I hereby give notice that an extraordinary meeting of the Whau Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 29 November 2023

1.00pm

Whau Local Board Office
31 Totara Avenue
New Lynn

 

Whau Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Fasitua Amosa

 

Members

Ross Clow

 

 

Catherine Farmer

 

 

Sarah Paterson-Hamlin

 

 

Warren Piper

 

 

Susan Zhu

 

 

(Quorum 4 members)

 

 

 

Claire Bews

Democracy Advisor

 

23 November 2023

 

Contact Telephone: 021 540 216

Email: claire.bews@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 



Whau Local Board

29 November 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          10-year Budget 2024-2034 - local consultation content                                                                   7

 

 


1          Nau mai | Welcome

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of elected members of the Whau Local Board:

 

Member

Organisation

Position

Kay Thomas

·       New Lynn Citizens Advice Bureau

·       Western Quilters

·       Citizens Advice Bureau
Waitākere Board

·       Literacy Waitākere

·       West Auckland Heritage Conference

·       Whau Wildlink Network

Volunteer

 

Member

Chair

 

Board member

Committee member

 

Member

Fasitua Amosa

·       Equity NZ

·       Massive Theatre Company

·       Avondale Business Association

Vice President

Board member

A family member is the Chair

Ross Clow

 

 

 

 

·       Portage Licensing Trust

·       Te Whau Coastal Walkway  Environmental Trust

·       Bay Olympic Sports Club

·       Forest and Bird Society

·       Waitākere Ranges Protection Society

·       New Lynn Heritage Protection Society

·       Trust Community foundation Limited

·       Karekare Surf Lifesaving Club

·       Libraries

Trustee

Patron

Life Member

Member

Member


Member

 

Trustee

Member

A family member is a Librarian

Catherine Farmer

·       Avondale-Waterview Historical Society

·       Blockhouse Bay Historical Society

·       Blockhouse Bay Bowls

·       Forest and Bird organisation

·       Grey Power

Member


Member

Patron

Member

Member

Sarah Paterson-Hamlin

·       New Zealand Down Syndrome Association

Employee

Warren Piper

·       New Lynn RSA

·       New Lynn Business Association

Associate member

Member

Susan Zhu

·       Chinese Women Association of New Zealand

·       Chinese Medicine Council of New Zealand

Member / Legal Advisor

Member / Deputy Chair

 

External Organisations

Lead

Alternate

The Avondale Business Association

Kay Thomas

Ross Clow

The Blockhouse Bay Business Association

Warren Piper

Sarah Paterson-Hamlin

The New Lynn Business Association

Warren Piper

Kay Thomas

The Rosebank Business Association

Warren Piper

Fasitua Amosa

The Whau Coastal Walkway Environmental Trust

Ross Clow

Sarah Paterson-Hamlin

 

 


Whau Local Board

29 November 2023

 

 

10-year Budget 2024-2034 - local consultation content

File No.: CP2023/18232

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve local consultation content and supporting information as part of the 10-year Budget 2024-2034 process, along with a local engagement event.

Whakarāpopototanga matua

Executive summary

2.       Each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board in each local board area. These agreements set out local board priorities and the local activities to be provided for the year. The 21 local board agreements for 2024/2025 will be included in the 10-year Budget 2024-2034.

3.       Consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February – 28 March 2024. Content relating to each local board agreement must be included as part of that consultation.

4.       This report seeks approval from the local board for local consultation content. It also seeks approval of a Have Your Say event to be held in the local board area to give Aucklanders an opportunity to provide face-to-face feedback during the consultation period.

5.       The Governing Body will approve regional items for consultation on 6 December 2023. The regional and local consultation items will then be incorporated into the 10-year Budget 2024-2034 consultation document and supporting information, which is also planned to be adopted by the Governing Body in February 2024.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      whakaae / approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2024-2034 consultation material.

b)      tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Whau Local Board for the 10-year Budget 2024-2034. 

c)       whakaae / approve the following Have Your Say event in the local board area during the 10-year Budget 2024-2034 consultation period:

i)       Have Your Say community hui/town hall, Wednesday, 20 March 2024, 5:00-7:00pm, New Lynn Community Centre, 45 Totara Ave, New Lynn

d)      tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e)      tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2024-2034:

i)       local board members and Chair

ii)       General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor, Local Board Democracy Advisor

iii)      any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

 

Horopaki

Context

6.       Auckland Council is required to adopt a 10-year budget (Long-Term Plan or LTP) every three years. The LTP sets out the priorities and funding for council activities that are planned over a 10-year period. It includes financial and non-financial information for the whole Auckland Council group.  The Governing Body is responsible for adopting the 10-year budget, and will be adopting the 10-year Budget 2024-2034 in June 2024.

7.       Auckland Council is required to consult on the 10-year Budget 2024-2034 using the special consultative procedure set out in the Local Government Act 2002. The Budget Committee will be deciding on items for consultation for the 10-year Budget 2024-2034 on 6 December 2023. Local Boards have the opportunity to provide input into the regional topics for consultation for consideration by the Budget Committee.

8.       For each financial year, Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. These local board agreements are included in each year’s annual budget, or the 10-year budget (every three years).

9.       Local board agreements set out how the council will reflect the priorities and preferences in the local board’s plan through the local activities to be provided in the local board area.

10.     Content relating to each local board agreement must be included in the 10-year Budget 2024-2034 consultation document and supporting information.

11.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

12.     Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction), written and social media.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     Local boards held workshops during November 2023 to determine their proposed priorities for their 2024/2025 local board agreement. Each local board is now requested to approve its local consultation document and supporting information content for inclusion in the consultation material for the 10-year Budget 2024-2034 (Attachments A and B respectively).

14.     Should changes be required to the local consultation content during the document production, they will be provided to the local board chair for approval.

15.     The Council is required to use the special consultative procedure set out in the Local Government Act 2002 when consulting on the 10-year Budget (LTP).  The special consultative procedure requires, among other things, the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates.

16.     Further, people who wish to have their views on the proposed content of the local board agreement 2024/2025 and 10-year Budget 2024-2034 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to their preferences and needs.

17.     The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public ensures that the Council is meeting its obligations relating to consultation

18.     The Have Your Say event recommended to be held in the Whau Local Board area is:

·        Have Your Say community hui/town hall, Wednesday, 20 March 2024, 5:00-7:00pm, New Lynn Community Centre, 45 Totara Ave, New Lynn

19.     Other Have Your Say events will also take place across the region along with a range of ways for people to engage with the council during the consultation period.  There will also be online information available and the opportunity to submit written or digital feedback. Note that the proposed date for the Have Your Say event will be checked with Ward Councillor/s to ensure they are able to attend.

20.     The consultation period does not begin for a couple of months. If circumstances change between now and the consultation period requiring any changes to the approved Have Your Say event, these will be provided to the local board chair for approval in line with the recommended delegation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The decision to consult is procedural in nature and the small scale of the Have Your Say events means any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

22.     However, where practicable, events proposed will be in locations accessible by public transport, to reduce private vehicle travel and increase opportunities for attendance.  

23.     Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The 10-year Budget 2024-2034 is an Auckland Council group document and will include budgets at a consolidated group level.

25.     Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going to the Budget Committee on 6 December 2023.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Local board chairs have been invited to be involved in the development of the regional topics for consultation by attending Budget Committee workshops. Local board members were invited to attend eleven separate 10-year Budget 2024-2034 briefings summarising topics discussed at Budget Committee workshops.

27.     Local boards will have further opportunities to provide information and views as the council progresses through the 10-year Budget 2024-2034 process.

28.     Aucklanders will have the opportunity to give feedback on regional and local proposals through the public consultation on the 10-year Budget 2024-2034. All feedback received from submitters that indicate that they reside in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

29.     Many local board decisions are of importance to and impact on Māori. The local board agreement and 10-year Budget 2024-2034 are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board plan adopted in November 2023 forms the basis for local priorities.

30.     The approach to Māori engagement for 10-year Budget 2024-2034 will be finalised once consultation topics are confirmed, including development of bespoke materials.

31.     There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

32.     There may be marginal costs associated for Have Your Say events including venue hire (where council premises cannot be utilised).

33.     After consultation local boards will make decisions on local spending in the local board agreement with financial impacts that affect local communities. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     The Local Government (Auckland Council) Act 2009 requires content relating to each local board agreement to be included in the 10-year Budget 2024-2034 consultation document. Under the Local Government Act 2002, the consultation document for the 10-year Budget must be audited.  The draft consultation document (including local consultation content) will be prepared by staff and audited in December 2023 and January 2024 ahead of adoption by the Budget Committee in mid-February 2024.  Therefore, local boards need to approve their local consultation content for inclusion in the draft consultation document by the end of November 2023.

Ngā koringa ā-muri

Next steps

35.     The Budget Committee will agree items for consultation and approve the consultation approach for the 10-year Budget 2024-2034 on 6 December 2023.

36.     Following the decisions of the local board to approve local consultation content, and the decisions of the Budget Committee on regional items for consultation, staff will prepare the consultation document and supporting information for the 10-year Budget 2024-2034.  These will be adopted by the Budget Committee in mid-February 2024.

37.     Following consultation, the Governing Body and the local board will make decisions on the 10-year Budget 2024-2034 and local board agreements respectively in June 2024.

 

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Board Consultation Content

13

b

Whau Local Board Supporting Information content

15

      

Ngā kaihaina

Signatories

Authors

Phoebe Peguero - Senior Advisor Operations and Policy

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Whau Local Board

29 November 2023

 

 



Whau Local Board

29 November 2023

 

 



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