1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 15 November 2023, and the extraordinary minutes of its meeting, held on Wednesday, 29 November 2023, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Swimgym and Find Your Field of Dreams

Te take mō te pūrongo

Purpose of the report

1. Rick Pickard, General Manager of Find Your Field of Dreams, will be in attendance on behalf of Horst Miehe, Director of Swimgym, to provide an update on progress made, benefits to the community and Swimgym’s involvement in and support for the Find Your Field of Dreams programme as well as highlight challenges and opportunities.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Rick Pickard for his attendance and presentation.

Attachments

a 8.1 - Swimgym and Find Your Field of Dreams deputation - Presentation....... 87

8.2 Deputation - Ōtāhuhu Town Hall Committee

Te take mō te pūrongo

Purpose of the report

1. The Ōtāhuhu Town Hall Committee Board would like to present the 2022-2023 financial report as required as a community partner to Auckland Council.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Bella Tamotu, Manager of the Ōtāhuhu Town Hall Committee Board for her attendance and presentation.

8.3 Deputation - Blue Light Ventures Incorporated

Te take mō te pūrongo

Purpose of the report

1. Brendon Crompton, COO of Blue Light Ventures Incorporated will be in attendance to give the Board and community a picture of what they do. Blue Light is a Māngere-Ōtāhuhu Local Board Quick Response Grant recipient.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Brendon Crompton for his attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

9.1 Destiny Harris - TUIA rangatahi

Te take mō te pūrongo

Purpose of the report

1. Destiny Harris, the Māngere-Ōtāhuhu TUIA rangatahi, will be in attendance to talk about her experiences in the programme. TUIA is an intentional, long-term, intergenerational approach to develop and enhance the way in which rangatahi Māori contribute to communities throughout New Zealand.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Destiny Harris for her attendance and public forum presentation.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

06 December 2023

Local Board Leads and Appointments Report

File No.: CP2023/18145

Te take mō te pūrongo

Purpose of the report

1. To allow the local board members an opportunity to present verbal and written updates on their lead roles, such as relevant actions, appointments and meetings.

2. To make any appointments to vacant positions.

Whakarāpopototanga matua

Executive summary

3. Members have an opportunity to update the board on their activities as topic area leads.

4. The table below outlines the current leads and alternates for topic areas of local board business meetings and organisations on which the board is represented through a formal appointment.

Topic Area	Lead	Alternate
Social Impact Fund Allocation Committee Appointments Committee	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Staff consultation over landowner approval applications (excluding applications for filming and events)	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Staff consultation on applications for filming	Christine O’Brien	Makalita Kolo
Liquor licence matters, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Resource consent matters to: i) provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application ii) prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required iii) provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua	Christine O’Brien
Local Government New Zealand Auckland Zone	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards	Tauanu’u Nanai Nick Bakulich
Manukau Harbour Forum joint committee	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo
Ara Kōtui (formerly Māori input into local board decision-making political steering group)	Togiatolu Walter Togiamua	Joe Glassie-Rasmussen
Staff consultation on applications for events and other activities on local parks and local facilities that also require regulatory approval, or may involve reputational, financial, performance or political risk	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Approve the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, when timeframes do not allow for local board input to be considered and approved at a local board meeting	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Infrastructure and Environmental Services	Togiatolu Walter Togiamua	Harry Fatu Toleafoa
Arts, Community and Events (including libraries)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Parks, Sport and Recreation and Community Facilities	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Local planning, housing, and heritage – includes responding to resource consent applications on behalf of board	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua	1st half of the term: Togiatolu Walter Togiamua 2nd half of the term: Harry Fatu Toleafoa
Transport	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Economic development	Harry Fatu Toleafoa	Makalita Kolo
Youth, Children, Seniors and Uniquely Abled	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Water care COMMUNITY	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo
Auckland Airport Community Trust for Aircraft Noise Community Consultative Group	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Ambury Park Centre	Papaliitele Lafulafu Peo	Christine O’Brien
Department of Corrections - Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Papaliitele Lafulafu Peo
Māngere Bridge Business Association	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Māngere East Village Business Association	Joe Glassie-Rasmussen	Togiatolu Walter Togiamua
Māngere Mountain Education Trust	Togiatolu Walter Togiamua	Makalita Kolo
Māngere Town Centre Business Association	Makalita Kolo	Papaliitele Lafulafu Peo
Ōtāhuhu Business Association	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Ōtāhuhu Portage Project Steering Group	Papaliitele Lafulafu Peo	Christine O’Brien
Ōtāhuhu Town Hall Community Centre Incorporated Society joint committee	Makalita Kolo	Harry Fatu Toleafoa
South Harbour Business Association	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Tāmaki Estuary Environmental Forum	Togiatolu Walter Togiamua	Makalita Kolo
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Joe Glassie-Rasmussen
The Southern Initiative (TSI) Steering Group	Harry Fatu Toleafoa	Joe Glassie-Rasmussen

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whiwhi / receive the verbal and written reports from local board members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Jacqueline Robinson - Democracy Advisor

Māngere-Ōtāhuhu Local Board

06 December 2023

Te Pūkaki Tapu o Poutūkeka Co-Management Committee

File No.: CP2023/19222

Te take mō te pūrongo

Purpose of the report

1. To agree to delegate Reserves Act powers and duties over Te Pūkaki Tapu o Poutūkeka to support the work of the Te Pūkaki Tapu o Poutūkeka Co-management Committee.

2. To approve a refreshed Te Pūkaki Tapu o Poutūkeka Co-management Agreement.

3. To appoint one additional representative to the Te Pūkaki Tapu o Poutūkeka Co-management Committee, subject to agreement with Te Ākitai Waiohua/Pūkaki Māori Marae Committee on a total membership of six.

Whakarāpopototanga matua

Executive summary

4. In 2010 the Manukau City Council and Te Ākitai (Pūkaki Māori Marae) established by agreement an Inaugural Management Committee to co-manage Te Pūkaki Tapu o Poutūkeka. The Auckland Council has inherited the responsibilities and relationship under this legacy agreement.

5. The Inaugural Management Committee has requested an updated agreement between Auckland Council and Te Ākitai / Pūkaki marae. The Committee wishes to continue the same structure for the co-management (being a committee external to the local board) and to refresh and update the 2010 agreement.

6. The agreement provides for the co-management of Te Pūkaki Tapu o Poutūkeka which includes land owned by the Pūkaki Māori Marae Committee and historic reserves (and Associated Lands) owned by Auckland Council (under the Reserves Act 1977). For this reason the local board must consider what delegation of powers under the Reserves Act 1977 is appropriate.

7. The refreshed agreement proposes Te Pūkaki Tapu o Poutūkeka Co-management Committee continues the co-management work of the Inaugural Management Committee. It is also proposed that the local board appoint an additional representative to the committee, subject to agreement with Te Ākitai Waiohua/Pūkaki Māori Marae Committee on a total Co-management committee membership of six.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) tautapa / delegate Reserves Act powers and duties over Te Pūkaki Tapu o Poutūkeka Historic Reserve and Associated Lands (Pūkaki Tapu) in accordance with one of two options set out in the agenda report:

Option A (as reflected in the draft co-management agreement clauses at Attachment B)

Option B (as reflected in the draft co-management agreement clauses at Attachment C).

b) whakaae / agree to the refreshed Te Pūkaki Tapu o Poutūkeka Co-management Agreement in Attachment A to the agenda report, and subject to the resolution of the Local Board at a) on the delegation of Reserves Act powers;

c) delegate authority to the Chair of the Māngere-Ōtāhuhu Local Board to agree changes of a minor nature to the Te Pūkaki Tapu o Poutūkeka Co-management Agreement in Attachment A of the agenda report, in consultation with Te Ākitai Waiohua / Pūkaki Māori Marae Committee.

d) tautapa / delegate authority to the Chair of the Māngere-Ōtāhuhu Local Board and the Auckland Council chief executive to sign on behalf of Auckland Council the Te Pūkaki Tapu o Poutūkeka Co-management Agreement in Attachment A of the agenda report.

e) tuhi ā-taipitopito / note the Chair of the Pūkaki Māori Marae Committee and the Chair of Te Ākitai Waiohua Settlement Trust will be invited to sign the refreshed Te Pūkaki Tapu o Poutūkeka Co-management Agreement.

f) tuhi ā-taipitopito / note the appointment of Members Togiamua and Glassie-Rasmussen to the Te Pūkaki Tapu o Poutūkeka Co-management Committee on 7 December 2022 (MO/2022/171).

g) koupou / appoint one additional member to Te Pūkaki Tapu o Poutūkeka Co-management Committee, to come into effect on agreement with Te Ākitai Waiohua / Pūkaki Māori Marae Committee on a total Co-management committee membership of six.

Horopaki

Context

8. A Co-management agreement was agreed between Te Ākitai (Pūkaki Marae Committee) and Manukau City Council in 2010, setting out the terms of agreement for the co-management of Te Pūkaki Tapu o Poutūkeka (Pūkaki Tapu). The Auckland Council inherited this legacy agreement as part of the transition arrangements establishing the Auckland Council.

9. The co-management agreement gives practical effect to the purpose, intent and goals of a relationship agreement agreed between Manukau City Council and Te Ākitai Waiohua (also inherited by Auckland Council). The co-management agreement sets out how Pūkaki Marae and Auckland Council will work together and share the responsibility for co-managing Pūkaki Tapu.

10. In August 2016 the local board and Te Ākitai agreed to include Ngā Kapua Kohuora Crater Hill Lake (Water Reserve) as an Associated Land under the co-management arrangement.

11. It is appropriate for the co-management agreement to be refreshed and updated to replace the previous Manukau City Council as a party with Auckland Council, and to re-commit to the co-management of Pūkaki Tapu.

12. The Inaugural Management Committee has requested that the co-management agreement be reviewed and updated.

Tātaritanga me ngā tohutohu

Analysis and advice

Refreshed draft Pūkaki Co-management Agreement

13. The Inaugural Management Committee support a refreshed draft co-management agreement. Attachment A is a refreshed Te Pūkaki Tapu o Poutūkeka Co-management Agreement for consideration and agreement by the local board.

14. Te Waka Tairanga Whenua (the Council’s management team devoted to supporting co-management arrangements) has carried out a comprehensive review alongside the Inaugural Management Committee members to ensure the core intentions and commitments remain the same as in the original 2010 agreement.

15. The draft Co-management Agreement (the draft) continues to give practical effect to the purpose, intent and goals of a relationship agreement between Auckland Council and Te Ākitai Waiohua. The draft continues to set out how Pūkaki Marae and Auckland Council will work together and share the responsibility for co-managing Pūkaki Tapu.

16. The draft agreement proposes the co-management committee will no longer be named the “Inaugural Management Committee” and will instead be known as Te Pūkaki Tapu o Poutūkeka Co-management Committee. It will continue to have equal membership of Pūkaki Māori Marae Committee and Auckland Council appointees and will have a total membership of six, or greater number as agreed.

Reserves Act powers and duties over Pūkaki Tapu

17. There are four parcels of historic reserve and one parcel of unclassified local purpose (water) reserve that sit under the Co-management Agreement. The reserves are owned by Auckland Council and the Māngere-Ōtāhuhu Local Board has been allocated statutory decision-making over them. Under the Reserves Act 1977 the local board is the “administering body” of the reserves to control and manage them in accordance with that act.

18. To give effect to the terms and intent of the co-management agreement, primarily that decisions over Pūkaki Tapu are jointly made by the co-management committee, it is proposed to delegate the council’s Reserves Act powers over the relevant reserves.

19. Two options for delegating the Reserves Act powers are set out below.

Option A: Delegation of Reserves Act powers to the local board members of the co-management committee

20. The Māngere-Ōtāhuhu Local Board members of the co-management committee are delegated all the local board’s Reserves Act powers in respect to the four parcels of historic reserve and one parcel of local purpose (water) reserve (under the Local Government Act 2022). This would also include the preparation of the reserve management plan, which the co-management agreement lists as the primary task of the co-management committee. It is proposed that the Reserves Act powers would be exercised on the recommendation of the full Co-management Committee.

Opportunities:

a) A single approach for the exercise of all Reserves Act powers, noting the powers and duties are proposed to be exercised by the local board members of the co-management committee on the recommendation of the full co-management committee.

Risks/considerations:

a) Having all the Reserves Act powers and duties, including the statutory steps to prepare and approve the reserve management plan, being exercised by the local board members may not be considered to reflect the intent of the co-management agreement that decisions are jointly made by the co-management committee. Also noting the primary task of the co-management committee is stated as being the preparation of the reserve management plan.

21. The relevant draft clauses to reflect Option A within the refreshed draft Te Pūkaki Tapu o Poutūkeka Co-management Agreement are set out in Attachment B.

Option B: Delegation of Reserves Act powers to the local board members of the Co-management Committee, except for preparation and approval of the reserve management plan, which is delegated to the full Co-management Committee as a committee of the local board under the Local Government Act 2002.

22. The Māngere-Ōtāhuhu Local Board members of the co-management committee are delegated the local board’s Reserves Act powers in respect to the four parcels of historic reserve and one parcel of unclassified local purpose (water) reserve, except for preparation and approval of the reserve management plan, which would be delegated to the full co-management committee (under the Local Government Act 2002 as a committee of the local board). It is noted the Co-management Agreement lists preparation and approval of the reserve management plan as the primary task of the Co-management Committee.

Opportunities:

a) Delegating the preparation and approval of the reserve management plan to the full Co-management Committee would appear to give better effect to the intent of the Co-management Agreement, noting that the Co-management Agreement lists preparation of the plan as the primary task of the Co-management Committee.

b) As a committee of the local board with legal duties and powers, established for the purpose of preparing and approving the reserve management plan, it can add mana to the entire Co-management Committee.

c) The Co-management Committee has the opportunity to be involved in the entire preparation and approval of the reserve management plan and associated functions, including at each statutory decision-making step.

Risks/considerations:

a) The local board may consider it appropriate that the local board members retain decision-making over all Reserves Act powers and duties for the council-owned reserves despite the overarching commitments made in the Co-management Agreement.

b) Equally, the Pūkaki Marae members on the Co-management Committee may not wish to assume a joint decision-making role in respect to the reserve management plan. It is noted that the local board would remain responsible for the Reserves Act decisions, irrespective of any delegation.

c) One interpretation of clause 8.2 of the 2010 agreement may suggest that this option goes further than what was proposed at that time and as a result the local board not wish to establish a committee of the local board for the preparation and approval of the reserve management plan.

23. Draft clauses to reflect Option B within the refreshed Te Pūkaki Tapu o Poutūkeka Co-management Agreement are set out in Attachment C.

24. At its meeting on 29 November 2023 the Inaugural Management Committee resolved to recommend Option B to the Māngere-Ōtāhuhu Local Board for approval.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. There are no substantive climate impacts relating to this matter. To date the co-management of Pūkaki Tapu has resulted in significant ecological plantings at the site. Future matters relating to climate impacts may be addressed by the new committee.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Te Waka Tairanga Whenua are the dedicated specialist support unit within Auckland Council that will continue to work in a proactive ongoing basis with the local board, the Inaugural Management Committee and the new Te Pūkaki Tapu o Poutūkeka Co-management Committee upon establishment.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The co-management of Pūkaki Tapu is significant to the local board, Te Ākitai Waiohua, the Pūkaki Marae and the local community.

28. The refreshed co-management agreement, if adopted, will update an existing legacy agreement for the co-management of a significant site within the local board area. The co-management arrangement for Pūkaki Tapu allows for the holistic management of a special cultural site that is part-owned by the Auckland Council and part-owned by the Pūkaki Māori Marae Committee.

Tauākī whakaaweawe Māori

Māori impact statement

29. Te Ākitai Waiohua and the Pūkaki Māori Marae Committee members on the Inaugural Management Committee continue to support the co-management of Pūkaki Tapu alongside the local board members.

30. The co-management of Pūkaki Tapu is a legacy agreement inherited by Auckland Council from the Manukau City Council. It remains an opportunity to support Māori identity and belonging and is aligned with outcomes in the Auckland Plan. The co-management of Pūkaki Tapu supports Māori participation in decision-making in relation to a significant cultural site and is a pathway for the Auckland Council to honour the Treaty of Waitangi.

31. The co-management of Pūkaki Tapu promotes cultural, economic, environmental, and social outcomes of significance for mana whenua of Tāmaki Makaurau.

Ngā ritenga ā-pūtea

Financial implications

32. The local board has set aside funding for the Pūkaki Co-management Committee. In the 2023/2024 financial year annual work program $10,000 was included for costs of administration and other associated costs directly related to the Pūkaki Co-management Committee. Once established, Te Pūkaki Tapu o Poutūkeka Co-management Committee will need to consider a possible future work programme and potential long term funding.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The Inaugural Management Committee is in support of Te Pūkaki Tapu o Poutūkeka Co-management Agreement. Should any party not subsequently agree to the new agreement then the legacy agreement continues and allows for the ongoing co-management of Pūkaki Tapu and continuing future discussions.

Ngā koringa ā-muri

Next steps

34. The Chair of the local board, the Auckland Council CE, the Chair of Te Ākitai Waiohua Settlement Trust, and the Chair of the Pūkaki Māori Marae Committee will be invited to sign Te Pūkaki Tapu o Poutūkeka Co-management Agreement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft clauses to reflect Option A for Te Pukaki Tapu o Poutukeka Co-management Agreement	23
b ⇩	Draft clauses to reflect Option B for Te Pukaki Tapu o Poutukeka Co-management Agreement	25
c ⇩	Draft Te Pukaki Tapu o Poutukeka Co-management Agreement	27

Ngā kaihaina

Signatories

Author	Dominic Wilson - Head of Co-governance
Authoriser	Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

06 December 2023

Consideration on deferred grant application LG2409-117 - Counties Manukau Sports Foundation

File No.: CP2023/19245

Te take mō te pūrongo

Purpose of the report

1. To fund, part fund or decline deferred application LG2409-117 - Counties Manukau Sports Foundation submitted to 2023/2024 Māngere-Otāhuhu Local Grants, Round One.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme 2023/2024, provided as Attachment A, which sets application guidelines for contestable community grants submitted to the board.

3. This report presents one deferred application received in the 2023/2024 Māngere-Otāhuhu Local Grant Round One, LG2409-117 from Counties Manukau Sports Foundation, provided as Attachment B.

4. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $252,068 for the 2023/2024 financial year. $1,153.60 received from grant refund and $33,410.50 was spent on previous round. The budget remaining is $153,715.10, for one Local Grant round, one Multiboard Grant round, one Quick Response Grant round and the deferred application.

5. Counties Manukau Sports Foundation has requested a total amount of $8,870.00 towards “event setting up, venue hire, promoting, operational cost, prize and vouchers and other related cost for Māngere-Ōtāhuhu Junior Sports Awards event at Manukau Rovers Rugby Football Club on 22 February 2024”.

6. The deferral was decided on 15 November 2023 (MO/2023/165) pending whether the event “Junior Sports Awards” is commissioned by the local board, and the minimum funding required to proceed with the project.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) agree to fund, part fund or decline the full amount requested of deferred application LG2409-117:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested
LG2409-117	Counties Manukau Sport Foundation	Sport and recreation	Towards event setting up, venue hire, promoting, operational cost, prize and vouchers and other related cost for Māngere-Ōtāhuhu Junior Sports Awards event at Manukau Rovers Rugby Football Club on 22 February 2024	$8,870.00

Horopaki

Context

7. Counties Manukau Sport Foundation hosts two key events in the local board area and has been financially supported by the local board. The events are:

· “Māngere-Ōtāhuhu Junior Award”, which is the focus of this funding request, proposed amount of $8,870.00. This is to recognise and award local young talented players. This award was funded by the local board via Community Grant in 2022/2023.

· “Counties Manukau Sporting Excellence Awards” generally receives $3,000.00 yearly via non-contestable event funding from 2014/2015. This event is tailored for advanced and senior players located across southern local boards.

Note: these two events serve distinct purposes, cater to different age groups, and are held at separate times and venues.

8. The “Māngere-Ōtāhuhu Junior Award” aligns with initiatives outlined in the Auckland Sport Recreation: Strategic Action Plan 2014-2024 under table 12.1 (Attachment C): to celebrate and recognise Auckland talented athletes, coaches, administrators and sporting achievements via local sports award events.

9. These initiatives are not subjected to the local board funding. Counties Manukau Sport Foundation is the lead organisation for the award and the support organisations, as outlined on the strategic plan, should be Aktive, National Sports Organisations/ Regional Sports Organisations and Sport franchises.

Note: these organisations are not currently financially supporting the “Māngere-Ōtāhuhu Junior Award”. The Local Grant is the sole funding source for this award.

10. For Counties Manukau Sport Foundation to successfully execute the Māngere-Ōtāhuhu Junior Award event, a minimum of 80% of the requested funding, $7,096.00, is required. Any reduction below this threshold would make it a significant challenge to deliver this project.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The application has been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility application is identified in the report recommendations.

12. The two key awards that Counties Manukau Sport Foundation hosts in the local board area, “Māngere-Ōtāhuhu Junior Award” and “Counties Manukau Sporting Excellence Awards” financially independent of each other because they serve distinct purposes, cater to different age groups, and are held at separate times and venues.

13. For the Māngere-Ōtāhuhu Junior Award event to proceed, a minimum of $7,096.00, or 80% of the total requested amount, would need to be funded by the Board. Any reduction below this threshold would make it significantly more challenging to deliver the project.

14. Out of total requested amount of $8,870.00, $3,450 was requested to cover staff wage, coordinator cost, operational overheads. As per Māngere-Ōtāhuhu Grant Programme, applications that request to cover wages or operational cost will be given lower priority for funding.

15. Three options have been identified for the board to consider:

a) approve 80% to 100% of the amount requested, which equals to $7,096.00 - $8.870.00, to ensure Counties Manukau Sport Foundation hold event “Māngere-Ōtāhuhu Junior Award”. This will leave $144,845.10 in community grant budget for three more grant rounds in 2023/2024: Quick Response Round Two, Local Grant Round Two and Multiboard Grant Round Two

b) partially approve funding range from $2,000 to $7,096.00, due to low priority items applied and low/limited community reach. This will increase the risk of project cancellation due to insufficient fund supported

c) decline the application. This may lead to disappointment among the local young participants

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

Ngā whakaaweawe me ngā ;tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The focus of an application is identified as sport and recreation. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

18. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

20. The local board is requested to note that section 50 of the Community Grants Policy states feedback will be provided to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.

21. A summary of the application received is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

22. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit, Ngā Mātārae, has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

23. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $252,068 for the 2023/2024 financial year.

· A total of $8,500 was reallocated to 2023/2024 Māngere-Otāhuhu Youth Grant.

· A total of $24,910.50 was allocated to Māngere-Otāhuhu Quick Response Grant Round One.

· A total of $1,153.60 received from grant refund, application QR2009-216, refund due to part cancellation of the project.

· A total of $66,096.00 was allocated to 2023/2024 Māngere-Ōtāhuhu Local Grant Round and Multiboard Grant Round One.

This will leave $153,715.10 for one Local Grant rounds, one Multiboard Grant rounds, one Quick Response Grant round and the deferred application.

24. The applicant has requested a total amount of $8,870.00 towards “event setting up, venue hire, promoting, operational cost, prize and vouchers and other related cost for Manurewa Junior Sports Awards event at Manukau Rovers Rugby Football Club on 22 February 2024”.

25. If the local board were to fully support this application of $8,870.00, it would leave $144,845.10 for three more grant rounds in 2023/2024: Quick Response Round Two, Local Grant Round Two and Multiboard Grant Round Two.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27. Following the Māngere-Ōtāhuhu Local Board decision for this application, staff will notify the applicant of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Local Board Community Grants Programme 2023/2024	47
b ⇩	Application LG2409-117 - Counties Manukau Sports Foundation – Summary	55
c	Auckland Sport & Recreation Strategic Action Plan 2014-2024 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

06 December 2023

Aorere Pocket Park concept plan

File No.: CP2023/18951

Te take mō te pūrongo

Purpose of the report

1. To adopt the Aorere Pocket Park concept plan (appendix A).

Whakarāpopototanga matua

Executive summary

2. Aorere Pocket Park is a new parcel of open space within Kāinga Ora’s Māngere Aorere Development.

3. Working in partnership with Te Ākitai Waiohua, Kāinga Ora has finalised the Aorere Pocket Park concept plan following consultation with the community and the council’s Parks and Community Facilities staff.

4. As a pocket park, predominately surrounded by three-story, walk-up apartments, the park aims to provide ‘door step’ access to small amenity and socialising spaces and visual relief.

5. Aorere Park and Walter Massey Park, both scheduled for future upgrades/renewals in the local board’s work programme, are within a one-kilometre radius of the park, providing a variety of recreational opportunities to the Aorere development residents.

6. Using the ancient narrative of Mataoho (the god of volcanic activity), Te Ākitai Waiohua have used storytelling to guide the design and placement of play elements throughout the park.

7. Kāinga Ora would like to include three additional design elements (built shade structure, hammock swings, and garden beds). Parks and Community Facilities staff do not support their inclusion on the basis that the board’s Asset Based Service budget won’t extend to providing the level of maintenance required to service these additional assets.

8. Following the local board’s adoption of the concept plan and acceptance of the gifted name, an infrastructure funding agreement will be drawn-up between Auckland Council and Kāinga Ora.

9. Resolution number MO/2020/174 states that Kāinga Ora will provide capital investment up to $290,000 (excluding GST) in the development of Aorere Pocket Park. The current development cost estimates have exceeded the agreed investment amount of $290,000. However, due to Council’s limited ability to contribute financially to the development of new parks outside the work programme, Kāinga Ora has agreed to financially cover the whole cost of the park’s development.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whai / adopt the Aorere Pocket Park concept plan.

Horopaki

Context

Background information about Aorere Pocket Park

10. Aorere Pocket Park is a new parcel of open space within Kāinga Ora’s Māngere Aorere Development. Approximately 471 additional dwellings are proposed for the development, ranging in size from one to six bedrooms.

11. The result of a land swap agreement between the council and Kāinga Ora (resolution number MO/2020/174), the new park aims to enhance the surrounding development's open space and recreation opportunities. The land swap was finalised in December 2022.

12. Once residential development is completed, the park will predominately be surrounded by three-story, walk-up apartments. As a pocket park, the park aims to provide ‘door step’ access to small amenity and socialising spaces and visual relief in intensified development areas. It will also serve as a through route to the surrounding streets.

Surrounding open space network

Figure 1: Parcels of open space within a one-kilometre radius of Aorere Pocket Park.

13. Located in the Ōtāra-Papatoetoe Local Board area, Aorere Park offers the community a large green space for informal and passive recreation, sport, and kick-about activities. Well-established trees line the perimeter of the park, providing natural shade and contributing to the board’s urban ngahere. Aorere Park has play equipment that includes swings, spinners, see-saw, and an infant swing. There is also a toilet facility.

14. Aorere Park is classified as a suburb level playspace, however, extra work is required to meet the current and future informal and formal recreation needs of the community. Ōtāra-Papatoetoe local board’s work programme has flagged Aorere Park for future upgrades including a toilet facility, fitness stations, play and internal walking paths (depending on funding).

15. Walter Massey Park is within a 1km radius of Aorere Pocket Park and has potential to provide active and informal recreation opportunities to the residents living within the Aorere development. The park is currently going through the master planning process (project ID #1315).

Tātaritanga me ngā tohutohu

Analysis and advice

16. This report provides an overview of the final draft concept plan being proposed for adoption, including a summary of the consultation findings.

Overview of concept plan for adoption

17. The draft concept plan presents Aorere Pocket Park as a transitional space for the local community within the surrounding buildings. The park will include play along the way, seating areas, and more green space including more tree planting and grass mounds.

18. The design has been achieved by working with council staff, Te Ākitai Waiohua and two local schools.

Table 1: Input into design elements

Parks and Community Facilities (AC)

Community consultation (Kāinga Ora)

Strategic assessment for a pocket park

Mana whenua engagement – Te Ākitai Waiohua

Local school engagement – Kingsford Primary & Kedgley Intermediate

· Accessible connecting footpath

· Seating

· Gathering space

· Passive recreation space

· Shade

· Natural play (complementary to Aorere Park)

· Storytelling and learning through play using the narrative of Mataoho (god of volcanic activity)

· Placement of the objects

· Incorporating Māori play elements

· Cultural design, symbolic integration

· Place to play, relax and meet up with friends and family

· Shelter (featured very strongly)

· Tables and seating

· Play to incorporate swinging

· Balance beams and steps designed to be challenging, but still accessible

Analysis

19. Te Ākitai Waiohua has been actively involved in the design of Aorere Pocket Park creating a space that is rich with Māori identity and culture.

20. Community consultation identified several play and park elements including a built shade structure, hammock swings, and garden beds. To remain consistent with the council’s Open Space and Provision Policy and on the advice of Parks and Community Facility staff, these items have not been included in the final concept plan.

21. Instead, these elements should be included in the upgrade of Aorere Park’s suburb-level playspace to develop the park as the main parcel of open space within the Aorere neighbourhood.

22. Numerous upgrades to Aorere Park are identified in Ōtāra-Papatoetoe Local Board’s work programme (#28592 & #20402).

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The concept plan proposes the planting of additional trees throughout the park, which will assist the local board in creating a sustainable urban ngahere and increase tree canopy coverage across the neighbourhood.

24. The number of impervious surfaces (rooftops, driveways, parking lots and roads) increases as development intensifies across the neighbourhood, resulting in a higher percentage of rainwater becoming runoff. The proposed lawn areas throughout the park will assist in stormwater management, slowing the overflow and absorbing it into the soil.

25. As a dedicated thoroughfare through the neighbourhood, the attractive pathway and māra hūpara create and encourage walking and cycling as an alternative option for short trips.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Council staff have worked with Kāinga Ora on the development of the concept plan to ensure the elements and design align with the local board’s Play Assessment (2021) and the council’s open space provision policy.

27. The draft concept plan has been reviewed by staff from Parks and Community Facilities. Staff support the draft concept plan and the changes to the plan following the local board workshop (13 September 2023).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. Quality open space is a critical component of attractive and liveable neighbourhoods, particularly in high density areas. The implementation of the concept plan will provide social, physical, and mental health benefits for the community, where access to private open space is minimal or non-existent.

29. This report highlights how the process and design elements within the concept plan are consistent with the board’s plan objectives.

Table 2: Local board objectives

Local board objective	Process / outcomes of the concept plan
Achieving Māori aspirations through partnership, project delivery, and increased co-governance across our projects	Working with Te Ākitai Waiohua, Kāinga Ora were able to incorporate the Māori ancient narrative, ‘Te Riri a Mataaho’– ‘the extreme anger of Mataaho’ into the design and layout of the concept plan.
Increased tree coverage and greenspace	Additional tree planting is proposed in the concept plan, contributing to the board’s vision to achieve a 5 per cent increase of tree canopy cover within the local board area boundaries by 2030.
Provision of high-quality community facilities for easy access and use	Implementation of the concept plan will result in a well-designed pocket park, that will provide an outdoor respite for those living in the surrounding dwellings.
Well used and maintained local parks and playgrounds where we meet, play, and keep healthy	Auckland Council and Kāinga Ora staff have worked together to create a park that is accessible to those living in the surrounding dwellings. Discussions with Auckland Transport have resulted in a network of footpaths providing safe, off-road connections to the park.

30. The local board acknowledged the community’s desire to have additional play elements but took the advice of Parks and Community Facilities staff, to not include the elements in the Aorere Park upgrade.

31. There are ongoing concerns regarding the lack of parking around the Kāinga Ora developments. Kāinga Ora staff advised that they would investigate ways to protect the park from unauthorised vehicle access.

Tauākī whakaaweawe Māori

Māori impact statement

32. Kāinga Ora requested engagement with mana whenua on 29 September 2020. It was agreed that Kāinga Ora would work with Te Ākitai Waiohua on the new park design.

33. Te Ākitai Waiohua choose the ancient tradition of Te Riri a Mataaho and his creation of Ngaa Maunga in Taamaki to guide the narrative of the concept plan (appendix B).

34. The three grassed mounds in the plan represent key sites of significance, known as Nga Tapuwae a Mataoho or the sacred footprints of Mataaho:

a) Pukaki Crater (Te Pukakitapu o Poutukeka)

b) Crater Hill (Nga Kapua Kohuora)

c) Kohuora Park (Kohuora)

35. The main pathway through the plan represents the Pukaki Portage/Waka Portage, a transport route significant to Te Ākitai Waiohua for carrying waka over land.

36. Kia Ora Te Ao Turoa is represented through the māra hūpara where kowhatu, linked with Mataaho and the surrounding area, are integrated into the design.

37. Te Ākitai Waiohua have expressed a desire to be involved in the implementation of the concept plan, having already sourced 34 kowhatu (rocks) for the park.

Ngā ritenga ā-pūtea

Financial implications

38. Following the adoption of the concept plan, council staff will develop an infrastructure funding agreement Kāinga Ora.

39. As per resolution number MO/2020/174, Kāinga Ora originally agreed to provide capital investment up to $290,000 (excluding GST) in the development of Aorere Pocket Park.

40. However, the current development cost estimates for delivery of the concept plan have exceeded the agreed investment amount of $290,000. Due to Council’s limited ability to contribute financially to the development of new parks outside the work programme, Kāinga Ora has agreed to financially cover the whole cost of the park’s development as per the concept plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. Community and stakeholder expectations that were discussed throughout the consultation stage may not be met. However, as Aorere and Walter Massey Parks are upgraded and become more accessible, residents will have a variety of recreational opportunities within a one-kilometre radius.

42. Residential density and its corresponding effects on the surrounding open space network are currently not addressed in the council’s open space and provision policy. The additional 471 dwellings in the Aorere neighbourhood will place pressure on the park to provide the service previously met by one’s private backyard. However, the greening of Paneke Street and the proposed walkway between Mayflower and Hadden Streets will provide a safe, off-road connection to Aorere Park. Once the upgrades are completed, Aorere Park will provide a variety of recreational experiences.

43. There are ongoing concerns regarding the lack of parking around all the Kāinga Ora developments. Kāinga Ora staff advised that they would investigate ways to protect the park from unauthorised vehicle access. This will be discussed with the operations team at the detailed design stage of the project.

Ngā koringa ā-muri

Next steps

44. Following the local board’s adoption of the concept plan, an infrastructure funding agreement will be drawn-up between Auckland Council and Kāinga Ora.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aorere pocket park - Concept plan	67

Ngā kaihaina

Signatories

Authors

Emily Wagon - Parks & Places Specialist

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Victoria Villaraza - Local Area Manager

Chairperson	Tauanu’u Nick Bakulich
Deputy Chairperson	Harry Fatu Toleafoa
Members	Joe Glassie-Rasmussen
	Makalita Kolo
	Christine O'Brien
	Papaliitele Lafulafu Peo, JP
	Togiatolu Walter Togiamua