Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 6 December 2023 at 10.06am.

 

Te Hunga kua Tae mai | present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Erica Hannam

Via electronic attendance

 

Melanie Kenrick

 

 

Tim Spring

Via electronic attendance

 

Dr Janet Tupou

 

 

Adrian Tyler

 

 

 


Kaipātiki Local Board

06 December 2023

 

 

 

1          Nau mai | Welcome

 

The Chairperson opened the meeting, welcomed those in attendance followed by Member Adrian Tyler leading the meeting with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number KT/2023/244

MOVED by Member M Kenrick, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 15 November 2023, and the ordinary minutes of its meeting, held on Wednesday, 29 November 2023, including the confidential section, as a true and correct record.

CARRIED

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.


 

 

6          Te Mihi | Acknowledgements

 

6.1

Results of the General Election 2023

 

Resolution number KT/2023/245

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          acknowledge and congratulate the successful candidates of the Parliamentary General Election 2023, Dan Bidois for Northcote, Mariameno Kapa-Kingi for Te Tai Tokerau and Cameron Brewer for Upper Harbour.

b)         acknowledge and thank Shanan Halbert, Vanushi Walters and Kelvin Davis for their services to the Kaipātiki community.

CARRIED

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Approval of concept design and additional funding for the playground renewal at Taurus Crescent Reserve, Beach Haven

 

Steph Westmore, Senior Project Manager and Sarah Jones, Manager Area Operations, were in attendance to address the board on this item.

 

 

Resolution number KT/2023/246

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          approve the concept design for renewal of the playground at Taurus Crescent Reserve, Beach Haven, as per attachment A of the agenda report, going to public consultation (including a public open day), and request staff bring the consultation results and recommended options back to the local board for approval to progress the project to detailed design and construction.

b)         approve further funding of $24,000 from ABS Renewals Capex to meet the budget required to deliver the playground at Taurus Crescent Reserve, Beach Haven.

c)          request that the design allows for the option of full-coverage shade sails to be considered by the local board.

d)         request that provision of a rubbish bin at the playground site is maintained.

e)          note that physical works are expected to commence in September 2024.

CARRIED

 

 

 

12

Approval of concept design and additional funding for the playground renewal at Linley Reserve, Hillcrest

 

Steph Westmore, Senior Project Manager and Sarah Jones, Manager Area Operations, were in attendance to address the board on this item.

 

 

Resolution number KT/2023/247

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          approve the concept design for renewal of the playground at Linley Reserve, 5 Linley Place, Hillcrest as per attachment A of the agenda report, going to public consultation, and request staff bring the consultation results and recommended options back to the local board for approval to progress the project to detailed design and construction.

b)         note that the project budget does not include provision of a shade sail over the tower piece identified as area 2 in attachment A of the agenda report.

c)          approve additional funding of $57,000 from ABS Renewals Capex to meet the budget required to deliver the playground at Linley Reserve, Hillcrest.

d)         request that the design allows for the option of shade sails over areas 1, 2 and 7 to be considered by the local board.

e)          request that provision of a rubbish bin at the playground site is maintained.

f)           note that physical works are expected to commence in September 2024.

CARRIED

Note:

Under Standing Order 1.9.7 Member M Kenrick and Deputy Chairperson D Grant requested their votes recorded against clause d).

 

 


 

 

 

13

Nell Fisher Reserve - Bloqx 2 installation

 

Roma Leota, Project Manager, was in attendance to address the board on this item.

 

 

Resolution number KT/2023/248

MOVED by Member A Tyler, seconded by Member T Spring:  

That the Kaipātiki Local Board:

a)          approve the concept design and that the staff proceed with the installation of the Kompan Bloqx 2 play equipment on the grass area outside of the historic heritage extent overlay at Nell Fisher Reserve, Birkenhead, and progress the project to construction, utilising $65,000 from the Locally Driven Initiative (LDI) capital budget. 

b)         approve further funding of $5,386 from Locally Driven Initiative (LDI) capital funding for the installation of the Kompan Bloqx 2 play equipment on the grass area away from the northern corner of the reserve which has a historic heritage extent overlay at Nell Fisher Reserve, Birkenhead.

c)          note that physical works are expected to commence in March 2024.

CARRIED

 

 

14

Kaipātiki Local Board - Community Led Partners Contracts for 2023-2025

 

Jamie Adkins, Place and Partner Specialist, was in attendance to address the board on this item.

 

 

Resolution number KT/2023/249

MOVED by Deputy Chairperson D Grant, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          approve new 18-month (option two) contracts for the current Community Centre Management Agreements or Service Agreements with Bayview Community Centre Association Incorporated, Glenfield Community Centre Incorporated, Birkdale Beach Haven Community Project Incorporated, Highbury Community House Incorporated for a term beginning 1 January 2024 to 30 June 2025, with the following associated funding:

i)    $65,105.04 to Bayview Community Centre

ii)   $83,074.68 to Glenfield Community Centre

iii)  $61,543.56 to Birkdale Community House

iv)  $61,543.56 to Beach Haven Community House

v)   $64,733.76 to Highbury Community House.

b)         note that the recommended option requires a total commitment of $336,000.60.  $114,154.05 was previously approved in the 2023/2024 work programme (resolution number KT/2023/130).

c)          approve in principle the allocation of $221,846.55 from the Kaipātiki Local Board ABS Opex budget in advance of the approval of the Customer and Community Services 2024/2025 local board work programme. 

CARRIED

 

 

15

Kaipātiki Local Board Chairperson's Report

 

Resolution number KT/2023/250

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          note the verbal chairperson’s report.

CARRIED

 

 

16

Members' Reports

 

16.1

Member report - Erica Hannam

 

A document titled ‘Board Member Report Erica Hannam – 6 December 2023’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2023/251

MOVED by Member E Hannam, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          note the tabled report of Member Erica Hannam.

CARRIED

 

Attachments

a     6 December 2023 - Kaipātiki Local Board business meeting - Member report Erica Hannam 6 December 2023

 

 

16.2

Member report - Adrian Tyler

 

Resolution number KT/2023/252

MOVED by Member A Tyler, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          note the verbal report of Member Adrian Tyler.

CARRIED

 

 

16.3

Member report - Tim Spring

 

Resolution number KT/2023/253

MOVED by Member T Spring, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          note the verbal report of Member Tim Spring.

 

CARRIED

 


 

 

16.4

Member report - Melanie Kenrick

 

Resolution number KT/2023/254

MOVED by Member M Kenrick, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          note the verbal report of Member Melanie Kenrick.

CARRIED

 

 

16.5

Member report - Paula Gillon

 

Resolution number KT/2023/255

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          note the verbal report of Member Paula Gillon.

CARRIED

 

 

16.6

Member report - Deputy Chairperson Danielle Grant

 

Resolution number KT/2023/256

MOVED by Deputy Chairperson D Grant, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)          note the verbal report of Member Danielle Grant.

CARRIED

 

 

17

Governing Body and Independent Māori Statutory Board Members' Update

 

There were no updates provided at this time.

 

 

18

Workshop Records - Kaipātiki Local Board - November 2023

 

Resolution number KT/2023/257

MOVED by Deputy Chairperson D Grant, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          note the record for the Kaipātiki Local Board workshop held on Wednesday 1 November 2023, Wednesday 8 November 2023, Wednesday 15 November 2023 and Wednesday 22 November 2023. 

CARRIED

 

 

19        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.


 

 

 

12.12 pm.                                           The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................