I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 30 November 2023

9:30am

Upper Harbour Local Board Office
6-8 Munroe Lane
Albany
Auckland 0632 and Via Microsoft Teams

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Anna Atkinson

 

Deputy Chairperson

Uzra Casuri Balouch, JP

 

Members

Callum Blair

Kyle Parker

 

John Mclean

Sylvia Yang

 

(Quorum 3 members)

 

 

 

Max Wilde

Democracy Advisor (Upper Harbour Local Board)

 

21 November 2023

 

Contact Telephone: (09) 4142684

Email: Max.Wilde@AucklandCouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Upper Harbour Local Board

30 November 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    5

8.1     The Ōkahukura Development in Albany - Update                                            5

8.2     North Harbour Softball - Introduction                                                                6

8.3     North Harbour Indoor Cricket and North Harbour Softball - Proposal for a new indoor facility for various codes.                                                                       7

9          Te Matapaki Tūmatanui | Public Forum                                                                      7

10        Ngā Pakihi Autaia | Extraordinary Business                                                              7

11        Auckland Council’s Performance Report: Upper Harbour Local Board for quarter one 2023/2024                                                                                                                 9

12        Local board appointment for Play Leadership Group                                             69

13        Northern Busway Bylaw review                                                                                 77

14        Hōtaka Kaupapa / Governance forward work calendar                                        101

15        Workshop records                                                                                                     105

16        Local Board Members' Reports - November 2023                                                 123

17        10-year Budget 2024-2034 - local consultation content                                        125

18        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

19        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public        133

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content 133

 


1          Nau mai | Welcome

 

The Chairperson, A Atkinson, will open the meeting with a Karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 26 October 2023, as a true and correct record.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       The Ōkahukura Development in Albany - Update

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from Aurelie Le Gall, Branch Manager, Auckland North Fletcher Living Residential and Daniel Clay, Tumuaki/Chief Executive, Ngā Maunga Whakahii o Kaipara Whenua Hoko Holdings Ltd on the Ōkahukura Development project's vison, progress, gully restoration and community outreach work.

Whakarāpopototanga matua

Executive summary

2.       Aurelie Le Gall, Branch Manager, Auckland North Fletcher Living Residential and Daniel Clay, Tumuaki/Chief Executive, Ngā Maunga Whakahii o Kaipara Whenua Hoko Holdings Ltd will be in attendance to provide an update on the Ōkahukura Development project's vison, progress, gully restoration and community outreach work.

 

 

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whiwhi / receive the deputation from Aurelie Le Gall, Branch Manager, Auckland North Fletcher Living Residential and Daniel Clay, Tumuaki/Chief Executive, Ngā Maunga Whakahii o Kaipara Whenua Hoko Holdings Ltd and thank them for their attendance and presentation.

 

Attachments

a          Ōkahukura Development in Albany - presentation...................................... 137

 

 

8.2       North Harbour Softball - Introduction

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from North Harbour Softball on North Harbour Softballs background and usage of Rosedale Park.

Whakarāpopototanga matua

Executive summary

2.       David Gillanders, General Manager North Harbour Softball, representing North Harbour Softball, will be in attendance to provide an update on North Harbour Softballs background and usage of Rosedale Park.

 

 

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whiwhi / receive the deputation from David Gillanders, General Manager North Harbour Softball , on behalf North Harbour Softball and thank him for his attendance and presentation.

 

Attachments

a          North Harbour Softball presentation............................................................. 145

 

 

8.3       North Harbour Indoor Cricket and North Harbour Softball - Proposal for a new indoor facility for various codes.

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from North Harbour Indoor Cricket and North Harbour Softball on a proposal outlining possibilities for a new indoor facility for various codes.

Whakarāpopototanga matua

Executive summary

2.       Darrin Crook of North Harbour Indoor Cricket, representing North harbour Indoor Cricket, and David Gillanders, General Manager North Harbour Softball, representing North Harbour Softball,  will be in attendance to provide an update on a proposal outlining possibilities for a new indoor facility for various codes.

 

 

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whiwhi / receive the deputation from Darrin Crook of North Harbour Indoor Cricket, representing North harbour Indoor Cricket, and David Gillanders, General Manager North Harbour Softball, representing North Harbour Softball and thank them for their attendance and presentation.

 

Attachments

a          Harbour Sports Hub - Indoor Facilities presentation.................................... 149

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Upper Harbour Local Board

30 November 2023

 

 

Auckland Council’s Performance Report: Upper Harbour Local Board for quarter one 2023/2024

File No.: CP2023/16796

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Upper Harbour Local Board with an integrated performance report for quarter one of the 2023/2024 financial year, 1 July 2023 – 30 September 2023.

2.       To approve variations to the Upper Harbour Local Board 2023/2024 work programme to fund a Geotechnical Assessment report at the preferred site for a new library at the Albany Stadium Pool prior to progressing to detailed business case.

3.       To approve a Young Enterprise Scheme – Upper Harbour (Activity ID 1271) and associated budget of $2,000 into the 2023/2024 Customer and Community Services Work Programme.

Whakarāpopototanga matua

Executive summary

4.       This report provides a retrospective overview of the financial and non-financial performance of Auckland Council against the agreed 2023/2024 Upper Harbour Local Board work programmes for the period beginning 1 July 2023 – 30 September 2023 – quarter one.

5.       The work programmes are produced annually and aligns with the Upper Harbour Local Board Plan 2020 outcomes.

6.       The key activity updates from the 2023/2024 work programme (Attachment A) for the reporting period include:

·        the application for an initial assessment for road stopping at the unformed area of Waimarie Road, Whenuapai has been lodged with Auckland Transport (Activity ID 3)

·        Observation Green – develop neighbourhood park (Activity ID 29151) – the project to develop a neighbourhood park in Observation Green was completed during this quarter

·        the tender process for construction of Te Kori Scott Point – develop sustainable sports park – Stage 1b (Activity ID 30455) has begun and was due to close in October 2023.

 

7.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status.

8.       The financial performance report compared to budget 2023/2024 is attached (Attachment B). There are some points for the local board to note:

·        Overall, the net operational financial performance of the local board is 3 per cent below budget for the first quarter of 2023/2024.

·        Revenue from the Albany Stadium Pool is slightly above budget, while on the expenditure side, Locally Driven Initiatives operational projects were below budget, as projects which are still in the planning phase, have yet to commence.

·        Capital spend for the quarter was primarily for construction relating to Te Kori/Scott Point Stage 1a.

 

9.         The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

10.       Auckland Emergency Management has undertaken a change proposal process which has resulted in the Resilience Team that formerly engaged with local boards being disestablished. Future work with local boards and communities will be delivered through a new planning team, which will eventually have seven senior planners, each working with three local boards.

11.     The Upper Harbour Local Board received $3,200 film permit revenue for filming on local spaces for the 2022/2023 financial year which is available to be reallocated to a project that will be delivered by 30 June 2024.

Library service provision in Albany

 

12.     The current lease for the Albany Village Library is due to expire in 2029.

13.     At the 17 September 2020 business meeting the local board endorsed the development of detailed business case for a new library facility to be co-located with the Albany Stadium Pool (resolution number UH/2020/93).

14.     Staff recommend that prior to commencing with the development of a detailed business case for a new library facility at the Albany Stadium Pool site, that a geotechnical assessment be undertaken.

15.     This report provides the opportunity for the local board to allocate funding from an existing project in the 2023/2024 work programme for the geotechnical assessment report.

Young Enterprise Scheme – Upper Harbour (Activity ID 1271)

16.     The Upper Harbour Local Board have funded the Young Enterprise Scheme – Upper Harbour (Activity ID 1271) as part of Tātaki Auckland Unlimited’s 2021/2022 and 2022/2023 financial years’ work programme.

17.     Due to restructures in Tātaki Auckland Unlimited the approval of the Young Enterprise Scheme – Upper Harbour (Activity ID 1271) into financial year 2023/2024 work programmes was delayed while an alternative team to manage the scheme was agreed upon.

18.     During quarter one of financial year 2023/2024 the responsibility for the Young Enterprise Scheme – Upper Harbour (Activity ID 1271) has been re-allocated from Tātaki Auckland Unlimited to Auckland Council Grants team.

19.     The proposed budget for the Young Enterprise Scheme – Upper Harbour (Activity ID 1271) is $2,000 of the boards locally driven initiatives (LDI) operational budget. This amount remains unspent and can be accommodated from within the local board’s total draft budget for 2023/2024.

20.     This report provides the opportunity for the local board to approve the Young Enterprise Scheme – Upper Harbour (Activity ID 1271) and associated budget of $2,000 into the 2023/2024 Customer and Community Services Work Programme (Attachment A to the agenda report).

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whiwhi / receive the performance report for quarter one ending 30 September 2023.

b)      whakataha / reallocate $46,800 Locally Driven Initiatives Operational budget from Upper Harbour Community Grants (Activity ID 410) and $3,200 film permit revenue to fund a Geotechnical assessment report at the Albany Pool Stadium site identified for a new library facility in Albany.

c)      whakaae / approve Young Enterprise Scheme – Upper Harbour (Activity ID 1271) and associated budget of $2,000 into the 2023/2024 Customer and Community Services Work Programme (Attachment A to the agenda report) from unspent locally driven initiatives (LDI) operational budget.

Horopaki

Context

21.     The Upper Harbour Local Board has approved 2023/2024 work programmes for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services

·        Auckland Emergency Management (AEM)

·        Local Governance

22.     The local board work programmes were not adopted until a month into the new financial year due to uncertainty of local board funding in the development of the Annual Budget 2023/2024. Local board funding for 2023/2024 was agreed by the Governing Body at the end of May 2023 and required changes to planned work programmes, which were then approved in July 2023.

23.     The graph below shows how the work programme activities meet 2020 Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

 

Library service provision in Albany

 

24.     Finding a long-term solution for library service provision has been an ongoing priority for the local board as outlined in the 2017, 2020 and 2023 Upper Harbour Local Board Plans.

25.     The current lease for the Albany Village Library is due to expire in 2029.

26.     At the 17 September 2020 business meeting the local board endorsed the development of detailed business case for a new library facility to be co-located with the Albany Stadium Pool (resolution number UH/2020/93). https://infocouncil.aucklandcouncil.govt.nz/Open/2020/09/UH_20200917_AGN_9751_AT_WEB.htm

27.     At a workshop held with the local board on 21 September 2023, the local board provided direction to staff to progress with further investigation to deliver on the decision to deliver a detailed business case for a new library facility to be co-located at the Albany Stadium Pool site.

28.     Staff have commenced with initial investigations on the approved site and have identified that during construction phase of the Albany Stadium Pool that is was discovered there was unsuitable ground and contaminated material on site resulting in an unexpected and significant increase to the cost of building the Albany Stadium Pool.

29.     Staff recommend that prior to commencing with the development of a detailed business case for a new library facility at the Albany Stadium Pool site, that a Geotechnical assessment is undertaken.

Young Enterprise Scheme – Upper Harbour (Activity ID 1271)

30.     The Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. 

31.     Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

32.     The funding from the local board will support the delivery of the Young Enterprise Scheme Kick Start Days in February 2024. The Kick Start days are held in sub-regions (north, south, east, central/west) and are the first day students get to meet the Young Enterprise team, and find out about their 2024 year, what YES is all about, and what is in store for them.

33.     The Upper Harbour Local Board have funded the Young Enterprise Scheme – Upper Harbour (Activity ID 1271) as part of Tātaki Auckland Unlimited 2021/2022 and 2022/2023 financial years’ work programme.

34.     Following restructures in Tātaki Auckland Unlimited and the disestablishment of the Local Economic development team the approval of the Young Enterprise Scheme – Upper Harbour (Activity ID 1271) was delayed while a suitable team to manage the scheme was agreed upon.

Tātaritanga me ngā tohutohu

Analysis and advice

35.     AEM Resilience staff have continued to attend community meetings to provide feedback, subject matter expertise where required this quarter. This has included supporting community activities that is attached to the work of community brokers that arose following the emergency events this year.

Local Board Work Programme Snapshot

36.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

 

37.     To complete the snapshot, and in addition to a RAG status, information on activity status is also collected for each quarter to show the stage of the activity. The graph below shows the activity status of activities in each departments work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

38.     The key achievements in the delivery of the local board work programmes for 2023/2024 during quarter one include:

·        Auckland Transport - Application and initial assessment road stopping Waimarie Road unformed legal road, Whenuapai (Activity ID 3) – the application for an initial assessment for road stopping at the unformed area of Waimarie Road, Whenuapai has been lodged with Auckland Transport and an update from Auckland Transport is expected during quarter three

·        Diverse Participation: Age friendly inclusion and diversity (Activity ID 396) – the pilot programme was completed in September 2023 and following the success of the pilot, additional funding has been secured from Chorus with discussions underway to maintain Digital Seniors presence in the Upper Harbour area with a view to extending the service to Whenuapai and increasing engagement with Asian communities

·        Activation of community - led venue partners Upper Harbour (Activity 404) – Albany Community Hub, Meadowood Community House, Sunderland Lounge – Te Rere and Headquarters – Te Mahere have all provided a quarterly activation report which are included in this report as Attachments C, D, E, and F

·        Citizenship ceremonies Upper Harbour (Activity ID 407) – the Civic Events team delivered one citizenship ceremony in quarter one with 86 people from the local board area becoming new citizens

·        Upper Harbour Ecological volunteers and environmental programme FY24 (Activity ID 595) – in quarter one an estimated 2,075 volunteer hours were delivered in the Upper Harbour area with 5,075 plants across 18 reserves planted

·        Observation Green – develop neighbourhood park (Activity ID 29151) – this project was completed during quarter one

·        Upper Harbour – renew park play spaces 2021/2022+ (Activity ID 30456) – Bushlands Park project is completed and the playground is open for public use

·        Te Kori Scott Point – develop sustainable sports park – Stage 1b (Activity ID 30455) – the tender process for construction has begun and is due to close in October 2023

·        Sanders House – refurbish building (Activity ID 36492) – the replacement of the shed roof has been completed

·        Upper Harbour – Kauri Dieback Local Parks Projects (Activity ID 29331) – the Paremoremo scenic Reserve track upgrade to Kauri Dieback standards and the bridge over the waterfall, plus track down to the water hole have been merged into one project

·        Upper Harbour Local Board, community and business emergency response plans and resilience programme (Activity ID 3977) – AEM’s new structure went live on 28 October 2023 and as appointments are made, each local board will be introduced to a senior planner, each of whom will deliver and support Emergency Response Plans for three local board areas.

 

Activities with some risk or issues, being managed

39.     The following work programme activity has been identified by operating departments as having some risk or issues that are being managed and have been given an Amber RAG status:

·    Upper Harbour Library services (Activity ID 1501) – local board preference for a new library build at Albany Stadium Pool site was confirmed this quarter and the RAG status is Amber as a geotechnical assessment needs to be undertaken before proceeding – staff will confirm required funding to initiate the development of a Detailed Business Case in financial year 2024/2025.

Activities on hold

40.     The following work programme activities have been identified by operating departments as on hold:

·    Upper Harbour implement actions from the Greenways Plan (Activity ID 20709) – this project remains on hold while scoping the new pathway extension from the end of Wharf Road to the existing footpath in Wharf Reserve is being carried out under the Wharf Reserve - renew walkways project (Activity ID  25966) and has an Amber RAG status. 

Changes to the local board work programme in quarter one

Activities with changes

41.     At the time of approving the Upper Harbour Local Board 2023/2024 work programmes on the 27 July 2023, the local board had a remaining balance of $50,000 of unallocated Locally Driven Initiatives Operational Budget (LDI Opex) for the 2023/2024 financial year.

42.     On 14 September 2023 the Upper Harbour Local Board formally approved the allocation of the remaining $50,000 of LDI Opex budgets to fund one new project and increase the existing budgets of four activities on the 2023/2024 work programmes (Resolution number UH/2023/109).

43.     The following work programme activities have changes which have been formally approved by the Upper Harbour Local Board.

Table 1: Work programmes change formally approved by the Upper Harbour Local Board

ID/Ref

Work Programme Name

Activity Name

Summary of Change

Resolution number

3

Local Governance

Auckland Transport - Application and initial assessment road stopping Waimarie Road URL, Whenuapai

$4,000 of unallocated locally driven initiatives operational budget was allocated to this new activity to undergo an initial assessment into Changing the legal status at Waimarie Road

UH/2023/109

1013

Customer and Community Services

Upper Harbour Local Board - Activation of parks, places and open spaces

$5,000 of unallocated locally driven initiatives operational budget was allocated to this activity taking the overall budget from $25,000 to $30,000

UH/2023/109

400

Customer and Community Services

Youth: youth leadership and capacity building Upper Harbour

 

$5,000 of unallocated locally driven initiatives operational budget was allocated to this activity for arts projects with youth council, taking the overall budget from $40,000 to $45,000

UH/2023/109

403

Customer and Community Services

Māori responsiveness Upper Harbour

$10,000 of unallocated locally driven initiatives operational budget was allocated to this activity taking the overall budget from $10,000 to $20,000

UH/2023/109

410

Customer and Community Services

Community grants Upper Harbour

$26,000 of unallocated locally driven initiatives operational budget was allocated to this activity taking the overall budget from $100,000 to $126,000

UH/2023/109

 

Library facility in Albany

44.     The area to be covered in the geotechnical assessment is within the red outline shown in Image 1 below. 

Image 1: area to be covered in Geotechnical assessment

45.     The estimated cost of a detailed geotechnical assessment at the Albany Stadium Pool site is $50,000.

46.     The local board requested staff report back with funding options to be considered to enable the geotechnical assessment to progress.

Table 2 below provides options and analysis for the local board to consider allocating $50,000 Locally Driven Initiatives Operational budget to fund the geotechnical assessment.

Table 2: option analysis to fund geotechnical assessment

Option

Activity ID and Name

Budget remaining 2023/2024

Staff comments

1

ID: 410 Upper Harbour Community Grants

+

Film permit revenue

$75,639.76 (grants)

$3,200 film permit revenue

Recommended option

Fund $46,800 from community grants

Fund $3,200 from film permit revenue

2

ID: 4014 Albany Plan

$50,000

Not recommended

The work for this project will only commence in 2024 therefore the full funding is available should the local board wish to defer the project to next financial year.

As planning for Albany has been identified as a priority in the local board plan it is not recommended to defer this project.

3

ID: 410 Upper Harbour Community Grants

+

ID:4014 Albany Plan

+

Film permit revenue

$75,639.76 (grants)

+

$50,000 (Albany Plan)

+

$3,200 film permit revenue

Not recommended

The local board could consider part funding from community grants and part funding from Albany Plan.

The minimum viable for the Albany Plan project would be $25,000 however this would result in a significantly reduced scope in project and delayed delivery.

As planning for Albany has been identified as a priority in the local board plan it is not recommended to defer this project.

4

Status Quo

$0

Not recommended

The local board could consider funding the Geotech assessment report in the next work programme 2024/2025.

This is not a recommended option as finding a long-term solution for library provision is a priority in the local board plan.

 

Young Enterprise Scheme – Upper Harbour (Activity ID 1271)

47.     During quarter one of financial year 2023/2024 the workflow for Young Enterprise Scheme – Upper Harbour (Activity ID 1271) has been handed over from Tātaki Auckland Unlimited to Auckland Councils Grants team.

48.     The proposed $2,000 of locally driven initiatives (LDI) operational budget for the Young Enterprise Scheme – Upper Harbour (Activity ID 1271) remains unspent and can be accommodated from within the local board’s total draft budget for 2023/2024.

49.     This report provides the opportunity for the local board to approve the Young Enterprise Scheme – Upper Harbour (Activity ID 1271) and associated budget of $2,000 into the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report).

Tauākī whakaaweawe āhuarangi

Climate impact statement

50.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

51.     Work programmes were approved in July 2023 and September 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

52.     The local board is invested in a number of sustainability projects, which aim to build awareness around sustainable practices, and support changing behaviour at a local level, which include:

·    Our Local Streams Sustainable Schools (Activity ID 727) – provides expertise and assistance in stream care to schools; reduced funding for the 2023/2024 financial year means the programme will be delivered to five schools instead of eight and the five schools have been chosen based on commitment to the programme, quality of action projects, connections to the wider community, and to ensure geographical spread

·    Pest free Upper Harbour strategy (Activity ID 3015) – will develop a Pest Free Upper Harbour Strategy and in quarter one the final draft was completed, and local board feedback was received

·    Industrial Pollution Prevention Programme - Upper Harbour (Activity ID 4017) – aims to inform industry about the impacts that their activities may be having on local waterways and in quarter one the regionwide schedule was created with the Rosedale programme to commence in quarter three, additionally staff have scoped out the location for a water quality sensor which will be installed during quarter two

·    Restoration of the Waiarohia Stream (Activity ID 720) – is a community driven initiative to restore the Waiarohia Stream and in quarter one a site visit has been conducted in collaboration with Te Ngahere to precisely pinpoint the planting location for this year's project, all procurement processes have been completed and 800 seedlings have been distributed to students who will actively engage in planting and nurturing them

·    Ecology initiatives assistance programme Upper Harbour (Activity ID 716) – provides continued support for conservation projects proposed by the community, as part of the implementation of the Upper Harbour Ecological Connectivity Strategy and during this quarter Sustainable Paremoremo set up 60 traps for Sanders Reserve and 16 traps were installed for Paremoremo Scenic Reserve halo.

 

Library service provision in Albany

 

53.     While there are no direct climate impacts related to the undertaking of a geotechnical assessment, the findings from the assessment and the climate impacts would be considered through the detailed business case, design and construction should the development of a new library facility at the Albany Pool site progress.

Young Enterprise Scheme – Upper Harbour (Activity ID 1271)

54.     Young Enterprise Scheme – Upper Harbour (Activity ID 1271) does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55.     When developing the work programmes council group impacts and views are presented to the local boards.

Library service provision in Albany

 

56.     The advice and recommendations outlined in this report in relation to the Geotech assessment report has been developed collaboratively with Customer and Community Services Directorate and Local Board Services. 

57.     Customer and Community Services delivery staff have confirmed capacity to deliver the Geotech assessment report with additional funding outlined in the recommendation section of this report. 

Young Enterprise Scheme – Upper Harbour (Activity ID 1271)

58.     Young Enterprise Scheme – Upper Harbour (Activity ID 1271) has moved from theTātaki Auckland Unlimited work programme to 2023/2024 Customer and Community Services work programme and the scheme will be managed by the Auckland Council Grants team. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

59.     This report informs the Upper Harbour Local Board of the performance for quarter one of 2023/2024 financial year - from 1 July to 30 September 2023.

Library service provision in Albany

 

60.     Finding a long-term solution for library service provision has been an ongoing priority for the local board as outlined in the 2017, 2020 and 2023 Upper Harbour Local Board Plans.

61.     At the 17 September 2020 business meeting the local board endorsed the development of detailed business case for a new library facility to be co-located with the Albany Stadium Pool (resolution number UH/2020/93). https://infocouncil.aucklandcouncil.govt.nz/Open/2020/09/UH_20200917_AGN_9751_AT_WEB.htm

62.     At a workshop held with the local board on 21 September 2023, the local board provided direction to staff to progress with further investigation to deliver on the decision to deliver a detailed business case for a new library facility to be co-located at the Albany Stadium Pool site.

63.     The local board requested staff report back with funding options to be considered to enable to geotechnical assessment to progress.

Young Enterprise Scheme – Upper Harbour (Activity ID 1271)

64.     The Young Enterprise Scheme – Upper Harbour (Activity ID 1271) is a continuation of a programme which the Upper Harbour Local Board has funded for financial years 2021/2022 and 2022/2023.

Tauākī whakaaweawe Māori

Māori impact statement

65.     The Upper Harbour Local Board’s work programme contains a number of activities aimed at delivering on Māori outcomes for the 2023/2024 financial year.

66.     Highlights for the quarter four reporting period on activities with a direct focus on Māori outcomes are outlined below:

·    Māori responsiveness Upper Harbour (Activity ID 403) – aims to support local Māori in delivering social and economic outcomes and during quarter one Te Ohu o Onekiritea, a group led by mataawaka Māori residents in Hobsonville, worked closely with mana whenua Te Kawerau a Maki to increase community understanding of the history of their settlement in the area which will lead to the delivery of a pop-up art installation at Bomb Point in quarter two

·    Library services - Upper Harbour (Activity ID 1110) – in quarter one 'Korero Mai te reo Māori’, a volunteer led conversation class, commenced.

 

Library service provision  in Albany

 

67.     While there are no significant impacts related to the undertaking of a geotechnical assessment, should the project progress to detailed business case and delivery it is anticipated there will be appropriate engagement with mana whenua.

Young Enterprise Scheme – Upper Harbour (Activity ID 1271)

68.     Young Enterprise Scheme Kick Start Days will support YES Māori students at participating schools to benefit from the experience and learnings from the YES.

Ngā ritenga ā-pūtea

Financial implications

69.     This report is provided to enable the Upper Harbour Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes.

70.     This report also seeks approval to reallocate existing funding within local board operational budgets.

71.     The Upper Harbour Local Board received $3,200 film permit revenue for filming on local spaces for the 2022/2023 financial year which is available to be reallocated to a project that will be delivered by 30 June 2024.

Library service provision in Albany

 

72.     The local board approved the Upper Harbour 2023/2024 work programmes at the 27 July 2023 and 14 September business meetings.

73.     The cost of the Geotech assessment report at the Albany Pool site is $50,000.

74.     Options for reallocating funding from existing projects to this new project are considered in the ‘analysis and advice’ section of this report.

Young Enterprise Scheme – Upper Harbour (Activity ID 1271)

75.     The proposed budget for the Young Enterprise Scheme – Upper Harbour (Activity ID 1271) is $2,000 and can be funded from the local board’s available locally driven initiatives (LDI) operational budget 2023/2024.

Financial Performance

76.     For the first quarter of 2023/2024, Locally Driven Initiatives operational projects were $108,000 below budget, largely due to projects still in the planning and procuring phase in the first quarter. All other operating expenditure was on budget.

77.     Capital spend of $2.3 million was $1.6 million ahead of the first quarter budget, primarily due to investment in the construction of Te Kori/Scott Point sustainable sports park stage 1a. Delivery progress on individual projects can be found in the work programme update (Attachment A).

78.     The complete Upper Harbour Local Board financial performance report for the first quarter of 2023/2024 can be found in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

79.     The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

80.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

81.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Library service provision in Albany

 

82.     If the local board do not support reallocating $50,000 from existing projects to fund a geotechnical assessment, the project will not progress and the original approved projects will continue.

Young Enterprise Scheme – Upper Harbour (Activity ID 1271)

83.     If the local board do not support approving $2,000 the Young Enterprise Scheme – Upper Harbour (Activity ID 1271) the project will be cancelled and funding returned to the local board for further decision.

Ngā koringa ā-muri

Next steps

84.     The local board will receive the next performance update following the end of quarter two, December 2023.

Library service provision in Albany

 

85.     Should the local board approve reallocation of $50,000 to fund a geotechnical assessment at the Albany Pool site, work will progress and be delivered by 30 June 2024.

Young Enterprise Scheme – Upper Harbour (Activity ID 1271)

86.     Should the local board approve the Young Enterprise Scheme – Upper Harbour (Activity ID 1271) then the programme will be delivered by 30 June 2024 and updates will be provided by the Grants Team each quarter.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board Work Programme 2023/2024 Q1 Report

23

b

Upper Harbour Local Board Financial Report to 30 September 2023

45

c

Q1 Report _ Albany Community Hub

51

d

Q1 - 2023 Quarterly Report Meadowood Centre

57

e

Sunderland Lounge Activation - Sept 2023

61

f

Headquarters Activation - Sept 2023

65

      

Ngā kaihaina

Signatories

Authors

Robert Marshall - Local Board Advisor

Authorisers

Lesley Jenkins - Local Area Manager

 

 



Upper Harbour Local Board

30 November 2023

 

 























Upper Harbour Local Board

30 November 2023

 

 






Upper Harbour Local Board

30 November 2023

 

 






Upper Harbour Local Board

30 November 2023

 

 





Upper Harbour Local Board

30 November 2023

 

 





Upper Harbour Local Board

30 November 2023

 

 





Upper Harbour Local Board

30 November 2023

 

 

Local board appointment for Play Leadership Group

File No.: CP2023/16667

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make appointments for participation in a Play Leadership Group for elected members.

Whakarāpopototanga matua

Executive summary

2.       Local boards have included play advocacy projects in their 2023/2024 work programmes and are seeking opportunities to increase play diversity within their parts of the region.

3.       The council’s play advocacy advisor has established a staff network of play champions to support the ongoing development and promotion of play opportunities. When the Play Advisory Group was promoted on the council’s Kotahi intranet in 2022, some elected members asked to participate.

4.       To further support local board play advocacy activities and to respond to the appetite for increased play participation from some elected members, a Play Leadership Group is proposed. This will be a version of the staff play network, except just for elected members.

5.       As the terms of reference in Attachment A confirm, the Play Leadership Group will have no decision-making role or budgetary responsibility. The vision of the group will be “elected members with an interest in play collectively work to support the goal of enabling play for all”.

6.       The Play Leadership Group will provide participants with opportunities to learn more about play in a collaborative environment, to increase their capacity to advocate for play within their local boards, and to provide informal guidance to relevant staff on play issues.

7.       After local boards make their appointments, an initial Play Leadership Group hui will be scheduled before the end of 2023.

8.       Staff recommend a quarterly meeting schedule for the Play Leadership Group. Local boards that choose not to appoint any members to the group will receive minutes from the meetings.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      kopou / appoint up to three members to participate in the Play Leadership Group.

 

Horopaki

Context

9.       Auckland Council employed its first play advocacy advisor in September 2022. The role leads advocacy work in the area of play at Auckland Council and advocates for and influences the consideration, empowerment, enablement and equitable promotion of play.

10.     Play advocacy is an initiative in 17 local board work programmes for the 2023/2024 financial year. Three local boards do not have capacity to include play advocacy in their work programmes for 2023/2024, but have asked for ad-hoc advocacy support and will consider including play advocacy in their 2024/2025 work programmes.

11.     The play advocacy advisor has a responsibility to establish a network of play champions within council, to increase knowledge and awareness of play across the council group. The advisor established a Play Advisory Group in 2022 which has grown to include 45 play champions from Auckland Council, Auckland Transport, Eke Panuku, and other organisations affiliated with the council, including Auckland Zoo, Auckland Art Gallery, New Zealand Maritime Museum, and Stardome Observatory and Planetarium.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local boards have embraced the play advocacy approach and indicated interest to explore how they can increase play diversity for their communities and achieve play outcomes through different projects.

13.     After several local board workshops, elected members showed a strong personal interest in play. There are high levels of enthusiasm for play discussions and a keen interest in understanding more about how to promote play.

14.     In November 2022 the council’s Kotahi intranet published a story about play advocacy and publicised the staff Play Advisory Group. Some elected members contacted the play advocacy advisor and asked if they could join the group. However, the group’s terms of reference restrict membership to staff only.

15.     During workshops with local boards in 2023, the play advocacy advisor sought guidance from elected members regarding their appetite for participating in an equivalent special interest group for elected members with a strong interest in play.

16.     In response to local boards’ interest, the play advocacy advisor has written terms of reference (Attachment A) to set out the parameters of a Play Leadership Group, intended to provide elected members with opportunities to:

·        learn more about play

·        share relevant knowledge with other elected members

·        improve connections between participants at a governance level

·        encourage collaboration between local boards to support play outcomes

·        increase knowledge and understanding of play equity issues

·        provide informal guidance to staff as the play advocacy work area grows

·        share relevant insights with other members of their local boards, as appropriate.

17.     The vision of the Play Leadership Group is “elected members with an interest in play collectively work to support the goal of enabling play for all”.

18.     Participation in the Play Leadership Group is at the discretion of local boards, with no obligation to appoint elected members. Local boards that choose not to appoint any members to the group will receive minutes of the group’s meetings.

19.     The group will have no decision-making role or budgetary oversight.

20.     The terms of reference set out details of meetings and communication for the Play Leadership Group and provides further information about the roles and responsibilities of participants. Staff advice is for the group to meet four times a year, but the meeting frequency and schedule will be confirmed by the participating elected members.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The formation and operation of the Play Leadership Group has no climate impact.

22.     The continued advocacy to support play as ‘an everywhere activity’ supports positive climate outcomes by encouraging the community to embrace local suburbs as sites for play. This approach will reduce the need to drive to reach playgrounds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The Play Leadership Group will be administered by staff from the council’s Active Communities team, with support from kaimahi in the Regional Services and Strategy and Parks and Community Facilities departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The play advocacy advisor has presented at 20 local boards between March 2023 and October 2023.

25.     Local boards have expressed interest in the formation of a governance-level group for elected members who are interested in play. One local board requested that the opportunity to participate was presented in a business report, to enable participation to be formally agreed by the board.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The Play Leadership Group will provide play leaders with opportunities to learn more about Māori values relevant to play, Sport New Zealand’s bicultural play plan and its relevance to the development of play activities nationwide, and current and potential Māori play opportunities. This includes opportunities to develop and install māra hūpara in local parks and reserves, and the potential for projects such as Te Kete Rukuruku to generate play outcomes.

27.     The play leaders could also provide a mechanism for regional iwi engagement regarding play on a relatively informal basis, enabling mana whenua to share their views about play on an ongoing basis.

Ngā ritenga ā-pūtea

Financial implications

28.     The Play Leadership Group will be delivered internally and will generate no costs. The group will not manage a budget or have a financial mandate.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There is a risk that elected members could become members of the Play Leadership Group with expectations that they will be able to influence broader play investment or make decisions affecting play at a regional level.

30.     The terms of reference are intended to mitigate the risk of misunderstandings by making clear the scope of the Play Leadership Group. This will ensure participants become involved with a realistic expectation of what can be achieved through their membership.

Ngā koringa ā-muri

Next steps

31.     Local boards that wish to participate in the Play Leadership Group will confirm which elected members they wish to appoint to the group.

32.     An initial Play Leadership Group hui will be scheduled before the end of 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Terms of Reference for Play Leadership Group

73

     

Ngā kaihaina

Signatories

Authors

Jacquelyn Collins - Activation Advisor - Young People

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Lesley Jenkins - Local Area Manager

 

 


Upper Harbour Local Board

30 November 2023

 

 




Upper Harbour Local Board

30 November 2023

 

 

Northern Busway Bylaw review

File No.: CP2023/17344

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide views on the proposed changes and any additional factors for consideration on the Northern Busway Bylaw review.

Whakarāpopototanga matua

Executive summary

2.       The Northern Busway corridor runs along State Highway 1 from the Auckland Harbour Bridge to Albany.

3.       The Northern Busway significantly increases the capacity of State Highway 1 by reducing private vehicle use, making it possible for more people to travel, and supporting the growth of northern Auckland.

4.       The forecasted passenger transport demand is likely to exceed the functional capacity of core Albany to Auckland city centre public transport corridors by the 2030s. This exceptional growth will further increase pressure on the Northern Busway.

5.       Access to and activities on the busway are regulated under the Northern Busway Bylaw. Auckland Transport manages the busway’s daily operations with support from the Auckland Transport Operation Centre.

6.       Waka Kotahi have proposed the following key changes are made through a replacement bylaw:

v Proposal 1: extending the bylaw to cover the new section of the Northern Busway from Constellation Station to Albany Station.

v Proposal 2: updating vehicles eligible to apply for Northern Busway access. 

v Proposal 3: improving operational and decision-making processes on the Northern Busway.

7.       Consultation on the proposed changes to the Northern Busway Bylaw runs from 6 November 2023 to 1 December 2023.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whakarite / provide views on the proposed changes to the Northern Busway Bylaw.

b)      whakarite / provide any additional factors that Waka Kotahi should consider for the bylaw review.

 

Horopaki

Context

8.       The Northern Busway is a rapid transit corridor that runs along State Highway 1 from the Auckland Harbour Bridge to Albany. It forms the backbone of public transport services on the North Shore and is a critical component of the wider Auckland Rapid Transit Network.

9.       The corridor includes a dedicated dual busway and bus lanes, and provides fast, reliable, frequent, and high-capacity bus services, free from congestion to Auckland’s city centre.  

10.     The first section of the Northern Busway between Onewa and Constellation Station opened in 2008. In May 2022, an additional 5km stretch from Constellation Station to Albany Station opened as part of the Northern Corridor Improvements project. A map of the route is provided in Attachment A.

11.     Passenger growth on the Northern Busway has exceeded that of both the rail network and the rest of the bus network. The forecasted passenger transport demand is likely to exceed the functional capacity of core Albany to Auckland city centre public transport corridors by the 2030s. This exceptional growth will further increase pressure on the Northern Busway.  

Bylaw Review

12.     Access to and activities on the Northern Busway are regulated under the Northern Busway Bylaw (NZTA 2008/01 Prescribing Use of the Northern Busway in Auckland). 

13.     To ensure the bylaw supports the Northern Busway’s rapid transit function now and into the future, Waka Kotahi and Auckland Transport are working together to review the bylaw to make sure it:  

·        helps to optimise/manage the capacity of the busway and its stations  

·        has a clear authorisation process for vehicles accessing the busway  

·        has clear penalties and enforcement mechanisms  

·        provides for a safe journey  

·        promotes equitable travel choices for customers, including those with accessibility needs.  

14.      Waka Kotahi is consulting on the following proposed changes: 

v Proposal 1: Extending the bylaw to cover the new section of the busway from Constellation Station to Albany Station.  

v Proposal 2: Updating vehicles eligible to apply for busway access. 

Waka Kotahi is proposing that the following operators should be eligible to apply for access:

First priority – scheduled bus services (including inter-regional buses and special event buses that are scheduled)

Second priority – Specialised School Transport Assistance, National Travel Assistance and Total Mobility buses.

v Proposal 3: Improving operational and decision-making processes on the busway.  

Waka Kotahi is proposing changes to the following:

key criteria for deciding whether to authorise operator access to the busway

access conditions

enforcement powers under the bylaw

emergency vehicle access

emergency and breakdown procedures for operators

transitional provisions.

15.     Additional information on the proposed changes is provided in Attachment B.

16.     Consultation on the proposed changes to the bylaw runs from 6 November 2023 to 1 December 2023. This report enables the local board to provide their formal views.

17.     Additional consultation material is available online at https://nzta.govt.nz/about-us/consultations/northern-busway-consultation

18.     Waka Kotahi presented the bylaw review to impacted local boards at a briefing on 6 November 2023. A copy of the presentation is provided in Attachment C.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Northern Busway route map

81

b

Northern Busway Bylaw review proposals

83

c

06112023 Local Board Briefing presentation

89

     

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Lesley Jenkins - Local Area Manager

 

 


Upper Harbour Local Board

30 November 2023

 

 


Upper Harbour Local Board

30 November 2023

 

 






Upper Harbour Local Board

30 November 2023

 

 













Upper Harbour Local Board

30 November 2023

 

 

Hōtaka Kaupapa / Governance forward work calendar

File No.: CP2023/14899

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the updated Hōtaka Kaupapa / governance forward work calendar for November 2023 – January 2024.

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa / governance forward work calendar for the Upper Harbour Local Board is in Attachment A to the agenda report. The calendar is updated monthly, reported to business meetings, and distributed to council staff.

3.       The Hōtaka Kaupapa / governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·     ensuring advice on meeting agendas is driven by local board priorities

·     clarifying what advice is expected and when

·     clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whiwhi / receive the Upper Harbour Local Board Hōtaka Kaupapa / governance forward work calendar for November 2023 – January 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hōtaka Kaupapa / governance forward work calendar for November 2023 – January 2024.

103

     

Ngā kaihaina

Signatories

Authors

Max Wilde - Democracy Advisor (Upper Harbour Local Board)

Authorisers

Lesley Jenkins - Local Area Manager

 

 


Upper Harbour Local Board

30 November 2023

 

 


Upper Harbour Local Board

30 November 2023

 

 

Workshop records

File No.: CP2023/14900

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the records of the Upper Harbour Local Board workshops held on Thursday 12, and 19 October 2023 and Thursday 2 and 9 November 2023. A copy of the workshop records is attached (refer to attachments A, B, C and D).

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whiwhi / receive the records of the Upper Harbour Local Board workshops held on Thursday 12 and 19 October 2023 and Thursday 2 and 9 November 2023 (refer to attachments A,B,C and D).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board - record of workshop 12 October 2023.

107

b

Upper Harbour Local Board - record of workshop 19 October 2023.

111

c

Upper Harbour Local Board - record of workshop 2 November 2023.

115

d

Upper Harbour Local Board - record of workshop 9 November 2023.

119

     

Ngā kaihaina

Signatories

Authors

Max Wilde - Democracy Advisor (Upper Harbour Local Board)

Authorisers

Lesley Jenkins - Local Area Manager

 

 


Upper Harbour Local Board

30 November 2023

 

 





Upper Harbour Local Board

30 November 2023

 

 





Upper Harbour Local Board

30 November 2023

 

 





Upper Harbour Local Board

30 November 2023

 

 





Upper Harbour Local Board

30 November 2023

 

 

Local Board Members' Reports - November 2023

File No.: CP2023/14901

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for members to update the Upper Harbour Local Board on matters they have been involved in over the last month.

Whakarāpopototanga matua

Executive summary

2.       An opportunity for members of the Upper Harbour Local Board to provide a report on their activities for the month.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whiwhi / receive the verbal and written local board members reports.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Max Wilde - Democracy Advisor (Upper Harbour Local Board)

Authorisers

Lesley Jenkins - Local Area Manager

 

 


Upper Harbour Local Board

30 November 2023

 

 

10-year Budget 2024-2034 - local consultation content

File No.: CP2023/18245

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve local consultation content and supporting information as part of the 10-year Budget 2024-2034 process, along with a local engagement event.

Whakarāpopototanga matua

Executive summary

2.       Each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board in each local board area. These agreements set out local board priorities and the local activities to be provided for the year. The 21 local board agreements for 2024/2025 will be included in the 10-year Budget 2024-2034.

3.       Consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February – 28 March 2024. Content relating to each local board agreement must be included as part of that consultation.

4.       This report seeks approval from the local board for local consultation content. It also seeks approval of a Have Your Say event to be held in the local board area to give Aucklanders an opportunity to provide face-to-face feedback during the consultation period.

5.       The local consultation and supporting information documents to be considered for approval will be tabled at the 30 November 2023 business meeting.

6.       The Governing Body will approve regional items for consultation on 6 December 2023. The regional and local consultation items will then be incorporated into the 10-year Budget 2024-2034 consultation document and supporting information, which is also planned to be adopted by the Governing Body in February 2024.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whakaae / approve local consultation document content and local supporting information content tabled at the 30 November 2023 business meeting, for inclusion in the 10-year Budget 2024-2034 consultation material.

b)      tautapa / delegate authority to the local board Chairperson to approve any changes required to finalise the local consultation document and supporting information content for the Upper Harbour Local Board for the 10-year Budget 2024-2034. 

c)      whakaae / approve a Have Your Say event in the local board area during the 10-year Budget 2024-2034 consultation period:

d)      tautapa / delegate authority to the local board Chairperson to approve any changes required to the Have Your Say event.

e)      tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2024-2034:

i)        local board members and Chairperson

ii)       General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor, Community Broker

iii)      any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

 

Horopaki

Context

7.       Auckland Council is required to adopt a 10-year budget (Long-Term Plan or LTP) every three years. The LTP sets out the priorities and funding for council activities that are planned over a 10-year period. It includes financial and non-financial information for the whole Auckland Council group.  The Governing Body is responsible for adopting the 10-year budget, and will be adopting the 10-year Budget 2024-2034 in June 2024.

8.       Auckland Council is required to consult on the 10-year Budget 2024-2034 using the special consultative procedure set out in the Local Government Act 2002. The Budget Committee will be deciding on items for consultation for the 10-year Budget 2024-2034 on 6 December 2023. Local Boards have the opportunity to provide input into the regional topics for consultation for consideration by the Budget Committee.

9.       For each financial year, Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. These local board agreements are included in each year’s annual budget, or the 10-year budget (every three years).

10.     Local board agreements set out how the council will reflect the priorities and preferences in the local board’s plan through the local activities to be provided in the local board area.

11.     Content relating to each local board agreement must be included in the 10-year Budget 2024-2034 consultation document and supporting information.

12.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

13.     Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction), written and social media.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Local boards held workshops during November 2023 to determine their proposed priorities for their 2024/2025 local board agreement. Each local board is now requested to approve its local consultation document and supporting information content for inclusion in the consultation material for the 10-year Budget 2024-2034.

15.     At the time of writing this report the draft local consultation document and supporting information content for inclusion in the consultation material had not been finalised and will be tabled at the 30 November 2023 business meeting.

16.     Should changes be required to the local consultation content during the document production, they will be provided to the local board chair for approval.

17.     The Council is required to use the special consultative procedure set out in the Local Government Act 2002 when consulting on the 10-year Budget (LTP).  The special consultative procedure requires, among other things, the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates.

18.     Further, people who wish to have their views on the proposed content of the local board agreement 2024/2025 and 10-year Budget 2024-2034 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to their preferences and needs.

19.     The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public ensures that the Council is meeting its obligations relating to consultation

20.     The Have Your Say event recommended to be held in the Upper Harbour Local Board area is:

·        Hybrid ‘hearing style’ event (accessible online and in person)

·        Venue: Upper Harbour Local Board office

·        Date: 14th or 21st March 2024

·        Time: 4pm until closing

         

21.     Other Have Your Say events will also take place across the region along with a range of ways for people to engage with the council during the consultation period.  There will also be online information available and the opportunity to submit written or digital feedback. Note that the proposed date for the Have Your Say event will be checked with Ward Councillor/s to ensure they are able to attend.

22.     The consultation period does not begin for a couple of months. If circumstances change between now and the consultation period requiring any changes to the approved Have Your Say event, these will be provided to the local board chair for approval in line with the recommended delegation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     The decision to consult is procedural in nature and the small scale of the Have Your Say events means any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

24.     However, where practicable, events proposed will be in locations accessible by public transport, to reduce private vehicle travel and increase opportunities for attendance.  

25.     Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     The 10-year Budget 2024-2034 is an Auckland Council group document and will include budgets at a consolidated group level.

27.     Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going to the Budget Committee on 6 December 2023.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     Local board chairs have been invited to be involved in the development of the regional topics for consultation by attending Budget Committee workshops. Local board members were invited to attend eleven separate 10-year Budget 2024-2034 briefings summarising topics discussed at Budget Committee workshops.

29.     Local boards will have further opportunities to provide information and views as the council progresses through the 10-year Budget 2024-2034 process.

30.     Aucklanders will have the opportunity to give feedback on regional and local proposals through the public consultation on the 10-year Budget 2024-2034. All feedback received from submitters that indicate that they reside in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

31.     Many local board decisions are of importance to and impact on Māori. The local board agreement and 10-year Budget 2024-2034 are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board plan adopted in November 2023 forms the basis for local priorities.

32.     The approach to Māori engagement for 10-year Budget 2024-2034 will be finalised once consultation topics are confirmed, including development of bespoke materials.

33.     There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

34.     There may be marginal costs associated for Have-Your-Say events including venue hire (where council premises cannot be utilised).

35.     After consultation local boards will make decisions on local spending in the local board agreement with financial impacts that affect local communities. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.     The Local Government (Auckland Council) Act 2009 requires content relating to each local board agreement to be included in the 10-year Budget 2024-2034 consultation document. Under the Local Government Act 2002, the consultation document for the 10-year Budget must be audited.  The draft consultation document (including local consultation content) will be prepared by staff and audited in December 2023 and January 2024 ahead of adoption by the Budget Committee in mid-February 2024.  Therefore, local boards need to approve their local consultation content for inclusion in the draft consultation document by the end of November 2023.

Ngā koringa ā-muri

Next steps

37.     The Budget Committee will agree items for consultation and approve the consultation approach for the 10-year Budget 2024-2034 on 6 December 2023.

38.     Following the decisions of the local board to approve local consultation content, and the decisions of the Budget Committee on regional items for consultation, staff will prepare the consultation document and supporting information for the 10-year Budget 2024-2034.  These will be adopted by the Budget Committee in mid-February 2024.

39.     Following consultation, the Governing Body and the local board will make decisions on the 10-year Budget 2024-2034 and local board agreements respectively in June 2024.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Phoebe Peguero – Senior Advisor Operations and Policy, Local Board Services

Renee Burgers – Lead Advisor Plans and Programme

Authorisers

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

 

 


 

 


Upper Harbour Local Board

30 November 2023

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Upper Harbour Local Board

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       10-year Budget 2024-2034 – Local Board input on regional consultation content

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information from confidential Budget Committee workshops that has not yet been released. This information will become public when the Mayoral Proposal is released (planned to be release on 4 December 2023).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 


Upper Harbour Local Board

30 November 2023

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Ōkahukura Development in Albany - presentation. Page 137

Item 8.2      Attachment a    North Harbour Softball presentation.             Page 145

Item 8.3      Attachment a    Harbour Sports Hub - Indoor Facilities presentation. Page 149


Upper Harbour Local Board

30 November 2023

 

 








Upper Harbour Local Board

30 November 2023

 

 





Upper Harbour Local Board

30 November 2023