I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 12 December 2023

10.00am

Claris Conference Centre
19 Whangaparapara Road
Claris
Aotea / Great Barrier Island

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Patrick O'Shea

 

Members

Laura Caine

 

 

Chris Ollivier

 

 

Neil Sanderson

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

6 December 2023

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Aotea / Great Barrier Local Board

12 December 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

9          Te Matapaki Tūmatanui | Public Forum                                6

10        Ngā Pakihi Autaia | Extraordinary Business     6

11        Aotea / Great Barrier Local Crime Prevention Fund                                                                       7

12        Aotea / Great Barrier Amenity Assessment for Local Parks                                                          11

13        Environmental agency and community group reports                                                                  67

14        Hōtaka Kaupapa (Policy Schedule)                  83

15        Aotea / Great Barrier Local Board Workshop Record of Proceedings                                      87

16        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 


1          Nau mai | Welcome

 

Chairperson I Fordham will open the meeting and welcome everyone in attendance.

Deputy Chairperson P O’Shea will lead the hui in a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 28 November 2023, including the confidential section, as true and correct.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Aotea / Great Barrier Local Board

12 December 2023

 

 

Aotea / Great Barrier Local Crime Prevention Fund

File No.: CP2023/18728

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve allocation of the Local Crime Fund

Whakarāpopototanga matua

Executive summary

2.       The Local Crime Fund is a one-off, $2 million central government allocation to Auckland Council for community safety / crime prevention initiatives.

3.       The Regulatory and Safety Committee approved distribution of this fund at its 30 May 2023 meeting. $1 million was distribution to local boards for activities focused on crime prevention. The remaining $1 million was distributed to Business Improvement Districts (BIDs).

4.       Aotea / Great Barrier Local Board received $10,000 out of the $1 million for all local boards.

5.       A local board workshop was held on 21 November 2023 with a representative from the local police to determine how to allocate this one-off grant funding.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      allocate $10,000 from the one-off Local Crime Fund towards drug and alcohol support programmes

Horopaki

Context

6.       On 28 November 2022, the then-Prime Minister announced a multi-million dollar funding package to address retail crime and reoffending throughout New Zealand.

7.       Of that, $2 million was granted to Auckland Council to support crime prevention and youth engagement approaches or intervention programmes, referred to by council as the ‘Local Crime Fund’.

8.       The Local Crime Fund was set up to assist with crime prevention with a focus on youth interventions and Crime Prevention Through Environmental Design (CPTED) measures such as patrols, street lighting, CCTV cameras and planters, as well as community development.

9.       At its 30 May 2023 meeting the Regulatory and Safety Committee approved distribution of this fund (resolution #RSCCC/2023/24). $1 million was distribution to local boards for activities focused on Crime Prevention. The remaining $1 million was distributed to Business Improvement Districts (BIDs).

10.     The $1 million for all local boards was allocated according to the Local Board Funding Policy. Therefore, Aotea / Great Barrier Local Board received $10,000 which is 1% of the total funding amount.

11.     This was added into the board’s work programme in July 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The funding will activate new or strengthen existing community-led partnerships that focus on youth crime prevention and town centre / retail crime prevention through a CPTED lens. It is a one-off fund that cannot be used to fund business-as-usual council operations.

13.     Staff have engaged community safety stakeholders formally and informally during the development of options to distribute the Local Crime Fund. This includes, but is not limited to NZ Police, education organisations and community health and welfare services.

14.     Feedback from partners was key to ensuring there was alignment with existing initiatives and availability of partners to deliver on programme options.

15.     A workshop was held with the local board and a representative from the local police to discuss options for how to distribute the funding. Those options included:

·        drug and alcohol support programmes

·        counselling/mental health support programmes/anger management programmes

·        safety barriers for commercial premises and CCTV cameras

16.     Local police’s strong view was that the greatest need lies in drug and alcohol addiction support. Therefore, at the conclusion of the workshop, the preferred option was to use the Local Crime Fund to support delivery of drug and alcohol support programmes, with a specific priority being to bring a well-known and reputable facilitator over to the island for public workshops.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     There are flight (and therefore carbon) implications of bringing anyone over to the island for workshops. Unfortunately, on a remote island it’s difficult to avoid this; the only alternative is a five-hour boat trip, which also has carbon implications.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The impacts of this decision on the council group will be minimal. The options identified are designed to utilise existing mechanisms for efficiency purposes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     A workshop was held with the local board and a representative from the local police to discuss options for the best possible spend of this one-off grant funding.

20.     Staff prepared this report based upon the discussions at that workshop.

Tauākī whakaaweawe Māori

Māori impact statement

21.     The overall purpose of the fund is to address crime and is therefore expected to have a positive impact on all communities including Māori.

Ngā ritenga ā-pūtea

Financial implications

22.     This fund is required to be spent within this financial year. There are no adverse financial implications of the decision to allocate this funding.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     There are no risks associated with this decision.

Ngā koringa ā-muri

Next steps

24.     The Community Broker will organise delivery of drug and alcohol support programmes including promotion.

25.     The Community Broker will provide regular updates for the local board.  

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacqui Fyers - Senior Local Board Advisor

Kathy Cumming - Aotea / Great Barrier Island Community Broker

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

12 December 2023

 

 

Aotea / Great Barrier Amenity Assessment for Local Parks

File No.: CP2023/17024

 

  

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Aotea / Great Barrier Amenity Service Assessment for local parks.

Whakarāpopototanga matua

Executive summary

2.       This service assessment (SharePoint ID #_3513) focuses on amenity provision within local parks and open space in the island’s eight settlements: Tryphena, Medlands, Claris, Okupu, Whangaparapara, Okiwi, Port Fitzroy, and Motairehe.

3.       It also outlines how the parks within these areas can be developed to provide opportunities for local communities to meet, play and enjoy nature. Development opportunities include a mix of small-scale capital investments and renewals programming.

4.       The service assessment considered the following principles:

a)    Island identity

b)    Community/area need

c)    Current site activities

d)    Current site set up

e)    Supporting infrastructure required to deliver new services

f)     Wider network provision of services identified.

5.       The service assessment has also been informed by the adopted Village Activation Plan 2022.

6.       On 6 June 2023, the draft service assessment was workshopped with the Local Board, before being finalised.

7.       The key recommendations are around providing good access to the beaches and enhancing the open spaces identified to complement the coastal environment and existing recreation experiences, with a focus on the following design elements:

a)    Linkages, connections – to foreshore and wetland

b)    Mana whenua presence

c)    Wayfinding and signage – park naming

d)    Amenities – seats, toilets, pathways

e)    Service provision for all ages.

8.       Implementation of the service assessment will be considered by the local board as part of the annual work programme and budgeting process.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      adopt the Aotea / Great Barrier Amenity Service Assessment 2023 (Attachment A to the agenda report).

 

Horopaki

Context

9.       In April 2022 the Aotea / Great Barrier Local Board approved the development of an amenity-based service assessment (SharePoint ID #_3513) for local parks and open space in the island’s eight settlements: Tryphena, Medlands, Claris, Okupu, Whangaparapara, Okiwi, Port Fitzroy, and Motairehe.

10.     The Medlands / Kaitoke assessment component was previously completed and adopted by the local board in October 2022 (resolution GBI/2022/70).

11.     This assessment specifically considered provision of toilets, drinking fountains, hard multi-use surfaces, and park furniture, and the importance of ensuring park amenities retain the unique island identity of the Aotea / Great Barrier Island communities.

12.     The service assessment referred to the Aotea Great Barrier Village Parks Activation Plan (August 2022) in the context of the following principles:

a)    Island identity

b)    Community/area need

c)    Current site activities

d)    Current site set up

e)    Supporting infrastructure required to deliver new services

f)     Wider network provision of services identified.

13.     Staff undertook site visits and did extensive desk top analysis of the service assessment area.

14.     Draft assessment recommendations were provided to the local board at a workshop on 6 June 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     There are 21 identified Auckland Council local parks and open spaces in the study area (not including Medlands and Kaitoke). Some of these are in the road reserve, or currently don’t have park names, which is a reflection of the many unique aspects of open spaces within Aotea / Great Barrier Island. The identified sites are listed in Table 1, along with corresponding recommendations.

16.     The assessment has considered how each of the sites can be made more attractive to residents and visitors in the most cost-effective way. The assessment identifies how beach access through, and to, open space might be improved.

17.     In addition, the assessment considers how the recreation experiences offered within the identified open spaces complement the coastal environment. It identifies key open space amenities which could be improved, including rest / respite, gathering, and shade.

18.     The thinking and consideration behind these improvements is provided in the attached assessment (Attachment A) and is summarised in the following table of recommendations:

 

Site

Recommendations

Shoal Bay Esplanade Reserve

Picnic tables.

Shoal Bay Reserve

Wayfinding signage between reserves and accessways.

Mulberry Grove School Reserve

Wayfinding signage between reserves and accessways.

Gooseberry Flat Cemetery

Seating under shade trees.

Pah Point Reserve

Access to beach from road edge to structure and from structure to foreshore.

Tryphena Road Reserve

Movable seating.

Claris Airport

Signage - Manaakitanga and Mana Whenua presence.

More seating - places for people waiting for transport.

Crossroads Reserve  

Wayfinding.

Great Barrier Golf Course

Walking loops.

Seating.

Wayfinding.

Okupu Reserve

Okupe (mis-spelt as Okupu) is a significant fishing

area and a pa known as Te Pa o Kupe. Work with

mana whenua to amend the naming.

Wayfinding signage between reserves and accessways.

Signage - the western and eastern boundaries of Okupu Reserve are unclear. Needs clearer definition of boundary between public and private land.

MacMillian Reserve, Accessway and Blind Bay Recreation Reserve

Wayfinding signage between reserves and accessways.

Okupe (mis-spelt as Okupu) is a significant fishing area and a pa known as Te Pa o Kupe. Work with mana whenua to amend the naming.

Whangaparapara Esplanade Reserve

Seating.

Whangaparapara Lodge Reserve

Seating.

Wayfinding signage.

Harpoon Hill Recreation Reserve

Wayfinding signage.

Carparking.

 

Site

Recommendations

Whangaparapara Road Reserve

Wayfinding signage.

Single Loop Track.

Okiwi Park

Wayfinding signage or signage on the Aotea Road entrance.

Wetland Reserve Okiwi

Temporary seating.

Unmaintained Land Okiwi

Temporary seating.

Kaiarara Bay Esplanade Reserves

Investigate addition of seating either for view or sheltered for picnic.

Port Fitzroy Landing Reserve

 

Picnic tables.

Wayfinding signage.

Connect path from Wharf to Glenfern Regional Park.

Motairehe (Road Reserve)

Wayfinding signage.

Seating on the coastal edge at the road end.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     No major change is envisaged for any sites referenced and therefore the ability to influence climate change either in a positive or negative way is small. However, the board is focused on providing a range of recreation outcomes that complement the local parks network and that will enable and encourage park visits on foot or by bike. Changing travel behaviours across the park network can have a positive knock-on effect in terms of shaping the transport choices people make.

20.     Where park development does occur, new assets will be durable, island specific and sustainably sourced plus constructed to help limit the carbon construction footprint and extend the working life of the asset.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The Aotea / Great Barrier Local Board Plan identifies a need to optimise and make the best use of local assets such as community centres and parks.

22.     The plan envisages a future where the aspirations of mana whenua are fully realised, and relationships between all community members are deeply respected. The community thrives, embodying resilience and care for one another.

23.     Various community groups are empowered, sustainable, and self-reliant, while local businesses and social enterprises flourish, ensuring stable employment opportunities for all.

24.     Above all, this vision encompasses an island that is not only a wonderful place to live but also a sought-after destination for visitors. The assessment recommendations have been framed with this vision in mind.

25.     The service assessment was workshopped with the local board on 6 June 2023. Feedback referred to ensuring consistency and has been reflected within the assessment where feasible. 

Tauākī whakaaweawe Māori

Māori impact statement

26.     Parks and reserves are taonga and hold significant importance to mana whenua. Developing a network of neighbourhood parks that provide for all ages and abilities will positively benefit the health and wellbeing of mana whenua and the wider community, through increased recreation provision and reflection of their presence and stories.

27.     Partnering with mana whenua will enable delivery of the following environmental outcome identified in the Schedule of Issues of Significance 2021– 2025 document: ‘Māori cultural values, history and heritage are reflected within the built environment through design, architecture and the inclusion of uniquely Māori design principles in public space’.

28.     Mana whenua consultation will occur as part of the investigation and concept design process that will be undertaken by the Area Operations team in Parks and Community Facilities. 

Ngā ritenga ā-pūtea

Financial implications

29.     Implementation of the service assessment will be considered by the local board as part of the annual work programme and budgeting process.

30.     This will include considering priorities which have been identified in the assessment and how they can be delivered as part of the renewals programme, allocating discretionary capital funding, or advocacy and partnership opportunities.

31.     The Customer and Community Services work programme is developed by the local board on an annual basis and reflects priorities for implementation and costs for each project. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     There are no significant risks associated with adopting this service assessment. The assessment identifies opportunity, rather than confirming development outcomes.

33.     However, park layout changes always come with risk and this risk needs to be considered as part of any planning or implementation process, particularly with any larger amenity elements.

34.     The impacts on landscape, neighbours, current recreation outcomes and budgets all need to be considered.

35.     Risks can be mitigated by carrying out feasibility studies, undertaking public consultation and having a clear understanding of cost prior to works being approved and undertaken.

Ngā koringa ā-muri

Next steps

36.     The implementation of board prioritised options will occur through future Customer and Community Services local board work programmes.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea Great Barrier Amenity Service Assessment

17

 

Ngā kaihaina

Signatories

Authors

Annette Richards - Volunteering Programmes Team Manager

Ngaio Emery - Parks & Places Specialist

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

12 December 2023

 

 



















































Aotea / Great Barrier Local Board

12 December 2023

 

 

Environmental agency and community group reports

File No.: CP2023/19514

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with an interest or role in the environment or the work of the Aotea / Great Barrier Local Board to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua

Executive summary

2.       To support open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the agenda.

3.       Inclusion of items on the agenda is at the discretion of the Aotea / Great Barrier Local Board Chairperson in discussion with the Aotea / Great Barrier Local Board Local Area Manager. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)    tuhi ā-taipitopito / note the Aotea / Great Barrier Natural Environment Islands monthly update – November 2023 report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Natural Environment Islands monthly update – November 2023

69

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

12 December 2023

 

 














Aotea / Great Barrier Local Board

12 December 2023

 

 

Hōtaka Kaupapa (Policy Schedule)

File No.: CP2023/19517

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the Aotea / Great Barrier Local Board Hōtaka Kaupapa (Policy Schedule).

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa (Policy Schedule) is appended to the report as Attachment A. The policy schedule is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The Hōtaka Kaupapa / governance forward work calendars aim to support local boards in their governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      tuhi ā-taipitopito / note the Hōtaka Kaupapa (Policy Schedule) as at December 2023.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

December 2023 Aotea / Great Barrier Local Board Hōtaka Kaupapa (Policy Schedule)

85

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

12 December 2023

 

 



Aotea / Great Barrier Local Board

12 December 2023

 

 

Aotea / Great Barrier Local Board Workshop Record of Proceedings

File No.: CP2023/19519

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Aotea / Great Barrier Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2.       Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3.       The purpose of the local board’s workshops is for the provision of information and local board members discussion. No resolutions or formal decisions are made during the local board’s workshops.

4.       The record of proceedings for the local board’s workshops held on Tuesday 21 November and Tuesday 5 December are appended to the report.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)   tuhi ā-taipitopito / note the record of proceedings for the local board workshops held on the following dates:

i)    Tuesday 21 November 2023 and

ii)   Tuesday 5 December 2023

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20231121 Aotea / Great Barrier Local Board Workshop Record

89

b

20231205 Aotea / Great Barrier Local Board Workshop Record

91

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

12 December 2023

 

 



Aotea / Great Barrier Local Board

12 December 2023