Minutes of Planning, Environment and Parks Committee

Planning, Environment and Parks Committee

30 November 2023

1 Ngā Tamōtanga | Apologies

Resolution number PEPCC/2023/155

MOVED by Cr C Darby, seconded by Deputy Mayor D Simpson:

That the Planning, Environment and Parks Committee:

a) whakaae / accept the apologies from members:

Absence

Cr M Lee

Lateness

Cr S Henderson

Early depature

Mayor W Brown, on council business

CARRIED

Note: Subsequently, an apology for early departure was received from Cr L Fuli.

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

3 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number PEPCC/2023/156

MOVED by Deputy Chairperson A Dalton, seconded by Cr A Baker:

That the Planning, Environment and Parks Committee:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 2 November 2023, including the confidential section, as a true and correct record.

CARRIED

4 Ngā Petihana | Petitions

4.1	Petition: 350 Auckland - Community renewable energy projects
	Alva Feldmeier from 350 Auckland presented the petition, which can be found at the following link: https://actionnetwork.org/petitions/auckland-homegrown-energy-campaign/. The petition prayer is as follows: “Our communities deserve 100% clean, renewable energy that is generated locally and empowers our community. Together we are asking Auckland Council to meet these demands by mid 2024: 1. Promote and support local renewable energy projects by creating an accessible and comprehensive online community power hub. This hub would enable access to essential skills and expertise, as well as support communities in setting up or looking to connect with existing projects. 2. Remove procedural barriers and streamline the process to setting up local renewable energy projects. Currently most of these projects fail due to long and complicated consenting requirements. 3. Be open and transparent about the use of renewable energy in Auckland. For example, what exactly is Auckland Council doing to provide support for community energy projects? How many have been set up?
	Cr J Bartley joined the meeting at 10.06am. Cr M Williamson joined the meeting at 10.06am. Cr S Stewart joined the meeting at 10.08am. Cr A Filipaina joined the meeting at 10.08am. IMSB Member T Henare joined the meeting at 10.11am.
	Resolution number PEPCC/2023/157 MOVED by Chairperson R Hills, seconded by Deputy Chairperson A Dalton: That the Planning, Environment and Parks Committee: a) whakaae / accept the petition in relation to community renewable energy projects b) whakamihi / thank representatives from 350 Auckland for attending the meeting c) tuku ki tangata kē / forward the petition to the Chief of Strategy for consideration. CARRIED

5 Ngā Kōrero a te Marea | Public Input

5.1	Public Input: Avondale Business Association relating to the future of Avondale and the Ockham Development
	Marcus Amosa, Chairperson – Avondale Business Association and Whau Local Board Member Ross Clow addressed the committee. A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr K Turner joined the meeting at 10.22am.
	Note: changes were made to the original recommendation, adding new clause b), as a chairperson recommendation.
	Resolution number PEPCC/2023/158 MOVED by Cr K Leoni, seconded by Deputy Chairperson A Dalton: That the Planning, Environment and Parks Committee: a) whiwhi / receive the public input from the Avondale Business Association and Whau Local Board Member Ross Clow relating to the future of Avondale and the Ockham Development and whakamihi / thank them for their attendance b) tautohu / refer the presentation to the Eke Panuku Board. CARRIED
	Attachments a 30 November 2023, Planning, Environment and Parks Committee, Item 5.1 - Public Input: Avondale Business Association relating to the future of Avondale and the Ockham Development - PowerPoint presentation

5.2	Public Input: Alex Witten-Hannah on behalf of the owners of 9 Kitchener Road, Takapuna
	Alex Witten-Hannah address the committee.
	Cr L Fuli entered the meeting in person at 10.44am. Cr D Newman left the meeting at 10.47am.
	Resolution number PEPCC/2023/159 MOVED by Chairperson R Hills, seconded by Cr C Darby: That the Planning, Environment and Parks Committee: a) whiwhi / receive the public input from Alex Witten-Hannah on behalf of the owners of 9 Kitchener Road, Takapuna and whakamihi / thank him for his attendance. CARRIED

5.3	Public Input: Takapuna Residents Association relating to Takapuna to Milford Coastal Walkway - the section known as the Paul Firth Walkway forming part of the Te Araroa Trail
	Representatives of the Takapuna Residents Association addressed the committee.
	Cr D Newman returned to the meeting at 10.49am.
	Resolution number PEPCC/2023/160 MOVED by Deputy Mayor D Simpson, seconded by Chairperson R Hills: That the Planning, Environment and Parks Committee: a) whiwhi / receive the public input from the Takapuna Residents Association relating to the Takapuna to Milford Coastal Walkway - the section known as the Paul Firth Walkway forming part of the Te Araroa Trail and whakamihi / thank them for their attendance. CARRIED

5.4	Public Input: Devonport Heritage and Grey Power relating to the acquisition of the Firth property associated with the Milford-Takapuna walkway
	Trish Deans, Co-Chair of Devonport Heritage addressed the committee. A document was tabled in support. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Geoff Chapple, Te Araroa Trail addressed the committee and tabled further information. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Bill Rayner, President – Grey Power addressed the committee.
	Cr M Williamson left the meeting at 10.10am. Cr M Williamson returned to the meeting at 11.25am.
	Resolution number PEPCC/2023/161 MOVED by Cr C Darby, seconded by Deputy Mayor D Simpson: That the Planning, Environment and Parks Committee: a) whiwhi / receive the public input from Devonport Heritage and Grey Power relating to the acquisition of the Firth property associated with the Milford-Takapuna and whakamihi / thank them for their attendance. CARRIED
	Attachments a 30 November 2023, Planning, Environment and Parks Committee, Item 5.4 Public Input: Devonport Heritage and Grey Power relating to the acquisition of the Firth property associated with the Milford-Takapuna walkway - Additional Information b 30 November 2023, Planning, Environment and Parks Committee, Item 5.4 Public Input: Te Araroa Trail relating to the acquisition of the Firth property associated with the Milford-Takapuna walkway - Further Information

5.5	Public Input: Milford Residents Association relating to Takapuna to Milford Coastal Walkway
	Chris Handford and Richard Burton addressed the committee. A document was tabled in support of the item. Debbie Dunsford and Norma Bott, co-chairs of the Milford Residents Association addressed the committee. A document was tabled in support of the item. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Cr S Henderson entered the meeting at 11.40am. Cr M Williamson left the meeting at 11.49am.
	Resolution number PEPCC/2023/162 MOVED by Deputy Mayor D Simpson, seconded by Deputy Chairperson A Dalton: That the Planning, Environment and Parks Committee: a) whiwhi / receive the public input from the Milford Residents Association relating to Takapuna to Milford Coastal Walkway and whakamihi / thank them for their attendance. CARRIED
	Attachments a 30 November 2023, Planning, Environment and Parks Committee - Item 5.5, Public Input: Milford Residents Association relating to Takapuna to Milford Coastal Walkway - Submission 1 b 30 November 2023, Planning, Environment and Parks Committee - Item 5.5, Public Input: Milford Residents Association relating to Takapuna to Milford Coastal Walkway - Submission 2

6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

6.1

Local Board Input: Devonport-Takapuna Local Board - 9 Kitchener Road, Takapuna

The Devonport-Takapuna Local Board spoke to the committee.

Resolution number PEPCC/2023/163

MOVED by Chairperson R Hills, seconded by Cr C Darby:

That the Planning, Environment and Parks Committee:

a) whiwhi / receive the Devonport-Takapuna Local Board input regarding 9 Kitchener Road, Takapuna

b) whakamihi / thank Devonport-Takapuna Local Board chair and members for attending.

CARRIED

7 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Cr C Fletcher left the meeting at 12.01pm.

The meeting adjourned at 12.01pm and reconvened at 12.15pm.

The meeting adjourned at 12.16pm and reconvened at 12.52pm.

Cr A Dalton, Cr J Watson and Cr M Williamson were not present.

8	Takapuna to Milford informal coastal walkway public access
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr A Dalton returned to the meeting at 12.54pm. Cr J Watson returned to the meeting at 12.54pm. Cr M Williamson returned the meeting at 12.54pm. Cr C Fletcher returned to the meeting at 12.57pm.. Cr J Watson left the meeting at 1.31pm Cr W Walker joined the meeting in-person at 1.56pm. Cr W Walker left the meeting at 2.08pm Cr W Walker returned to the meeting at 2.12pm.. Cr J Watson returned to the meeting at 2.18pm.
	Note: changes were made to the original recommendation, adding new clauses i), j) and k) and amending clauses e), f), g) and h), as a chairperson’s recommendation.
	Resolution number PEPCC/2023/164 MOVED by Chairperson R Hills, seconded by Cr C Darby: That the Planning, Environment and Parks Committee: a) tuhi ā-taipitopito / note that the informal Takapuna to Milford coastal walkway route is vulnerable to future coastal inundation and storm surge events and that a goal in Auckland Council’s Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan is to prepare the region for the adverse impacts of climate change. b) tuhi ā-taipitopito / note that Auckland Council has historically been unable to come to an arrangement with the owners for public access across 9 Kitchener Road, Takapuna, as the council cannot guarantee the outcomes of statutory change requests pertaining to the property’s heritage status and the value of the property. c) tuhi ā-taipitopito / note the Devonport-Takapuna Local Board resolutions, including: i) concerns that a replacement walkway for the section destroyed in 2011 has not progressed ii) request for involvement in discussions for options to secure public access along the informal Takapuna to Milford coastal walkway iii) request for budget to be allocated to develop any preferred final option; support for involving the Te Araroa Trust and the Outdoor Access Commission in discussions iv) maintaining ongoing negotiations in good faith with the owners of 9 Kitchener Road, Takapuna. d) tuhi ā-taipitopito / note that to remove the Auckland Unitary Plan Category A historic heritage place protection for the property at 9 Kitchener Road, Takapuna would require a plan change, public consultation and the final decision made by independent hearing commissioners based on the plan change, any submissions received in support/opposition, and any evidence presented on whether the property should be protected. e) ohia / confirm that the Planning, Environment and Parks Committee will not initiate a plan change to remove the Auckland Unitary Plan Category A historic heritage place protection for 9 Kitchener Road, Takapuna as the council cannot guarantee the outcome of a quasi-judicial process. f) tuhi ā-taipitopito / note that the owners of 9 Kitchener Road, Takapuna are able to initiate a private plan change at their own cost. g) whakakore / revoke resolution RDO/2012/4 from the 24 July 2012 Regional Development and Operations Committee meeting and confirm that Auckland Council cease official negotiations with private landowners to secure public access along the informal Takapuna to Milford coastal walkway route, including ceasing negotiations to acquire 9 Kitchener Road, Takapuna in accordance with conditions of sale in the 2018 Heads of Agreement given that current conditions are quite different from 2018. h) whakaae / agree to direct staff to notify the owners of 9 Kitchener Road, Takapuna, that the council will not proceed to acquire the property on the terms set out in the 2018 Heads of Agreement given that current conditions are quite different from 2018. i) tono / request that staff support the Devonport-Takapuna Local Board to meet with the owners or beneficiaries’ agreed representative of 9 Kitchener Road, Takapuna to discuss options to allow permanent public access across the site and to report back to the relevant Committee prior to 30 June 2024. j) tono / request that the owners of 9 Kitchener Road, Takapuna remove the fence and reinstate public access across the site as soon as possible in good faith of the discussion to take place, noting the clear public support for the use of the walkway. k) tuhi ā-taipitopito / note that any permanent solution requiring unbudgeted spend will need to be a decision of the Governing Body, as the Planning Environment and Parks Committee does not have delegation to approve unbudgeted spend. l) tuhi ā-taipitopito / note that should public access through 9 Kitchener Road, Takapuna remain closed: i) an alternate signposted route on formed legal road is available to the public via footpaths on Audrey Lane, Kitchener Road, Hurstmere Road and Minnehaha Avenue in Takapuna, in order to by-pass 9 Kitchener Road, Takapuna and return to the informal Takapuna to Milford coastal walkway; and ii) the informal Takapuna to Milford coastal walkway route will be enhanced with additional Auckland Council signage detailing the safety and access risks along the route, and to acknowledge the generosity of private landowners in enabling access. CARRIED UNANIMOUSLY
	Attachments a 30 November 2023, Planning, Environment and Parks Committee, Item 8 - Takapuna to Milford informal coastal walkway public access - PowerPoint presentation

Mayor W Brown retired from the meeting at 2.31pm.

The meeting adjourned at 2.31pm and reconvened at 2.36pm.

Cr A Filipaina, Cr C Fletcher, Cr G Sayers, Cr W Walker, Cr J Watson and Cr M Williamson were not present.

9	Waste Management and Minimisation Plan 2024 - Draft Plan for public consultation
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr M Williamson left the meeting at 2.32pm. Cr W Walker returned to the meeting at 2.43pm. Cr C Fletcher returned to the meeting at 2.43pm. Cr A Filipaina returned to the meeting at 2.43pm. Cr M Williamson returned to the meeting at 2.47pm. Cr J Watson returned to the meeting at 2.48pm. Cr J Watson left the meeting at 2.50pm. Cr G Sayers returned to the meeting at 2.50pm.
	Resolution number PEPCC/2023/165 MOVED by Chairperson R Hills, seconded by Deputy Chairperson A Dalton: That the Planning, Environment and Parks Committee: a) whai / adopt the draft Waste Management and Minimisation Plan 2024, including the draft Hauraki Gulf Islands Waste Plan 2024, as the statement of proposal, pursuant to section 44 of the Waste Minimisation Act 2008 and sections 83 and 87 of the Local Government Act 2002, for the purpose of undertaking formal consultation in accordance with the special consultative procedure. b) tuku mana / delegate to the committee chair and deputy chair the power to approve minor amendments to the draft Waste Management and Minimisation Plan 2024, prior to public notification. c) tuku mana / delegate to the Chair and Deputy Chair of the Planning, Environment and Parks Committee and a member of the Independent Māori Statutory Board the power to adopt a summary for consultation in accordance with ss 83(1)(a)(ii) and 83AA of the Local Government Act 2002. d) whakaae / approve the draft Waste Management and Minimisation Plan 2024 for consultation in February and March 2024 (the “consultation period”). e) whakaae / approve that the Auckland's Waste Assessment 2023 be made publicly available with the draft Waste Management and Minimisation Plan 2024, pursuant to section 50 (3)(a) and 44(e) of the Waste Minimisation Act 2008. f) tuhi-ā-taipitopito / note that public consultation will occur concurrently with the Auckland Council Long-term Plan 2024-2034. g) tono / request that the Governing Body delegate authority for spoken interaction about the draft Waste Management and Minimisation Plan 2024 at public engagement events during the consultation period in line with any such delegation made in respect of the Long-term Plan 2024-2034. CARRIED
	Attachments a 30 November 2023, Planning, Environment and Parks Committee - Item 9 - Waste Management and Minimisation Plan 2024 - Draft Plan for public consultation - PowerPoint presentation

City Centre action plan - implementing the City Centre masterplan

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Cr J Bartley left the meeting at 3.15pm.
Cr K Turner retired from the meeting at 3.22pm.
Cr J Bartley returned to the meeting at 3.28pm.
Cr D Newman left the meeting at 3.29pm.
Deputy Mayor D Simpson left the meeting at 3.37pm.
Cr G Sayers retired from the meeting at 3.41pm.
Cr D Newman returned to the meeting at 3.44pm.
Cr J Watson returned to the meeting at 3.46pm.

MOVED by Deputy Chairperson A Dalton, seconded by Cr J Fairey:

That the Planning, Environment and Parks Committee:

a) ohia / endorse “Auckland City Centre Action Plan: our priorities for a thriving city centre” (Attachment A) in principle, noting commencement of partly funded and unfunded activities are subject to the confirmation of funding through current Long-term Plan and Regional Land Transport Plan processes, to provide for integrated implementation of the City Centre Masterplan.

At 4.00pm, it was:

Extension of Meeting Time

Resolution number PEPCC/2023/166

MOVED by Chairperson R Hills, seconded by Deputy Chair A Dalton:

That the Planning, Environment and Parks Committee:

a) whakaae / agree under Standing Order 1.1.3 that an extension of time be granted, until the business of the agenda is complete.

CARRIED

Cr D Newman left the meeting at 4.06pm.
Cr J Bartley left the meeting at 4.10pm.

Discussion on the item continued.

Resolution number PEPCC/2023/167

MOVED by Deputy Chairperson A Dalton, seconded by Cr J Fairey:

That the Planning, Environment and Parks Committee:

a) ohia / endorse “Auckland City Centre Action Plan: our priorities for a thriving city centre" (Attachment A) in principle, noting commencement of partly funded and unfunded activities are subject to the confirmation of funding through current Long-term Plan and Regional Land Transport Plan processes, to provide for integrated implementation of the City Centre Masterplan.

A division was called for, voting on which was as follows:

For

IMSB Member E Ashby

Cr A Baker

Deputy Chairperson A Dalton

Cr C Darby

Cr J Fairey

Cr A Filipaina

Cr L Fuli

IMSB Member T Henare

Cr S Henderson

Chairperson R Hills

Cr K Leoni

Against

Cr C Fletcher

Cr S Stewart

Cr W Walker

Cr J Watson

Cr M Williamson

Abstained

The motion was declared carried by 11 votes to 5.

CARRIED

Attachments

a 30 November 2023, Planning, Environment and Parks Committee - Item 10 - City Centre action plan - implementing the City Centre masterplan

11	Customer and Community Services update
	This item was withdrawn.

12	Implementing Auckland's Urban Ngahere (Forest) Strategy - Progress Update November 2023
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr L Fuli retired from the meeting at 4.10pm. Cr D Newman returned to the meeting at 4.12pm. Deputy Mayor D Simpson returned to the meeting at 4.12pm. Cr J Bartley returned to the meeting at 4.19pm. Cr A Filipaina left the meeting at 4.24pm. Cr S Stewart retired from the meeting at 4.32pm.
	Resolution number PEPCC/2023/168 MOVED by Cr W Walker, seconded by Cr K Leoni: That the Planning, Environment and Parks Committee: a) whiwhi / receive the progress report on implementing Auckland’s Urban Ngahere (forest) Strategy (Attachment A to the agenda report). b) whiwhi / receive the report on the management of council-owned trees (Attachment B to the agenda report). CARRIED
	Attachments a 30 November 2023, Planning, Environment and Parks Committee, Item 12 - Implementing Auckland's Urban Ngahere (Forest) Strategy - Progress Update November 2023 - PowerPoint presentation

Auckland Unitary Plan (Operative in Part) – Proposed Plan Change Open Space and Other Rezoning Matters (2024)

Resolution number PEPCC/2023/169

MOVED by Cr A Baker, seconded by Cr C Darby:

That the Planning, Environment and Parks Committee:

a) whakaae / approve the notification of proposed Plan Change Open Space and Other Rezoning Matters (2024) to the Auckland Unitary Plan (Operative in Part) as outlined in Attachments A and B of the agenda report

b) ohia / endorse the section 32 evaluation report contained as Attachment C to the agenda report

c) tautapa / delegate to the Chair and Deputy Chair of the Planning Committee, and a member of the Independent Māori Statutory Board, the authority to make minor amendments to the proposed plan change and/or Section 32 report prior to public notification.

CARRIED

14	Spatial Land Use Strategy Dairy Flat and Silverdale Future Urban Zone
	This item was withdrawn.

15	Auckland Unitary Plan - Private Plan Change Request – Pukekohe East Precinct 2 - 50 Pukekohe East Road and 47 Golding Road, Pukekohe
	This item was withdrawn.

Auckland Unitary Plan – Making operative Private Plan Change 74 - Golding Meadows and Auckland Trotting Club

Resolution number PEPCC/2023/170

MOVED by Cr A Baker, seconded by Chairperson R Hills:

That the Planning, Environment and Parks Committee:

a) whakaae / approve Private Plan Change 74 to the Auckland Unitary Plan (Operative in Part) under clause 17(2) of Schedule 1 of the Resource Management Act 1991 as set out in Attachments A and B to the agenda report

b) tono / request staff to complete the necessary statutory processes to publicly notify the date on which the plan change becomes operative as soon as possible, in accordance with the requirements in clause 20(2) of Schedule 1 of the Resource Management Act 1991.

CARRIED

Auckland Unitary Plan - Making Operative Plan Change 83 - Additions and amendments to Schedule 10 Notable Trees Schedule

Resolution number PEPCC/2023/171

MOVED by Cr A Baker, seconded by Chairperson R Hills:

That the Planning, Environment and Parks Committee:

a) whakaae / approve the proposed amendments to the Auckland Unitary Plan (Operative in Part) under Plan Change 83 – Additions and amendments to Schedule 10 Notable Trees Schedule as set out in Attachment A to the agenda report under clause 17 of Schedule 1 of the Resource Management Act 1991; and

b) tono / request staff to complete the necessary statutory processes to publicly notify the date on which Plan Change 83 becomes operative, in accordance with the requirements in clause 20(2) of Schedule 1 of the Resource Management Act 1991.

CARRIED

Auckland Unitary Plan - Making operative Private Plan Change 85 - 48 Esmonde Road, Takapuna.

Resolution number PEPCC/2023/172

MOVED by Cr A Baker, seconded by Chairperson R Hills:

That the Planning, Environment and Parks Committee:

a) whakaae / approve Private Plan Change 85 to the Auckland Unitary Plan (Operative in Part) under clause 17 of Schedule 1 of the Resource Management Act 1991 as set out in the decision included as Attachment B

b) tono / request staff to complete the necessary statutory processes to publicly notify the date on which Private Plan Change 85 becomes operative as soon as possible, in accordance with the requirements in clause 20(2) of Schedule 1 of the Resource Management Act 1991.

CARRIED

The chairperson recorded precedence to Item 20 – Investment into the sport sector in Tāmaki Makaurau, at this time.

Investment into the sport sector in Tāmaki Makaurau

Cr A Filipaina returned to the meeting at 4.47pm.

MOVED by Chairperson R Hills, seconded by Deputy Chairperson A Dalton:

That the Planning, Environment and Parks Committee:

a) whakaae / approve $552,000 for FY 2023/2024 to Aktive - Auckland Sport & Recreation, for sport and recreation outcomes, and require Aktive to distribute $110,400 to each of their system build partners: Harbour Sport, Sport Waitākere, Sport Auckland, and CLM Community Sport.

b) whakaū / confirm that following funding confirmation in the Long-term Plan 2024-2034, future allocations be made operationally, in accordance with the Community Grants Policy 2014, with annual performance reporting to committee.

Cr C Fletcher left the meeting at 5.17pm.

MOVED by Cr W Walker, seconded by Cr J Watson an amendment by way of replacement:

a) whakaae / approve $552,000 for FY 2023/2024 to Aktive - Auckland Sport & Recreation, for sport and recreation outcomes, and require Aktive to distribute a minimum of $512,000 to Regional Sporting Trusts at FY 2022/23 investment levels, while Aktive will use $40,000 for the delivery of regional work programmes.

A division was called for, voting on which was as follows:

For

Cr D Newman

Cr W Walker

Cr J Watson

Against

IMSB Member E Ashby

Cr A Baker

Cr J Bartley

Deputy Chairperson A Dalton

Cr C Darby

Cr J Fairey

Cr A Filipaina

IMSB Member T Henare

Cr S Henderson

Chairperson R Hills

Cr K Leoni

Deputy Mayor D Simpson

Abstained

The amendment was declared lost by 3 votes to 12.

During this division Cr M Williamson did not respond and therefore did not register a vote.

The original motion was put.

Resolution number PEPCC/2023/173

MOVED by Chairperson R Hills, seconded by Deputy Chairperson A Dalton:

That the Planning, Environment and Parks Committee:

b) whakaū / confirm that following funding confirmation in the Long-term Plan 2024-2034, future allocations be made operationally, in accordance with the Community Grants Policy 2014, with annual performance reporting to committee.

RRIED

Note: Under Standing Order 1.8.6, the following members requested their dissenting votes be recorded:

· Cr W Walker

· Cr J Watson

Auckland Climate Grant 2023/2024 strategic allocation

Resolution number PEPCC/2023/174

MOVED by Cr K Leoni, seconded by Cr W Walker:

That the Planning, Environment and Parks Committee:

a) whakaae / approve the grant allocations for the 2023/2024 Auckland Climate Grant Strategic funding round totaling $225,000 as listed below and detailed in Attachment A of the agenda report.

Applicant	Project title	Funding recommendation
Augustine Kopa under the umbrella of Community Waitākere	Mātauranga Māra	$31,000
Te Waipuna Puawai	Te Whenua Mauri Ora Maara	$40,000
Bike Auckland	Community Activation Boost	$35,000
For The Love of Bees	Year one Auckland Communities of Regenerative Learning CoRL network	$16,000
Environment Hubs Aotearoa	EcoFest 2024	$25,000
Youth Climate Collective Limited	The Climate Action Conference 2024	$28,000
Climate Club	An introduction to high-impact collective action during a climate crisis	$20,000
Workride Limited	Workride Auckland Launch: Ride-to-Work tax benefit	$30,000
Total		$225,000

CARRIED

Note: Item - 20. Investment into the sport sector in Tāmaki Makaurau was taken prior to Item 19 - Auckland Climate Grant 2023/2024 strategic allocation.

Waste Minimisation and Innovation Fund 2023/2024 allocation

Cr C Fletcher rejoined the meeting at 5.25pm.

Resolution number PEPCC/2023/175

MOVED by Cr W Walker, seconded by Chairperson R Hills:

That the Planning, Environment and Parks Committee:

a) tuhi ā-taipitopito / note the information contained in this report on allocation of funds to medium and large (over $5,000) grant applications for the Waste Minimisation and Innovation Fund 2023/2024 funding round.

b) tuhi ā-taipitopito / note that allocations for the Waste Minimisation and Innovation Fund 2023/2024 funding round will be presented for decision-making in the confidential section of this meeting.

CARRIED

Summary of Planning, Environment and Parks Committee information memoranda, workshops and briefings (including the Forward Work Programme) - 30 November 2023

Resolution number PEPCC/2023/176

MOVED by Cr W Walker, seconded by Chairperson R Hills:

That the Planning, Environment and Parks Committee:

a) tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b) whiwhi / receive the Summary of the Planning, Environment and Parks Committee information memoranda, workshops and briefings – 30 November 2023.

CARRIED

23 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

24 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PEPCC/2023/177

MOVED by Deputy Mayor D Simpson, seconded by Cr W Walker:

That the Planning, Environment and Parks Committee:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL: Allocation of Waste Minimisation and Innovation Fund 2023/2024

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains sensitive information about some commercial applications that should not be released to competitors

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

5.32pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.45pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

CONFIDENTIAL: Allocation of Waste Minimisation and Innovation Fund 2023/2024

Resolution number PEPCC/2023/178

MOVED by Chairperson R Hills, seconded by Deputy Chairperson A Dalton:

That the Planning, Environment and Parks Committee:

b) tuhi ā-taipitopito / note that the agenda report and Attachments A and B of the agenda report and resolutions will remain confidential until reasons for confidentiality no longer exist.

5.45pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Planning, Environment and Parks Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Cr Richard Hills
Deputy Chairperson	Cr Angela Dalton
Members	IMSB Member Edward Ashby
	Cr Andrew Baker
	Cr Josephine Bartley	Via electronic link From 10.06am, Item 4.1
	Mayor Wayne Brown	Until 2.36pm, Item 8
	Cr Chris Darby
	Cr Julie Fairey
	Cr Alf Filipaina, MNZM	Via electronic link From 10.08am, Item 4.1
	Cr Christine Fletcher, QSO	Via electronic link
	Cr Lotu Fuli	Via electronic link In-person from 10.44am, Item 5.2 Until 4.10pm, Item 12
	IMSB Member Hon Tau Henare	Via electronic link
	Cr Shane Henderson	From 11.40am, Item 5.5
	Cr Kerrin Leoni
	Cr Daniel Newman, JP	From 10.10am, Item 4.1
	Cr Greg Sayers	Until 3.41pm, Item 10
	Deputy Mayor Desley Simpson, JP
	Cr Sharon Stewart, QSM	Via electronic link From 10.08am, Item 4.1
	Cr Ken Turner	From 10.22am, Item 5.1 Until 3.22pm, Item 10
	Cr Wayne Walker	Via electronic link In-person from 1.56pm, Item 8
	Cr John Watson	Via electronic link
	Cr Maurice Williamson	Via electronic link From 10.06am, Item 4.1

	Ross Clow, Member	Whau Local Board

	Devonport-Takapuna Local Board
	Toni von Tonder, Chair
	Terence Harpur, Deputy Chair
	Peter Allen, Member
	Gavin Busch, Member
	Melissa Powell, Member
	George Wood, Member