I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 7 December 2023

9:30am

Upper Harbour Local Board Office
6-8 Munroe Lane
Albany
Auckland 0632 and Via Microsoft Teams

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Anna Atkinson

 

Deputy Chairperson

Uzra Casuri Balouch, JP

 

Members

Callum Blair

Kyle Parker

 

John Mclean

Sylvia Yang

 

(Quorum 3 members)

 

 

 

Max Wilde

Democracy Advisor (Upper Harbour Local Board)

 

28 November 2023

 

Contact Telephone: (09) 4142684

Email: Max.Wilde@AucklandCouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Upper Harbour Local Board

07 December 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    5

8.1     Upper Waitematā Ecology Network - Strategic Update                                   5

9          Te Matapaki Tūmatanui | Public Forum                                                                      6

10        Ngā Pakihi Autaia | Extraordinary Business                                                              6

11        Proposed new lease for additional premises to the North Harbour BMX Association Incorporated at R259-321 Oteha Valley Road, Hooton Reserve, Albany                9

12        Adoption of the Upper Harbour Local Board Engagement Strategy 2023-2025  19

13        Hōtaka Kaupapa / Governance forward work calendar                                          35

14        Workshop records                                                                                                       39

15        Local Board Members' Reports - December 2023                                                   43

16        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 


1          Nau mai | Welcome

 

The Chairperson will open the meeting with a Karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda an apology had been received from Chairperson A Atkinson.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 30 November 2023, including the confidential section, as a true and correct record.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Upper Waitematā Ecology Network - Strategic Update

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from the Upper Waitematā Ecology Network.

Whakarāpopototanga matua

Executive summary

2.       Tim Johnson, Convenor, Upper Waitematā Ecology Network, representing the Upper Waitematā Ecology Network, will be in attendance to provide an update on current Upper Waitematā Ecology Network strategic direction and initiatives.

 

 

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whiwhi / receive the deputation from Tim Johnson, Convenor, Upper Waitematā Ecology Network, representing the Upper Waitematā Ecology Network  and thank him for his attendance and presentation.

 

Attachments

a          Upper Waitematā Ecology Network update December 2023........................ 49

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Upper Harbour Local Board

07 December 2023

 

 

Proposed new lease for additional premises to the North Harbour BMX Association Incorporated at R259-321 Oteha Valley Road, Hooton Reserve, Albany

File No.: CP2023/17720

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to grant a lease for additional premises to the North Harbour BMX Association Incorporated for part of Hooton Reserve located at R-259-321 Oteha Valley Road, Albany.

Whakarāpopototanga matua

Executive summary

2.       The North Harbour BMX Association Incorporated seeks an additional area of land adjacent to their leased premises at Hooton Reserve, Albany.

3.       The North Harbour BMX Association Incorporated wish to use the additional area of land to create a seating area for spectators during competition and events.

4.       Staff from Area Operations, Land Advisory, Park and Places, Active Recreation and Connected Communities have been consulted and are supportive of the proposed lease of the additional area to the North Harbour BMX Association Incorporated.

5.       Staff undertook public notification and iwi engagement regarding a lease for additional premises to the group as there was no reserve management plan for Hooton Reserve. No submissions or objections were received regarding the proposed additional lease to the North Harbour BMX Association Incorporated.

6.       The North Harbour BMX Association Incorporated aims to promote and enhance the sport of Bicycle Moto-cross (BMX) while organising national and international competitions for its BMX riders. These activities align with the Upper Harbor Local Board Plan 2020 Outcome 3: Healthy and active communities.

7.       This report recommends that a lease for additional premises be granted to the North Harbour BMX Association Incorporated for an initial term of 5 years commencing from 1 January 2024 with two 10-year right of renewals to align with the North Harbour BMX Association Incorporated’s existing lease agreement with the council.

8.       If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whakaae / grant, a lease for additional premises to the North Harbour BMX Association Incorporated for an area comprising approximately 1072m2 located at R259-321 Oteha Valley Road, Hooton Reserve, Albany on the land legally described as Lot 1 DP 198079 and Part Allotment 28 Parish of Paremoremo (as per Attachment A - Site Map), subject to the following terms and conditions: 

i)   term – 5 years, commencing 1 January 2024, with two 10-year right of renewals.

ii)  rent – $1.00 plus GST per annum if demanded.

b)      whakaae / approve all other terms and conditions in accordance with the Reserves Act 1977, Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

c)      tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant a lease for additional premises to the North Harbour BMX Association Incorporated at R 259-321 Oteha Valley Road, Hooton Reserve, Albany has been undertaken between 21 September 2023 to 20 October 2023.

d)      tuhi ā-taipitopito / note that no objections to the notified proposal of the lease to the North Harbour BMX Association Incorporated were received.

 

Horopaki

Context

9.       Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

10.     The Upper Harbour Local Board approved the Customer and Community Services: Community Leases Work Programme 2023/2024 at the July 2023 business meeting (resolution number UH/2023/80).

11.     The provision of this lease for additional premises to the North Harbour BMX Association Incorporated (the group) at R259-321 Oteha Valley Road for part of Hooton Reserve, Albany was part of the approved work programme. This report considers the lease for additional premises as approved on the work programme.

Land, buildings, and lease

12.     The land occupied by the group is legally described as:

a)      Lot 1 DP 198079 comprised in record of title NA127A/485- held in fee simple by the Auckland Council as a recreation reserve subject to the provisions of the Reserves Act 1977.

b)      Part Allotment 28 Parish of Paremoremo comprised in part-cancelled record of title NA93D/249- held by Auckland Council under the Local Government Act 2002.

13.     The group currently holds a community ground lease with the council which commenced on 6 November 2018. The lease contains two 10-year right of renewals with a final expiry date for 6 November 2048.

14.     The group’s premises consists of four shipping containers and a pump track, which is used as storage space and as a canteen for the group at Hooton Reserve (Attachment A: Site Map).

15.     The additional area requested by the group is located next to the group’s existing premises (area marked ‘B’ on Attachment A) and will be used to create a seating area for spectators attending BMX competitions and events.

16.     The group will be expected to maintain and hold responsibility for the additional area, including the group owned assets that sit within their leased area.

North Harbour BMX Association

17.     The North Harbour BMX Association was incorporated in 1980 with the objective to:

·       promote and enhance the sport of Bicycle Moto-cross (BMX)

·       organize national and international competition for BMX riders

·       encourage and ensure safe active participation in a healthy, environmentally acceptable sport

·       encourage participation and attainment of skill in the sport and to recognize this in such a way as the Association deems fit from time to time. 

18.     The group is an affiliated member of BMX New Zealand and is host to national BMX competitions like the North Island Titles and North Harbour 1000.

19.     The group is the only BMX club located in Northern Auckland.

20.     The group currently has approximately 70 members. They advise membership numbers are slowly improving with their recent track improvements. The group’s operation is supported by 10 part-time volunteers.

Tātaritanga me ngā tohutohu

Analysis and advice

21.     The group has an operative lease agreement with the council for its existing premises at Hooton Reserve which commenced on 6 November 2018. A separate lease agreement will be required for providing a lease for additional premises to the group. This lease agreement will record the group’s ongoing rights and responsibilities for maintaining the additional area of land including the proposed development for seating at this location.

22.     The general terms and conditions on the lease for additional premises will align with the current community lease agreement, between Auckland Council and North Harbour BMX Association Incorporated, as executed by the parties commencing 6 November 2018.

Public notification and engagement 

23.     As there is no adopted reserve management plan for Hooton Reserve, public notification and formal iwi engagement is required under the Local Government Act 2002 and the Reserves Act 1977 prior to any lease being granted.

24.     The proposed lease for additional premises to the group for part of the land at Hooton Reserve was publicly notified. The notification appeared in the North Shore Times on 21 September 2023 and the Auckland Council website’s Have Your Say webpage with a submission deadline for 20 October 2023.

25.     The cost of the public notification was met by the Parks and Community Facilities department of the council.   

26.     No submissions or objections to the notified proposal were received. 

Assessment of the application

27.     The group has submitted a comprehensive application supporting the lease for additional premises and is able to demonstrate its ability to deliver active recreation services. 

28.     The proposed additional area of land leased to the group consists of approximately 1072m2 and is outlined in Attachment A: Site Map.

29.     The group has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

30.     The group has all necessary insurance cover, including public liability insurance, in place. 

31.     A site visit has been undertaken by staff and the facility is well managed and maintained. All management and operational costs are funded by the group.

32.     Landowner approval has been granted to the group to account for construction detail and consideration of moving the current fence line to accommodate the new seating area.

33.     The creation of a seating area will enhance the visitor experience to the reserve, and further support the participation and hosting of BMX competitions for the group.

34.     The group provides a valuable service to the local community by providing a facility for active recreation which is open and available to the local community.

35.     Staff recommend that a new lease for additional premises be granted to the group for a term of 5 years commencing from 1 January 2024 with two 10-year right of renewals.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

·        use sustainable waste, energy and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities

37.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

38.     Climate change has some potential to impact the lease, as part of the leased area is located in a flood-sensitive area. However, as a group-owned asset, the group are expected to mitigate against or prepare for any climate change impacts on protecting their assets at this location. The group have been advised on exposure to the flood plain risk. 

 

Climate impact exposure at Hooton Reserve

Map indicative keys

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39.     Council staff from Area Operations, Active Recreation, Connected Communities, Land Advisory and Park Specialists were consulted regarding the proposed lease. There have been no concerns raised about providing the proposed lease to the club.

40.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41.     The proposed lease will benefit the community by enabling initiatives that promote active recreation that will be delivered from Hooton Reserve for the Upper Harbour Local Board area and its surrounding communities.

42.     The assessment of the application was provided by a memorandum to the Upper Harbour Local Board on 24 August 2023. The local board indicated its in principle support of the lease proposal.

43.     The delivered activities align with the Upper Harbour Local Board Plan 2023:

Objectives

Key Initiatives

Our People

Upper Harbour has a range of fit for purpose multi-use sports, recreation and community amenities that serve a growing and diverse community 

 

 Ensure our community has access to high-quality

amenities that provide for a range of opportunities

including:

·         play

·         pathways and connections

·         sport and active recreation

·         informal recreation

·         connecting with nature

 

People of all abilities have access to well-maintained sports fields, parks, coastal and community facilities in Upper Harbour

·         Support diverse use of community spaces, including sharing spaces with community lease holders and creating community spaces

Tauākī whakaaweawe Māori

Māori impact statement

44.     Iwi engagement about the council’s intention to grant a lease for additional premises for the group at R 259-321 Oteha Valley Road, Hooton Reserve was undertaken in October 2023 with the iwi groups identified as having an interest in land in the Upper Harbour Local Board area. The engagement involved a presentation at the Parks and Community Facilities Mana Whenua Forum held for North West on 25 October 2023.

45.     No objections or requests for hui or kaitiaki site visit were received from the iwi and mana whenua groups who responded.

46.     The lessee has an existing Community Outcomes Plan under their existing lease agreement with the council and have several Māori riders within the group. The lease will benefit Māori and the wider community through improving Māori health and well-being for those in the Upper Harbour and Northern Auckland regions.

47.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. 

48.     These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework. 

49.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

50.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

51.     On 8 June 2023 the Annual Budget was approved by the Governing Body. This included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1.00 per annum to $1300.00 plus GST per annum, taking effect from 1 July 2023. 

52.     As the lease application was received prior to the Annual Budget changes on 1 July 2023, staff recommend that rent remain at $1.00 per annum until the next lease renewal date for this group.

53.     If the local board chooses to retain the level of rent at $1.00, there will be no requirement for the local board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue of $1300.00 per annum over the initial term of the lease from the group. The level of rent charged is ultimately at the local board’s discretion.

54.     All costs relating to the advertisement of the council’s intention to grant the proposed lease will be borne by the Parks and Community Facilities department of Auckland Council.

55.     Staff have consulted with the Financial Strategy and Planning department of the council. No concerns were raised regarding the financial implications regarding the lease for additional premises to the group at Hooton Reserve.

56.     The lessee will cover ongoing maintenance costs for their existing assets, including the additional area granted to the group as an obligation under their lease agreement.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57.     Should the local board resolve not to grant the proposed lease for additional premises to the group at R259-321 Oteha Valley Road, Hooton Reserve, Albany, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

Ngā koringa ā-muri

Next steps

58.     If the local board resolves to grant the proposed lease for additional premises, staff will work with the North Harbour BMX Association to finalise the lease agreements in accordance with the local board decision.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A- Site Map.pdf

17

      

Ngā kaihaina

Signatories

Authors

Chan Park - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Heather Skinner – Acting Local Area Manager

 

 


Upper Harbour Local Board

07 December 2023

 

 


Upper Harbour Local Board

07 December 2023

 

 

Adoption of the Upper Harbour Local Board Engagement Strategy 2023-2025

File No.: CP2023/18684

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Upper Harbour Local Board Engagement Strategy 2023-2025.

Whakarāpopototanga matua

Executive summary

2.       The Local Government Act 2002 sets out the requirements for engagement and the ways in which council complies with the legislation.

3.       The Upper Harbour Local Board set direction in their previous and current local board plans to improve the way they engage with their communities.

4.       The purpose of the Upper Harbour Local Board Engagement Strategy 2023-2025 is to outline the local board’s commitment and intent to engagement. It provides a guide to board members, and to staff engaging with the Upper Harbour community. 

5.       The Upper Harbour Local Board workshopped a draft engagement strategy in November 2023 and feedback from this workshop has been incorporated into the engagement strategy set out in Attachment A.

6.       The engagement strategy,  once adopted will guide the approach to engagement in the Upper Harbour Local Board area.  It will be supported by an engagement workplan that will be reviewed on a regular basis.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whai / adopt the Upper Harbour Local Board Engagement Strategy 2023-2025 set out in Attachment A

b)      tautapa / delegate authority to the chairperson to approve any minor edits that may be necessary to the Upper Harbour Local Board Engagement Strategy 2023-2025 prior to publication.

 

Horopaki

Context

7.       The Local Government Act 2002 requires or recommends that the Upper Harbour Local Board undertake engagement in certain circumstances and provides guidance on how this should be undertaken.

8.       The Upper Harbour Local Board has a role in representing the views of their communities on issues of local importance as well as responsibilities for decision-making on local matters, activities and services and for providing input into regional strategies, policies and plans.  

9.       The Upper Harbour Local Board Plan 2023 provides strong direction on the challenges and opportunities to engagement in the Upper Harbour local board area and has the key initiative ‘Implement the Upper Harbour Local Board Engagement Strategy’.

10.     The local board is committed to making democratic, well-informed and sustainable decisions to promote the general wellbeing of the diverse population of Upper Harbour. To do this well, the local board is committed to building and strengthening meaningful, authentic and ongoing relationships with its communities.

11.     The Upper Harbour Local Board workshopped a draft engagement strategy in November 2023 and feedback from this workshop has been incorporated into the engagement strategy set out in Attachment A.

12.     Once adopted the engagement strategy will guide the approach to engagement in the Upper Harbour local board area.  It will be supported by an engagement workplan that will be reviewed on a regular basis.

13.     In the absence of an engagement strategy the approach to engagement and consultation has been ad hoc, rather than strategic and consistent.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The aim of the strategy is to provide guidance consistent with the local board’s vision as outlined in the Upper Harbour Local Board Plan 2023 and to meet legislative requirements.  The strategy has been developed considering direction in the Upper Harbour Local Board Plan 2023 and other guidance provided by the local board.  A workplan will be developed to support the implementation of the engagement strategy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     The strategy does not have a direct impact on climate, however the long-term and relational approach taken to engagement will assist in continuing to develop more cohesive and connected communities, which by definition are more resilient.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     The focus of the strategy is delivery within the Upper Harbour Local Board area.  The approach will require working with other Council groups delivering in the local board area to ensure consultation is consistent with the guidance provided in the Upper Harbour Local Board Engagement Strategy.

17.     The engagement strategy sets the expectations and direction for staff undertaking projects that require consultation and engagement in the local board area including consideration of community views into project plans as early as possible.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The Upper Harbour Local Board workshopped the draft strategy in November 2023 and feedback has been incorporated into this strategy.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The strategy will help guide the development and strengthening of meaningful, authentic and respectful relationships that are respectful of the independent mana whenua status. 

20.     During the 2022-2025 term, the Upper Harbour Local Board is committed to developing and strengthening its relationship with Ngāti Manuhiri and Te Kawerau ā Maki and developing more meaningful relationships with the other iwi who have an interest in the local board area.

21.     This engagement will also assist the local board in meeting their broad legal obligations to Māori including responsibilities under Te Tiriti o Waitangi, legislation and in Auckland Council’s Significance and Engagement Policy.

Ngā ritenga ā-pūtea

Financial implications

22.     The engagement strategy directs the way engagement will be undertaken.  This engagement will be undertaken as part of existing budgets and there are no financial implications from adopting the Upper Harbour Local Board Engagement Strategy 2023-2025.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     Should the local board not adopt the engagement strategy there is a risk that consultation and engagement will continue to be ad hoc and reactive potentially delivering ineffective engagement.

Ngā koringa ā-muri

Next steps

24.     If adopted, the Upper Harbour Local Board Engagement Strategy 2023-2025 will provide guidance to the local board and staff regarding how engagement is approached with the Upper Harbour communities.

25.     An annual workplan will be developed and reviewed quarterly with the local board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board Engagement Strategy 2023-2025 final draft.

23

     

Ngā kaihaina

Signatories

Authors

Glenda Lock – Local Board Engagement Advisor

Authorisers

Heather Skinner – Acting Local Area Manager

 

 


Upper Harbour Local Board

07 December 2023

 

 













Upper Harbour Local Board

07 December 2023

 

 

Hōtaka Kaupapa / Governance forward work calendar

File No.: CP2023/15151

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the updated Hōtaka Kaupapa / governance forward work calendar for December 2023 – February 2024.

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa / governance forward work calendar for the Upper Harbour Local Board is in Attachment A to the agenda report. The calendar is updated monthly, reported to business meetings, and distributed to council staff.

3.       The Hōtaka Kaupapa / governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·     ensuring advice on meeting agendas is driven by local board priorities

·     clarifying what advice is expected and when

·     clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whiwhi / receive the Upper Harbour Local Board Hōtaka Kaupapa / governance forward work calendar for December 2023 – February 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hōtaka Kaupapa / governance forward work calendar December 2023 - February 2024.

37

     

Ngā kaihaina

Signatories

Authors

Max Wilde - Democracy Advisor (Upper Harbour Local Board)

Authorisers

Lesley Jenkins - Local Area Manager

 

 


Upper Harbour Local Board

07 December 2023

 

 


Upper Harbour Local Board

07 December 2023

 

 

Workshop records

File No.: CP2023/15153

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the record of the Upper Harbour Local Board workshop held on Thursday 16 November 2023. A copy of the workshop record is attached (refer to attachment A).

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whiwhi / receive the record of the Upper Harbour Local Board workshop held on Thursday 16 November 2023 (refer to attachments A).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board - record of workshop 16 November 2023.

41

     

Ngā kaihaina

Signatories

Authors

Max Wilde - Democracy Advisor (Upper Harbour Local Board)

Authorisers

Lesley Jenkins - Local Area Manager

 

 


Upper Harbour Local Board

07 December 2023

 

 


Upper Harbour Local Board

07 December 2023

 

 

Local Board Members' Reports - December 2023

File No.: CP2023/15154

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for members to update the Upper Harbour Local Board on matters they have been involved in over the last month.

Whakarāpopototanga matua

Executive summary

2.       An opportunity for members of the Upper Harbour Local Board to provide a report on their activities for the month.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      whiwhi / receive the verbal and written local board members reports.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Max Wilde - Democracy Advisor (Upper Harbour Local Board)

Authorisers

Lesley Jenkins - Local Area Manager

 

 


 

 


Upper Harbour Local Board

07 December 2023

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Upper Waitematā Ecology Network update December 2023.                                              Page 49


Upper Harbour Local Board

07 December 2023