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Henderson-Massey Local Board
OPEN MINUTES
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Minutes of a meeting of the
Henderson-Massey Local Board held in the Council Chamber, Civic Building L2, 1
Smythe Road, Henderson on Tuesday, 28 November 2023 at 10.00am.
Te Hunga kua
Tae mai | present
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Chairperson
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Chris Carter
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Deputy
Chairperson
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Brooke Loader
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Members
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Peter Chan, JP
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Dan Collins
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Oscar Kightley
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Ingrid Papau
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Te Hunga Kāore i Tae Mai | ABSENT
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Member
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Brenda Brady
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Member
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Dr Will
Flavell
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Te Hunga Āpiti kua Tae mai | ALSO
PRESENT
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Henderson-Massey Local Board
28 November 2023
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1 Nau mai | Welcome
Member P Chan
opened the meeting with a karakia.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
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Member
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Organisation
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Position
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Brenda Brady,
JP
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1.
Safer West Community
Trust
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Trustee
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Chris
Carter (Chair)
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1. St Lazarus Trust
2. Waitākere Badminton Club
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Member
Member
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Peter
Chan, JP
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1.
Cantonese Opera Society of NZ
2.
Asian Leaders Forum
3.
NZ-Hong Kong Business Association
4.
NZ-China Business Association
5. Whau Coastal Walkway Trust
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Member
Member
Member
Member
Trustee
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Dan Collins
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1. Rānui Action Project
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Chair
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Dr Will Flavell
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1.
Asia New Zealand
Leadership Network
2.
COMET
3.
Te Atatū Tennis
Club
4.
Waitākere Literacy
Board
5.
Te Kura
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Member
Employee
Board Member
Board Member
Member
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Brooke Loader
(Deputy Chair)
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1. Waitākere Licensing Trust
2.
Te Atatū Peninsula
Business Association
3.
Neighbourhood Support
4.
Te Atatū Glendene
Community Patrol
5. Real Estate Authority New Zealand
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Member
Associate Member
Member
Volunteer
Member
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Ingrid Papau
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1.
Liberty Impact Community
Trust
2.
#WeLoveTuvalu Community
Trust
3.
Neighbourhood Support
4.
Liberty Church
5.
Rutherford Primary Board
of Trustees
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Board Member
Member
Street Contact
Member
Presiding member
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Member appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council:
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External organisation
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Lead
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Alternate
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Massey Matters
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Will Flavell
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Peter Chan
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Central Park Henderson
Business Association
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Chris Carter
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Dan Collins
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Heart of Te Atatū South
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Brooke Loader
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Brenda Brady
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Ranui Advisory Group
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Dan Collins
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Brooke Loader
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Te Atatū Peninsula Business Association
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Ingrid Papau
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Brenda Brady
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Waitākere
Ethnic Board
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Peter Chan
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Brooke Loader
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Waitākere Healthlink
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Chris Carter
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Brenda Brady
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Te Whau
Pathway Trust
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Ingrid Papau
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Dan Collins
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4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
5 He Tamōtanga Motuhake | Leave of Absence
There were no
leaves of absence.
6 Te Mihi | Acknowledgements
There were no
acknowledgements.
7 Ngā Petihana | Petitions
There were no
petitions.
8 Ngā Tono Whakaaturanga | Deputations
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8.1
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Deputation: The Trusts
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Lynette
Adams and Allan Pollard, the Trusts were in attendance to address the board.
A
PowerPoint presentation was given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number HM/2023/137
MOVED by Member I Papau, seconded by Deputy Chairperson B
Loader:
That
the Henderson-Massey Local Board:
a) whiwhi
/ receive the presentation and thank Lynette Adams and Allan Pollard on behalf of The Trusts for their attendance.
CARRIED
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Attachments
a 28 November 2023, Henderson-Massey Local Board: Item 8.1
- The Trusts
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8.2
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Deputation: Kai West Collective
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Carla
Gee and Michelle Blau, Kai West Collective were in attendance to address the
board.
A
PowerPoint presentation was given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number HM/2023/138
MOVED by Member I Papau, seconded by Deputy Chairperson B
Loader:
That
the Henderson-Massey Local Board:
a) whiwhi
/ receive the presentation and thank Carla Gee and Michelle
Blau on
behalf of Kai West Collective for their attendance.
CARRIED
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Attachments
a 28 November 2023, Henderson-Massey Local Board: Item 8.2
- Kai West Collective
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8.3
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Deputation: Te Kura Maninirau
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Rachael
Dubois, Vinetta Plummer and Natasha van Etten, Te Kura Maninirau were in
attendance to address the board.
A
PowerPoint presentation was given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number HM/2023/139
MOVED by Member I Papau, seconded by Deputy Chairperson B
Loader:
That
the Henderson-Massey Local Board:
a) whiwhi
/ receive the presentation and thank Rachael Dubois, Vinetta Plummer and
Natasha van Etten on
behalf of Te Kura Maninirau and Kaiārahi Hapori for their attendance.
CARRIED
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Attachments
a 28 November 2023, Henderson-Massey Local Board: Item 8.3
- Te Kura Maninirau
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8.4
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Deputation: The Te Atatū South Coastal
Restoration Project
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Gilbert
Brakey, The Whau River Catchment Trust was in attendance to address the
board.
A
PowerPoint presentation was given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number HM/2023/140
MOVED by Member I Papau, seconded by Deputy Chairperson B
Loader:
That
the Henderson-Massey Local Board:
a) whiwhi
/ receive the presentation and thank Gilbert Brakey on behalf of The Whau River Catchment Trust for
his attendance.
CARRIED
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Attachments
a 28 November 2023, Henderson-Massey Local Board: Item 8.4
- The Te Atatū South Coastal Restoration Project
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8.5
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Deputation: Rivercare Group Te Wai o Pareira
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Alan
Clist and Dion Pou, Rivercare Group Te Wai o Pareira were in attendance to
address the board.
A
PowerPoint presentation was given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number HM/2023/141
MOVED by Member I Papau, seconded by Deputy Chairperson B
Loader:
That
the Henderson-Massey Local Board:
a) whiwhi
/ receive the presentation and thank Alan Clist and Dion Pou on behalf of the Rivercare Group Te Wai o Pareira for their attendance.
CARRIED
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Attachments
a 28 November 2023, Henderson-Massey Local Board: Item 8.5
- Rivercare Group Te Wai o Pareira
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9 Te Matapaki Tūmatanui | Public Forum
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9.1
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Public Forum - Simone Bahr
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Simone
Bahr, resident of Te Atatū, was in attendance to address the board.
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Resolution
number HM/2023/142
MOVED by Chairperson C Carter, seconded by Member P Chan:
That
the Henderson-Massey Local Board:
a) whiwhi
/ receive the presentation on guy fawkes events in Henderson-Massey Local
Board area and thank Simone Bahr for
her attendance.
CARRIED
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10 Ngā Pakihi Autaia | Extraordinary
Business
There was no
extraordinary business.
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12
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10-year Budget 2024-2034 - local
consultation content
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Resolution
number HM/2023/144
MOVED by Deputy Chairperson B Loader, seconded by Member
D Collins:
That
the Henderson-Massey Local Board:
a) whakaae / approve
local consultation document content (Attachment A) and local supporting
information content (Attachment B) for inclusion in the 10-year Budget
2024-2034 consultation material.
b) tautapa
/ delegate authority to the local board Chair to approve any changes required
to finalise the local consultation document and supporting information
content for the Henderson-Massey Local Board for the 10-year Budget
2024-2034.
c) whakaae
/ approve the following Have Your Say event in the Henderson-Massey
local board area during the 10-year Budget 2024-2034 consultation period:
i) The
Henderson-Massey Local Board Have Your Say event will be held on Tuesday, 19 March 2024, from 6.30pm to
8.30pm at the Council Chambers, 1 Smythe Road, Henderson.
d) tautapa
/ delegate authority to the local board Chair to approve any changes required
to the Have Your Say event.
e) tautapa
/ delegate to the following elected members and staff the power and
responsibility to hear from the public through “spoken (or New Zealand
sign language) interaction” in relation to the local board agreement at
the council’s public engagement events during the consultation period
for the 10-year Budget 2024-2034:
i) local
board members and Chair
ii) General
Manager Local Board Services, Local Area Manager, Local Board Senior Advisor,
Local Board Advisor, Local Board Engagement Advisor
iii) any
additional staff approved by the General Manager Local Board Services or the
Group Chief Financial Officer.
CARRIED
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13
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Future of assets at 41 Wilsher Crescent,
Henderson
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Helen
Biffin, Work Programme Lead, was in attendance to speak to this item.
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Resolution
number HM/2023/145
MOVED by Member D Collins, seconded by Member P Chan:
That
the Henderson-Massey Local Board:
a) whakaae
/ approve the removal of the residential property, garage and associated
assets at 41 Wilsher Crescent and the reinstatement of the area to lawn.
b) tuhi
ā-taipitopito / note that following deconstruction of the residential property, garage and associated assets
at 41 Wilsher Crescent:
i) the
asset will be removed from the council’s asset database.
ii) regional
renewals budget will not be able to be used to replace the asset or the
service it provided, under council’s financial policies and guidelines.
iii)
reinstating of the asset will require new development
funding.
c) tuhi ā-taipitopito / note that the Regional
Operational Work Programme is subject to regional prioritisation and that the
timing of the deconstruction of this asset cannot be confirmed at this time.
CARRIED
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14
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Henderson-Massey Quick Response Grants Round
One 2023/2024 grant allocations
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Resolution
number HM/2023/146
MOVED by Member I Papau, seconded by Member P Chan:
That
the Henderson-Massey Local Board:
a)
agree to fund, part-fund, or decline
the following Quick Response Grants Round One 2023/2024 applications:
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Application ID
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Organisation
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Main focus
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Requesting funding for
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Amount requested
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Amount approved
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1.QR2405-101
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Environmental Education for
Resource Sustainability Trust
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Environment
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Towards native plant and
recycling bin purchase at Henderson-Massey area from 1 February 2024 to 30
June 2024
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$2,000.00
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$1,000.00
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2.QR2405-104
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Waitakere Orchid Club
Incorporated
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Community
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Towards venue hire of Te
Atatu Peninsula Community Centre from 29 August 2024 to 31 August 2024
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$2,000.00
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$1,000.00
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3.QR2405-105
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Adventure Specialties Trust
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Community
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Towards fridge purchase
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$1,788.00
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$1,000.00
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4.QR2405-106
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NZ Concert Bands
Association Inc
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Arts and culture
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Towards banners for New
Zealand Concert Band Association
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$1,900.00
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$0.00
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5.QR2405-107
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CARE Waitakere Trust
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Community
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Towards couples resource
packs and facilitation fees at 199 Universal Drive from 1 January 2024 to
30 May 2024
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$2,000.00
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$1,000.00
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6.QR2405-109
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The Massive Co Trust
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Arts and culture
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Towards venue hire at Te
Pou Theatre from 12 February 2024 to 31 May 2024
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$2,000.00
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$1,000.00
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7.QR2405-111
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A Kilo
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Community
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Towards venue hire, prizes,
catering and fuel from 6 January 2024 to 27 January 2024
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$1,000.00
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$0.00
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8.QR2405-112
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Youthline Auckland
Charitable Trust
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Community
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Towards telecommunication
costs from 1 December 2023 to 30 June 2024
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$2,000.00
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$500.00
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9.QR2405-113
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Neuro Connection Foundation
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Community
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Towards venue hire and
catering at Swanson RSA on 1 December 2023
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$1,900.00
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$1,900.00
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10.QR2405-114
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Don Buck Kindergarten
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Community
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Towards wooden dividers at
124a Don Buck Road
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$1,720.00
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$1,000.00
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11.QR2405-115
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Road Safety Education
Limited
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Community
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Towards venue hire and
facilitator fees at The Trust Arena from 1 February 2024 to 30 June 2024
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$2,000.00
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$1,000.00
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12.QR2405-117
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The UpsideDowns Education
Trust
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Community
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Towards subsidised speech
and language therapy from 2 December 2023 to 2 December 2024
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$2,000.00
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$1,300.00
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13.QR2405-118
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Earth Action Trust
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Environment
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Towards event costs from 1
February 2024 to 1 June 2024
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$2,000.00
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$1,000.00
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14.QR2405-119
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NZ Ethnic Social Services
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Community
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Towards venue hire, music
hire and catering on 3 December 2023
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$2,000.00
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$800.00
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15.QR2405-120
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Alamai Sioni
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Community
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Towards venue hire,
catering, quiz costs and gifts from 18 December 2023 to 28 December 2023
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$1,000.00
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$0.00
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16.QR2405-123
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Warriors Community
Foundation
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Community
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Towards coordinator costs
to assist in the delivery of programmes to eight schools in
Henderson-Massey (February 2024 - April 2024)
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$2,000.00
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$0.00
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17.QR2405-125
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Vaitupu Community Trust
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Arts and culture
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Towards materials to create
cultural uniforms for NZ Pacific Festival 2024 (January 2024 - March 2024)
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$2,000.00
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$2,000.00
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18.QR2405-126
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Action Education Inc
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Arts and culture
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Towards eight spoken-word
poetry workshops in St. Dominics Catholic College (December 2023 - May
2024)
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$2,000.00
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$1,000.00
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19.QR2405-127
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The Gallery
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Community
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Towards facilitator fees
and art materials at WestCity Mall (December 2023 - January 2024)
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$2,000.00
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$2,000.00
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Total
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$35,308.00
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$17,500.00
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CARRIED
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17
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Urgent decision - National Policy Statement
for Natural Hazard Decision-Making
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Resolution
number HM/2023/149
MOVED by Chairperson C Carter, seconded by Member D
Collins:
That
the Henderson-Massey Local Board:
a) tuhi
ā-taipitopito / note the urgent decision made on 10 November 2023
providing feedback from the Henderson-Massey Local Board on the National
Policy Statement for Natural Hazard Decision-Making.
CARRIED
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21 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
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22 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural
motion to exclude the public
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Resolution
number HM/2023/153
MOVED by Deputy Chairperson B Loader, seconded
by Member I Papau:
That the Henderson-Massey Local Board:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 10-year
Budget 2024-2034 – Local Board input on regional consultation content
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
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s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and
it is in the public interest that such information should continue to be
supplied.
In
particular, the report contains information from confidential Budget
Committee workshops that has not yet been released. This information will
become public when the Mayoral Proposal is released (planned to be release
on 4 December 2023).
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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12.06pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
1.52pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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10-year Budget 2024-2034 – Local Board
input on regional consultation content
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Resolution
number HM/2023/155
MOVED by Chairperson C Carter, seconded by
Member I Papau:
That the Henderson-Massey Local Board:
a)
whakaū /
confirm that there be no restatement of this confidential report,
attachments, or resolutions. This information will become public when the
Mayoral Proposal is released (planned to be released on 4 December 2023).
CARRIED
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Member P Chan
closed the meeting with a karakia.
1.52pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Henderson-Massey Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
