Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert-Eden Local Board Office, 114 Dominion Road, Mt Eden on Thursday, 30 November 2023 at 10.03am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Margi Watson

 

Deputy Chairperson

Kendyl Smith

 

Members

Jose Fowler

 

 

Julia Maskill

In attendance on line via Microsoft Teams

 

Christina Robertson

 

 

Liv Roe

Entered the meeting on line via Microsoft Teams at 10.14am

 

Rex Smith

In attendance on line via Microsoft Teams

 

Jack Tan

Entered the meeting in person at 10.05am.

 

 

 

 

 

 

 


Albert-Eden Local Board

30 November 2023

 

 

 

1          Nau mai | Welcome

 

            Chairperson M Watson commenced the meeting and welcomed all in attendance.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number AE/2023/188

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 23  November 2023 as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

10-year Budget 2024-2034 - local consultation content

 

Resolution number AE/2023/189

MOVED by Chairperson M Watson, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)         whakaae / approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2024-2034 consultation material with the addition of rubbish-bins free parks to minimise waste and improve environmental and climate outcomes.

b)      tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Albert Eden Local Board for the 10-year Budget 2024-2034. 

c)      whakaae / approve the following Have Your Say event in the local board area during the 10-year Budget 2024-2034 consultation period:

i)       Drop -in Event, Thursday, 14 March 2024 from 5:00pm to 6:30pm at the Mt Albert Library, 84 Saint Lukes Road.

d)      tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e)      tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2024-2034:

i)       local board members and Chair

ii)      General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

CARRIED

 

 

12        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

13        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the        public

Resolution number AE/2023/190

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information from confidential Budget Committee workshops that has not yet been released. This information will become public when the Mayoral Proposal is released (planned to be release on 4 December 2023).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

10.26am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

2.15pm            The public was re-admitted.

 

Note: Member Jose Fowler was not present at 2.15pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

10-year Budget 2024-2034 – Local Board input on regional consultation content

 

Resolution number AE/2023/192

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

 

c)    whakae / agree that the decision, report and any attachments remain confidential until     the need for confidentiality no longer exists.

 

 

 

2.16pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................