I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 6 December 2023

10.00am

Albert Eden Local Board Office
114 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Margi Watson

 

Deputy Chairperson

Kendyl Smith

 

Members

Jose Fowler

 

 

Julia Maskill

 

 

Christina Robertson

 

 

Liv Roe

 

 

Rex Smith

 

 

Jack Tan

 

 

(Quorum 4 members)

 

 

 

Selina Powell

Democracy Advisor

 

1 December 2023

 

Contact Telephone: +64 21 531 686

Email: selina.powell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Albert-Eden Local Board

06 December 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    5

8.1     Deputation - St Lukes Environmental Protection Society (STEPS)               5

9          Te Matapaki Tūmatanui | Public Forum                                                                      6

9.1     Public Forum - Gillian Dance - President, Auckland Grey Power                  6

9.2     Public Forum - Richard Quince - proposed work at Chamberlain Park Golf Course                                                                                                                   7

10        Ngā Pakihi Autaia | Extraordinary Business                                                              7

11        Chamberlain Park Golf Course - option for course realignment                             9

12        Albert-Eden-Puketāpapa Ward Councillors' Updates                                             59

13        Chairperson's Report                                                                                                  61

14        Board Members' Reports                                                                                            63

15        Albert-Eden Local Board Workshop Records                                                          65

16        Hōtaka Kaupapa/Governance Forward Work Programme Calendar                     73

17        Te Whakaaro ki ngā Take Pūtea e Autaia ana |

            Consideration of Extraordinary Items

 

 


1          Nau mai | Welcome

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         whakaū / confirm the minutes of its ordinary meeting held on Thursday, 30 November 2023, including the confidential section, as true and correct record.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - St Lukes Environmental Protection Society (STEPS)

Te take mō te pūrongo

Purpose of the report

1.       To enable an opportunity for Professor Trevor Sherwin and Sel Arbuckle, St Lukes Environmental Protection Society (STEPS), to deliver a deputation presentation.

Whakarāpopototanga matua

Executive summary

2.       Professor Trevor Sherwin and Sel Arbuckle, St Lukes Environmental Protection Society (STEPS) will present to the local board regarding Waitītiko-Meola Creek including opportunities in the Meola Catchment in line with the 'Making Space for Water’ programme and the enhancement of Waitītiko-Meola Creek in Chamberlain Park

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      thank Professor Trevor Sherwin and Sel Arbuckle for their attendance and Deputation presentation.

 

Attachments

a          Albert-Eden presentation Waitītiko-Meola Enhancement.............................. 79

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

9.1       Public Forum - Gillian Dance - President, Auckland Grey Power

Te take mō te pūrongo

Purpose of the report

1.       To enable an opportunity for Gillian Dance, President, Auckland Grey Power, to deliver a presentation during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Gillian Dance, President, Auckland Grey Power, will be in attendance to deliver a Public Forum presentation outlining the group’s application for the lease of the small room in the former Senior Citizens Hall, Mt Albert.

 

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      thank Gillian Dance - President, Auckland Grey Power, for her attendance and Public Forum presentation outlining the group’s application for the lease of the small room in the former Senior Citizens Hall, Mt Albert.

 

 

 

9.2       Public Forum - Richard Quince - proposed work at Chamberlain Park Golf Course

Te take mō te pūrongo

Purpose of the report

1.       To enable an opportunity for Richard Quince – resident, to deliver a presentation during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Richard Quince – resident, will be in attendance to deliver a presentation to the local board regarding the proposed work at Chamberlain Park Golf Course on the three holes which were closed by the local board in April 2021.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      thank Richard Quince for his attendance and Public Forum presentation.

 

 

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Albert-Eden Local Board

06 December 2023

 

 

Chamberlain Park Golf Course - option for course realignment

File No.: CP2023/18551

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval on the recommended option for the golf course hole realignment at Chamberlain Park Golf Course, 46A Linwood Avenue, Mt Albert and to progress the project to enable delivery of the realignment in a staged manner.

Whakarāpopototanga matua

Executive summary

2.       On 1 April 2021, three golf holes were closed at Chamberlain Park Golf Course due to the extreme risk of golf balls leaving the golf course and entering the adjoining Northwestern Motorway. This reduced the golf course from 18 holes to 15 holes.

3.       The three golf holes that were closed all bounded the Northwestern Motorway, being holes 5, 12 and 14.

4.       These three holes were identified as the most likely holes to be the cause of golf balls leaving the course.  A trajectory report was commissioned in February 2021 from Probable Golf Instruction Limited, Nanoose Bay, B.C., V9P 9G5, Canada which provided the required safety fencing requirements to reduce the risk of golf balls leaving the course.

5.       A second trajectory report was requested in June 2021 based on the proposed relocation of greens to holes 5, 12 and 14 to redirect the golf ball trajectory away from the adjoining Northwestern Motorway.  Note: both reports incorrectly state the year of the report as 2020, this should read 2021.  Attachment A: Probable Golf Instruction Limited Golf Expert Reports, dated February 2021 and June 2021.

6.       Temporary golf greens were created in December 2021, to allow the Chamberlain Park Golf Course to return to 18 holes. The temporary greens were created to change the direction of play away from the motorway, thus reducing the risk from extreme to moderate/high.

7.       Staff have been investigating options for a permanent solution, namely the installation of either higher safety fencing or the creation of new permanent greens or a combination of both.

8.       Two memorandums were provided to the Albert-Eden Local Board in March 2021 and December 2021, outlining the risks and work that staff have undertaken to enable the golf course to operate as an 18-hole course with three temporary greens.

9.       Two workshops have been held with the Albert-Eden Local Board in April and November 2023, updating elected members on the investigation to find a permanent solution, and outlining the options available.

10.     In October 2019 the local board resolved (resolution number AE/2019/84) to create a new neighbourhood park at the western end of Chamberlain Park, which requires the reconfiguration of the golf course.

11.     This would retain a reconfigured 18-hole golf course, create a new neighborhood park to the west of Waitītkō/Meola Creek, restore the ecological values of Waitītkō/Meola Creek, and enhance walking and cycling connections.  See Attachment B: Chamberlain Park Proposed Changes -10 February 2020.

12.     Staff now seek approval from the Albert-Eden Local Board on the proposed option before progressing the project to delivery of a new permanent green for hole 12, and concept design for the relocation of holes 14 and 15 and the relocation of the tee to hole 16. 

13.     This will enable the golf course to move to the eastern side of Waitītkō/Meola Creek to enable the new neighbourhood park to progress when funding allows

14.     Subject to Albert-Eden Local Board approval, the project will progress to deliver a new permanent green for hole 12 and to commence concept design for the relocation of holes 14 and 15, and the relocation of the tee to hole 16 in financial year 2024/2025.  The delivery of the relocation works will be funded in future financial years 2025/2026 and 2026/2027.

15.     The Albert-Eden Local Board has allocated $296,827 of capital renewal funding towards the Chamberlain Park – renew – park assets project that will deliver on Albert-Eden Local Board’s 2023 Local Board Plan Outcomes: Our Community, Our Environment, and Our Places and was approved by the Albert-Eden Local Board as part of the 2023/2024 Customer and Community Services Work Programme on 27 July 2023 (resolution number AE/2023/98)

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      whakaae / approve for staff to proceed with the hole realignments at Chamberlain Park Golf Course, 46A Linwood Road, Mt Albert utilising capital renewals budget from the Albert-Eden Local Board work programme under project #30547 Chamberlain Park – renew – park assets:

i)        a new permanent green for hole 12 in financial year 2024/2025

ii)       commence concept design for the relocation of holes 14 and 15 and the relocation of the tee to hole 16 in financial year 2024/2025

iii)      delivery of relocation of holes 14, 15 and 16 in future financial years 2025/2026 and 2026/2027.

Horopaki

Context

16.     Chamberlain Park Golf Course is located at 46A Linwood Avenue, Mt Albert. It is located adjacent to the Northwestern Motorway, that is part of State Highway 16.  The course sits on the corner of two major roads, the Northwestern Motorway to the north of the golf course and the arterial St Lukes Road on the eastern side.  The St Lukes on ramp is located on the north-eastern corner of the golf course.

17.     The Chamberlain Park Golf Course forms part of the parks and reserve portfolio owned by the Albert-Eden Local Board.  The golf course is currently operated on behalf of Auckland Council by Programmed Facility Management New Zealand Limited.  The built assets are managed and maintained by the Parks and Community Facilities Department of Auckland Council.

 

 

 

 

 

 

 

 

 

Figure 1: Aerial location map of Chamberlain Park Golf Course – note the site includes land on both sides of the Northwestern Motorway.

 

 

18.     In early 2020 Auckland Council and the golf course operator were made aware of several incidents whereby vehicles travelling on the Northwestern Motorway had been struck by golf balls causing damage to the vehicles, including one incident where a vehicle windscreen was damaged.

19.     Given the risk of serious and even life-threatening accidents that are likely to be caused by errant golf balls colliding with vehicles travelling at speed on the motorway, the risk assessment was assessed to be an extreme risk.

 

 

 

 

 

 

 

 

 

 

Figure 2: Risk Matrix.

Table

Description automatically generated

20.     A trajectory report was commissioned in February 2021 from Ken Tannar of Probable Golf Instruction Limited, which assessed the course configuration and identified risk control measures to mitigate ball strikes.  This included a determination of the length and height of safety fencing for high-risk areas.

21.     On 31 March 2021 the Community Facilities department (as it was known then) advised the Albert-Eden Local Board that three holes at Chamberlain Park Golf Club would be closed from 1 April 2021 due to the critical risk that errant golf swings could pose to motorway users. This meant that the golf course was reduced to 15 holes.

22.     The holes that were considered the most risk from golf balls leaving the course were holes number 5, 12 and 14 which all bounded the Northwestern Motorway.

Figure 3: Aerial location map of Chamberlain Park Golf Course showing the three holes that were closed in April 2021.

23.     Following the closure of the holes, staff investigated several options to allow the holes to reopen.  Options included the moving of the greens on the affected holes and possibly tee locations and/or increasing the height of the fencing in key areas.

24.     In the interim, to enable the three closed holes to reopen staff sought to move the location of the greens to change the direction of play away from the Northwestern Motorway by creating temporary greens.

25.     Proposed changes to the closed holes were discussed with council staff from various departments, the golf course operator and golf club representatives.

26.     Three temporary greens were created in December 2021, with a shortened temporary tee for hole 5.  This allowed the golf course to return to 18 holes.

27.     The temporary greens do not have any drainage or irrigation and are in areas of low mown grass.  These temporary greens can get very wet in winter as a result of having no drainage, especially hole 14.

28.     Using the risk matrix (Figure 2), the consequence of risk does not change from ’extreme’, but by amending the course with the new temporary greens, the likelihood of golf balls leaving the course is reduced to “unlikely or rare” meaning the overall risk moves from “extreme” to “high or moderate”.

29.     The trajectory report was updated using the new temporary green locations and this showed that the risk of golf balls hitting the motorway as a result of the course changes has been reduced.

30.     As a part of the Albert-Eden Local Board’s 2023/2024 Customer and Community Services work programme, the local board approved a project to renew park assets at Chamberlain Park. This work will be funded from the local board’s capital renewals budget, with $89,929 approved in financial year 2023/2024. The benefit of this funding ensures that our parks and open space meet the needs of growing populations and diverse communities.

Link to Albert-Eden Local Board Plan 2023

31.     The project aligns with the following Albert-Eden Local Board Plan 2023 outcomes and objectives:

Table 1: 2023 Albert-Eden Local Board Plan outcomes and objectives

Outcome

Objective

Our Environment

Water quality in Waitītkō/Meola Creek improves.

The natural environment is cared for and valued.

Our Community

Our parks and open space meet the needs of our changing and growing population.

Our Places

There are a range of options for moving around that are safe, reliable, and easy to use.

Tātaritanga me ngā tohutohu

Analysis and advice

32.     Several options were presented to the local board at a workshop on 2 November 2023. This included installation of new safety fencing, creation of new greens, a mix of fencing and a new green, and a staged approach of new greens but including the opportunity to move holes to enable the future development of the neighbourhood park.

33.     An assessment of each option, taking constraints, risks, mitigation, and estimated costs into consideration, was tabled, and discussed with the local board at the workshop.

Options assessment

34.     A summary of all options is outlined in Table 2 below.

Table 2: Options assessment for a solution to golf balls leaving Chamberlain Park Golf Course

Options

Criteria

Finance/Budget

Comments

Local board outcome alignment/ Strategic alignment

Risk

Implementation

CAPEX

(preliminary estimate only)

 

Option 1 – Do nothing

 

 

No action

$0

This option is not recommended as it will not provide any solution to the issue.

Option 2 – New Safety Fencing for three holes

 

 

 

 

$3,250,000

This option is not recommended as it cost prohibitive and time consuming.

 

Option 3 – New Greens for three holes

 

 

 

 

$462,000

This option is recommended as it will provide cost effective solution to the issue.

 

Option 4 – Hybrid of Safety Fencing and New Green

 

 

 

$1,111,000

This option is not recommended as it is cost prohibitive and time consuming.

 

Option 5 – New Greens and course realignment

 

 

 

$600,000

This option is recommended as it will provide a cost-effective solution and will allow the creation of the new neighborhood park.

 

 

Option 1 – Do nothing is not possible

·      This option is not recommended as it will not provide any solution to the health and safety issue posed by golf balls leaving the course.

·    The risk requires remediation with either an increase in height of the safety fencing or new permanent greens in new locations to reduce the risk of golf balls leaving the course.

Option 2 – New safety fencing

·    The trajectory report outlines the required safety fencing heights required for holes 5, 12 and 14 to reduce the risk of golf balls leaving the golf course. Preliminary investigations advised that a resource consent will be required for any safety fencing over 10 metres.

·    The safety fencing for holes 12 and 14 requires a fencing height of a minimum of 12 metres and 80 and 60 metres long respectively.

·    Fencing for hole 5 requires a fencing height of between 12 and 32 metres and 380 metres long.

·    The cost estimate for the design, planning, ground investigation work, consenting and construction of the safety fencing for the three holes is $3,250,000 and could take up to three years to implement due to possible consenting issues.

·    Due to the volcanic geology nature of the site staff believe construction of a new safety fence will be difficult and costly. 

·    Staff do not recommend this option.

Option 3 – New permanent greens

·    To create three new greens (roughly the same dimensions as other existing greens at the course) no consent process is required.

·    The cost estimate based on the generic green design and including the construction, installation of irrigation, bunkers and turf establishment is $462,000 (including a contingency).

·    The timeframe for one new permanent green is estimated to be 12 months.

·    Staff recommend this as an option.

Option 4 – Hybrid of new safety fencing and new greens

·    This option combines a new permanent green for hole 5 and new safety fencing for holes 12 and 14.

·    Safety fencing for hole 5 is cost and time prohibitive due to the height requirements.  All stakeholders agree that safety fencing is not practical for hole 5. The only viable option for hole 5 is the creation of a new permanent green and tee area.

·    This option is estimated to cost $1,111,000 based on figures provided for the safety fencing and green options.

·    Staff do not recommend this option.

Option 5 – New greens and course realignment

·    This option creates new permanent greens for holes 5 and 12.

·    To allow for the redevelopment of the new neighbourhood park on the western side of Chamberlain Park it is proposed to relocate holes 14 and 15 and shorten hole 16.

·    Relocating hole 14 to its new location will require the realignment of other holes.

·    This realignment work will require funding to carry out planning, scoping and detailed design works.

·    Hole 13 green can remain its current position and relocated in future years or shifted concurrently with the other tee and green relocation works.

·    This allows future works in the proposed neighbourhood park to be able to proceed when funding allows.  See Attachment B: Chamberlain Park Proposed Changes 10 February 2020.

·    This option is estimated to cost $600,000 based on the amendments required to the golf course.

·    Staff recommend this option as this allows for the future development of the neighbourhood park on the western side of Waitītkō/Meola Creek.

Figure 4: Current configuration of Chamberlain Park Golf Course showing the three holes that need to be relocated to enable the neighbourhood park.

 

Consultation / Engagement

35.     The local board supported option three at the workshop on 20 April 2023 and requested that option four be peer reviewed to confirm cost estimates for the safety fencing.

36.     Consultation has been ongoing with the local Chamberlain Park golf clubs throughout the period of the closure of the holes in April 2021.

37.     Staff have discussed the proposed options with the golf club representatives and the hybrid solution was proposed by the golf club representatives. Both staff and the golf club representatives agree that safety fencing for hole 5 is not practical or cost effective and the only obvious solution for this hole is a new permanent green.  The construction of the new permanent green for hole 5 will commence in financial year 2023/2024.

38.     The golf club representatives believe that safety fencing will not cost as much as staff estimate, especially if the fencing is only 10 metres high to avoid need for a resource consent.

39.     Any new safety fencing along the boundary with the Northwestern Motorway will need to be a minimum of 12 metres as per the trajectory report.

Chamberlain Park Golf Cub Feedback to Option 5

40.     The new option to realign the golf course to allow development of the neighbourhood park is not supported by the golf club representatives. The club members do not all agree on the proposed plan for the park, and it was a reluctant compromise in 2019 versus making the course nine holes as per the original plan for Chamberlain Park.

41.     The golf club believes the realignment will create safety issues for players as the course becomes more compressed. Tight fairways mean more unsighted balls entering a neighbouring fairway which is a real hazard.

42.     It does not fix hole 12 and the golf club supports a new higher safety fence along this boundary to retain the length of the hole.

43.     The club is adamant that the fencing option will not cost as much as staff have estimated. 

Preferred option

44.     The preferred option is Option 5:

·    to create a new permanent green for hole 12

·    commence design and investigation work for the relocation of holes 14 and 15

·    reconfiguration of the tee to hole 16. 

45.     It is recommended that staff proceed with option 5 to reconfigure the golf course, in a staged manner as funding allows, as attached to agenda report (Attachment B), to allow the development of the new neighbourhood park on the western side of Waitītkō/Meola Creek.

Tauākī whakaaweawe āhuarangi

Climate impact statement

46.     The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

47.     Chamberlain Park is located within the flood plain for Waitītkō/Meola Creek as outlined in the map below.

Figure 5: Aerial Plan showing flood plan over Chamberlain Park.

 

48.     It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the project.  Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

49.     The number of impervious surfaces (rooftops, driveways, parking lots and roads) increases as development intensifies across the neighbourhood, resulting in a higher percentage of rainwater becoming runoff. The proposed lawn areas throughout the park will assist in stormwater management, slowing the overflow and absorbing it into the soil.

50.     The creation of new permanent greens and infrastructure including the planting of trees to define fairways will over time absorb and store a portion of the carbon dioxide emissions created by human activities in relation to construction and travel to and from the park.

51.     The new neighbourhood park includes a shared path to encourage cycling to and from the park and creates connections from the Northwestern Cycleway through to Mt Albert, thereby encouraging cycling as a form of transport.

52.     Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

53.     The future proposed naturalisation of Waitītkō/Meola Creek and the creation of a wetland will help increase the resilience of the park, the wider area, and the catchment as a whole as climate change increases the intensity and likelihood of flooding and rain events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54.     Council staff from within the Customer and Community Services directorate (Parks and Community Facilities operational management and maintenance, specialist operations team and Active Communities), and Healthy Waters teams have been consulted.  They are supportive of the proposed works as it will provide permanent greens in new locations to lessen the risk of balls leaving the golf course, create a new neighbourhood park, and provide improvements to Waitītkō/Meola Creek through naturalisation of the waterway and creation of a wetland area.

55.     The project will deliver significant improvements to Chamberlain Park and will increase the park open space needs of the community surrounding the area while still retaining an 18-hole public golf course. The project will also create new permanent greens in locations designed to lessen the risk of golf balls leaving the course and entering the neighbouring Northwestern Motorway.

56.     Collaboration with staff will be ongoing to ensure that the development of the park is appropriately integrated into the operational maintenance and asset management systems once completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

57.     Chamberlain Park Golf Course is located at 46A Linwood Avenue, Mt Albert and is a centrally located public golf course providing a cost-effective option to play golf; the project will deliver to the community by allowing the development of a new neighbourhood park on the western edge of the golf course.

58.     Several options were initially presented to the local board at an April 2023 workshop, along with assessments of each option, including constraints, risks, and estimated costs. The local board indicated support for new permanent greens, but the local board members requested further consideration be given to the estimated cost to build the safety fences by seeking a peer review of the estimates by an independent consultant.

59.     The options incorporating feedback received from internal and golf club stakeholders was presented to the local board at a workshop on 2 November 2023. The local board indicated support for the option of new permanent greens at that workshop.

60.     In October 2019 the local board resolved (resolution number AE/2019/84) to create a new neighbourhood park at the western end of Chamberlain Park, which requires the reconfiguration of the golf course to the eastern side of Waitītkō/Meola Creek.

61.     Quality open space is a critical component of attractive and liveable neighbourhoods, particularly in high density areas. The implementation of the concept plan will provide social, physical, and mental health benefits for the community, where access to private open space is minimal or non-existent.

Tauākī whakaaweawe Māori

Māori impact statement

62.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

63.     The recommended option as discussed in this report will benefit Māori and the wider community through access to open space, connections with the awa and the provision of active participation in the sport of golf through the public golf course operation.

 

Ngā ritenga ā-pūtea

Financial implications

64.     A total budget of $1,100,000 has been approved by the local board for this project in the following financial years:

Budget source

FY24/25

FY25/26

FY26/27

FY27/28

Total ($)

ABS renewals capex

$296,827

$263,173

$340,000

$200,000

1,100,000

Total allocated budget

 

 

 

 

$1,100,000

 

65.     High level indicative cost estimate for the design and construction of each option is included in the options assessment. The estimated cost for the preferred option (Option 5) is $600,000 which is achievable within the currently allocated budget for the renewal of park assets at Chamberlain Park.

66.     The proposed works will be staged over a number of financial years to align with the available budgets.

67.     Additional funding will be required in the future to enable delivery of the new neighbourhood park on the western side of the awa. The delivery of this project will be discussed with the local board as part of their work programme development in future years.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

68.     The risk of golf balls leaving the golf course and entering the neighbouring Northwestern Motorway cannot be totally mitigated but by moving the greens to new locations to draw the line of play away from the adjoining motorway will reduce the risk from extreme to moderate/high.

69.     The following risks and mitigations have been considered:

Risks identified

Mitigation

Health and Safety

 

Motorway users are exposed to golf ball strike

New permanent greens created directing play away from the adjoining motorway boundary.

Public are exposed to unsafe conditions during construction phase

All works on the new greens will be fenced off to prevent access. A process will be put in place to enable any stray golf balls are able to be extracted if accidently hit into the fenced off area.

Construction

 

Poor weather during construction may delay delivery

Construction methodology and programme to allow for wet weather.

Reputational

 

Golf Club members not in support of changes

Ensure that the golf club representatives are included in the discussions on design and layout of the proposed changes to the location of the greens affected.

 

Ngā koringa ā-muri

Next steps

70.     Table 3 below summarises the anticipated next steps and estimated delivery timeframes for the project. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the design and layout of the proposed changes to the realigned holes have the potential to delay completion of the project beyond the identified timeframe.

Table 3:  Project phasing and timelines

Project phase

Planned completion timeframe

Detailed design

Complete the detailed design for the new green for hole 12.

June 2024

Detailed design for relocation of holes 14 and 15

Commence the detailed design and investigation works for the relocation of hole 14 and 15.

June 2024

Procure professional services consultant

The tender will be submitted to a suitable consultant/s as per the procurement guidelines for the relocation of holes 14 and 15 and the shorten hole 16.

August 2024

Procure physical works contractor / build partner

The tender will be submitted to a suitable contractor as per the procurement guidelines for the construction of the new green for hole 12.

August 2024

Procure physical works contractor / build partner

The tender will be submitted to a suitable contractor as per the procurement guidelines for the construction of the relocation of holes 14 and 15 and the shortened hole 16.

June 2025

Physical works for delivery of a new green for hole 12

Accurate commencement and duration of the physical works is not known at this time and will be confirmed at a later stage but is envisaged between the dates specified.

October 2024–October 2025

Physical works for the delivery of the relocation of holes 14 and 15 and shorten hole 16

Accurate commencement and duration of the physical works is not known at this time and will be confirmed at a later stage but is envisaged between the dates specified.

October 2025-October 2026

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Probable Golf Instruction Ltd Golf Expert Reports February and June 2021

23

b

Chamberlain Park Proposed Changes - 10 February 2020

57

      

Ngā kaihaina

Signatories

Author

Jody Morley – Manager Area Operations, Community Facilities

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Nina Siers - Local Area Manager

 

 


Albert-Eden Local Board

06 December 2023

 

 



































Albert-Eden Local Board

06 December 2023

 

 



Albert-Eden Local Board

06 December 2023

 

 

Albert-Eden-Puketāpapa Ward Councillors' Updates

File No.: CP2023/18846

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Albert-Eden-Puketāpapa Ward Councillors to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive Albert-Eden-Puketāpapa Ward Councillors Christine Fletcher and Julie Fairey’s verbal updates.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 

 


Albert-Eden Local Board

06 December 2023

 

 

Chairperson's Report

File No.: CP2023/18847

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To facilitate an opportunity for the local board chairperson to provide a written and/or verbal update on projects, meetings and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 2.4.7, the chairperson will update board members by way of a report.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive Chairperson M Watson’s December 2023 report.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 

 


Albert-Eden Local Board

06 December 2023

 

 

Board Members' Reports

File No.: CP2023/18848

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To facilitate an opportunity for local board members to provide a written update on projects and events attended since the previous month’s local board meeting and to discuss other matters of interest to the board.

Whakarāpopototanga matua

Executive summary

2.       This is an information item and it is optional for board members to provide a written board member report for inclusion in the agenda.

3.       Local board members are recommended to use a Notice of Motion, rather than a Board Member Report, should a member wish to propose a recommendation or request action to be undertaken by staff.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Board Member Reports for December 2023.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 

 


Albert-Eden Local Board

06 December 2023

 

 

Albert-Eden Local Board Workshop Records

File No.: CP2023/18849

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local board to receive the records of its recent workshops held following the previous month’s local board business meeting.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its workshops held since the previous month’s local board business meeting.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Records for the workshops held on 16 November 2023 and 23 November 2023

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albert-Eden Workshop Record - 16 November 2023

67

b

Albert-Eden Workshop Record - 23 November 2023

71

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 

 


Albert-Eden Local Board

06 December 2023

 

 




Albert-Eden Local Board

06 December 2023

 

 


Albert-Eden Local Board

06 December 2023

 

 

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

File No.: CP2023/18850

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Albert-Eden Local Board with its updated Hōtaka Kaupapa/Governance Forward work programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2.       The calendar for the Albert-Eden Local Board will be tabled at the meeting.  The calendar is updated monthly and reported to the local board’s business meetings and distributed to council staff.

3.       The calendar was introduced in 2016 as part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the tabled Hōtaka Kaupapa/Governance Forward work programme calendar for December 2023.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 

 


 

 


Albert-Eden Local Board

06 December 2023

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Albert-Eden presentation Waitītiko-Meola Enhancement                                                   Page 79


Albert-Eden Local Board

06 December 2023