Minutes of Extraordinary Meeting of the Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

28 November 2023

Chair Apulu Reece Autagavaia led the meeting in prayer.

2 Ngā Tamōtanga | Apologies

Resolution number OP/2023/188

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) whakaae / accept the apology from member Albert Lim as he needs to attend to his store, which has been burglarized.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

5 Te Mihi | Acknowledgements

There were no acknowledgements.

6 Ngā Petihana | Petitions

There were no petitions.

7 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

8 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

9 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

10-year Budget 2024-2034 - local consultation content

Resolution number OP/2023/189

MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson O Dewes, MNZM:

That the Ōtara-Papatoetoe Local Board:

a) whakaae / approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2024-2034 consultation material.

b) tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Ōtara-Papatoetoe Local Board for the 10-year Budget 2024-2034.

c) whakaae / approve the following Have Your Say event in the local board area during the 10-year Budget 2024-2034 consultation period:

i) Stall at Diversity Festival, Sat 2 Mar 2024, 11am to 4pm and Hayman Park

d) tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2024-2034:

i) local board members and Chair

ii) General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

CARRIED

11 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Adjournment of Meeting

Resolution number OP/2023/190

MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson O Dewes, MNZM:

That the Ōtara-Papatoetoe Local Board:

a) whakaae / agree to adjourn the meeting until 29 November 2023 at 9.30 am.

CARRIED

The meeting adjourned at 2.10 pm and reconvened on 29 November 2023 at 9.30 am.

Ngā Tamōtanga | Apologies

Resolution number OP/2023/191

MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson O Dewes, MNZM:

That the Ōtara-Papatoetoe Local Board:

a) whakae / accept the apology from member Albert Lim as he needs to attend to his store, which has been burglarized and member Li'amanaia Lorenzo Kaisara had his son’s birthday to attend.

CARRIED

13 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number OP/2023/192

MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson O Dewes, MNZM:

That the Ōtara-Papatoetoe Local Board:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 10-year Budget 2024-2034 – Local Board input on regional consultation content

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information from confidential Budget Committee workshops that has not yet been released. This information will become public when the Mayoral Proposal is released (planned to be release on 4 December 2023).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

9.34 am The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

9.37 am The public was re-admitted.

restatementS

It was resolved while the public was excluded:

10-year Budget 2024-2034 – Local Board input on regional consultation content

Resolution number OP/2023/193

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) whakarite / provide feedback on potential regional consultation topics and local board advocacy for the 10-year Budget 2024-2034

b) whakarite / provide feedback on regional topics for Long Term Plan 2024-2034, is tabled, subsequent to the Mayoral proposal on 27 November 2023.

CARRIED

Attachments

a 29 November 2023: Ōtara-Papatoetoe Local Board - C1 - 10-year Budget 2024-2034 – Local Board input on regional consultation content - 10-year Budget regional consultation and Mayoral Proposal

9.38 am The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Apulu Reece Autagavaia
Deputy Chairperson	Dr Ofa Dewes, MNZM
Members	Dr Ashraf Choudhary, QSO, JP	via electronic link
	Topou Folau	via electronic link
	Vi Hausia	via electronic link
	Li'amanaia Lorenzo Kaisara	via electronic link