I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 29 November 2023

6.00pm

Rawene Centre,
33-35 Rawene Road, Birkenhead.

 

Kaipātiki Local Board Community Forum

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Erica Hannam

 

 

Melanie Kenrick

 

 

Tim Spring

 

 

Dr Janet Tupou

 

 

Adrian Tyler

 

 

(Quorum 4 members)

 

 

 

Jacinda Gweshe

Democracy Advisor

 

23 November 2023

 

Contact Telephone: (09) 484 6236

Email: Jacinda.Gweshe@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Kaipātiki Local Board Community Forum

29 November 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      6

6          Te Mihi | Acknowledgements                              6

7          Ngā Petihana | Petitions                                       6

8          Ngā Tono Whakaaturanga | Deputations           6

8.1     Sri Lankan Community - Krishan Gallage                                                                       6

8.2     Neighbourhood Support North Shore      6

8.3     Community access to Sispara Reserve from Neptune Avenue                                 7

8.4     Birkenhead Photo Competition 2023        7

9          Te Matapaki Tūmatanui | Public Forum                                8

9.1     Barefooted NZ                                              8

10        Ngā Pakihi Autaia | Extraordinary Business     8

11        Kaipātiki Local Board Chairperson's Report   11

12        Members' Reports                                              13

13        Governing Body and Independent Māori Statutory Board Members' Update                   15

14        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 


1          Nau mai | Welcome

 

The meeting will be opened with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

i)            A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii)          A non-financial conflict of interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 23 August 2023, as true and correct.

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Sri Lankan Community - Krishan Gallage

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding the Sri Lankan community.

Whakarāpopototanga matua

Executive summary

2.       Krishan Gallage will be in attendance to address the board on this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Krishan Gallage and thank them for their attendance and presentation.

 

 

8.2       Neighbourhood Support North Shore

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding Neighbourhood Support North Shore. 

Whakarāpopototanga matua

Executive summary

2.       Rebecca Smith, North Shore Coordinator, will be in attendance to address the board on this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Neighbourhood Support and thank Rebecca Smith for her attendance and presentation.

Attachments

a          23 August 2023 - Kaipātiki Local Board Community Forum - Neighbourhood Support North Shore............................ 19

 

 

8.3       Community access to Sispara Reserve from Neptune Avenue

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding community access to Sispara Reserve from Neptune Avenue.

Whakarāpopototanga matua

Executive summary

2.       Anne Woulfe, local resident, will be in attendance to address the board on this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Anne Woulfe and thank her for her attendance and presentation. 

Attachments

a          29 November 2023 - Kaipātiki Local Board Community Forum - Neptune Avenue Access to Sispara Reserve presentation......................................... 25

 

 

8.4       Birkenhead Photo Competition 2023

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding Birkenhead Photo Competition 2023.

Whakarāpopototanga matua

Executive summary

2.       Gillian Taylor, Chairperson of the Birkenhead Residents Association, will be in attendance to address the board on this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Gillian Taylor and the Birkenhead Residents Association and thank them for their attendance and presentation. 

Attachments

a          29 November 2023 - Kaipātiki Local Board Community Forum - Birkenhead Photo Competition 2023 presentation. 33

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

9.1       Barefooted NZ

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding Barefooted NZ.

Whakarāpopototanga matua

Executive summary

2.       Harry Scott, Founder of Barefooted NZ, will be in attendance to address the board on this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the public forum item from Barefooted NZ and thank Harry Scott for his attendance and presentation. 

 

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Kaipātiki Local Board Community Forum

29 November 2023

 

 

Kaipātiki Local Board Chairperson's Report

File No.: CP2023/16116

 

  

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the chairperson’s report.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Jacinda Gweshe - Democracy Advisor

Authorisers

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board Community Forum

29 November 2023

 

 

Members' Reports

File No.: CP2023/16117

 

  

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for members to update the Kaipātiki Local Board on the projects and issues they have been involved with since the last meeting.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note any verbal reports of members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Gweshe - Democracy Advisor

Authorisers

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board Community Forum

29 November 2023

 

 

Governing Body and Independent Māori Statutory Board Members' Update

File No.: CP2023/16119

 

  

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for Governing Body and Independent Māori Statutory Board members to update the board on Governing Body or Independent Māori Statutory Board issues, or issues relating to the Kaipātiki Local Board.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Governing Body and Independent Māori Statutory Board members’ verbal updates.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Gweshe - Democracy Advisor

Authorisers

Trina Thompson - Local Area Manager

 

 


 

 


Kaipātiki Local Board Community Forum

29 November 2023

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.2      Attachment a    23 August 2023 - Kaipātiki Local Board Community Forum - Neighbourhood Support North Shore  Page 21

Item 8.3      Attachment a    29 November 2023 - Kaipātiki Local Board Community Forum - Neptune Avenue Access to Sispara Reserve presentation  Page 27

Item 8.4      Attachment a    29 November 2023 - Kaipātiki Local Board Community Forum - Birkenhead Photo Competition 2023 presentation  Page 35


Kaipātiki Local Board Community Forum

29 November 2023

 

 

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Kaipātiki Local Board Community Forum

29 November 2023

 

 

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