I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 5 December 2023

4.00pm

Council Chamber
Civic Building L2
1 Smythe Road
Henderson

 

Henderson-Massey Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Chris Carter

 

Deputy Chairperson

Member Brooke Loader

 

Members

Brenda Brady

 

 

Peter Chan, JP

 

 

Dan Collins

 

 

Dr Will Flavell

 

 

Oscar Kightley

 

 

Ingrid Papau

 

 

(Quorum 4 members)

 

 

 

Laura Hopkins

Democracy Advisor

 

29 November 2023

 

Contact Telephone: 027 501 1350

Email: laura.hopkins@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Henderson-Massey Local Board

05 December 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

9          Te Matapaki Tūmatanui | Public Forum                                5

10        Ngā Pakihi Autaia | Extraordinary Business     6

11        Approval of concept design for Rānui Domain playground, Swanson Road, Rānui                    7

12        Ward Councillors' Update                                115

13        Chair's Report - Chris Carter                           117

14        Hōtaka Kaupapa (Policy Schedule)                121

15        Confirmation of Workshop Records              125

16        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 


1          Nau mai | Welcome

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Member

Organisation

Position

Brenda Brady, JP

1.     Safer West Community Trust

Trustee

Chris Carter (Chair)

 

1.     St Lazarus Trust

2.     Waitākere Badminton Club

Member

Member

Peter Chan, JP

 

1.     Cantonese Opera Society of NZ

2.     Asian Leaders Forum

3.     NZ-Hong Kong Business Association

4.     NZ-China Business Association

5.     Whau Coastal Walkway Trust

Member

Member

Member

Member

Trustee

Dan Collins

1.     Rānui Action Project

Chair

Dr Will Flavell

 

1.     Asia New Zealand Leadership Network

2.     COMET

3.     Te Atatū Tennis Club

4.     Waitākere Literacy Board

5.     Te Kura

Member

Employee

Board Member

Board Member

Member

Brooke Loader

(Deputy Chair)

1.     Waitākere Licensing Trust

2.     Te Atatū Peninsula Business Association

3.     Neighbourhood Support

4.     Te Atatū Glendene Community Patrol

5.     Real Estate Authority New Zealand

Member

Associate Member

Member

Volunteer

Member

Ingrid Papau

1.     Liberty Impact Community Trust

2.     #WeLoveTuvalu Community Trust

3.     Neighbourhood Support

4.     Liberty Church

5.     Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Presiding member


 

Member appointments

          Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

Lead

Alternate

Massey Matters

Will Flavell

Peter Chan

Central Park Henderson Business Association

Chris Carter

Dan Collins

Heart of Te Atatū South

Brooke Loader

Brenda Brady

Ranui Advisory Group

Dan Collins

Brooke Loader

Te Atatū Peninsula Business Association

Ingrid Papau

Brenda Brady

Waitākere Ethnic Board

Peter Chan

Brooke Loader

Waitākere Healthlink

Chris Carter

Brenda Brady

Te Whau Pathway Trust

Ingrid Papau

Dan Collins

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Henderson-Massey Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 28 November 2023, including the confidential section, as true and correct.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Henderson-Massey Local Board

05 December 2023

 

 

Approval of concept design for Rānui Domain playground, Swanson Road, Rānui

File No.: CP2023/18508

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval of the concept design for the playground at Rānui Domain (504A Swanson Road) and to progress the project to detailed design and construction

Whakarāpopototanga matua

Executive summary

2.       The renewal of the playground at Rānui Domain was identified by staff as an asset renewal project. At a workshop held in February 2023, the Henderson-Massey Local Board requested that staff also look at the possibility of including accessible and inclusive play items, at the time of renewal, to provide more play opportunities for all children.

3.       The local board approved the allocation of $149,159 ABS: Capex – Local Renewal funding, $485,000 Locally Driven Initiative (LDI) Capex and $300,000 ABS: Capex – Growth (regional) funding for the playground upgrade, a total of $934,159, as a part of the 2023 – 2026 Customer and Community Facilities work programme (resolution number HM/2023/66).

4.       This was an increase of $304,159 to the funding previously approved in the 2022 – 2025 Customer and Community Facilities work programme (resolution number HM/2022/79). The additional funding is provided to enable a high level of inclusive play experiences at the upgraded playground.

5.       The project will deliver on the Henderson-Massey Local Board Plan 2020 Outcome 1: Henderson-Massey is a great place to live, work and play, and the key initiative ‘Develop parks and new play spaces that are inclusive, accessible to all, and support whānau-focused gatherings and activities.’

6.       The project will also deliver on visions from the recently adopted Henderson-Massey Local Board Plan 2023, ‘Our community: People can access places and services in their neighbourhoods that cater for their needs, cultural and art activities are accessible and affordable, and Māori identity is reflected in community spaces as an important part of local identity.’

7.       A concept design has been developed, incorporating feedback from the community, iwi, and accessibility representatives. An initial community AK Have Your Say questionnaire asked the community how they currently use Rānui Domain and what they would like to see incorporated in the new design.

8.       A workshop was held with tamariki from Rānui Primary School and a further questionnaire was shared with the school community through Sport Waitākere at a whānau evening. A workshop was held at Rānui Domain with representatives of the Henderson-Massey Inclusive Play Project reference group and feedback from this session has been incorporated into the design, ensuring an inclusive concept design.

9.       A hui was held with Te Kawarau ā Maki and ongoing correspondence, and updates have been shared. A second AK Have Your Say consultation has been competed to understand what the community thought of the proposed concept plan, which included a hui with community leaders.

10.     The concept design was presented to the local board at a workshop held on 5 September 2023. Local board members supported the design in principle, but suggested more shade provision should be included, more seating with backs to be specified and that car park numbers should not be increased as part of this project. The concept design was updated to incorporate the feedback received from the local board.

11.     Further community consultation has taken place via AK Have Your Say. This feedback has been included in this report as an update, and the feedback received will help to refine the detailed design.

12.     Staff now seek approval for the final concept design before progressing the project to detailed design, consenting and construction.

13.     Following the approval of the proposed concept design, the resource consenting process for work near existing trees will begin in parallel with the development of the detailed design. Physical works to undertake construction of the proposed design is expected to commence early September 2024.

14.     Progress updates on the project will be provided to the local board as part of the Customer and Community Services quarterly reports.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      whakaae / approve the concept design for the playground at Rānui Domain located at 504A Swanson Road, Rānui as per attachment A of the agenda report and request staff to progress the project to detailed design and construction.

 

Horopaki

Context

15.     Rānui Domain is near the Rānui train station, bus stops and main community hub of Rānui, allowing for multiple walking connections. The main entrance to the playground is located adjacent to 14 Robertson Road, with other entrances from Carlas Way and Swanson Road. The existing playground is in the southeastern corner of the park, near the Waitemata Seagulls rugby league club, car park, toilet, and changing room facilities.

16.     The existing playground caters for Early Childhood (1-4 years), Childhood (5-9 years), Junior (10 -12 years).

17.     The current playground is small and located next to the existing car park with no visible barrier or buffer zone. There is a large grass area, also adjacent to the playground however, this is underutilised, due to a lack of drainage.

Figure 1: Location plan of Rānui Domain Playground

1.       As a part of the Henderson-Massey Local Board’s 2021/2022 Customer and Community Services Work Programme, the local board approved a project to develop a playground and furniture renewal at Rānui Domain. The operational maintenance playground inspection report, noted that the playground at Rānui Domain is in poor condition, with mostly old equipment with a high criticality of renewal. 

2.       An accessible playground was determined to be a priority for the Henderson-Massey Local Board area in the 2021/2022 work programme. Community consultation asked for a preference of site, either Te Rangi Hiroa Park in Rānui, or Harbourview-Orangihina in Te Atatū Peninsula.

3.       Due to recent funding limitations, the proposal for an accessible playground was put on hold. Staff presented an option to include accessible and inclusive play opportunities at Rānui Domain at a local board workshop in February 2023. Rānui Domain was demined to be a suitable site for these play elements, due to its level topography, the proposed upgrade to accessible park toilets, and convenient connections to multiple transport options.

4.       The proposal required additional funding to be allocated to the Rānui Domain playground renewal, but it was deemed to be beneficial as it would allow for more play opportunities to be provided for a wider spectrum of the community.

5.       The addition of accessible and inclusive play items ensures all children to feel included into the wider play space. This social interaction encourages more understanding and acceptance of children with different abilities.

6.       In July 2023 the Henderson-Massey Local Board allocated the following funding to the playground upgrade project: $149,159 ABS: Capex – Local Renewal funding, $485,000 Locally Driven Initiative capex (LDI) funding, and $300,000 ABS: Capex – Growth (regional) funding providing a total of $934,159, as a part of the 2023 – 2026 Customer and Community Facilities work programme (resolution number HM/2023/66).

7.       This was an increase of $304,159 to the funding previously approved in the 2022 – 2025 Customer and Community Facilities work programme (resolution number HM/2022/79). The additional funding is provided to enable a high level of inclusive play experiences at the upgraded playground.

8.       The concept design was presented to the local board at a workshop held on 5 September 2023. An assessment of the concept considering constraints, risks and estimated cost was tabled and discussed.

9.       Local board members supported the design in principle but asked for more shade provision to be provided in areas of the playground, either through shade sails or well positioned trees.

10.     Additional trees have been proposed due to the limited budget and high cost of shade sails. The project team had proposed an area to provide additional car parking near the playground, but local board members felt this was not a priority within this project scope and the budget should be focused on the play space.

11.     Local board members wanted to ensure there were sufficient opportunities in the play space for extended whanau to sit comfortably, seating with backs were suggested to be a priority. The concept design was updated to incorporate the feedback received from the local board.

Link to strategic documents

12.     The renewal of the Rānui Domain playground will deliver on Local Board Plan 2020 Outcome 1: Henderson-Massey is a great place to live, work and play.
Key objective: Parks, facilities and public spaces are inviting, accessible to all and meet the needs of our diverse communities. The upgraded playground will also deliver on objectives in the recently adopted Henderson-Massey Local Board Plan 2023.

13.     The incorporation of accessible and inclusive play opportunities at Rānui Domain will increase the usability of the space meeting the needs of our all tamariki. Accessible, inclusive, and sensory-rich environment can instil a sense of independence and confidence in children. An inclusive playground can also encourage friendships between different groups of children, which promotes awareness and acceptance of diversity.

14.     The Henderson-Massey Play Gap Analysis recommends providing junior play opportunities at Rānui Domain, like the existing demographic it currently caters for.

Tātaritanga me ngā tohutohu

Analysis and advice

Consultation / Engagement

15.     Consultation with the local community took place in November 2022 through the Auckland Council Have Your Say webpage, Rānui Primary School play workshop, accessibility workshop, the local board Facebook page and letter drop.

16.     Sport Waitākere were provided the AK Have Your Say consultation questions to facilitate further discussions with the Rānui Primary School community at a whānau evening held at the school on 22 February 2022. Feedback was provided to the council by Sport Waitākere and incorporated into the concept design.

17.     An accessibility workshop was held at Rānui Domain and attended by representatives of the Henderson-Massey Inclusive play project reference group, which included Be. Lab and the Halberg foundation. Feedback from this session was considered and used to refine accessibility and inclusive elements throughout the concept design.

18.     The initial concept design was circulated to Te Kawarau ā Maki in July 2023. Feedback was received from Te Kawarau ā Maki who have provided narrative for information signage.

19.     The local board indicated their support towards the proposed concept design at the workshop on 5 September 2023. The local board requested that the concept was shared with the local community and iwi / mana whenua, and that feedback be sought and considered. The feedback received from consultation will feed into the next stage of design.

20.     A second ‘AK have your say’ consultation was undertaken in October/November 2023 to allow the community to provide feedback on the proposed concept design. This was promoted through a letterbox drop to 400 residents who live within the vicinity of Rānui Domain and the Henderson-Massey Local Board Facebook Page.

21.     The concept design consultation process was also promoted through flyers delivered to Rānui Action Project, Rānui Community Centre, and the Rānui Library.

22.     A workshop supported by Rānui Accord (a collective of seven community groups) was held on Monday 6 November to discuss the concept design with community leaders from Rānui 135 and Rānui Action Project. All feedback from this session will be incorporated into the detail design.

23.     Consultation feedback is attached to the report as attachment B.

Themes from engagement

24.     ‘AK Have Your Say’ questionnaire - November 2022:
96 submissions were received through the online consultation and the views received have been themed below:

a)   include shade provision

b)   include water or sand play

c)   provide a basketball court

d)   incorporate a fenced safe play space

e)   provide additional setting and picnic areas

f)    provide play experiences including swinging/sliding/spinning/rocking

g)   perceived safety issues.

25.     Besides the inclusion of swings and slides, the community favoured jumping activities, nature play/balance and creative play.

26.     Detailed stakeholder feedback analysis is outlined in Attachment B, feedback provided by Sport Waitakere is detailed in Attachment C.

27.     AK Have Your Say – concept design consultation, October/November 2023
The recent engagement requested feedback on the concept design and provided the following feedback and themes:

a)   Overall, what is your opinion of the concept design?
Result:

Support

86.1%

Do not support

5.1%

Other

7.6%

I don’t know

1.3%

 

b)   Other reoccurring play suggestions for Rānui Domain include monkey bars, basketball court and zipline.

28.     Other themes represented in the feedback:

a)   more options for seating and gathering e.g., larger tables

b)   more shade

c)   BBQ

d)   inclusion of the significance of the area, narratives, and history to influence the design and planting. Include Māori and Pasifika games and elements.

e)   can youth be involved in designing or coming up with ideas?

f)    more equipment for youth and older tamariki including pull up bars, equipment that can be used by adults and basketball court

29.     Detailed stakeholder feedback analysis is outlined in Attachment D.

30.     Stakeholder feedback will be incorporated into the detail design.

Proposed concept design

31.     The proposed playground design has been developed to ensure tamariki with different levels of ability have play options available.

32.     Shrub planting softens the boundary of the play space creating a natural buffer between the car park, swales, and a neighbouring property. A timber fence is carefully aligned in the planting to fully enclose the playground, providing a secure space.

33.     The inclusion of the specimen trees provides amenity, shade, and a sense of enclosure over time. This planting will support the creation of exploration and nature play.

34.     A painted walkway on the car park will help to slow vehicles and allow tamariki to cross safely to the sports field and upgraded toilet facilities.

35.     An all-weather shade structure has been included over picnic tables and shade has been provided over the water play area where children will spend a prolonged period.

36.     Painted play opportunities have been included on secondary paths; this is designed to keep the primary routes clear for easy access into the site.

Figure 2: Rānui Domain Concept showing new footprint incorporating planting and shade sail.

 

Play activities.

37.     The overall design intent is to improve and enhance play provision within the local area targeting 0-12 years, with improved functions to make the park more enjoyable for all members of the whānau.

38.     The playground concept design provides seven different types of play, some play elements sit in multiple categories.

 

Figure 3: Play opportunities within the proposed play space.

Junior play

This includes the water tower play module that provides climbing and slide elements with low level play panels.

The graded ramp access into the module provides access for toddlers and wheelchairs.
A swing for babies and toddlers is also included.

Accessible play

Wet pour surfacing providing access to the following play elements which can used by wheelchair users (some require assistance).
- basket and high back swings
- inground trampoline
- water play
- petal drums
- communication / sensory board

Inclusive play

Play opportunities are provided for tamariki with disabilities, sensory and other neurodiverse needs, this equipment includes sensory panels, spinners, springer, water play, swings – basket, high back, ‘you and me’ swing and two hammocks.
Painted games will be painted onto concrete paths.

Play items such as the hammock are incorporated as a quieter zone for children where they can rest or take time out but can also be used for a siting or as a climbing obstacle.

Sensory stimulants are planned for the space these include music play and planting. Sensory planting can stimulate the sense of smell, touch, and sound, all contributing to children’s physical and cognitive development. 

Nature play

Stepping and balancing logs.
Water play with meandering rivers.

Rotating equipment

Includes a net spinner and tipi carousel with top brace.

Music Play

Petal drum

Open lawn spaces

Informal play such as running, ball kicking etc.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Figure 4: Proposed play equipment

A collage of different playground equipment

Description automatically generated

Figure 5: Proposed furniture and features

A collage of images of a park bench and a bench

Description automatically generated

39.     Play items such as the hammock are incorporated as a quieter zone for children where they can rest or take time out but can also be used for a siting or as a climbing obstacle.

 

Accessibility

40.     The proposed playground design has been developed to provide accessible play options for tamariki with different levels of ability.

41.     The site is level with flush access from the car park which benefits those with walking aids/wheelchairs. Two accessible car parks are located adjacent to the main play space entrance.

42.     Wet pour safety surfacing has been proposed for easy access to play equipment. 

43.     The play equipment selected for Rānui Domain have accessible or inclusive features, examples of this include an inground trampoline suitable for wheelchairs, a ramp to provide easy access to the slide.

44.     The water play is easily accessed with opportunities for wheelchair users to pump water into the meandering play streams. Refer to figure 3 – water play beneath shade sail.

45.     The picnic tables under the all-weather shelter will be an accessible design to allow those in wheelchairs to be included at the table with their whanau. Refer to figure 5.

46.     Backs and arm rests are included on seating to assist the elderly and those with injuries to be able to access comfortable resting places within the play space.

47.     Staff recommend that the concept plan be approved to allow the equipment ordering, tender and construction to take place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

48.     The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

49.     It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as much as possible when delivering the project.

50.     Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

51.     Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

52.     The renewal will enhance the surrounding natural environment, maintenance work and ecological restoration will be undertaken to existing stormwater swales.

53.     The concept design has incorporated the use of passive principles and natural infrastructure including new trees to provide some shade for areas of the play space. The supply of trees may be able to be incorporated into the Urban Ngahere Forest programme.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54.     Council staff from within the Customer and Community Services (Parks and Community Facilities operational management and maintenance) and Healthy Waters teams have been consulted. They are supportive of the renewal as it will improve the quality of the park.

55.     The project will deliver significant improvements to the needs of younger children and children with accessibility requirements in the community surrounding the area. The play space located at Te Rangi Hiroa provides play opportunities for youth. 

56.     Collaboration with staff will be ongoing to ensure that the development of the play space is integrated appropriately into the operational maintenance and asset management systems once completed.

57.     The increased size of the play space will increase day to day maintenance costs, however all elements incorporated have been selected to ensure the playground is robust and durable.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

58.     Rānui Domain is well used by residents in the local neighbourhood with access from Carla’s Way, Robertson Road, and Swanson Road.

59.     The project will deliver to the community by providing improved and enhanced play provision within the local area targeting 0 – 12-year-olds. The design provides a safe playground that is walking distance from neighbourhoods within the local area. 

60.     The revised concept design, incorporating changes previously requested by the local board, and feedback received from stakeholders, was presented to the local board at a workshop on 5 September 2023. The local board indicated support for the concept design.

61.     The project aligns with the Henderson-Massey Local Board Plan outcomes detailed in the table below.

Figure 6: Henderson-Massey Local Board Plan 2020 outcomes and objective

Outcome

Objective

Outcome 1: Henderson-Massey is a great place to live, work and play

Parks, facilities, and public spaces are inviting, accessible to all and meet the needs of our diverse communities.
Key initiatives – Develop parks and new play spaces that are inclusive, accessible to all, and support whanau focused gatherings and activities.

 

Tauākī whakaaweawe Māori

Māori impact statement

62.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

63.     Parks and reserves are taonga and hold significant importance to mana whenua. Developing a network of neighbourhood parks that provide for all ages and abilities will positively benefit the health and wellbeing of mana whenua and the wider community through increased recreation provision.

64.     Engagement with mana whenua on this project has been undertaken as part of the consultation process. The concept design was sent to local iwi at on 4 October 2023. Feedback from Te Kawarau ā Maki was received supporting the project in principle, with no specific feedback.

65.     Further opportunities to input on the project will be provided through the detailed design phase and associated consultation process. An information board with narrative provided from Te Kawarau ā Maki is being developed for the playground.

Ngā ritenga ā-pūtea

Financial implications

66.     The local board approved allocation of $934,159 as a part of the 2023 – 2026 Customer and Community Services work programme for the upgrade of the Rānui Domain playground.

67.     Table 3 below outlines funding allocated to the project.

Figure 7: Outline of funding allocated for the upgrade of the Rānui Domain playground as a part of the 2023 – 2026 Customer and Community Services work programme.

Budget source

FY2022/2023

FY2023/2024

FY2024/2025

Total

ABS: Capex – Local Renewals

$18,294

$60,865

$70,000

$149,159

Locally Driven Initiative Capex (LDI)

$0

$100,000

$385,000

$485,000

ABS: Capex - Growth

$0

$300,000

$0

$300,000

Total

$18,294

$460,865

$455,000

$934,159

 

68.     The estimate for physical works, including play equipment is $820,000. Total project cost estimated to be $930,000 which includes professional services and staff time which is achievable within the currently allocated budget for the project.

69.     In addition, the shade sail will be funded from the Henderson-Massey shade provision budget, resolution number HM/2023/66 with an estimated cost of $30,000.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

70.     Resource consent, and the preparation and processing of this consent may have an impact on the time frame for construction.

71.     The following risks and mitigations have been considered:

Figure 8: Project risks and mitigation

Risks identified

Mitigation

Timeframe

 

Resource consent

Preparation and processing of the tree only consent may have an impact on the time frame for construction. Staff will endeavour to meet the deadlines

Health & Safety

 

Public are exposed to unsafe conditions during construction phase

The site will be fully fenced off from the public with signage alerting people of work taking place.

Construction

 

Poor weather during construction may hold up delivery

Construction methodology and programme to allow for wet weather. Construction is planned for the rugby league club off season to minimize disturbance.

Contamination

 

Possible risk of ground contamination. Site was formerly agricultural land.

Soil testing has been undertaken, this has determined the playground site is clean and free from contaminates. However, any discovers of contamination during construction may delay works.

Dependencies on any other project.

 

 

The adjacent toilets are due to be renewed, confirmation of the construction period is still due to be confirmed for summer 2023/2024. The toilet renewal needs to be completed within the rugby league off season.

Healthy Waters have been requested to get maintenance contractors to unblock the exiting drain connecting to the swale at the park entrance before new drainage can be designed and built for the playground renewal.

Reputational

 

 

Public expectations have been raised regarding delivery, according to the feedback provided during consultation. If the plans are not supported, it may lead to community disappointment, as well as contribute to a drop in consultation and engagement of future projects.

 

Ngā koringa ā-muri

Next steps

72.     Table 9 below summarises the anticipated next steps and estimated delivery timeframes for the project.

73.     The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement of a build partner or the resource consent process have the potential to delay completion of the project beyond the identified timeframe. 

Figure 9:  Project phasing and timelines

Project phase

Planned completion timeframe

Resource consent application

December 2023

Detailed design

Once the concept design option is approved by the local board, the development of the detailed design can be progressed. Additional community engagement and collaboration with iwi will be undertaken as a part of this phase.

January 2024

Procure physical works contractor.

The tender will be submitted to a suitable contractor as per the procurement guidelines.

June 2024

Physical works

An accurate commencement date and the duration of the physical works is not known at this time and will be confirmed at a later stage but is envisaged between the dates specified.

September 2024 – December 2024

74.     Progress updates on the project will be provided to the local board as part of the quarterly reports.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Rānui Domain - Playground Concept design

21

b

Rānui Domain - Consultation HYS Report 22

25

c

Rānui Domain - Consultation Sport Waitakere March 23

43

d

Rānui Domain - Concept consultation 2023

47

      

Ngā kaihaina

Signatories

Authors

Keren Alleyne - Senior Project Manager

Susan Quinn - Capability and Performance Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Adam Milina - Local Area Manager

 

 



Henderson-Massey Local Board

05 December 2023

 

 





Henderson-Massey Local Board

05 December 2023

 

 



















Henderson-Massey Local Board

05 December 2023

 

 




Henderson-Massey Local Board

05 December 2023

 

 




































































Henderson-Massey Local Board

05 December 2023

 

 

Ward Councillors' Update

File No.: CP2023/18535

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a verbal update from the Waitākere Ward Councillors.

Whakarāpopototanga matua

Executive summary

2.       A period of 10 minutes has been set aside for the Waitākere Ward Councillors to have an opportunity to update the Henderson-Massey Local Board on regional matters.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      thank Councillors Shane Henderson and Ken Turner for their verbal update.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

05 December 2023

 

 

Chair's Report - Chris Carter

 

File No.: CP2023/18536

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings, and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       Local board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

 

Ngā tūtohunga / Recommendation

That the Henderson-Massey Local Board:

a)      whiwhi / receive Chair Chris Carter’s December 2023 report.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chair Chris Carter’s report - December 2023

119

     

Ngā kaihaina / Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

05 December 2023

 

 


Henderson-Massey Local Board

05 December 2023

 

 

Hōtaka Kaupapa (Policy Schedule)

 

File No.: CP2023/18538

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Henderson-Massey Local Board Hōtaka Kaupapa (Policy Schedule).

Whakarāpopototanga matua / Executive summary

2.       The Hōtaka Kaupapa (Policy Schedule) was previously the governance forward work programme calendar for the Henderson-Massey Local Board (Attachment A). The policy schedule is updated monthly, reported to business meetings and distributed to council staff.

3.       The policy schedule aims to support local boards’ governance role by:

·     ensuring advice on meeting agendas is driven by local board priorities

·     clarifying what advice is expected and when

·     clarifying the rationale for reports.

 

4.       The policy schedule also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa (Policy Schedule) for December 2023.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Henderson-Massey Local Board Hōtaka Kaupapa (Policy Schedule) - December 2023

123

     

Ngā kaihaina / Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

05 December 2023

 

 


Henderson-Massey Local Board

05 December 2023

 

 

Confirmation of Workshop Records

 

File No.: CP2023/18539

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present records of workshops held by the Henderson-Massey Local Board.

Whakarāpopototanga matua / Executive summary

2.       Briefings/presentations provided at the workshops held are as follows:

7 November 2023

1.   Annual update on BID-operating business associations: Te Atatu Peninsula Business Association, Central Park Henderson Business Association

2.   Next steps - Film Minor Category Pilot Programme

3.   Service Property Optimisation

4.   Watercare - North Harbour 2 Pipeline

5.   Auckland Transport - Rail Network Rebuild Stage 3

6.   Discuss draft Local Board Agreement document

 

14 November 2023

1.   Quick Response Grants Round One

2.   Local Board Annual Planning workshop 3 -  Recap long term plan (LTP) regional topics

3.   Discussion of the 2023-2024 work programme for the Māori Responsiveness programme at Hoani Waititi Marae

4.   Harbourview/Orangihina wetland restoration and Ngā Puna Manaaki Īnanga update

5.   Corban Estate Masterplan - stakeholder engagement update and next steps

 

21 November 2023

1.   An update Water Literacy Pilot workshop

2.   Parks and Community Facilities update

3.   Auckland Transport Work Programme

4.   Local Board Annual Planning workshop 4 - input long term plan (LTP) regional topics/ Local Consultation Content

 

 

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a)      note the workshop records for 7, 14 and 21 November 2023.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Henderson-Massey Local Board workshop records for 7, 14, 21 November 2023.

127

     

Ngā kaihaina / Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

05 December 2023