I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday 12 December 2023

10:00am

Hibiscus and Bays Local Board office
2 Glen Road
Browns Bay

 

Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Gary Brown

 

Deputy Chairperson

Julia Parfitt, JP

 

Members

Jake Law

Victoria Short

 

Sam Mills

Gregg Walden

 

Alexis Poppelbaum, JP

Leanne Willis

 

(Quorum 4 members)

 

 

 

Louise Healy

Democracy Advisor

 

7 December 2023

 

Contact Telephone: 021 419 205

Email: louise.healy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Hibiscus and Bays Local Board

12 December 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    5

8.1     Deputation - Hibiscus Coast Cricket Club                                                         5

8.2     Deputation - Long Bay Primary School                                                             6

9          Te Matapaki Tūmatanui | Public Forum                                                                      6

9.1     Public Forum - Ivy Li                                                                                            6

10        Ngā Pakihi Autaia | Extraordinary Business                                                              7

11        Hōtaka Kaupapa - Policy Schedule December 2023                                                  9

12        Hibiscus and Bays Local Board workshop records                                                13

13        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 


1          Nau mai | Welcome

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Hibiscus and Bays Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday 28 November 2023, including the confidential section, as a true and correct record.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Hibiscus Coast Cricket Club

Te take mō te pūrongo

Purpose of the report

1.       Richard Casutt and Gair McSkimming have requested a deputation to update the local board on the club’s activities and future plans.

2.       A presentation has been provided and is included as Attachment A to the agenda report.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whakamihi / thank Richard Casutt and Gair McSkimming for their presentation and attendance at the meeting.

 

Attachments

a          Hibiscus Coast Cricket Club presentation...................................................... 21

 

 

8.2       Deputation - Long Bay Primary School

Te take mō te pūrongo

Purpose of the report

1.       Rob Hutton has requested a deputation to discuss a proposal to improve the drop off / pickup zone outside Long Bay Primary School.

2.       A presentation has been provided and is included as Attachment A to the agenda report.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whakamihi / thank Rob Hutton, Theresa Manu and Finn Swales for their presentation and attendance at the meeting.

 

Attachments

a          Long Bay Primary School presentation.......................................................... 29

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

 

9.1       Public Forum - Ivy Li

Te take mō te pūrongo

Purpose of the report

1.       Ivy Li has requested public forum time to address the local board regarding the condition of the Pohutukawa trees at Browns Bay Beach Reserve.

2.       Supporting information has been provided and is available as Attachment A to the agenda report.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whakamihi / thank Ivy Li for her attendance at the meeting.

 

Attachments

a          Supporting information................................................................................... 45

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Hibiscus and Bays Local Board

12 December 2023

 

 

Hōtaka Kaupapa - Policy Schedule December 2023

File No.: CP2023/19447

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Hibiscus and Bays Local Board with the Hōtaka Kaupapa – Policy Schedule for December 2023.

Whakarāpopototanga matua

Executive summary

2.       This report contains the Hōtaka Kaupapa – Policy Schedule, a schedule of items that will come before the Hibiscus and Bays Local Board at business meetings over the coming months.

3.       The Hōtaka Kaupapa – Policy Schedule for the Hibiscus and Bays Local Board is included as attachment A to the agenda report.

4.       The Hōtaka Kaupapa – Policy Schedule aims to support local boards’ governance role by:

·    ensuring advice on agendas is driven by local board priorities

·    clarifying what advice is required and when

·    clarifying the rationale for reports.

5.       The Hōtaka Kaupapa – Policy Schedule will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed, and the schedule is subject to change.  Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa – Policy Schedule for December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hōtaka Kaupapa – Policy Schedule for December 2023

11

      

Ngā kaihaina

Signatories

Author

Louise Healy - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 

 


Hibiscus and Bays Local Board

12 December 2023

 

 


Hibiscus and Bays Local Board

12 December 2023

 

 

Hibiscus and Bays Local Board workshop records

File No.: CP2023/19446

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Hibiscus and Bays Local Board workshop records for December 2023.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the workshop records for December 2023.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hibiscus and Bays Local Board workshop records for December 2023

15

     

Ngā kaihaina

Signatories

Author

Louise Healy - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 

 


Hibiscus and Bays Local Board

12 December 2023

 

 

 


 

 


Hibiscus and Bays Local Board

12 December 2023

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Hibiscus Coast Cricket Club presentation       Page 21

Item 8.2      Attachment a    Long Bay Primary School presentation           Page 29

Item 9.1      Attachment a    Supporting information                                    Page 45


Hibiscus and Bays Local Board

12 December 2023

 

 









Hibiscus and Bays Local Board

12 December 2023

 

 

















Hibiscus and Bays Local Board

12 December 2023