Agenda of Puketāpapa Local Board - Thursday, 7 December 2023

I hereby give notice that an ordinary meeting of the Puketāpapa Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 7 December 2023

10.00am

Local Board Office
560 Mt Albert Road
Three Kings

Puketāpapa Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Ella Kumar, JP
Deputy Chairperson	Fiona Lai
Members	Roseanne Hay
	Mark Pervan
	Bobby Shen
	Jon Turner

(Quorum 3 members)

Selina Powell

Democracy Advisor

1 December 2023

Contact Telephone: 021 531 686

Email: selina.powell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Puketāpapa Local Board

07 December 2023

ITEM TABLE OF CONTENTS PAGE

1 Nau mai | Welcome 5

2 Ngā Tamōtanga | Apologies 5

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5

5 He Tamōtanga Motuhake | Leave of Absence 5

6 Te Mihi | Acknowledgements 5

7 Ngā Petihana | Petitions 5

8 Ngā Tono Whakaaturanga | Deputations 5

9 Te Matapaki Tūmatanui | Public Forum 5

10 Ngā Pakihi Autaia | Extraordinary Business 6

11 Reclassification of reserve land at Three Kings Precinct 7

12 Puketāpapa Local Board Business meeting schedule - correction 19

13 Albert-Eden-Puketāpapa Ward Councillors' Updates 21

14 Chairperson's Report 23

15 Board Member Reports 29

16 Record of Puketāpapa Local Board Workshop Notes 39

17 Hōtaka Kaupapa/Governance Forward Work Programme Calendar 47

18 Te Whakaaro ki ngā Take Pūtea e Autaia ana |

Consideration of Extraordinary Items

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Puketāpapa Local Board:

a) whakaū / confirm the ordinary minutes of its meeting held on Thursday, 30 November 2023 including the confidential section as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Puketāpapa Local Board

07 December 2023

Reclassification of reserve land at Three Kings Precinct

File No.: CP2023/18131

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Puketāpapa Local Board to reclassify part of the recreation reserve land at Three Kings Quarry to Local Purpose (utility) Reserve subject to the Reserves Act 1977, to enable 227m² of the land to be used as a wastewater pumpstation.

Whakarāpopototanga matua

Executive summary

2. Redevelopment of Three Kings Quarry by Fletcher Residential Ltd. (FRL) required a wastewater pumpstation to be built.

3. The developer has largely completed the pumpstation.

4. The location of the pumpstation is on land classified as recreation reserve.

5. The Reserves Act 1977 requires the land the pump station is on to be classified for its principal purpose. A reclassification of the pumpstation land to Local Purpose (utility) Reserve is appropriate.

6. There is a contractual obligation with Fletchers Residential Ltd to reclassify the land.

7. Iwi engagement has taken place regarding this reclassification.

8. The reclassification has been publicly notified as required by the Act and no submissions have been received.

9. A resolution is required by the local board to enable reclassification of the reserve, after which the statutory action will be recorded on the title and in the New Zealand Gazette.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) whakaae / approve the reclassification of Section 23 on SO 577174 (227m2) from Recreation Reserve to Local Purpose (utility) Reserve under Section 16 of the Reserves Act 1977.

Horopaki

Context

10. Private Plan Change 372 for Three Kings Quarry was approved on 2 November 2015 to rezone a large part of the former Winstones Quarry to enable a master planned residential development including council-owned sports playing fields.

11. A resolution of the Auckland Development Committee meeting dated 12 November 2015, (AUC/2015/202), empowered the Chief Executive of Auckland Council and the Panuku Development Auckland Board to enter into a Land Exchange Agreement with Fletcher Residential Ltd to facilitate the outcomes of the Three Kings Precinct.

12. On 30 June 2017 Auckland Council entered into an agreement with Fletcher Residential Ltd for the exchange and development of reserve land at Three Kings Quarry.

13. Clause 2.5 of the agreement acknowledges that the new reserve land is intended to be recreation reserve, with the exception of the area of the wastewater pump station and subterranean tank which is to be classified as local purpose reserve.

14. A gazette notice was published on 22 December 2017 authorising the exchange of reserve land which had the effect of converting Lot 2 LT Plan 514701 into recreation reserve.

1. Figure 1: Plan showing S23 – Wastewater pumpstation

2. Figure 2: Pumpstation as at 17 October 2023

Tātaritanga me ngā tohutohu

Analysis and advice

15. Lot 2 LT Plan 514701 forms part of a future sports park. Section 23 of SO 577174 is a subset of the park and has been surveyed to partition the pumpstation land.

16. The wastewater pumpstation land (section 23) is required to be reclassified because Section 16 of the Reserves Act 1977 requires the following:

3. Classification of Reserves

4. To ensure the control, management, development, use, maintenance, and preservation of reserves for their appropriate purposes, the Minister shall, by notice in the Gazette, classify according to their principal or primary purpose, as defined in sections 17 to 23.

17. The principal use of Section 23 as wastewater pumpstation is substantially different to that of Section 22, a sports field which is classified as a Recreation Reserve.

18. The land was not partitioned at the time of the gazette notice in 2017 as the scope and design of the wastewater pumpstation was not sufficiently developed to identify the exact land requirements. This was anticipated in Clause 2.5 of the agreement which states:

5. Reserve Classification

6. The parties acknowledge that the classification of the New Reserve Land is intended to be recreation reserve, with the exception of the area of the wastewater pump station and subterranean tank which is to be classified as local purpose (utility) reserve.

19. As required by the Reserves Act 1977, the reclassification has been publicly notified and no submissions were received.

20. Reclassification of reserve land follows a process required by section 24 of the Reserves Act 1977 which outlines the following remaining steps:

a) Resolution by the Local Board approving classification of the reserve.

b) Report to the Minister of Conservation’s delegate requesting to sign the required gazette notice recording the classification resolution.

c) Publication of the gazette notice classifying the reserve in the NZ Gazette.

d) Request LINZ to register the published gazette notice against the Record of Title of the reserve for a permanent public record of the classification.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The redevelopment of the Three Kings Precinct involves a large amount of civil works, and the construction of roads, infrastructure and dwellings. These activities support increasing population which increases the carbon footprint of New Zealand.

22. Reclassification of the reserve is an administrative procedure and has minimal climate impact. The reclassification of part of the reserve outlined in this report does not introduce any new sources of greenhouse gas emissions and will not impact climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. There are no other impacts to the wider council group or views of council departments required. The matter is an administrative one which reclassifies the purpose of land. Upon re-classification the land can properly be used for its purpose and the council will have met its obligations as administering body of the land under the Act.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The Local Board has been kept informed of the development by various meetings, memos and workshops.

Tauākī whakaaweawe Māori

Māori impact statement

25. Engagement with mana whenua took place on 25 October 2023 at a regular council facilitated mana whenua forum. Whilst there were no specific comments regarding the reclassification, some iwi members expressed dissatisfaction with the engagement process.

26. In this regard the dissatisfaction was not related to the reclassification to a specific required purpose, but that the members felt they ought to have been included earlier for their input. Members were included in the plan change process since 2015 and in the resource consenting process, which outlined the requirement for the pumpstation and subsequently the specification of the land to be set aside for a pump station. There were no objections to the land being used for a pump station.

Ngā ritenga ā-pūtea

Financial implications

27. The reclassification of the reserve has no financial implication as the development is funded by Fletcher Residential Limited. There are no financial implications to this administrative matter and financial advice has not been required or sought.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. Should the local board choose not to reclassify the reserve, then the council will be in breach of its contractual obligations with Fletcher Residential Ltd, and in breach of the Reserves Act 1977 in terms of its obligations as an administrator of the Act. There is a high level of compliance required of the council in administration of this Act, because the Act places a burden of administration on the administering body of land to complete and undertake statutory actions as required.

Ngā koringa ā-muri

Next steps

29. That the local board pass the resolution as recommended. Subsequently the administrative work by staff as outlined in paragraph 20 will culminate in the New Zealand Gazette recording the statutory action and titles being updated.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	SO 577174	13

Ngā kaihaina

Signatories

Author

Tony Edney - Principal Property Advisor

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Nina Siers - Local Area Manager

Puketāpapa Local Board

07 December 2023

Puketāpapa Local Board Business meeting schedule - correction

File No.: CP2023/19025

Te take mō te pūrongo

Purpose of the report

1. To correct the Puketāpapa Local Board business meeting date for their first business meeting in 2024 from Thursday, 01 February 2024 to Thursday, 15 February 2024 at Puketāpapa Local Board office, 560 Mt Albert Road, Three Kings

Whakarāpopototanga matua

Executive summary

2. The Puketāpapa Local Board meeting schedule was adopted on 17 November 2023 resolution no: PKTPP/2022/1. At the time an incorrect date was entered in the meeting schedule for the first meeting in 2024 it showed the 01 February 2024 when it should have been Thursday, 15 February 2024.

3. The Puketāpapa Local Board resolved to hold their business meetings in the third week of the month.

4. This report is correcting the meeting schedule to reflect the local board’s first meeting in 2024 will be Thursday, 15 February 2024 in the third week of the month at the Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules. In particular, clause 19, Schedule 7 of the LGA on general provisions for meetings requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Sections 46, 46A and 47 in Part 7 of LGOIMA require that meetings are publicly notified, agendas and reports are available at least two working days before a meeting, and that local board meetings are open to the public.

6. Adopting a meeting schedule helps with meeting these requirements. It also allows for a planned approach to workloads and ensures that local board members have clarity about their commitments.

7. Frequency: One business meeting per month (excluding January) is sufficient for formal business to be considered. There are some instances for which the local board may need to have additional meetings for important decisions such as local board plans, local board agreements or to provide input into regional strategies, policies and plans. Local board meeting schedules will be updated with any additional meetings once those details are confirmed. Outside of its scheduled meetings, local boards can call extraordinary and/or emergency meetings as and when required.

8. Timing: The standard practice in previous terms is to hold the monthly ordinary meeting in the final half of the month (weeks three or four) which enables local boards to prepare for any workshop items for these meetings in the first half of the month.

9. Other matters: Commencing the business meeting during business hours will enable meetings to be productive, maximise access to staff and ensures best use of resources. Having the meetings in a set location ensures consistency and ability to use technology that is built into council facilities as required. This can include the use of screens, speakers and Wi-Fi connections that enable remote attendance.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) whakaae / approve the correction of the first 2024 business meeting date from Thursday, 01 February 2024 to Thursday, 15 February 2024 at 10am, Puketāpapa Local Board office, 560 Mt Albert Road, Three Kings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Selina Powell - Democracy Advisor
Authoriser	Nina Siers - Local Area Manager

No.	Title	Page
a ⇩	Ella Kumar's - Chairperson Report	25

Puketāpapa Local Board

07 December 2023

Board Member Reports

File No.: CP2023/17307

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the local board members on the activities they have been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2. It is anticipated that Local Board members will speak to their reports at the meeting.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) whiwhi / receive the member reports.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Board member report Fiona Lai	31
b ⇩	Board member report Bobby Shen	33
c ⇩	Board member report Jonathan Turner	35

Ngā kaihaina / Signatories

Author	Selina Powell - Democracy Advisor
Authoriser	Nina Siers - Local Area Manager

Puketāpapa Local Board

07 December 2023

Record of Puketāpapa Local Board Workshop Notes

File No.: CP2023/17311

Te take mō te pūrongo

Purpose of the report

1. To provide a summary of Puketāpapa Local Board (the Board) workshop notes.

Whakarāpopototanga matua

Executive summary

2. The attached summary of workshop notes provides a record of the Board’s workshops held in November 2023.

3. These sessions are held to give informal opportunity for board members and officers to discuss issues and projects and note that no binding decisions are made or voted on at workshop sessions.

4. For openness and transparency the Puketāpapa Local Board agreed to release their workshop material presentations. The presentation material from workshops held can be viewed at this link https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/local-boards/all-local-boards/puketapapa-local-board/Pages/puketapapa-local-board-workshops.aspx

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) whiwhi / receive the Puketāpapa Local Board workshop notes for: 09 November, 16 November 2023, and 23 November 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Workshop record 09 November 2023	41
b ⇩	Workshop record 16 November 2023	43
c ⇩	Workshop record 23 November 2023	45

Ngā kaihaina

Signatories

Author	Selina Powell - Democracy Advisor
Authoriser	Nina Siers - Local Area Manager

Puketāpapa Local Board

07 December 2023

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

File No.: CP2023/17312

Te take mō te pūrongo

Purpose of the report

1. To present the Puketāpapa Local Board with its updated Hōtaka Kaupapa/governance forward work programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2. The calendar for the Puketāpapa Local Board is in Attachment A. The calendar is updated monthly reported to business meetings and distributed to council staff.

3. The calendar was introduced in 2016 as part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

· ensuring advice on meeting agendas is driven by local board priorities

· clarifying what advice is expected and when

· clarifying the rationale for reports.

4. The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) whiwhi / receive the Hōtaka Kaupapa/governance forward work programme calendar as at 29 November 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Governance Forward Work Programme December 2023	49

Ngā kaihaina

Signatories

Author	Selina Powell - Democracy Advisor
Authoriser	Nina Siers - Local Area Manager