Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 29 November 2023 at 1.03pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Fasitua Amosa

via electronic link

Members

Ross Clow

left the meeting at 1.13pm

 

Catherine Farmer

 

 

Sarah Paterson-Hamlin

 

 

Warren Piper

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Member

Susan Zhu

 

 

 

 


Whau Local Board

29 November 2023

 

 

 

1          Nau mai | Welcome

 

Chairperson Kay Thomas opened the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number WH/2023/165

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)          whakaae / accept the apologies from Member S Zhu for absence and Member R  Clow for early departure.

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of elected members of the Whau Local Board:

 

Member

Organisation

Position

Kay Thomas

  • New Lynn Citizens Advice Bureau
  • Western Quilters
  • Citizens Advice Bureau
    Waitākere Board
  • Literacy Waitākere
  • West Auckland Heritage Conference
  • Whau Wildlink Network

Volunteer

 

Member

Chair

 

Board member

Committee member

 

Member

Fasitua Amosa

  • Equity NZ
  • Massive Theatre Company
  • Avondale Business Association

Vice President

Board member

 

A family member is the Chair

Ross Clow

  • Portage Licensing Trust
  • Te Whau Coastal Walkway Environmental Trust
  • Bay Olympic Sports Club
  • Forest and Bird Society
  • Waitākere Ranges Protection Society
  • New Lynn Heritage Protection Society
  • Trust Community foundation Limited
  • Karekare Surf Lifesaving Club
  • Libraries

Trustee

Patron

 

 

Life Member

 

Member

Member



Member

Trustee

 

Member

 

A family member is a Librarian

Catherine Farmer

  • Avondale-Waterview Historical Society
  • Blockhouse Bay Historical Society
  • Blockhouse Bay Bowls
  • Forest and Bird organisation
  • Grey Power

Member


Member

 

Patron

Member

 

Member

Sarah Paterson-Hamlin

  • New Zealand Down Syndrome Association

Employee

Warren Piper

  • New Lynn RSA
  • New Lynn Business Association

Associate member

Member

Susan Zhu

·       Chinese Women Association of New Zealand

·       Chinese Medicine Council of New Zealand

Member / Legal Advisor

Member / Deputy Chair

 

External Organisations

Lead

Alternate

The Avondale Business Association

Kay Thomas

Ross Clow

The Blockhouse Bay Business Association

Warren Piper

Sarah Paterson-Hamlin

The New Lynn Business Association

Warren Piper

Kay Thomas

The Rosebank Business Association

Warren Piper

Fasitua Amosa

The Whau Coastal Walkway Environmental Trust

Ross Clow

Sarah Paterson-Hamlin

 

 

 

4

10-year Budget 2024-2034 - local consultation content

 

Resolution number WH/2023/166

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      whakaae / approve local consultation document content (Attachment A), and local supporting information content (Attachment B), for inclusion in the 10-year Budget 2024-2034 consultation material.

b)      tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Whau Local Board for the 10-year Budget 2024-2034. 

c)      whakaae / approve the following Have Your Say event in the local board area during the 10-year Budget 2024-2034 consultation period:

i)       Have Your Say community hui/town hall, Wednesday, 20 March 2024, 5:00-7:00pm, New Lynn Community Centre, 45 Totara Ave, New Lynn.

d)      tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e)      tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2024-2034:

i)       local board members and Chair

ii)      General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor, Local Board Democracy Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

CARRIED

 

 

5          Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number WH/2023/167

MOVED by Chairperson K Thomas, seconded by Member R Clow:  

That the Whau Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information from confidential Budget Committee workshops that has not yet been released. This information will become public when the Mayoral Proposal is released (planned to be release on 4 December 2023).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

1.08pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

1.38 pm           The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

10-year Budget 2024-2034 – Local Board input on regional consultation content

Resolution number WH/2023/190

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

qqq)      whakaū / confirm that there be no restatement of this confidential report, attachments, or resolutions. This information will become public when the Mayoral Proposal is released (planned to be released on 4 December 2023).

CARRIED

 

 

 

 

 

 

1.39 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................