I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 12 December 2023

10.00am

Devonport-Takapuna Local Board Office
1-7 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Toni van Tonder

 

Deputy Chairperson

Terence Harpur

 

Members

Peter Allen

 

 

Gavin Busch

 

 

Melissa Powell

 

 

George Wood, CNZM

 

 

(Quorum 3 members)

 

 

 

Henare King

Democracy Advisor

 

6 December 2023

 

Contact Telephone: 027 2043 466

Email: henare.king@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Devonport-Takapuna Local Board

12 December 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    6

9          Te Matapaki Tūmatanui | Public Forum                                                                      6

10        Ngā Pakihi Autaia | Extraordinary Business                                                              6

11        Proposed new community ground lease for Devonport Squash Club Incorporated at Woodall Park, Narrow Neck                                                                                          7

12        Chairpersons' Report                                                                                                  23

13        Elected Members' Reports                                                                                          29

14        Resolutions Pending Action report                                                                           39

15        Devonport-Takapuna Local Board - Resource Consent Applications - November 2023                                                                                                                               43

16        Devonport-Takapuna Local Board - Record of Workshops November 2023       47

17        Hōtaka Kaupapa - Policy Schedule                                                                           61

18        Summary of Confidential Decisions and related information released into Open 65

19        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 


1          Nau mai | Welcome

 

The meeting was opened with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 21 November 2023, and the ordinary minutes of its meeting, held on Tuesday, 28 November 2023, including the confidential section, as true and correct.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Devonport-Takapuna Local Board

12 December 2023

 

 

Proposed new community ground lease for Devonport Squash Club Incorporated at Woodall Park, Narrow Neck

File No.: CP2023/18040

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To grant a new community ground lease for Devonport Squash Club Incorporated located at Woodall Park, R 2 Old Lake Road, Narrow Neck

Whakarāpopototanga matua

Executive summary

2.      Devonport Squash Club Incorporated seeks a new community ground lease to continue occupation and operation from the club-owned building and improvements at Woodall Park, R 2 Old Lake Road, Narrow Neck.

3.      The club currently holds an existing community ground lease which has passed the final expiry date of 30 September 2021. The lease is holding over on a month-to-month basis until terminated or a new lease is granted.

4.      The new lease was identified and agreed to be included as part of the Customer and Community Services: Community Leases Work Programme 2023/2024 by the Devonport-Takapuna Local Board at its 18 July 2023 local board meeting (resolution number DT/2023/134) for staff to progress during 2023/2024.

5.      The club aims to promote the sport of squash in competitive and social forms in the community. Its facility also houses a gymnasium which offers a variety of programmes.

6.      The above-mentioned activities predominantly align with the Devonport-Takapuna Local Board Plan 2023 Outcomes such as:

·        Tō Tātou Taiao / Our Environment

·        O Tātou Tāngata / Our People, as well as

·        Tō Tātou Hapori / Our Community and Facilities.

7.      The club has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. It has all the necessary insurance cover, including public liability and building insurance in place.

8.      In accordance with the Auckland Council Community Occupancy Guidelines 2012, community organisations that own their buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. This right is being exercised by the club through the application for a new lease.

9.      On 8 June 2023, the Annual Budget was approved by the council’s Governing Body, which included amendments to the Community Occupancy Guidelines. The amendments increased the rent fee for a ground lease from $1.00 plus goods and services tax (GST) per annum if demanded to $1,300.00 plus GST per annum taking effect from 1 July 2023 (resolution number GB/2023/101).

10.    Given that the club applied for the proposed new lease in November 2021, prior to the Annual Budget amendments, staff recommend that the rental be $1.00 plus GST per annum if demanded in accordance with the guidelines operative at the time of the application.

11.    To maintain alignment with the revised Community Occupancy Guidelines, staff have recommended a phased approach and that the rent be reviewed within five years of the commencement date. This will give the club an opportunity to develop a reserve fund to meet the revised rental charges.

12.    Staff undertook a site visit in December 2021 and a further site visit was undertaken in April 2022 to review the exterior of the building.  It was noted that the facility is well maintained and the club have a maintenance plan to ensure the facility is well looked after.

13.    A Community Outcomes Plan has been agreed upon with the club in order to determine the community benefits it will provide. This will be appended as a schedule to the lease agreement.

14.    The club and its primary activity are contemplated in the current Woodall Park Reserve Management Plan 1997, therefore mana whenua engagement and public notification on the proposed new lease is not required.

15.    Staff have consulted with subject matter experts within the council and are supportive of a new lease to the club.

16.    Climate change has the potential to affect the club’s premises as it is located in a flood-prone or coastal inundation zone. As such, the premises is elevated above flood levels, and its freeboard has remained unaffected by any storms, including Auckland's most severe storms to date.

17.    The building's lower level is made of concrete block, which is more resistant to water than standard wood exteriors. The ventilation and drainage path beneath the subfloor is operational and has protected the premises from subsequent floods.

18.    This report recommends that a new ground lease be granted to the club for a term of 10 years with one 10-year right of renewal (20-year total term), in accordance with the provisions of the Reserves Act 1977 and the terms and conditions under the Auckland Council Community Occupancy Guidelines 2012.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      tuku / grant, under Section 54(1)(b) of the Reserves Act 1977, a new community ground lease for Devonport Squash Club Incorporated for approximately 802 square metres (more or less) located at Woodall Park, R 2 Old Lake Road, Narrow Neck on the land legally described as Lot 2 Deposited Plan 19288 & Part Deposited Plan 693, comprised in record of title NA442/100 (part-cancelled) and Section 6 Block VI Rangitoto Survey District, comprised in record of title NA33A/864 (as per Figure 1 and Attachment A – Site Plan), subject to the following terms and conditions:

i)    term – 10 years commencing 12 December 2023, with one (1) 10-year right of renewal commencing 12 December 2033, effecting final expiry on 11 December 2043

ii)   rent – $1.00 plus goods and services tax (GST) per annum if demanded

iii)   rent review – five (5) years, on the fifth anniversary of the commencement date, and thereafter in accordance with the standard rent review provisions for community leases

iv)  community outcomes plan to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

b)      whakaae / approve all other terms and conditions in accordance with the provisions contained in the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Horopaki

Context

19.     Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

20.     The Devonport-Takapuna Local Board approved the Customer and Community Services: Community Leases Work Programme 2023/2024 on 18 July 2023 (resolution number DT/2023/134).

21.     The progression of this new lease proposal to Devonport Squash Club Incorporated at Woodall Park, R 2 Old Lake Road, Narrow Neck is part of the approved work programme. This report considers the new community ground lease as approved on the work programme.

Land, building/s and lease

22.     Woodall Park is located in Narrow Neck (refer to Figure 1 and Attachment A - Site Plan). The land is legally described as Lot 2 Deposited Plan 19288 & Part Deposited Plan 693, comprised in record of title NA442/100 (part-cancelled) (North Auckland Registry), and Section 6 Block VI Rangitoto Survey District, comprised in record of title NA33A/864 (North Auckland Registry). The land is held in fee simple by Auckland Council as a classified recreation reserve, subject to the Reserves Act 1977.

23.     Devonport Squash Club Incorporated holds an existing community ground lease for the club-owned building and improvements. The proposed leased area is approximately 802 square metres (more or less) delineated in red below.

Figure 1: Site Plan – Woodall Park delineated in yellow, leased area for the club delineated in red

        Aerial view of a building

Description automatically generated

24.     For a club-owned building, all operational and maintenance costs are borne by the leaseholder. These costs are funded from membership fees, fundraising, hireage at a reasonable community rate, as well as external funding, to mention a few.

25.     Over the next few years, the club anticipates undertaking and funding the projects below, with completion scheduled for 2026:

·        replacing squash court lights

·        replacing the roof

·        installing solar panels

·        installing an air ventilation system, and

·        replacing heat pumps.

26.     Furthermore, the premises is primarily used by the club to:

·        provide opportunities for the public to play squash

·        provide sporting opportunities for children and women

·        operate a gymnasium facility and a variety of activities including pilates, dojo, yoga, physiotherapy, and sports massage

·        hold interclub competitions and tournaments, as well as

·        organise social gatherings for the community to enjoy.

Devonport Squash Club Incorporated

27.     The club became registered as an incorporated legal entity on 11 February 1975, as well as a charity on the Charities Services register on 30 June 2008. The primary objective of the club is to promote squash in a competitive and social setting. It is affiliated with Squash Auckland and New Zealand, and it has a robust governance structure.

28.     There are approximately 292 members ranging in age from 14 to 51 years and older. The facility is accessible to anyone for a weekly social night, with choices to play on a pay-as-you-go basis or by joining the club for unrestricted access to the courts.

29.     There are a variety of coaching sessions available for women and children, including holiday and after-school programmes, as well as a women's squash coaching programme. Competitive squash consists of multiple interclub teams competing in an Auckland-wide competition and hosting tournaments as part of the Squash Auckland schedule.

30.     The club has always been a multifunctional facility, and in addition to squash, there is a physiotherapist on-site, as well as a group exercise room that is utilised by a variety of trainers and organisations for activities such as pilates, yoga, and martial arts for a reasonable community charge, to mention a few. First aid courses are also provided by the club and on-site.

31.     The unmanned gymnasium on-site is operational seven days a week, from 5:00 a.m. to 8:00 p.m. Outside of planned games, tournaments, club nights, and coaching, the squash courts are also available for booking seven days a week.

32.     The club has enhanced and renovated the facility over the years, including:

·        replacement of the external deck

·        improvements to the gymnasium area, such as new carpet and equipment, as well as improvements to the exercise room to make it usable for a variety of activities

·        additional external lighting to make the car park area safer at night

·        refurbishing the bathrooms, toilets, changing rooms, as well as the squash courts to name a few.

33.     Its current community ground lease with the council commenced on 1 October 2001 with a final expiry date of 30 September 2021. The lease for the club is holding over on a month-to-month basis on the same terms and conditions until terminated or a new lease is formalised.

Tātaritanga me ngā tohutohu

Analysis and advice

34.     Under the Auckland Council Community Occupancy Guidelines 2012, community organisations that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. The club is exercising this right by applying for a new lease. The Devonport-Takapuna Local Board has discretion to vary the term of the lease if it wishes. However, the Community Occupancy Guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

 

Public notification and engagement

35.     The adopted Woodall Park Reserve Management Plan 1997 contemplates the club and its primary activity and consequently public notification and mana whenua engagement is not required.

Assessment of the application

36.     The club has submitted a comprehensive application supporting the new lease proposal and is able to demonstrate its ability to deliver its services.

37.     It has provided financials, which indicate that funds are being managed appropriately and there are sufficient funds to meet its liabilities.

38.     The club has all necessary insurance cover, including building and public liability insurances, in place. 

39.     It has a maintenance schedule in place to meet the necessary building renewals and general maintenance required for the facility's upkeep and longevity.

40.    Staff undertook a site visit in December 2021 and a further site visit was undertaken in April 2022 to review the exterior of the building.  It was noted that the facility is well maintained and the club have a maintenance plan to ensure the facility is well looked after.

.41.    It provides a valuable service to the local community by providing opportunities to participate in squash and other related sporting activities, as well as operating a gymnasium and making its facility available at a reasonable community rate to support initiatives and activities within the local community, sport clubs, and community organisations.

42.     A Community Outcomes Plan has been developed to identify the benefits that the club will provide to the community. This will be attached as a schedule to the lease agreement and to the report as Attachment B.

43.     Staff recommend that a new community ground lease be granted to Devonport Squash Club Incorporated for a term of 10 years commencing from 12 December 2023 with one 10-year right of renewal, effecting final expiry on 11 December 2043.

Tauākī whakaaweawe āhuarangi

Climate impact statement

44.     Climate change has the potential to impact the lease, as the leased area is located in a flood-sensitive and coastal inundation zone as illustrated in the excerpt below. The club has been advised by staff that its facility is significantly vulnerable to the potential impacts of climate change.

45.     The club facility is elevated above flood levels, and its freeboard has not been affected by any storms, including Auckland's most severe storms to date. As the facility is surrounded by a park with extensive storage capacity, its remaining freeboard will provide flood protection for many decades. The ventilation and drainage path beneath the subfloor is functioning well and has safeguarded the facility from subsequent floods.

46.     Additionally, the club will seek to mitigate any potential future risks to its facility through ongoing asset improvements and maintenance.

Figure 2: Flood Viewer – The club’s premises circled in red

47.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the leaseholder:

·        use sustainable waste, energy and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities

48.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49.     Subject matter experts within the council such as the Community Broker, Facilities Manager, Lead Financial Advisor, Parks and Places Specialist, as well as the Sports and Recreation Lead, have been consulted. They are supportive of the proposed new lease to the club.

50.     In addition, Healthy Waters have relayed the following information regarding the club's occupancy in a flood-prone location:

·        staff are updating the model for the Wairoa catchment and the team only have the Rapid Flood Hazard Assessment (RFHA) modelling for the catchment

·        the current catchment model predicts the 100-year ARI (Annual Recurrence Interval) maximum flood level at the squash club is approximately 0.95m (metres) Reduced Level (based on Auckland 1946 datum) and the depth of the flood varies from 0.15m to 1.3m. Refer to the map below.

Figure 3: Healthy Water’s database

·        the predicted maximum flood levels and flood depths are based on future land use development and increased rainfall due to climate change

·        the RFHA modelling assumes all culverts and pipes are blocked and all ground depressions are filled.

51.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52.     The proposed lease will benefit the community by enabling initiatives that promote and enhance squash and related activities, as well as a variety of sport and recreation, and health and well-being initiatives that are delivered from the facility for Narrow Neck and its surrounding communities.

53.     The Devonport-Takapuna Local Board has been updated on the lease item, conveying the next steps as specified in the Parks and Community Facilities Department local board report for May 2023 and forwarded to the board in June 2023. Furthermore, the assessment of the application was workshopped with the local board on 10 October 2023. The local board indicated their support, in principle, of the new lease proposal.

54.     The delivered activities predominantly align with the Devonport-Takapuna Local Board Plan 2023 outcomes and objectives as shown below.

Table 1: 2023-2026 Local Board Plan outcomes and objectives

Outcome

Objective

Tō Tātou Taiao / Our Environment

Our natural and built spaces are cared for and we put water quality and the environment front and centre.

O Tātou Tāngata / Our People

We value inclusivity, diversity, and resilience.

Tō Tātou Hapori / Our Community and Facilities

Our community has access to quality services in facilities that meet their needs.

Tauākī whakaaweawe Māori

Māori impact statement

55.     Te Kaunihera o Tāmaki Makaurau is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

56.     These commitments are articulated in the council’s key strategic planning documents such as the Auckland Plan 2050, the 10-year Budget Plan 2021-2031 (Long-term Plan), the Auckland Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, the council’s Māori Responsiveness Framework.

57.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

58.     The club has agreed, through the Community Outcomes Plan, to deliver Māori Outcomes that reflect their local community as per Attachment B of this report. The lease will benefit Māori and the wider community through health and wellbeing benefits, and the opportunity for collaboration when the leaseholder is not using the premises.

59.     Furthermore, in order to make the club’s facilities more accessible to a wider range of socioeconomic levels in the area, it offers a special membership to the local Royal New Zealand Navy, which includes Māori personnel.

60.     According to Tatauranga Aotearoa / Stats NZ, 5.5 per cent of Te Hau Kapua / Devonport-Takapuna Local Board residents identified as Māori in the 2018 census, compared to 11.5 per cent in the Tāmaki Makaurau region. The club are committed to increasing Māori participation which is reflected in its Community Outcomes Plan.

Ngā ritenga ā-pūtea

Financial implications

61.     Staff have consulted with the Financial Strategy and Planning Department of the council. No concerns were raised regarding the financial implications for the new lease to Devonport Squash Club Incorporated.

62.     Ongoing maintenance and capital expenditure of the assets on-site will be covered by the club which is accounted for in current and future budgets.

63.     On 8 June 2023, the council's Governing Body approved the Annual Budget, including amendments to the Auckland Council Community Occupancy Guidelines 2012, which increased the rent fee for a ground lease from $1.00 plus GST per annum if demanded to $1,300.00 plus GST per annum, effective 1 July 2023 (resolution number GB/2023/101).

64.     Given that the club applied for the proposed new lease in November 2021, the recommendation is to grant a lease at the level of rent ($1.00) contemplated in the guidelines at the time of the application and prior to the Annual Budget amendments approved in June 2023.

65.     If the local board decides to retain the rent at $1.00, the board will not be required to supplement the community lease revenue budget. During the first term, however, the local board will not benefit from the additional revenue of $1,299.00 per annum. Staff have recommended that the rent be reviewed within five years of the commencement date to align the rent level with the revised levels introduced in July 2023.

66.     All costs relating to the preparation of the lease agreement and subsequent documentation are borne by the Parks and Community Facilities department of the council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

67.     Should the local board resolve not to grant the proposed new community ground lease to Devonport Squash Club Incorporated, the club’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

68.     The proposed new lease affords the club security of tenure, enabling it to attend to the scheduled maintenance of its facility. In the event, that the new lease is not granted, there is a risk associated with maintenance, building renewals and possible improvements. The council will be liable for the assets regardless of whether budget is allocated to or identified for renewals. The renewal of the assets will also not appear in the annual work programme.

69.     In addition, the club’s ability to pursue grants and funding opportunities will be severely impacted.

Ngā koringa ā-muri

Next steps

70.     Subject to the Devonport-Takapuna Local Board’s approval to grant the proposed new community ground lease for Devonport Squash Club Incorporated, staff will engage with the club to finalise the lease agreement and subsequent documentation in accordance with the decision of the local board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Plan

17

b

Community Outcomes Plan

19

      

Ngā kaihaina

Signatories

Author

Tai Stirling - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

12 December 2023

 

 


Devonport-Takapuna Local Board

12 December 2023

 

 




Devonport-Takapuna Local Board

12 December 2023

 

 

Chairpersons' Report

File No.: CP2023/19452

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for the Chairperson of the Devonport-Takapuna Local Board to provide updates on the projects and issues relevant to the board.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson van Tonder for her report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Toni van Tonder - Chairs Report - 12 December 2023

25

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

12 December 2023

 

 




Devonport-Takapuna Local Board

12 December 2023

 

 

Elected Members' Reports

File No.: CP2023/19448

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for the members of the Devonport-Takapuna Local Board to provide updates on the projects and issues they have been involved in since the November 2023 meeting.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank member Gavin Busch for their written report.

b)      receive and thank member Melissa Powell for their written report.

c)      receive and thank member George Wood for their written report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Gavin Busch - Members Report - 12 December 2023

31

b

Melissa Powell - Members Report - 12 December 2023

33

c

George Wood - Members Report - 12 December 2023

37

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

12 December 2023

 

 



Devonport-Takapuna Local Board

12 December 2023

 

 





Devonport-Takapuna Local Board

12 December 2023

 

 


Devonport-Takapuna Local Board

12 December 2023

 

 

Resolutions Pending Action report

File No.: CP2023/19091

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Devonport-Takapuna Local Board with the status and update of all resolutions that are pending action from staff.

Whakarāpopototanga matua                          

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of actions that the local board have requested of operational staff.

3.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this report. Local board members should direct any questions to the local board support staff.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board resolutions pending action report as at 30 November 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Resolutions Pending Action - December 2023

41

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 



Devonport-Takapuna Local Board

12 December 2023

 

 



Devonport-Takapuna Local Board

12 December 2023

 

 

Devonport-Takapuna Local Board - Resource Consent Applications - November 2023

File No.: CP2023/19097

 

  

 

Whakarāpopototanga matua

Executive summary

Attached is the list of resource consent applications related to the Devonport-Takapuna Local Board area received from 29 October 2023 to 2 December 2023.

 

Ngā tūtohunga

Recommendation

That the Devonport-Takapuna Local Board:

a)      note the list of resource consents applications (Attachment A) related to the Devonport-Takapuna Local Board area received from 29 October 2023 to 2 December 2023.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board - Resource Consent Applications - November 2023

45

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

12 December 2023

 

 



Devonport-Takapuna Local Board

12 December 2023

 

 

Devonport-Takapuna Local Board - Record of Workshops November 2023

File No.: CP2023/19102

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a record of Devonport-Takapuna Local Board workshops held during November 2023.

Whakarāpopototanga matua

Executive summary

2.       At the workshop held on 7 November 2023, the board was briefed on:

·    Connected Communities

-     Monthly Update

-     Reduction of LDI-funded Library hours

·    Parks and Community Facilities

-     Local Parks Management Plan

-     Woodall Skatepark Update

·    Tataki Auckland Unlimited

-     Moana Festival briefing

3.       At the workshop held on 14 November 2023, the board was briefed on:

·    Events

-     BIDs Funding Proposals for 23/24

·    Local Board Services

-     Re-cap on Long-Term Plan Regional Topics (Confidential item)

·    Connected Communities

-     Digital Seniors Update

4.       At the workshop held on 21 November 2023, the board was briefed on:

·    Local Board Services

-     Long Term Plan Local Consultation Content

5.       At the workshop held on 28 November 2023, the board was briefed on:

·    Auckland Emergency Management

-     Updated Devonport-Takapuna response plan

·    Māori Outcomes

-     Te Kete Rukuruku Tranche One update

·    Parks and Community Facilities

-     Local Parks Management Plan

6.       Records of these workshops are attached to this report. The full workshop records are also available on the Auckland Council website.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in November 2023

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

7 November 2023 Workshop Record

49

b

14 November 2023 Workshop Record

53

c

21 November 2023 Workshop Record

55

d

28 November 2023 Workshop Record

57

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

12 December 2023

 

 





Devonport-Takapuna Local Board

12 December 2023

 

 



Devonport-Takapuna Local Board

12 December 2023

 

 



Devonport-Takapuna Local Board

12 December 2023

 

 





Devonport-Takapuna Local Board

12 December 2023

 

 

Hōtaka Kaupapa - Policy Schedule

File No.: CP2023/19103

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on reports to be presented to the Board for 2023.

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa – Policy Schedule (formerly known as the Governance Forward Work Calendar) was introduced in 2016 as part of Auckland Council’s quality advice programme. The schedule aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by the local board priorities.

·    clarifying what advice is expected and when it will be provided.

·    clarifying the rationale for reports.

3.       The schedule also aims to provide guidance to staff supporting local boards and greater transparency for the public. The schedule is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The December 2023 Hōtaka Kaupapa – Policy Schedule for the Devonport-Takapuna Local Board is provided as Attachment A. The information contained within this attachment is as accurate as possible at the time of reporting.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board Hōtaka Kaupapa – Policy Schedule for December 2023 as set out in Attachment A of this agenda report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hōtaka Kaupapa – Policy Schedule December 2023

63

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

12 December 2023

 

 


Devonport-Takapuna Local Board

12 December 2023

 

 

Summary of Confidential Decisions and related information released into Open

File No.: CP2023/19554

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note confidential decisions made by the Devonport-Takapuna Local Board, and related information released into the public domain.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of confidential decisions that have been made by the Devonport-Takapuna Local Board which can now be released into the public domain.

3.       The following minutes can now be released, and are included as attachments to this agenda report:

Date of Decision

Subject

28 November 2023

Devonport-Takapuna Local Board Business Meeting, 28 November 2023 – Confidential Minutes

4.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary. Local board members should direct any questions to the authors.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the confidential decisions made by the Devonport-Takapuna Local Board, and related information that are now publicly available.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Confidential Minutes, Tuesday 28 November 2023

67

     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness – Local Board Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

12 December 2023