Komiti mō ngā Kopounga me Te Kounga o ngā Mahi / Performance and Appointments Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Performance and Appointments Committee held in the Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 12 December 2023 at 2.02pm. A recording of the meeting is available here: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

Te Hunga kua Tae mai | present

 

Chairperson

Cr Daniel Newman, JP

 

Deputy Chairperson

Cr Mike Lee

From 2.08pm, item 10

Members

Mayor Wayne Brown

 

 

Cr Christine Fletcher, QSO

 

 

Cr Lotu Fuli

Via electronic link

 

Cr Richard Hills

 

 

Cr Greg Sayers

Via electronic link

 

Cr Maurice Williamson

 

Ex-officio

IMSB Chair David Taipari

Via electronic link

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Members

Cr John Watson

 

 

 


Performance and Appointments Committee

12 December 2023

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number PACCC/2023/86

MOVED by Chairperson D Newman, seconded by Cr C Fletcher:  

That the Performance and Appointments Committee:

a)           whakaae / accept the apologies for:

Absence

Cr J Watson

Early Departure

Cr C Fletcher

CARRIED

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PACCC/2023/87

MOVED by Chairperson D Newman, seconded by Cr C Fletcher:  

That the Performance and Appointments Committee:

a)           whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 14 November 2023, including the confidential section, as a true and correct record.

CARRIED

 

 

 

4          Ngā Petihana | Petitions

 

There were no petitions.

 

 

 

5          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

 

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

 

 

 

 

7          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

8

Summary of Confidential Decisions and related information released into Open

 

Resolution number PACCC/2023/88

MOVED by Chairperson D Newman, seconded by Cr C Fletcher:  

That the Performance and Appointments Committee:

a)      tuhi ā-taipitopito / note the confidential decisions and related information that is now publicly available:

i)       Reappointments to the board of Tātaki Auckland Unlimited

ii)      Appointments to the board of the Tāmaki Redevelopment Company

iii)     Auckland War Memorial Museum Appointment

iv)     Appointments to the board of Port of Auckland Limited

v)      Criteria for appointing directors to Watercare Services Limited

CARRIED

 

 

 

 

9

Summary of Performance and Appointments Committee information memoranda, workshops and briefings (including the Forward Work Programme) - 12 December 2023

 

Resolution number PACCC/2023/89

MOVED by Chairperson D Newman, seconded by Mayor W Brown:  

That the Performance and Appointments Committee:

a)      tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b)      whiwhi / receive the Summary of Performance and Appointments Committee information memoranda and briefings.

CARRIED

 

 


 

 

10

Review of the Appointment and Remuneration Policy for Board Members of Council Organisations

 

Note:   changes were made to the original recommendation amending clause a) v) and adding new clauses a) vi), and a) vii), as a Chair’s recommendation.

 

Cr M Lee entered the meeting at 2.08pm.

 

Resolution number PACCC/2023/90

MOVED by Chairperson D Newman, seconded by Cr M Williamson:  

That the Performance and Appointments Committee:

a)      whakaae / agree to a review of the Appointment and Remuneration Policy for Board Members of Council Organisations focussed on the following areas:

i)       purpose of policy

ii)      selection panel composition

iii)     eligibility criteria for candidates

iv)     amendments for clarity and improved formatting

v)      the process used for the recruitment of candidates

vi)     the process for reviewing remuneration

vii)    how the council will support the recruitment of candidates using external advisors

CARRIED

 

 

 

11        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

12        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PACCC/2023/91

MOVED by Chairperson D Newman, seconded by Cr R Hills:  

That the Performance and Appointments Committee:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

C1       CONFIDENTIAL: Appointment of the Auckland Transport Chair

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information about candidates for the Auckland Transport chair role.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

2.34pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

3.08pm            The public was re-admitted.

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Appointment of the Auckland Transport Chair

 

Resolution number PACCC/2023/92

MOVED by Mayor W Brown, seconded by Chairperson D Newman:  

That the Performance and Appointments Committee:

c)      whakaae / agree that the open process report be made publicly available and the confidential report will remain confidential due to the private information relating to individuals contained in the report

d)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

Attachments

a     12 December 2023, Performance and Appointments; Item C1 CONFIDENTIAL
Appointments of the Auckland Transport Chair, Open Process report.

 

 


 

 

 

3.08 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Performance and Appointments Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................