Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board office, 10 Belgium Street, Ostend, Waiheke on Wednesday, 29 November 2023 at 1.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Cath Handley

 

Members

Kylee Matthews

 

 

Robin Tucker

 

 

Paul Walden

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Deputy Chairperson

Bianca Ranson

For Leave of Absence

 

 

 


Waiheke Local Board

29 November 2023

 

 

 

1          Nau mai | Welcome

 

Member K Matthews opened the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number WHK/2023/151

MOVED by Chairperson C Handley, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 25 October 2023 as a true and correct record.

b)         attach the revised deputation document from Project Forever Waiheke to their September presentation on local housing solutions.

CARRIED

Attachments

a     Project Forever Waiheke - revised deputation - housing solutions

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

Resolution number WHK/2023/152

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)         grant Leave of Absence for Deputy Chairperson B Ranson (27 November 2023 to 15 December 2023 Inclusive) .

 

CARRIED

 

 

6          Te Mihi | Acknowledgements

 

The Waiheke Local Board acknowledge Waiheke High School, its students and staff for receiving the Keep NZ Beautiful Sustainable Schools Award. It is one of three winners out of 500 entries from across the country. The award recognises years of effort from the student-led Sustainability Group and school leadership support of sustainability initiatives in the school.

 

 

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum- Kitt Littlejohn representing Waiheke Marina

 

Resolution number WHK/2023/153

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)         thank Kitt Littlejon for speaking to the board regarding trustees to the board of Kennedy Point Maritime Trust.

 

CARRIED

 

 

9.2

Public Forum - Susi Newborn and Liz Tivoli representing Stand with Palestine Waiheke

 

Resolution number WHK/2023/154

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)         thank Susi Newborn and Liz Tivoli for speaking to the board regarding a call for an immediate and permanent ceasefire in Palestine.

b)         consider this request under extraordinary business.

 

CARRIED

 

 

9.3

Public Forum - Bill Kinghorn representing the Waiheke Tennis Club

 

Resolution number WHK/2023/155

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)         thank Bill Kinghorn, president of the Waiheke Tennis Club, for speaking to the board regarding tennis provisions of Waiheke, in particular to give thanks to Council services for their efforts in managing the courts at Onetangi Rangihoua Sports Park.

 

CARRIED

 


 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

10.1

Extraordinary Business - Stand with Palestine Waiheke

 

Resolution number WHK/2023/156

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)         consider an extraordinary item regarding the conflict in Palestine at item 23 of this agenda:

i)          the reason this matter was not on the agenda is requests for public forum are considered at the Meeting, and

ii)         the reason why the discussion of this matter cannot be delayed until a subsequent Meeting is that today, 29 November 2023, is International Day of Solidarity with the Palestinian People.

CARRIED

 

 

11        Ngā Pānui mō ngā Mōtini | Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Chairperson C Handley for consideration under item 15.

 

 

12

Chairperson's report

 

Resolution number WHK/2023/157

MOVED by Chairperson C Handley, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)         receive Chairperson Cath Handley’s verbal report.

b)         indicate the willingness to forego the expression of interest process for the lease of the Old Blackpool School Hall Clubhouse and request the lease team liaise directly with Ngāti Paoa Iwi Trust for the future report back to the board.

c)         acknowledge the work of Member R Tucker and the Waiheke Emergency Management Working Group and delivery of the recent Emergency Management Hui with resident associations and stakeholder groups.

 

CARRIED

 

13

Councillor's update

 

Cr Lee was unable to attend and did not provide an update.

 

 

 

 

 

 

 

 

 

14

Local and Environmental round one 2023/2024 grant allocations

 

Resolution number WHK/2023/158

MOVED by Chairperson C Handley, seconded by Member K Matthews:  

That the Waiheke Local Board agree to fund, part-fund or decline each application listed below:

a)         Local Grant funding applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount requested

LG2418-101

North Shore Budget Service Inc

Community

Towards operational costs from 1 December 2023 to 1 November 2024

$10,000.00

$0.00 –

Lack of local benefit

LG2418-102

North Shore Budget Service Inc

Community

Towards operational costs 1 January2024 to 01/2025

$10,000.00

$0.00 –

Lack of local benefit

LG2418-103

Waiheke Musical Museum Charitable Trust

Arts and culture

Towards chair purchase and delivery at Waiheke Musical Museum

$10,000.00

$10,000.00

LG2418-106

Waiheke Adult Literacy Inc

Arts and culture

Towards facilitation, music stands, printing and software subscriptions at Waiheke Adult Learning from 5 February 2024 to 7 June 2024

$3,730.00

$3,730.00

LG2418-108

Gala Records (NZ) Limited

Arts and culture

Towards microphone stand, administration, posters, printing, guest fees and transport at Waiheke Resource and Sustainability Centre from 25 January 2024 to 28 November 2024

$4,189.99

$2,000.00

LG2418-109

Waiheke Community Pool Incorporated

Community

Towards robotic pool cleaner purchase at Te Huruhi Community Pool, Donald Bruce Rd

$5,132.44

$5,132.44

LG2418-111

Waiheke Community Art Gallery

Arts and culture

Towards design work, printing, advertising and installation costs at Waiheke Community Art Gallery from 1 December 2023 to 16/11/2024

$5,000.00

$5,000.00 – Conditional on account-ability

LG2418-112

Waiheke United AFC

Sport and recreation

Towards coach wages and sponsorship at from 5 February 2024 to 20 December 2024

$10,000.00

$1000 earmarked for sponsorship

LG2418-115

Mountains to Sea Conservation Trust EMR

Community

Towards wages, equipment hire and transport from 10 December 2023 to 31 May 2024

$5,695.00

$5,695.00

LG2418-116

Rotary Club of Waiheke Island Charitable Trust

Events

Towards cup purchase, equipment hire and volunteer payment for Wharf2wharf event on 21 January 2024

$5,000.00

$0.00 –

Round over-subscribed

MB2324-151

Yoga Limited T/A Hot Yoga Works

Sport and recreation

Towards support due to hardship during COVID and Auckland rains (Auckland CBD August 2023 - December 2023)

$3,750.00

$0.00 –

Lack of local benefit

Total

 

 

 

$72,497.43

$32,557.44

 

d)         accept the late application from the Waiheke Marine Project for Community Beach Clean-up and table the application.

b)         Environmental grant applications.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount Allocated

WE2324-101

The Waiheke Resource Trust

Environment

Towards composter purchase, freight, and installation at Te Motu Vineyard Estate

$10,000.00

$2,260 for one bin

WE2324-103

Electric Island Waiheke Trust

Environment

Towards venue hire, facilitator payment and advertising at Ostend War Memorial Hall

$3,800.00

$3,800.00

WE2324-104

S B Smith

Environment

Towards tree purchase at 32 Donald Bruce Road, Surfdale, Waiheke Island from 20 May 2024 to 20 June 2024

$910.00

$0.00 –

Under round limit

WE2324-105

Waiheke Island Supported Homes

Environment

Towards wages for a garden manager from 01 January 2024 to 31 March 2024

$10,000.00

$5,000.00

WE2324-108

Rakino Nursery Charitable Trust

Environment

Towards water tanks at Rakino nursery

$8,968.00

$8,968.00

WE2324-109

Hauraki Gulf Conservation Trust

Environment

Towards contractor costs, native plan purchase, rat bait, catering and advertising at Te Aroha Avenue from 30 January 2024 to 1 December 2024

$10,000.00

$5,000.00

WE2324-110

A C Woodley

Environment

Towards high visibility vests, tape and signage at Waiheke Island from 1 December 2023 to 31 March 2024

$1,000.00

$0.00 –

Has been supplied by Natural Environ-mental Delivery Team

WE2324-111

Waiheke Marine Project 

Environment

To run community beach clean projects to address microplastic litter on beaches

 $7640.00

$4,972

Total

 

 

 

$44,678.00

$30,000.00

 

CARRIED

 

Attachments

a     WE2324-111 Waiheke Marine Project application

 

15

Notice of Motion - Chairperson C Handley – Hauraki Gulf Islands District Plan change

 

Resolution number WHK/2023/159

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)         request adequate funding within the LTP 2024 - 2034 be allocated for changes to the Hauraki Gulf Islands District Plan (ACDP: HGI) from F2025 to ensure:

i)          equity and alignment with the opportunities for plan changes that are and have been a constant feature of the planning landscape since the introduction of the Auckland Unitary Plan (AUP),

ii)         implementation of council’s Planning, Environment and Parks Committee (PEP) decision Resolution PEPCC/2023/48 to introduce new helipad consent conditions, and:

A)        to bring forward the requisite changes prior to November 2026 at which stage the council is required to commence a full review of the ACDP:HGI and AUP, noting that commencing changes and enacting them will then take several more years at a minimum, potentially beyond 2030, and because changes sought by Hauraki Gulf Island local boards are required at the soonest opportunity.

B)        to give effect to the New Zealand Coastal Policy Statement 2010 (NZCPS) by which applicants for helipads in the coastal area must comply with the full extent of the NZCPS as intended and legislated, but not yet enacted in the conditions under which helipads are assessed under the ACDP: HGI. This would have the immediate effect of greater protection of the many endangered and some rare seabirds of the Hauraki Gulf, and the other indigenous fauna and flora of the islands.

C)        to enable changes to the Hauraki Gulf Islands District Plan (ACDP: HGI)

1)         to help address housing matters as prefigured in the Waiheke Local Board Housing Strategy,

2)         to implement Dark Skies plans, and

3)         to review the planning requirements of the use of the notional boundary as the measure for effects regarding helicopter noise and the restricted discretionary designation of helipad consents.

b)         request that the Governing Body delegate its powers of decision-making over the ACDP:HGI to the two local boards of Aotea Great Barrier and the Waiheke Local Board to the maximum extent possible under statutory requirements, on the grounds that the decisions are not regional but local in nature, and are appropriately overseen by a body made up of both Hauraki local boards, with representation from the IMSB and the ward councillor.

c)         seek officers’ formal responses to all actions under Resolution PEPCC/2023/48/ including but not limited to para (h) to “option 4, (prohibited activity in residential areas) the officers be requested to report back on how a plan change to give effect to option 4 could feasibly be included in the budget for future public and private plan changes for the Hauraki Gulf Island District Plan and the Auckland Unitary Plan.”

d)         seek responses to the requests of Royal Forest and Bird Protection Society of New Zealand Inc (FBPSNZ). dated 25 May 2023 and 10 June 2023, and that of the Chair of the Waiheke Local Board dated 27 July 2023, to correspondence addressed to the Council Chief of Strategy seeking an explanation for FBPSNZ of the rationale for council’s restriction of matters of discretion under 13.8.2 of the ACDP: HGI for the exclusion of the impacts of noise on indigenous biodiversity, and seeking to make a joint application with council to the Environment Court for a declaration on the extent to which noise effects are to be considered under Rule 13.8.2.

CARRIED

 

Note: Suspension of Standing Orders to allow free and frank discussion at 2:54pm

Note: Resumption of Standing Orders at 2:59pm

 

Member R Tucker left the meeting at 3.00pm.

Member R Tucker returned to the meeting at 3.02pm.

 

16

10-year Budget 2024-2034 - local consultation content

 

Resolution number WHK/2023/160

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)         whakaae / approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2024-2034 consultation material, with the exception of the capital funding figure provided. 

b)         request Customer and Community Services management provide urgent advice on details regarding the board’s FY25 forecasted capital budget figure of $3.162m being reduced by 70 per cent to $885,000 and seeks advice on how the board’s previous planned renewal and capital works programme can be delivered without significant asset failure over the next three years.

c)         tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Waiheke Local Board for the 10-year Budget 2024-2034 (including any updated financial figures). 

d)         whakaae / approve the following Have Your Say event in the local board area during the 10-year Budget 2024-2034 consultation period:

i)          Community Forum, 4-6pm, 13 March 2024, Waiheke Local Board office

e)         tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

f)          tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2024-2034:

i)          local board members and Chair

ii)         General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor, Local Board Democracy Advisor

iii)            any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

CARRIED

 

17

Auckland Council’s Performance Report: Waiheke Local Board for quarter one 2023/2024

 

Resolution number WHK/2023/161

MOVED by Member R Tucker, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)         receive the performance report for quarter one ending 30 September 2023.

e)         allocate up to $10,000 from the Emergency Response Budget towards brown wood amnesty to prevent fire risk during drought conditions.

f)          request that Council place contracts primarily with local suppliers at all opportunities.

 

CARRIED

 

 

18

Local board appointment for Play Leadership Group

 

Resolution number WHK/2023/162

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)         note that it may appoint up to three members to participate in the Play Leadership Group.

g)         appoint Member K Matthews to participate in the Play Leadership Group.

 

CARRIED

 

 

19

Adoption of the updated Waiheke Island Urban Ngahere Action Plan 2023

 

Resolution number WHK/2023/163

MOVED by Chairperson C Handley, seconded by Member P Walden:  

That the Waiheke Local Board:

a)      adopt the updated Waiheke Island Urban Ngahere Action Plan 2023 (Attachment A).

 

CARRIED

 


 

 

 

20

Waiheke Local Board - Resource Consent Applications - November 2023

21

Waiheke Local Board - Workshop record - November 2023

22

Waiheke Local Board - Hōtaka Kaupapa Policy Schedule - November 2023

 

Note: Items 20, 21 and 22 were taken together.

 

Resolution number WHK/2023/164

MOVED by Chairperson C Handley, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)         note the list of resource consents applications (Attachment A) related to Waiheke Island and inner Hauraki Gulf islands 10 October to 17 November 2023. 

b)         note the record of proceedings for the local board workshops held on 1, 8, 15, and 22 November 2023.

c)         note / tuhi ā-taipitopito the Hōtaka Kaupapa – Policy Schedule for the political term 2022-2025 as at 29 November 2023.

d)         reschedule the meeting on Saturday 14 December 2024 to Wednesday 11 December 2024, as this was an error.

 

CARRIED

 

 

23        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

23.1

Extraordinary Business - Stand with Palestine Waiheke

 

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)         support the community request for a c all for an immediate and permanent ceasefire in Palestine.

b)         call on the Government of New Zealand to call for an immediate and permanent ceasefire in Palestine.

A division was called for, voting on which was as follows:

For

Chairperson C Handley

Member K Matthews

Member R Tucker

Member P Walden

Against

Abstained

The motion was declared UNANIMOUSLY carried by 4 votes to 0.

CARRIED

 

 

 

 

 

 

 

MOVED by Member K Matthews, seconded by Member R Tucker, an amendment to the original motion as follows:

c)         fly the Palestinian flag from the Waiheke Local Board offices as of today, 29 November 2023 International Day of Solidarity for the Palestinian People, until one month from today.

A division was called for, voting on which was as follows:

For

Member K Matthews

Member R Tucker

Member P Walden

Against

Chairperson C Handley

Abstained

 

The motion was declared carried by 3 votes to 1.

CARRIED

 

Resolution number WHK/2023/165

The substantive motion was put.

MOVED by Chairperson C Handley, seconded by Member R Tucker: 

That the Waiheke Local Board:

a)         support the community request for a c all for an immediate and permanent ceasefire in Palestine.

b)         call on the Government of New Zealand to call for an immediate and permanent ceasefire in Palestine.

c)         fly the Palestinian flag from the Waiheke Local Board offices as of today, 29 November 2023 International Day of Solidarity for the Palestinian People, until one month from today.

CARRIED

 

 

24 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number WHK/2023/166

MOVED by Chairperson C Handley, seconded by Member K Matthews:   

That the Waiheke Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

 

 

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information from confidential Budget Committee workshops that has not yet been released. This information will become public when the Mayoral Proposal is released (planned to be release on 4 December 2023).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

3:25pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

 

 

 

 

 

 

 

 

 

Member K Matthews closed the meeting with a karakia.

 

3:36 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................