Agenda of Waitākere Ranges Local Board - Thursday, 7 December 2023

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Community Waitākere – Executive Officer - Bethells Valley Fire – Life Member - Waitākere Licensing Trust – Trustee - West Auckland Trusts Services - Director
Michelle Clayton	- Glen Eden Residents’ Association – Member - The Personal Advocacy and Safeguarding Adults Trust – Trustee - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member - Te Wahi Ora Charitable Trust – Member - Glen Eden Community House - Member
Sandra Coney	- Cartwright Collective – Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Pest Free Piha – Partner is the Coordinator - Piha Tennis Club – Patron and Partner is the President - Piha Wetland Trust – Partner is a Trustee
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Glen Eden BID – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member
Liz Manley	- Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair - Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member - Titirangi Community Arts Council Board – Member - Titirangi Ratepayers and Residents Association – Member - Laingholm District Citizens Association – Member - Literacy Waitākere – Board member - Waiatarua Community Patrol - Member
Linda Potauaine	- Visionwest Community Trust – Employee - Henderson Rotary – Member - Archtists Limited. – Director - Glen Eden Community Patrol - Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Aircraft Noise Community Consultative Group	Mark Allen	Liz Manley
Ark in the Park	Mark Allen	Liz Manley
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Playhouse Theatre Trust	Mark Allen	Linda Potauaine
Te Uru Waitākere Contemporary Gallery	Linda Potauaine	Mark Allen
Glen Eden Community and Recreation Centre Incorporated	Michelle Clayton	Mark Allen

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 23 November 2023, and the extraordinary minutes of its meeting, held on Thursday, 30 November 2023, including the confidential section, as true and correc.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Te Kaiārahi - Activities update

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Te Kaiārahi.

Whakarāpopototanga matua

Executive summary

2. Jemarl Paerata, Mentor, on behalf of Te Kaiārahi, will be attending to update the board on the Te Kaiārahi Mentoring Programme and its impact on the Rangatahi they serve.

3. The core mission of Te Kaiārahi is to inspire people to reach their full potential through a holistic approach to mentoring based on Te Ao Māori principles and reconnecting to Taiao/Nature.

4. Many young people today struggle with a lack of fulfillment, direction, and connection in their lives. Te Kaiārahi empowers them to rediscover their passions and purpose by reconnecting with Taiao/Nature and embracing Te Āo Māori principles. The organisation’s approach helps them navigate their own way to an abundant more meaningful life.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whiwhi / receive the presentation on the activities of Te Kaiārahi and thank Jemarl Paerata, on behalf of Te Kaiārahi, for his attendance.

8.2 Deputation: Glen Eden Residents Association - Community Concerns

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from the Glen Eden Residents Association.

Whakarāpopototanga matua

Executive summary

2. Tracey Reid and Heather Tanguay, on behalf of the Glen Eden Residents Association will be attending to raise awareness with the board about two specific issues affecting the community.

3. The first focus will be on the inadequate rail crossing and poor lane markings leading into West Coast Road, as identified in previous community discussions. The second aspect to be discussed will be the traffic flow in Glen Eden Village, impacting local businesses as residents choose alternative shopping locations.

4. The overarching objective of the deputation is to highlight and seek resolutions for these concerns, specifically advocating for road remarking and improved signage to alleviate congestion during peak times.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whiwhi / receive the presentation on the community concerns of the Glen Eden Residents Association and thank Tracey Reid and Heather Tanguay, on behalf of the Glen Eden Residents Association, for their attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member S Coney as

mover and Deputy Chair M Clayton as seconder for consideration under item 13.

Waitākere Ranges Local Board

07 December 2023

Notice of Motion to revoke or alter previous resolutions - Glen Eden Town Centre: Verdale Circle to Glendale Road Walkway project

File No.: CP2023/18961

Whakarāpopototanga matua

Executive summary https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/executive-summary-reports.aspx

1. In accordance with Waitākere Ranges Local Board standing orders 1.10.1 and 1.10.2, the following notice of motion to revoke or alter previous resolutions has been received and signed by one-third of the members of the Waitākere Ranges Local Board that made the resolution, for inclusion on the agenda for the Waitākere Ranges Local Board meeting being held on, Thursday, 7 December 2023.

2. The notice of motion to revoke or alter a previous resolution is appended as Attachment A. It is signed by Member S Coney as the mover and Deputy Chair M Clayton as the seconder.

Motion

That the Waitākere Ranges Local Board:

a) whakaae / agree pursuant to standing order 1.10.1, to revoke the following part of the resolution of the Waitākere Ranges Local Board, adopted at its meeting held on 26 October 2023, resolution WTK/2023/134 literal a):

Resolution number WTK/2023/134

MOVED by Chairperson G Presland, seconded by Member M Allen:

That the Waitākere Ranges Local Board:

a) whakaae / approve Option 1: Section B of the Waitākere Ranges Greenways routes G8c and G8d Verdale circle to Glendale Road via 18 Lucinda Place, Glen Eden as per attachment A of the agenda report and request staff to progress the project to detailed design and construction.

CARRIED

b) whakaae / agree pursuant to standing order 1.10.1, to revoke the following part of the resolution of the Waitākere Ranges Local Board, adopted at its meeting held on 26 October 2023, resolution WTK/2023/135 literal b ii):

Resolution number WTK/2023/135

MOVED by Chairperson G Presland, seconded by Member L Manley:

That the Waitākere Ranges Local Board:

b) partially allocate the Local Board Transport Capital Fund 2022-2025 as follows:

ii) $450,000 to the Glen Eden Town Centre: Verdale Circle to Glendale Road Walkway project for design and construction

CARRIED

c) whakapapa / engage with the local community to initiate discussions with property owners adjacent to 300 West Coast Road, exploring the possibility of enhancing pedestrian access to Glen Mall Place.

d) tautoko / advocate to Eke Panuku for the allocation of 300 West Coast Road to the Board as a local park.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Notice of Motion to revoke or alter previous resolutions - Glen Eden Town Centre: Verdale Circle to Glendale Road Walkway project	13

Ngā kaihaina

Signatories

Author	Nataly Anchicoque - Democracy Advisor
Authoriser	Adam Milina - Local Area Manager

Waitākere Ranges Local Board

07 December 2023

Hōtaka Kaupapa / Governance Forward Work Programme

File No.: CP2023/02699

Te take mō te pūrongo

Purpose of the report

1. To present the Waitākere Ranges Local Board with its updated Hōtaka Kaupapa / Governance Forward Work Programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2. The calendar for the Waitākere Ranges Local Board is in Attachment A. The calendar is updated monthly and reported to business meetings.

3. The calendar is part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

· ensuring advice on meeting agendas is driven by local board priorities

· clarifying what advice is expected and when

· clarifying the rationale for reports.

4. The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for December 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waitākere Ranges Local Board Hōtaka Kaupapa/Governance Forward Work Programme Calendar - December 2023	37

Ngā kaihaina

Signatories

Author	Nataly Anchicoque - Democracy Advisor
Authoriser	Adam Milina - Local Area Manager

Chairperson	Greg Presland
Deputy Chairperson	Michelle Clayton
Members	Mark Allen	Liz Manley
	Sandra Coney, QSO	Linda Potauaine