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Hibiscus and Bays Local Board
12 December 2023
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ITEM TABLE OF
CONTENTS PAGE
1 Nau mai | Welcome 5
2 Ngā Tamōtanga | Apologies 5
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
5 He Tamōtanga Motuhake | Leave of Absence 5
6 Te Mihi | Acknowledgements 5
7 Ngā Petihana | Petitions 5
8 Ngā Tono Whakaaturanga | Deputations 5
8.1 Deputation - Hibiscus Coast Cricket Club 5
8.2 Deputation - Long Bay Primary School 6
9 Te Matapaki Tūmatanui | Public Forum 6
9.1 Public Forum - Ivy Li 6
10 Ngā Pakihi Autaia | Extraordinary Business 7
11 Hōtaka Kaupapa -
Policy Schedule December 2023 9
12 Hibiscus and Bays Local
Board workshop records 13
13 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Hibiscus and Bays Local Board:
a)
whakaū / confirm the ordinary minutes of its meeting, held on Tuesday 28 November
2023, including the confidential section, as a true and correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Hibiscus and Bays Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
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8.1 Deputation
- Hibiscus Coast Cricket Club
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Te take mō te pūrongo
Purpose
of the report
1. Richard
Casutt and Gair McSkimming have requested a
deputation to update the local board on the club’s activities and
future plans.
2. A
presentation has been provided and is included as Attachment A to the agenda
report.
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Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) whakamihi
/ thank Richard Casutt and Gair McSkimming for their presentation and
attendance at the meeting.
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Attachments
a Hibiscus Coast Cricket Club presentation...................................................... 21
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8.2 Deputation
- Long Bay Primary School
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Te take mō te pūrongo
Purpose
of the report
1. Rob
Hutton has requested a deputation to discuss a proposal to improve the drop
off / pickup zone outside Long Bay Primary School.
2. A
presentation has been provided and is included as Attachment A to the agenda
report.
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Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) whakamihi
/ thank Rob Hutton, Theresa Manu and Finn Swales for their
presentation and attendance at the meeting.
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Attachments
a Long Bay Primary School presentation.......................................................... 29
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9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of
three minutes per speaker is allowed, following which there may be questions
from members.
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9.1 Public
Forum - Ivy Li
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Te take mō te pūrongo
Purpose
of the report
1. Ivy
Li has requested public forum time to address the local board regarding the
condition of the Pohutukawa trees at Browns Bay Beach Reserve.
2. Supporting
information has been provided and is available as Attachment A to the agenda
report.
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Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) whakamihi
/ thank Ivy Li for her attendance at the meeting.
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Attachments
a Supporting information................................................................................... 45
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10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Hibiscus and Bays Local Board
12 December 2023
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Hōtaka
Kaupapa - Policy Schedule December 2023
File No.: CP2023/19447
Te take mō te pūrongo
Purpose of the report
1. To
receive the Hibiscus and Bays Local Board with the Hōtaka Kaupapa –
Policy Schedule for December 2023.
Whakarāpopototanga matua
Executive summary
2. This
report contains the Hōtaka Kaupapa – Policy Schedule, a schedule of
items that will come before the Hibiscus and Bays Local Board at business
meetings over the coming months.
3. The
Hōtaka Kaupapa – Policy Schedule for the Hibiscus and Bays Local
Board is included as attachment A to the agenda report.
4. The
Hōtaka Kaupapa – Policy Schedule aims to support local boards’
governance role by:
· ensuring
advice on agendas is driven by local board priorities
· clarifying
what advice is required and when
· clarifying
the rationale for reports.
5. The
Hōtaka Kaupapa – Policy Schedule will be updated every month. Each
update will be reported back to business meetings and distributed to relevant
council staff. It is recognised that at times items will arise that are not
programmed, and the schedule is subject to change. Local board members
are welcome to discuss changes to the calendar.
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays Local
Board:
a) whiwhi
/ receive the Hōtaka Kaupapa – Policy Schedule for December
2023.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Hōtaka Kaupapa – Policy Schedule for
December 2023
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11
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Ngā kaihaina
Signatories
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Author
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Louise Healy - Democracy Advisor
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Authoriser
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Lesley Jenkins - Local Area Manager
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