Agenda of Aotea / Great Barrier Local Board

1 Nau mai | Welcome

Chairperson I Fordham will open the meeting and welcome everyone in attendance.

Deputy Chairperson P O’Shea will lead the hui in a karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Aotea / Great Barrier Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 28 November 2023, including the confidential section, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Aotea / Great Barrier Local Board

12 December 2023

Aotea / Great Barrier Local Crime Prevention Fund

File No.: CP2023/18728

Te take mō te pūrongo

Purpose of the report

1. To approve allocation of the Local Crime Fund

Whakarāpopototanga matua

Executive summary

2. The Local Crime Fund is a one-off, $2 million central government allocation to Auckland Council for community safety / crime prevention initiatives.

3. The Regulatory and Safety Committee approved distribution of this fund at its 30 May 2023 meeting. $1 million was distribution to local boards for activities focused on crime prevention. The remaining $1 million was distributed to Business Improvement Districts (BIDs).

4. Aotea / Great Barrier Local Board received $10,000 out of the $1 million for all local boards.

5. A local board workshop was held on 21 November 2023 with a representative from the local police to determine how to allocate this one-off grant funding.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) allocate $10,000 from the one-off Local Crime Fund towards drug and alcohol support programmes

Horopaki

Context

6. On 28 November 2022, the then-Prime Minister announced a multi-million dollar funding package to address retail crime and reoffending throughout New Zealand.

7. Of that, $2 million was granted to Auckland Council to support crime prevention and youth engagement approaches or intervention programmes, referred to by council as the ‘Local Crime Fund’.

8. The Local Crime Fund was set up to assist with crime prevention with a focus on youth interventions and Crime Prevention Through Environmental Design (CPTED) measures such as patrols, street lighting, CCTV cameras and planters, as well as community development.

9. At its 30 May 2023 meeting the Regulatory and Safety Committee approved distribution of this fund (resolution #RSCCC/2023/24). $1 million was distribution to local boards for activities focused on Crime Prevention. The remaining $1 million was distributed to Business Improvement Districts (BIDs).

10. The $1 million for all local boards was allocated according to the Local Board Funding Policy. Therefore, Aotea / Great Barrier Local Board received $10,000 which is 1% of the total funding amount.

11. This was added into the board’s work programme in July 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The funding will activate new or strengthen existing community-led partnerships that focus on youth crime prevention and town centre / retail crime prevention through a CPTED lens. It is a one-off fund that cannot be used to fund business-as-usual council operations.

13. Staff have engaged community safety stakeholders formally and informally during the development of options to distribute the Local Crime Fund. This includes, but is not limited to NZ Police, education organisations and community health and welfare services.

14. Feedback from partners was key to ensuring there was alignment with existing initiatives and availability of partners to deliver on programme options.

15. A workshop was held with the local board and a representative from the local police to discuss options for how to distribute the funding. Those options included:

· drug and alcohol support programmes

· counselling/mental health support programmes/anger management programmes

· safety barriers for commercial premises and CCTV cameras

16. Local police’s strong view was that the greatest need lies in drug and alcohol addiction support. Therefore, at the conclusion of the workshop, the preferred option was to use the Local Crime Fund to support delivery of drug and alcohol support programmes, with a specific priority being to bring a well-known and reputable facilitator over to the island for public workshops.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. There are flight (and therefore carbon) implications of bringing anyone over to the island for workshops. Unfortunately, on a remote island it’s difficult to avoid this; the only alternative is a five-hour boat trip, which also has carbon implications.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The impacts of this decision on the council group will be minimal. The options identified are designed to utilise existing mechanisms for efficiency purposes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. A workshop was held with the local board and a representative from the local police to discuss options for the best possible spend of this one-off grant funding.

20. Staff prepared this report based upon the discussions at that workshop.

Tauākī whakaaweawe Māori

Māori impact statement

21. The overall purpose of the fund is to address crime and is therefore expected to have a positive impact on all communities including Māori.

Ngā ritenga ā-pūtea

Financial implications

22. This fund is required to be spent within this financial year. There are no adverse financial implications of the decision to allocate this funding.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There are no risks associated with this decision.

Ngā koringa ā-muri

Next steps

24. The Community Broker will organise delivery of drug and alcohol support programmes including promotion.

25. The Community Broker will provide regular updates for the local board.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Jacqui Fyers - Senior Local Board Advisor

Kathy Cumming - Aotea / Great Barrier Island Community Broker

Authoriser

Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

12 December 2023

Aotea / Great Barrier Amenity Assessment for Local Parks

File No.: CP2023/17024

Te take mō te pūrongo

Purpose of the report

1. To adopt the Aotea / Great Barrier Amenity Service Assessment for local parks.

Whakarāpopototanga matua

Executive summary

2. This service assessment (SharePoint ID #_3513) focuses on amenity provision within local parks and open space in the island’s eight settlements: Tryphena, Medlands, Claris, Okupu, Whangaparapara, Okiwi, Port Fitzroy, and Motairehe.

3. It also outlines how the parks within these areas can be developed to provide opportunities for local communities to meet, play and enjoy nature. Development opportunities include a mix of small-scale capital investments and renewals programming.

4. The service assessment considered the following principles:

a) Island identity

b) Community/area need

c) Current site activities

d) Current site set up

e) Supporting infrastructure required to deliver new services

f) Wider network provision of services identified.

5. The service assessment has also been informed by the adopted Village Activation Plan 2022.

6. On 6 June 2023, the draft service assessment was workshopped with the Local Board, before being finalised.

7. The key recommendations are around providing good access to the beaches and enhancing the open spaces identified to complement the coastal environment and existing recreation experiences, with a focus on the following design elements:

a) Linkages, connections – to foreshore and wetland

b) Mana whenua presence

c) Wayfinding and signage – park naming

d) Amenities – seats, toilets, pathways

e) Service provision for all ages.

8. Implementation of the service assessment will be considered by the local board as part of the annual work programme and budgeting process.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) adopt the Aotea / Great Barrier Amenity Service Assessment 2023 (Attachment A to the agenda report).

Horopaki

Context

9. In April 2022 the Aotea / Great Barrier Local Board approved the development of an amenity-based service assessment (SharePoint ID #_3513) for local parks and open space in the island’s eight settlements: Tryphena, Medlands, Claris, Okupu, Whangaparapara, Okiwi, Port Fitzroy, and Motairehe.

10. The Medlands / Kaitoke assessment component was previously completed and adopted by the local board in October 2022 (resolution GBI/2022/70).

11. This assessment specifically considered provision of toilets, drinking fountains, hard multi-use surfaces, and park furniture, and the importance of ensuring park amenities retain the unique island identity of the Aotea / Great Barrier Island communities.

12. The service assessment referred to the Aotea Great Barrier Village Parks Activation Plan (August 2022) in the context of the following principles:

a) Island identity

b) Community/area need

c) Current site activities

d) Current site set up

e) Supporting infrastructure required to deliver new services

f) Wider network provision of services identified.

13. Staff undertook site visits and did extensive desk top analysis of the service assessment area.

14. Draft assessment recommendations were provided to the local board at a workshop on 6 June 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

15. There are 21 identified Auckland Council local parks and open spaces in the study area (not including Medlands and Kaitoke). Some of these are in the road reserve, or currently don’t have park names, which is a reflection of the many unique aspects of open spaces within Aotea / Great Barrier Island. The identified sites are listed in Table 1, along with corresponding recommendations.

16. The assessment has considered how each of the sites can be made more attractive to residents and visitors in the most cost-effective way. The assessment identifies how beach access through, and to, open space might be improved.

17. In addition, the assessment considers how the recreation experiences offered within the identified open spaces complement the coastal environment. It identifies key open space amenities which could be improved, including rest / respite, gathering, and shade.

18. The thinking and consideration behind these improvements is provided in the attached assessment (Attachment A) and is summarised in the following table of recommendations:

Site	Recommendations
Shoal Bay Esplanade Reserve	Picnic tables.
Shoal Bay Reserve	Wayfinding signage between reserves and accessways.
Mulberry Grove School Reserve	Wayfinding signage between reserves and accessways.
Gooseberry Flat Cemetery	Seating under shade trees.
Pah Point Reserve	Access to beach from road edge to structure and from structure to foreshore.
Tryphena Road Reserve	Movable seating.
Claris Airport	Signage - Manaakitanga and Mana Whenua presence. More seating - places for people waiting for transport.
Crossroads Reserve	Wayfinding.
Great Barrier Golf Course	Walking loops. Seating. Wayfinding.
Okupu Reserve	Okupe (mis-spelt as Okupu) is a significant fishing area and a pa known as Te Pa o Kupe. Work with mana whenua to amend the naming. Wayfinding signage between reserves and accessways. Signage - the western and eastern boundaries of Okupu Reserve are unclear. Needs clearer definition of boundary between public and private land.
MacMillian Reserve, Accessway and Blind Bay Recreation Reserve	Wayfinding signage between reserves and accessways. Okupe (mis-spelt as Okupu) is a significant fishing area and a pa known as Te Pa o Kupe. Work with mana whenua to amend the naming.
Whangaparapara Esplanade Reserve	Seating.
Whangaparapara Lodge Reserve	Seating. Wayfinding signage.
Harpoon Hill Recreation Reserve	Wayfinding signage. Carparking.

Site	Recommendations
Whangaparapara Road Reserve	Wayfinding signage. Single Loop Track.
Okiwi Park	Wayfinding signage or signage on the Aotea Road entrance.
Wetland Reserve Okiwi	Temporary seating.
Unmaintained Land Okiwi	Temporary seating.
Kaiarara Bay Esplanade Reserves	Investigate addition of seating either for view or sheltered for picnic.
Port Fitzroy Landing Reserve	Picnic tables. Wayfinding signage. Connect path from Wharf to Glenfern Regional Park.
Motairehe (Road Reserve)	Wayfinding signage. Seating on the coastal edge at the road end.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. No major change is envisaged for any sites referenced and therefore the ability to influence climate change either in a positive or negative way is small. However, the board is focused on providing a range of recreation outcomes that complement the local parks network and that will enable and encourage park visits on foot or by bike. Changing travel behaviours across the park network can have a positive knock-on effect in terms of shaping the transport choices people make.

20. Where park development does occur, new assets will be durable, island specific and sustainably sourced plus constructed to help limit the carbon construction footprint and extend the working life of the asset.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The Aotea / Great Barrier Local Board Plan identifies a need to optimise and make the best use of local assets such as community centres and parks.

22. The plan envisages a future where the aspirations of mana whenua are fully realised, and relationships between all community members are deeply respected. The community thrives, embodying resilience and care for one another.

23. Various community groups are empowered, sustainable, and self-reliant, while local businesses and social enterprises flourish, ensuring stable employment opportunities for all.

24. Above all, this vision encompasses an island that is not only a wonderful place to live but also a sought-after destination for visitors. The assessment recommendations have been framed with this vision in mind.

25. The service assessment was workshopped with the local board on 6 June 2023. Feedback referred to ensuring consistency and has been reflected within the assessment where feasible. 

Tauākī whakaaweawe Māori

Māori impact statement

26. Parks and reserves are taonga and hold significant importance to mana whenua. Developing a network of neighbourhood parks that provide for all ages and abilities will positively benefit the health and wellbeing of mana whenua and the wider community, through increased recreation provision and reflection of their presence and stories.

27. Partnering with mana whenua will enable delivery of the following environmental outcome identified in the Schedule of Issues of Significance 2021– 2025 document: ‘Māori cultural values, history and heritage are reflected within the built environment through design, architecture and the inclusion of uniquely Māori design principles in public space’.

28. Mana whenua consultation will occur as part of the investigation and concept design process that will be undertaken by the Area Operations team in Parks and Community Facilities.

Ngā ritenga ā-pūtea

Financial implications

29. Implementation of the service assessment will be considered by the local board as part of the annual work programme and budgeting process.

30. This will include considering priorities which have been identified in the assessment and how they can be delivered as part of the renewals programme, allocating discretionary capital funding, or advocacy and partnership opportunities.

31. The Customer and Community Services work programme is developed by the local board on an annual basis and reflects priorities for implementation and costs for each project. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There are no significant risks associated with adopting this service assessment. The assessment identifies opportunity, rather than confirming development outcomes.

33. However, park layout changes always come with risk and this risk needs to be considered as part of any planning or implementation process, particularly with any larger amenity elements.

34. The impacts on landscape, neighbours, current recreation outcomes and budgets all need to be considered.

35. Risks can be mitigated by carrying out feasibility studies, undertaking public consultation and having a clear understanding of cost prior to works being approved and undertaken.

Ngā koringa ā-muri

Next steps

36. The implementation of board prioritised options will occur through future Customer and Community Services local board work programmes.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aotea Great Barrier Amenity Service Assessment	17

Ngā kaihaina

Signatories

Authors

Annette Richards - Volunteering ＆ Programmes Team Manager

Ngaio Emery - Parks & Places Specialist

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Glenn Boyd - Local Area Manager

Chairperson	Izzy Fordham
Deputy Chairperson	Patrick O'Shea
Members	Laura Caine
	Chris Ollivier
	Neil Sanderson

No.	Title	Page
a ⇩	20231121 Aotea / Great Barrier Local Board Workshop Record	89
b ⇩	20231205 Aotea / Great Barrier Local Board Workshop Record	91

Author	Guia Nonoy - Democracy Advisor
Authoriser	Glenn Boyd - Local Area Manager