional opex funding is unavailable in the 2023/2024 financial year, staff will seek funding in the subsequent financial year. Operational funding will be required to make the buildings safe and secure until the buildings are removed from the site.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.    Given the recent damage from the January 2023 flooding and the location of the residential property within the flood plain the building has been vacated and not been made available for leasing as a residential property. The building will remain closed until a decision is made on its future.

32.    Regional Operational Renewals and Demolition (opex) funding for the demolition of buildings is limited and under pressure. Should funding for the demolition of the buildings and associated assets at 41 Wilsher Cresent be unavailable in the 2023/2024 financial year, staff will arrange for the main building to be secured and monitored.

Ngā koringa ā-muri

Next steps

33.    If the local board approves the option to remove the asset and reinstate the area to grass, a request will be forwarded to the appropriate staff to consider inclusion of the demolition work in a future work programme, which is funded through regional operational budgets. The local board will be informed of the allocation of the regional operational budget to the project and of the delivery timeframes for physical works.

34.    The process will begin to change the designation of the site will be undertaken. This process involves two statutory procedures, being a decision to declare the land as reserve subject to the Reserves Act which must be preceded by public notification and engagement with iwi. The other procedure is changing the zoning under the Auckland Unitary Plan from the current overlay as Residential - Terrace Housing and Apartment Building Zone to Open Space - Sport and Active Recreation Zone, to ensure consistency with the adjoining zoning of Henderson Park. This procedure would be notified in the next available proposed plan change. It is recommended that this process be completed as part of any future local parks management plan review.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Helen Biffin - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

28 November 2023

 

 

Henderson-Massey Quick Response Grants Round One 2023/2024 grant allocations

File No.: CP2023/17482

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications received for Henderson-Massey Quick Response Grants Round One 2023/2024.

Whakarāpopototanga matua

Executive summary

2.       The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2023/2024, which sets application guidelines for contestable community grants submitted to the board (Attachment A).

3.       This report presents applications received in the Henderson-Massey Quick Response Grants Round One 2023/2024 (Attachment B).

4.       The Henderson-Massey Local Board has set a total community grants budget of $89,439 for the 2023/2024 financial year. $32,145 has been allocated to Local and Multi-board Round One, leaving $57,294 to be allocated to the subsequent grant rounds.

5.       Nineteen applications were submitted towards Henderson-Massey Quick Response Grants Round One, requesting a total of $35,308.00.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board agree to fund, part-fund, or decline the following Quick Response Grants Round One 2023/2024 applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

1.   QR2405-101

Environmental Education for Resource Sustainability Trust

Environment

Towards native plant and recycling bin purchase at Henderson-Massey area from 1 February 2024 to 30 June 2024

$2,000.00

Eligible

2.   QR2405-104

Waitakere Orchid Club Incorporated

Community

Towards venue hire of Te Atatu Peninsula Community Centre from 29 August 2024 to 31 August 2024

$2,000.00

Eligible

3.   QR2405-105

Adventure Specialties Trust

Community

Towards fridge purchase

$1,788.00

Eligible

4.   QR2405-106

NZ Concert Bands Association Inc

Arts and culture

Towards banners for New Zealand Concert Band Association

$1,900.00

Eligible

5.   QR2405-107

CARE Waitakere Trust

Community

Towards couples resource packs and facilitation fees at 199 Universal Drive from 01 January 2024 to 30 May 2024

$2,000.00

Eligible

6.   QR2405-109

The Massive Co Trust

Arts and culture

Towards venue hire at Te Pou Theatre from 12 February 2024 to 31 May 2024

$2,000.00

Eligible

7.   QR2405-111

A Kilo

Community

Towards venue hire, prizes, catering and fuel from 6 January 2024 to 27 January2024

$1,000.00

Eligible

8.   QR2405-112

Youthline Auckland Charitable Trust

Community

Towards telecommunication costs from 1 December 2023 to 30 June 2024

$2,000.00

Eligible

9.   QR2405-113

Neuro Connection Foundation

Community

Towards venue hire and catering at Swanson RSA on 1 December 2023

$1,900.00

Eligible

10. QR2405-114

Don Buck Kindergarten

Community

Towards wooden dividers at 124a Don Buck Road

$1,720.00

Eligible

11. QR2405-115

Road Safety Education Limited

Community

Towards venue hire and facilitator fees at The Trust Arena from 1 February 2024 to 30 June 2024

$2,000.00

Eligible

12. QR2405-117

The UpsideDowns Education Trust

Community

Towards subsidised speech and language therapy from 2 December 2023 to 2 December 2024

$2,000.00

Eligible

13. QR2405-118

Earth Action Trust

Environment

Towards event costs from 1 February 2024 to 1 June 2024

$2,000.00

Eligible

14. QR2405-119

NZ Ethnic Social Services

Community

Towards venue hire, music hire and catering on 3 December 2023

$2,000.00

Eligible

15. QR2405-120

Alamai Sioni

Community

Towards venue hire, catering, quiz costs and gifts from 18 December 2023 to 28 December 2023

$1,000.00

Eligible

16. QR2405-123

Warriors Community Foundation

Community

Towards coordinator costs to assist in the delivery of programmes to eight schools in Henderson-Massey (February 2024 - April 2024)

$2,000.00

 Eligible

17. QR2405-125

Vaitupu Community Trust

Arts and culture

Towards materials to create cultural uniforms for NZ Pacific Festival 2024 (January 2024 - March 2024)

$2,000.00

Eligible

18. QR2405-126

Action Education Inc

Arts and culture

Towards eight spoken-word poetry workshops in St. Dominics Catholic College (December 2023 - May 2024)

$2,000.00

Eligible

19. QR2405-127

The Gallery

Community

Towards facilitator fees and art materials at WestCity Mall (December 2023 - January 2024)

$2,000.00

Eligible

 

 

 

 

 

 

Total

 

 

 

$35,308.00

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7.       The local board grants programme sets out:

a)      local board priorities

b)      lower priorities for funding

c)      exclusions

d)      grant types, the number of grant rounds, and when these will open and close

e)      any additional accountability requirements.

8.       The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2023/2024, which sets application guidelines for contestable community grants submitted to the board (Attachment A).

9.       The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12.     Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13.     Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants. The Henderson-Massey Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17.     Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18.     The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19.     The Henderson-Massey Local Board has set a total community grants budget of $89,439 for the 2023/2024 financial year. $32,145 has been allocated to Local and Multi-board Round One, leaving $57,294 to be allocated to the subsequent grant rounds.

20.     Nineteen applications were submitted towards Henderson-Massey Quick Response Grants Round One, requesting a total of $35,308.00.

21.     Appropriate financial officers have been consulted.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23.     Following the Henderson-Massey Local Board allocating funding to Quick Response Round One grants, grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Henderson-Massey Community Grants Programme 2023/2024

43

b

Henderson-Massey Quick-Response Grant Round One Assessment 2023/2024 Summary

49

     

Ngā kaihaina

Signatories

Authors

James Boyd - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

28 November 2023

 

 

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28 November 2023

 

 

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Henderson-Massey Local Board

28 November 2023

 

 

Local board appointment for Play Leadership Group

File No.: CP2023/16315

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make appointments for participation in a Play Leadership Group for elected members.

Whakarāpopototanga matua

Executive summary

2.       Local boards have included play advocacy projects in their 2023/2024 work programmes and are seeking opportunities to increase play diversity within their parts of the region.

3.       The council’s play advocacy advisor has established a staff network of play champions to support the ongoing development and promotion of play opportunities. When the Play Advisory Group was promoted on the council’s Kotahi intranet in 2022, some elected members asked to participate.

4.       To further support local board play advocacy activities and to respond to the appetite for increased play participation from some elected members, a Play Leadership Group is proposed. This will be a version of the staff play network, except just for elected members.

5.       As the terms of reference in Attachment A confirm, the Play Leadership Group will have no decision-making role or budgetary responsibility. The vision of the group will be “elected members with an interest in play collectively work to support the goal of enabling play for all”.

6.       The Play Leadership Group will provide participants with opportunities to learn more about play in a collaborative environment, to increase their capacity to advocate for play within their local boards, and to provide informal guidance to relevant staff on play issues.

7.       After local boards make their appointments, an initial Play Leadership Group hui will be scheduled before the end of 2023.

8.       Staff recommend a quarterly meeting schedule for the Play Leadership Group. Local boards that choose not to appoint any members to the group will receive minutes from the meetings.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      kopou / appoint up to three members to participate in the Play Leadership Group.

 

Horopaki

Context

9.       Auckland Council employed its first play advocacy advisor in September 2022. The role leads advocacy work in the area of play at Auckland Council and advocates for and influences the consideration, empowerment, enablement and equitable promotion of play.

10.     Play advocacy is an initiative in 17 local board work programmes for the 2023/2024 financial year. Three local boards do not have capacity to include play advocacy in their work programmes for 2023/2024, but have asked for ad-hoc advocacy support and will consider including play advocacy in their 2024/2025 work programmes.

11.     The play advocacy advisor has a responsibility to establish a network of play champions within council, to increase knowledge and awareness of play across the council group. The advisor established a Play Advisory Group in 2022 which has grown to include 45 play champions from Auckland Council, Auckland Transport, Eke Panuku, and other organisations affiliated with the council, including Auckland Zoo, Auckland Art Gallery, New Zealand Maritime Museum, and Stardome Observatory and Planetarium.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local boards have embraced the play advocacy approach and indicated interest to explore how they can increase play diversity for their communities and achieve play outcomes through different projects.

13.     After several local board workshops, elected members showed a strong personal interest in play. There are high levels of enthusiasm for play discussions and a keen interest in understanding more about how to promote play.

14.     In November 2022 the council’s Kotahi intranet published a story about play advocacy and publicised the staff Play Advisory Group. Some elected members contacted the play advocacy advisor and asked if they could join the group. However, the group’s terms of reference restrict membership to staff only.

15.     During workshops with local boards in 2023, the play advocacy advisor sought guidance from elected members regarding their appetite for participating in an equivalent special interest group for elected members with a strong interest in play.

16.     In response to local boards’ interest, the play advocacy advisor has written terms of reference (Attachment A) to set out the parameters of a Play Leadership Group, intended to provide elected members with opportunities to:

·        learn more about play

·        share relevant knowledge with other elected members

·        improve connections between participants at a governance level

·        encourage collaboration between local boards to support play outcomes

·        increase knowledge and understanding of play equity issues

·        provide informal guidance to staff as the play advocacy work area grows

·        share relevant insights with other members of their local boards, as appropriate.

17.     The vision of the Play Leadership Group is “elected members with an interest in play collectively work to support the goal of enabling play for all”.

18.     Participation in the Play Leadership Group is at the discretion of local boards, with no obligation to appoint elected members. Local boards that choose not to appoint any members to the group will receive minutes of the group’s meetings.

19.     The group will have no decision-making role or budgetary oversight.

20.     The terms of reference set out details of meetings and communication for the Play Leadership Group and provides further information about the roles and responsibilities of participants. Staff advice is for the group to meet four times a year, but the meeting frequency and schedule will be confirmed by the participating elected members.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The formation and operation of the Play Leadership Group has no climate impact.

22.     The continued advocacy to support play as ‘an everywhere activity’ supports positive climate outcomes by encouraging the community to embrace local suburbs as sites for play. This approach will reduce the need to drive to reach playgrounds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The Play Leadership Group will be administered by staff from the council’s Active Communities team, with support from kaimahi in the Regional Services and Strategy and Parks and Community Facilities departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The play advocacy advisor has presented at 20 local boards between March and October 2023.

25.     Local boards have expressed interest in the formation of a governance-level group for elected members who are interested in play. One local board requested that the opportunity to participate was presented in a business report, to enable participation to be formally agreed by the board.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The Play Leadership Group will provide play leaders with opportunities to learn more about Māori values relevant to play, Sport New Zealand’s bicultural play plan and its relevance to the development of play activities nationwide, and current and potential Māori play opportunities. This includes opportunities to develop and install māra hūpara in local parks and reserves, and the potential for projects such as Te Kete Rukuruku to generate play outcomes.

27.     The play leaders could also provide a mechanism for regional iwi engagement regarding play on a relatively informal basis, enabling mana whenua to share their views about play on an ongoing basis.

Ngā ritenga ā-pūtea

Financial implications

28.     The Play Leadership Group will be delivered internally and will generate no costs. The group will not manage a budget or have a financial mandate.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There is a risk that elected members could become members of the Play Leadership Group with expectations that they will be able to influence broader play investment or make decisions affecting play at a regional level.

30.     The terms of reference are intended to mitigate the risk of misunderstandings by making clear the scope of the Play Leadership Group. This will ensure participants become involved with a realistic expectation of what can be achieved through their membership.

Ngā koringa ā-muri

Next steps

31.     Local boards that wish to participate in the Play Leadership Group will confirm which elected members they wish to appoint to the group.

32.     An initial Play Leadership Group hui will be scheduled before the end of 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Terms of Reference for Play Leadership Group

155

     

Ngā kaihaina

Signatories

Authors

Jacquelyn Collins - Activation Advisor - Young People

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

28 November 2023

 

 


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Henderson-Massey Local Board

28 November 2023

 

 

Auckland Council's Performance Report: Henderson-Massey Local Board for quarter one 2023/2024

File No.: CP2023/17980

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Henderson-Massey Local Board with an integrated performance report for quarter one, 1 July – 30 September 2023.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2023/2024 work programme.

3.       The key activity updates from this period are:

·        West Wave Pool and Leisure Centre Operations – operate West Wave Pool and Leisure Centre in a safe and sustainable manner: There was an extended closure of the centre to repair the damage caused by the Auckland Floods in January 2023.  After an eight-month closure, the leisure pools re-opened in October 2023. Despite the challenges posed by the closures, West Wave’s Learn to Swim programme achieved three percent growth in Term 3, compared to the same time the previous year.

·        The funding agreements attached to the Connected Communities community work programme were paid in this quarter. The annual plans attached to these payments are underway as scheduled.   

·        Elevating participation through new engagement tools - employ new engagement tools to assist the community to be more fully engaged with the local board through hui, forums, clinics, stalls: Engagement in this quarter focused on continuing Rangatira-ki-te-rangatira/chief to chief (governance) hui with Te Kawerau ā Maki and the three west local boards. 

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed), grey (cancelled, deferred or merged) or red (behind delivery, significant risk).  There are no activities in this quarter with a grey or red status.

5.       The financial performance report compared to budget 2023/2024 is attached (Attachment B). There are some points for the local board to note; Net operating performance overall for Henderson Massey local board area is five percent under budget for the three months ended September 2023. Operating expenditure of $8.3 million is eight per cent below budget and operating revenue of $1.1 million running at 24 per cent below planned budget levels. Capital expenditure is approximately 80 per cent above budget for the three months to September 2023.

6.        The Customer and Community Services capital expenditure budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

7.        Auckland Emergency Management has undertaken a change proposal process which has resulted in the Resilience team that formerly engaged with Local Boards being disestablished. Future work with Local Boards and communities will be delivered through a new planning team, which will eventually have seven Senior Planners, each working with three local boards.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the performance report for quarter one ending 30 September 2023.

 

Horopaki

Context

8.       The Henderson-Massey Local Board has an approved 2023/2024 work programme for the following operating departments:

·        Customer and Community Services

·        Local Governance

·        Infrastructure and Environmental Services

·        Plans and Places

·        Auckland Emergency Management

9.       The local board work programmes were not adopted until a month into the financial year due to uncertainty of local board funding in the development of the Annual Budget 2023/2024. Local board funding for 2023/2024 was agreed by the Governing Body at the end of May 2023 and required changes to planned work programmes, which were then approved in July 2023.

10.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

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Tātaritanga me ngā tohutohu

Analysis and advice

11.     AEM Resilience staff members have continued to attend community meetings to provide feedback, subject matter expertise where required this quarter. This has included supporting community activities that is attached to the work of Community Brokers that arose following the emergency events this year.

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

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13.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

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Key activity updates

14.     West Wave Pool and Leisure Centre Operations – operate West Wave Pool and Leisure Centre in a safe and sustainable manner: There was an extended closure of the centre to repair the damage (including the sauna, steam and spa) caused by the Auckland Floods in January 2023.  The closure impacted fitness and other memberships, a trend that led to numerous membership cancellations and suspensions.  The leisure pools re-opened in October 2023.  Although memberships are nine per cent lower than the same period last year, staff are optimistic that these numbers will recover once all facilities are back in operation.

15.     The funding agreements attached to the Connected Communities community work programme were paid in this quarter. The annual plans attached to these payments are underway as scheduled.   

16.     Elevating participation through new engagement tools - employ new engagement tools to assist the community to be more fully engaged with the local board through hui, forums, clinics, stalls: Successful hui continue to exemplify best practice engagement with mana whenua iwi and our local representatives kanohi-ki-te-kanohi/face to face. Positive outcomes have included deepening whanaungatanga/relationships, demonstrating manaakitanga through hospitality, acknowledging each other’s contributions and building kotahitanga/unity through a shared purpose.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

18.     Work programmes were approved in June 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     This report informs the Henderson-Massey Local Board of the performance for ending 30 September 2023.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Māori Responsiveness: Waitākere Ki Tua Action Plan – fund a sustainable, long-term programme of activities that build and strengthen relationships across West Auckland Māori communities, respond to key aspirations and deliver Māori outcomes: The funding agreement has been signed by Hoani Waititi Marae and council on behalf of the three west local boards.  Citizenship ceremonies will commence at Hoani Waititi Marae on 30 October 2023. The west local boards will be the ‘first’ to host such ceremonies on the marae.

22.     Te Tumoana Dive Programme: Fund Te Korowai Ariki to deliver the Tumoana Dive programme for local rangatahi. Rangatahi build mana by learning how to dive and collect kai moana: In this quarter, Te Tumoana Dive programme received its funding agreement for the 2023-2024 financial year. There have been constraints faced in the reporting year with climate disasters and renovations to the West Wave pool.  It is pleasing to note that this programme is now on track and two courses will be delivered in 2023-2024.

Ngā ritenga ā-pūtea

Financial implications

23.     This report is provided to enable the Henderson-Massey Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes. There are no financial implications associated with this report.

Financial Performance

·    Operating expenditure of $8.3 million is $705,000 below budget overall. This is mainly due to lower maintenance /operating costs for community and parks assets. Locally Driven initiatives (LDI) programmes are $47,000 below budget mainly because of no community grants rounds allocated in period and delays in funding timing on Waitākere Ki Tua action plan and Pest Free Te Atatū Co-ordinator offset by payments on partnership events and capacity building programme paid earlier than planned.

·    Operating revenue of $1.1 million is $351,000 below budget. This is mainly as a result of lower visitor number from leisure and aquatics at West Wave Aquatic facility due to its closure while storm damage work repairs have been done.

·    Capital Expenditure of $2.5 million is over budget by $1.1 million. This is mainly due to the renewal of plant storm damage at West Wave Aquatic Centre and Kelston Community Centre/Te Pae o Kura renewal ahead of schedule.

·    The financial report for the three months ended September 2023 for the Henderson Massey local board area is in Appendix B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

25.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to market conditions.

26.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

27.     The local board will receive the next performance update following the end of quarter two, December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Henderson-Massey Local Board Work Programme 2023/2024 - Quarter One

165

b

Henderson-Massey Local Board Financial Performance Report 2023-2024 - Quarter One

199

     

Ngā kaihaina

Signatories

Authors

Michelle Knudsen - Lease Board Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

28 November 2023

 

 

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Henderson-Massey Local Board

28 November 2023

 

 

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Henderson-Massey Local Board

28 November 2023

 

 

Urgent decision - National Policy Statement for Natural Hazard Decision-Making

File No.: CP2023/17449

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note that an urgent decision was made to approve the Henderson-Massey Local Board feedback on the National Policy Statement for Natural Hazard Decision-Making.

Whakarāpopototanga matua

Executive summary

2.       On 8 December 2022 the Henderson-Massey Local Board delegated authority to the local board Chairperson and Deputy Chairperson to make urgent decisions on behalf of the local board if the local board is unable to meet (resolution number HM/2022/1) as follows:

 

Resolution number HM/2022/2

MOVED by Chairperson C Carter, seconded by Member D Collins: 

That the Henderson-Massey Local Board:

a)      tautapa / delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)      whakaū / confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c)      tuhi ā-taipitopito / note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

CARRIED

 

3.       The Government is seeking feedback on a proposed National Policy Statement for Natural Hazard Decision-making. This is a first step from central government to provide additional support for local government to manage risks to people and property from natural hazards such as floods, landslides and coastal inundation.

4.       The deadline for local board feedback to be considered and included in the staff report to the Governing Body meeting was 10 November 2023.

5.       On 10 November 2023, the Chairperson and the Deputy Chairperson signed off an urgent decision providing feedback from the Henderson-Massey Local Board on the proposed National Policy Statement for Natural Hazard Decision-making.

6.       This feedback is appended as Attachment A.

 

 

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      tuhi ā-taipitopito / note the urgent decision made on 10 November 2023 providing feedback from the Henderson-Massey Local Board on the Integrated Auckland Transport Plan.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision of the Henderson-Massey Local Board: National Policy Statement for Natural Hazard Decision-making, 10 November 2023

207

     

Ngā kaihaina

Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

28 November 2023

 

 

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Henderson-Massey Local Board

28 November 2023

 

 

Chair's Report - Chris Carter

 

File No.: CP2023/16325

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings, and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       Local board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

 

Ngā tūtohunga / Recommendation

That the Henderson-Massey Local Board:

a)      whiwhi / receive Chair Chris Carter’s November 2023 report.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chair Chris Carter’s report - November 2023

211

     

Ngā kaihaina / Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

28 November 2023

 

 

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Henderson-Massey Local Board

28 November 2023

 

 

Hōtaka Kaupapa (Policy Schedule)

 

File No.: CP2023/16326

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Henderson-Massey Local Board Hōtaka Kaupapa (Policy Schedule).

Whakarāpopototanga matua / Executive summary

2.       The Hōtaka Kaupapa (Policy Schedule) was previously the governance forward work programme calendar for the Henderson-Massey Local Board (Attachment A). The policy schedule is updated monthly, reported to business meetings and distributed to council staff.

3.       The policy schedule aims to support local boards’ governance role by:

·     ensuring advice on meeting agendas is driven by local board priorities

·     clarifying what advice is expected and when

·     clarifying the rationale for reports.

 

4.       The policy schedule also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa (Policy Schedule) for November 2023.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Henderson-Massey Local Board Hōtaka Kaupapa (Policy Schedule) - November 2023

215

     

Ngā kaihaina / Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

28 November 2023

 

 

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Henderson-Massey Local Board

28 November 2023

 

 

Confirmation of Workshop Records

 

File No.: CP2023/16327

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present records of workshops held by the Henderson-Massey Local Board.

Whakarāpopototanga matua / Executive summary

2.       Briefings/presentations provided at the workshops held are as follows:

10 October 2023

1.   Local Grants Round One and Multi-board Grants Round One

2.   Finalise Local Board PlanCrime Prevention Funding for HMLB – options paper for decision

3.   Henderson-Massey - Play Advocacy: scoping and direction-setting

4.   Ope Hauāuru: Building Sustainable Community update

5.   Parks and Community Facilities Contractor update

6.   Henderson-Massey arts broker programme for 2023/2024

 

17 October 2023

1.   Local Board Annual Planning workshop 1 – Long Term Plan introduction

Local Board Annual Planning workshop 2 – Local Board Work Programme and Local Board Agreement consultation direction setting

 

24 October 2023

1.   Feedback for community lease to Te Atatū Marae

2.   Ecomatters work programme update

3.   Snow in the Park

4.   Parks and Community Facilities update

5.   Understanding local board priorities for 2023 Regional Land Transport Plan (RLTP)

 

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a)      note the workshop records for 10, 17 and 24 October 2023.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Henderson-Massey Local Board workshop records for 10, 17 and 24 October 2023.

219

     

Ngā kaihaina / Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

28 November 2023

 

 

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Henderson-Massey Local Board

28 November 2023

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Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Henderson-Massey Local Board

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information from confidential Budget Committee workshops that has not yet been released. This information will become public when the Mayoral Proposal is released (planned to be release on 4 December 2023).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.