I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 7 December 2023

4.00pm

Waitākere Ranges Local Board Office
39 Glenmall Place
Glen Eden

 

Waitākere Ranges Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Greg Presland

 

Deputy Chairperson

Michelle Clayton

 

Members

Mark Allen

Liz Manley

 

Sandra Coney, QSO

Linda Potauaine

 

(Quorum 3 members)

 

 

 

Nataly Anchicoque

Democracy Advisor

 

1 December 2023

 

Contact Telephone: 0272872403

Email: Nataly.Anchicoque@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waitākere Ranges Local Board

07 December 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              6

5          He Tamōtanga Motuhake | Leave of Absence                      6

6          Te Mihi | Acknowledgements                              6

7          Ngā Petihana | Petitions                                       7

8          Ngā Tono Whakaaturanga | Deputations           7

8.1     Deputation: Te Kaiārahi - Activities update                                                           7

8.2     Deputation: Glen Eden Residents Association - Community Concerns         8

9          Te Matapaki Tūmatanui | Public Forum                                8

10        Ngā Pakihi Autaia | Extraordinary Business     8

11        Ngā Pānui mō ngā Mōtini | Notices of Motion   9

12        Waitākere Ward Councillors' Update               11

13        Notice of Motion to revoke or alter previous resolutions - Glen Eden Town Centre: Verdale Circle to Glendale Road Walkway project       13

14        Chair's Report - Greg Presland                         35

15        Hōtaka Kaupapa / Governance Forward Work Programme                                                          37

16        Workshop Records                                             41

17        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 


1          Nau mai | Welcome

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

 

Board Member

Organisation/Position

Mark Allen

-   Community Waitākere – Executive Officer

-   Bethells Valley Fire – Life Member

-   Waitākere Licensing Trust – Trustee

-   West Auckland Trusts Services - Director

Michelle Clayton

-   Glen Eden Residents’ Association – Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

-   Te Wahi Ora Charitable Trust – Member

-   Glen Eden Community House - Member

Sandra Coney

-   Cartwright Collective – Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Pest Free Piha – Partner is the Coordinator

-   Piha Tennis Club – Patron and Partner is the President

-   Piha Wetland Trust – Partner is a Trustee

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Glen Eden BID – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

Liz Manley

-   Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair

-   Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member

-   Titirangi Community Arts Council Board – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Laingholm District Citizens Association – Member

-   Literacy Waitākere – Board member

-   Waiatarua Community Patrol - Member

Linda Potauaine

-   Visionwest Community Trust – Employee

-   Henderson Rotary – Member

-   Archtists Limited. – Director

-   Glen Eden Community Patrol - Member

 

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

Lead

Alternate

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Aircraft Noise Community Consultative Group

Mark Allen

Liz Manley

Ark in the Park

Mark Allen

Liz Manley

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Playhouse Theatre Trust

Mark Allen

Linda Potauaine

Te Uru Waitākere Contemporary Gallery

Linda Potauaine

Mark Allen

Glen Eden Community and Recreation Centre Incorporated

Michelle Clayton

Mark Allen

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Waitākere Ranges Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 23 November 2023, and the extraordinary minutes of its meeting, held on Thursday, 30 November 2023, including the confidential section, as true and correc.

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 


 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: Te Kaiārahi - Activities update

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Te Kaiārahi.

Whakarāpopototanga matua

Executive summary

2.       Jemarl Paerata, Mentor, on behalf of Te Kaiārahi, will be attending to update the board on the Te Kaiārahi Mentoring Programme and its impact on the Rangatahi they serve.

3.       The core mission of Te Kaiārahi is to inspire people to reach their full potential through a holistic approach to mentoring based on Te Ao Māori principles and reconnecting to Taiao/Nature.

4.       Many young people today struggle with a lack of fulfillment, direction, and connection in their lives. Te Kaiārahi empowers them to rediscover their passions and purpose by reconnecting with Taiao/Nature and embracing Te Āo Māori principles. The organisation’s approach helps them navigate their own way to an abundant more meaningful life.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      whiwhi / receive the presentation on the activities of Te Kaiārahi and thank Jemarl Paerata, on behalf of Te Kaiārahi, for his attendance.

 


 

8.2       Deputation: Glen Eden Residents Association - Community Concerns

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from the Glen Eden Residents Association.

Whakarāpopototanga matua

Executive summary

2.       Tracey Reid and Heather Tanguay, on behalf of the Glen Eden Residents Association will be attending to raise awareness with the board about two specific issues affecting the community.

3.       The first focus will be on the inadequate rail crossing and poor lane markings leading into West Coast Road, as identified in previous community discussions. The second aspect to be discussed will be the traffic flow in Glen Eden Village, impacting local businesses as residents choose alternative shopping locations.

4.       The overarching objective of the deputation is to highlight and seek resolutions for these concerns, specifically advocating for road remarking and improved signage to alleviate congestion during peak times.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      whiwhi / receive the presentation on the community concerns of the Glen Eden Residents Association and thank Tracey Reid and Heather Tanguay, on behalf of the Glen Eden Residents Association, for their attendance.

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Ngā Pānui mō ngā Mōtini | Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member S Coney as

mover and Deputy Chair M Clayton as seconder for consideration under item 13.

 


Waitākere Ranges Local Board

07 December 2023

 

 

Waitākere Ward Councillors' Update

File No.: CP2023/00286

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from Waitākere Ward Councillors’ Ken Turner and Shane Henderson.

2.       A period of 10 minutes has been set aside for the Waitākere Ward Councillors to have an opportunity to update the Waitākere Ranges Local Board on regional matters.

 

Ngā tūtohunga                                      

Recommendation/s

That the Waitākere Ranges Local Board:

a)      whakamihi / thank Waitākere Ward Councillors’ Ken Turner and Shane Henderson for their verbal update.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Nataly Anchicoque - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

07 December 2023

 

 

Notice of Motion to revoke or alter previous resolutions - Glen Eden Town Centre: Verdale Circle to Glendale Road Walkway project

File No.: CP2023/18961

 

  

 

Whakarāpopototanga matua

Executive summary https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/executive-summary-reports.aspx

1.       In accordance with Waitākere Ranges Local Board standing orders 1.10.1 and 1.10.2, the following notice of motion to revoke or alter previous resolutions has been received and signed by one-third of the members of the Waitākere Ranges Local Board that made the resolution, for inclusion on the agenda for the Waitākere Ranges Local Board meeting being held on, Thursday, 7 December 2023.

2.       The notice of motion to revoke or alter a previous resolution is appended as Attachment A. It is signed by Member S Coney as the mover and Deputy Chair M Clayton as the seconder.

 

Motion

That the Waitākere Ranges Local Board:

a)      whakaae / agree pursuant to standing order 1.10.1, to revoke the following part of the resolution of the Waitākere Ranges Local Board, adopted at its meeting held on 26 October 2023, resolution WTK/2023/134 literal a):

Resolution number WTK/2023/134

MOVED by Chairperson G Presland, seconded by Member M Allen: 

That the Waitākere Ranges Local Board:

a)      whakaae / approve Option 1: Section B of the Waitākere Ranges Greenways routes G8c and G8d Verdale circle to Glendale Road via 18 Lucinda Place, Glen Eden as per attachment A of the agenda report and request staff to progress the project to detailed design and construction. 

 

CARRIED

 

b)      whakaae / agree pursuant to standing order 1.10.1, to revoke the following part of the resolution of the Waitākere Ranges Local Board, adopted at its meeting held on 26 October 2023, resolution WTK/2023/135 literal b ii):

Resolution number WTK/2023/135

MOVED by Chairperson G Presland, seconded by Member L Manley: 

That the Waitākere Ranges Local Board:

b)      partially allocate the Local Board Transport Capital Fund 2022-2025 as follows:

ii)       $450,000 to the Glen Eden Town Centre: Verdale Circle to Glendale Road Walkway project for design and construction

CARRIED

 

c)       whakapapa / engage with the local community to initiate discussions with property owners adjacent to 300 West Coast Road, exploring the possibility of enhancing pedestrian access to Glen Mall Place.

d)      tautoko / advocate to Eke Panuku for the allocation of 300 West Coast Road to the Board as a local park.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion to revoke or alter previous resolutions - Glen Eden Town Centre: Verdale Circle to Glendale Road Walkway project

13

     

Ngā kaihaina

Signatories

Author

Nataly Anchicoque - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

07 December 2023

 

 




















Waitākere Ranges Local Board

07 December 2023

 

 

Chair's Report - Greg Presland

 

File No.: CP2023/00275

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings, and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       Local board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

 

Ngā tūtohunga / Recommendation

That the Waitākere Ranges Local Board:

a)      whiwhi / receive Chair Greg Presland’s December 2023 report as tabled.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Nataly Anchicoque - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

07 December 2023

 

 

Hōtaka Kaupapa / Governance Forward Work Programme

File No.: CP2023/02699

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Waitākere Ranges Local Board with its updated Hōtaka Kaupapa / Governance Forward Work Programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2.       The calendar for the Waitākere Ranges Local Board is in Attachment A. The calendar is updated monthly and reported to business meetings.

3.       The calendar is part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waitākere Ranges Local Board Hōtaka Kaupapa/Governance Forward Work Programme Calendar - December 2023

37

     

Ngā kaihaina

Signatories

Author

Nataly Anchicoque - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

07 December 2023

 

 


Waitākere Ranges Local Board

07 December 2023

 

 

Workshop Records

 

File No.: CP2023/02594

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present records of workshops held by the Waitākere Ranges Local Board.

Whakarāpopototanga matua / Executive summary

2.       A workshop record providing a brief summary of the general nature of the discussion is reported to the next business meeting, along with, where considered appropriate under the Local Government Official Information and Meetings Act 1987, related supporting material.

3.       Waitākere Ranges Local Board workshops are open to the public. This means that public and/or media may be in attendance and workshop materials including presentations and supporting documents will be made publicly available unless deemed confidential.

4.       The workshop records of the local board workshops are appended to the report.

5.       Workshop records and supporting documents are publicly available at this link: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/local-boards/all-local-boards/waitakere-ranges-local-board/Pages/waitakere-ranges-local-board-workshops.aspx

 

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a)      whiwhi / receive the workshop records for 2, 9, 16 and 23 November 2023.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

 

 

 

     

Ngā kaihaina / Signatories

Author

Nataly Anchicoque - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

07 December 2023

 

 



Waitākere Ranges Local Board

07 December 2023

 

 



Waitākere Ranges Local Board

07 December 2023

 

 



Waitākere Ranges Local Board

07 December 2023