I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 12 December 2023

1.00pm

Waitematā Local Board Office
Ground Floor
33 Federal Street
Auckland

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Genevieve Sage

 

Deputy Chairperson

Greg Moyle, (JP, ED)

 

Members

Alexandra Bonham

 

 

Allan Matson

 

 

Richard Northey, (ONZM)

 

 

Sarah Trotman, (ONZM)

 

 

Anahera Rawiri

 

 

(Quorum 4 members)

 

 

 

Katherine Kang

Democracy Advisor

 

7 December 2023

 

Contact Telephone: (09) 353 9654

Email: katherine.kang@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waitematā Local Board

12 December 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

8.1     Deputation - Tony Banks - Auckland Bowling Club                                               5

9          Te Matapaki Tūmatanui | Public Forum                                6

10        Ngā Pakihi Autaia | Extraordinary Business     6

11        Ngā Pānui mō ngā Mōtini | Notices of Motion   7

12        Endorsement of Te Ara Tukutuku Vision          9

13        Update - Waitematā Quick Response Round One 2023/2024 grant allocations                       15

14        Notice of Motion - Member Bonham - Plan Change for Helicopters                                      21

15        Ward Councillor's Update                                  23

16        Chairperson's Report                                         25

17        Board Members' Reports                                   27

18        Waitematā Local Board Workshop Records   29

19        Hōtaka Kaupapa / Governance Forward Work Calendar                                                               31

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 


1          Nau mai | Welcome

 

Chair G Sage will welcome those present and open the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Waitematā Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 21 November 2023, and the extraordinary minutes of its meeting, held on Thursday, 30 November 2023, including the confidential section, as a true and correct record.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

 

 

 

 

8.1       Deputation - Tony Banks - Auckland Bowling Club

Te take mō te pūrongo

Purpose of the report

1.       To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Tony Banks on behalf of the Auckland Bowling Club will be in attendance to speak to the board about the Auckland Bowling Club and its ongoing development.

3.       The Auckland Bowling Club was founded in 1861, it was the first bowling club to be established in New Zealand, currently located at the edge of the Auckland Domain.

 

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the presentation on the Auckland Bowling Club and its ongoing development from Tony Banks and thank him for his attendance.

 

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Ngā Pānui mō ngā Mōtini | Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Member A Bonham for consideration under item 14.

 


Waitematā Local Board

12 December 2023

 

 

Endorsement of Te Ara Tukutuku Vision

File No.: CP2023/17762

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek endorsement from the Waitemata Local Board for the Vision for Te Ara Tukutuku, enabling the project to move forward to Concept Design.

Whakarāpopototanga matua

Executive summary

2.       Te Ara Tukutuku project lays the foundation for the next 10 hectares of development on Wynyard Point. This includes 5ha for a park, access to Wynyard Wharf, new laneways and streets and enabling works for future mixed-use development sites.

3.       Eke Panuku has been working on the Vision and Framework phase of Te Ara Tukutuku with the design consortium Toi Waihanga. The work that Toi Waihanga is leading is providing the foundation and infrastructure that will support the development of Wynyard Point over time. 

4.       In particular:

·    Eke Panuku and Toi Waihanga have been working with mana whenua through an initial discovery phase over August to December 2022.

·    Eke Panuku, Toi Waihanga and mana whenua started working on the Vision and Framework phase in February 2023. 

·    Key stakeholder engagement on the emerging vision has occurred over 2023, and in October public engagement was launched.

5.       The feedback received from the public will evolve the Vision and Framework and inform the next stage which is Concept Design.

6.       The Vision document is now at a final stage and we are asking for the local board’s endorsement of the Vision.

7.       Current work on site is focused on introducing Te Ara Tukutuku to the public through activation, education opportunities and signage. Early works that are focused on contamination and remediation can start onsite in late 2024, in the earthworks season, with site remediation and demolition. The stages will be planned over multiple years to suit budgets. A road-stopping process has been initiated with Auckland Transport to close the northern end of Hamer Street to restrict access and enable early works on the public space to begin.

8.       The Concept Design phase commences in early December 2023 and is expected to be complete in the first quarter of 2024. This phase will initially focus on the technical requirements for consenting to enable the 'Heal' process to commence.

9.       The Vision and Framework phase is a major milestone for this project, and a time to reflect on the process to date and the opportunity for the next phase.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      endorse the Vision for Te Ara Tukutuku (Attachment A).

b)      note the Te Ara Tukutuku Framework document (Attachment B).

 

Horopaki

Context

10.     Taking the lead from the City Centre Masterplan and the Waterfront Plan, a precinct plan process was started in late 2020.  Eke Panuku worked with the council's whānau, the local board and key stakeholders to start developing a precinct plan. Much of our work has also focused on building relationships and our understanding of people, place and projects needed to support the next stage of regeneration.

11.     Over 2021 there were regular updates to the local board as the content for this precinct plan was being developed. We also started working with the Eke Panuku Mana Whenua forum to  develop content together. As part of this process Te Ara Tukutuku was the name gifted to the project by mana whenua. Te Ara Tukutuku is a metaphor for the binding of the land and the sea and provides an elegant link between the domains of Tangaroa (the ocean) and Papatūānuku (Mother Earth).

12.     The Eke Panuku Mana Whenua Forum endorsed Te Ara Tukutuku Plan. The plan was endorsed by the Eke Panuku Board in February 2022. In February 2022 Eke Panuku presented to a Planning Committee workshop on the aspiration of the project and next steps.

13.     Toi Waihanga, the design consortium, was appointed in August 2022 to deliver the public realm design and through this work to consider and plan for the future network for development.

14.     Eke Panuku, mana whenua and Toi Waihanga have participated in weekly co-design hui that have involved discussion, learning and listening. In December 2022 Toi Waihanga completed the Discovery and Interpretation document. This formed the reverse brief for the public realm design and introduces the Regenerative Approach to Te Ara Tukutuku.  Engagement within the council whanau and key stakeholders has occurred over 2023 to inform our thinking and approach.

15.     From February to October 2023, we worked on developing the content of the Vision and Framework documentation. These documents respond to the key issues identified in Te Ara Tukutuku Plan, set the design vision, cultural narratives, spatial arrangement and programming for the open space. This work has also updated the staging approach to construction and the associated capital costs to be fed into the Long-Term Plan refresh.

16.     Te Ara Tukutuku Framework (Attachment B) will be a live document that is updated throughout the design process. It supports the Vision document by providing detailed considerations and technical requirements to enable further design development and outlines the intended staging and programme. It also includes details of the interface and connections required to service the proposed development sites.

17.     The Framework document outlines the approach to the different zones of open spaces that respond to the existing site condition and are designed to provide a variety of spatial character, microclimates, and diversity of experiences.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     The project is being continually tested and developed through the on-going design process and engagement. Auckland Council whanau experts and key stakeholders have fed into the process. Co design with mana whenua experts has also influenced and consolidated the regenerative approach taken.

19.     The Vision and Framework has evolved the findings in the discovery phase and through engagement this will be tested in detail through the concept design phase.

20.     The Vision focuses on the public realm and establishes a project approach of ‘Heal, Form, Cultivate’ as important stages to enhance the mauri of our whenua and moana and to guide the high level staging of our work. Healing first, is the philosophy of ensuring that the contamination on the site is contained and managed. The Vision document and the stakeholder and public feedback will inform the next stage of the process, the Concept Design Phase.  This phase will initially focus on the technical requirements to enable the ‘Heal’ process to commence.

21.     The Vision and Framework phase is a major milestone for this project, and the local board’s endorsement of the Vision document (Attachment A) is sought to enable the project to move into Concept Design.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     Te Ara Tukutuku involves the enhancement of mauri through the restoration of land, water, people and the interaction and flow between these.

23.     This project creates a new culturally, environmentally, and socially driven space, that binds together whenua (land), moana (sea) and tāngata (people). Te Ara Tukutuku will emerge over time through the interweaving of Mana Whenua led initiatives that integrate maatauranga, science, infrastructure, design and place-making.

24.     It begins by healing a contaminated and reclaimed former petro-chemical site to regenerate and enhance the mauri (health and wellbeing) of the area.

25.     A site remediation strategy has been prepared to support the Vision and Framework. This establishes the project assumptions and recommendations to take forward and integrate in design development of Te Ara Tukutuku as it relates to sea level rise, sea wall strengthening, contamination, stormwater, and wharf refurbishment.

26.     Site investigations, including geotechnical and sediment testing, have been conducted over the last six months to inform the methodology for the Heal process and support the resource consents for enabling works.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The Vision and Framework approach has been tested with the Eke Panuku Technical Advisory Group (TAG), Councillors, Waitematā Local Board, City Centre Residents Groups, Wynyard Quarter Residents and businesses. This philosophy and our process and approach has generally been well received to date. We will seek feedback from the Auckland City Centre Advisory Panel in the Concept Design phase.  We will also present our work to the Auckland Council Planning, Environment and Parks Committee.

28.     Public engagement for the Vision and Framework phase commenced with the Wynyard Quarter Neighbours forum and continued through November with the following activities:

·   Wynyard Quarter Neighbours forum introduced the Vision to local residents and businesses and included an interactive feedback session.

·   Eke Panuku website update with the Vision documentation supported by public engagement on the AK Have Your Say website

·   Public drop-in sessions at the Karanga Kiosk throughout November.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     Te Ara Tukutuku offers a new type of public space for the central city - one which is located on the edge of the harbour, complimenting the wider network of inland parks and waterfront events spaces such as the central wharves.

30.     The regeneration will create a space for everyone, aimed at transforming the northern end of Wynyard Quarter into a beautiful open space and waterfront destination accessible to all. Over the next ten to fifteen years, it will become the first city centre open space of this scale in 100 years and will stitch into a wider system of regeneration for the harbour.

31.     Five of the ten hectares will become a thriving foreshore for the land to reconnect to the sea bringing Tangaroa and Papatūānuku (earth mother) together again.

32.     The Vision and Framework approach has been tested with the Eke Panuku Technical Advisory Group (TAG), Councillors, Waitematā Local Board, City Centre Residents Groups, Wynyard Quarter Residents and businesses. This philosophy and our process and approach has generally been well received to date. We will seek feedback from the Auckland City Centre Advisory Panel in the Concept Design phase.  We will also present our work to the Auckland Council Planning, Environment and Parks Committee.

33.     Public engagement for the Vision and Framework phase commenced with the Wynyard Quarter Neighbours forum and continued through November with the following activities:

·   Wynyard Quarter Neighbours forum introduced the Vision to local residents and businesses and included an interactive feedback session.

·   Eke Panuku website update with the Vision documentation supported by public engagement on the AK Have Your Say website

·   Public drop-in sessions at the Karanga Kiosk throughout November.

34.     We are setting up an approach that builds community through testing, learning and physical design that is responsive and fosters new relationships and stewardship. 

35.     Te Ara Tukutuku is being used to refer to the project and the process being followed. There is a desire to rename Wynyard Point to reflect the aspirations in the Plan. The renaming of locations, in particular public spaces, needs to follow a formal, delegated process and the Waitematā Local Board would need to approve any such name change in future. We plan to begin this process as part of the Concept phase.

Tauākī whakaaweawe Māori

Māori impact statement

36.     Our process is creating an evolved way of working on the waterfront and particularly with our mana whenua partners. Since August 2022 we have been co-designing alongside Mana Whenua. Weekly hui with Eke Panuku, Mana Whenua, Mana Whenua technical specialists, consisting of Tātaki, Done, Morphum and Uru, and Toi Waihanga brings together mātauranga and western techniques. 

37.     Mana Whenua, in exercising their role as kaitiaki, see the mahi through Te Ara Tukutuku as an opportunity to create positive and better-than-expected outcomes. To support the Discovery and Interpretation phase and document, Mana Whenua produced Te Ara Tukutuku Take Mauri Take Hono, a tool developed to assess the baseline current state of Mauri across Te Ara Tukutuku Project and monitor the success over time.

38.     Te Ao Māori recognises the intrinsic relationship between the people and the environment, which is informed by whakapapa and tikanga. Te Ara Tukutuku is the enhancement of mauri through the restoration of land, water and people.

Ngā ritenga ā-pūtea

Financial implications

39.     Funding for the project is through the Long-Term Plan (LTP). Eke Panuku has been deliberate in our approach to prioritise the public realm ahead of the mixed-use development and we have indicated this through the previous Long-Term Plan and through our Eke Panuku capital prioritisation process.

40.     A constructability review based on the outputs of the Vision + Framework Phase is being undertaken with the purpose of informing the preliminary staging and associated high-level programme for the project.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41.     The following risks and mitigations are being considered by the project team:

1.          Risk

2.          Mitigation

3.          Access to funding may impede progress over the long term.

4.          Continually reviewing costs against funding available at key milestones and understanding project stages that can be slowed down.

5.          The site is contaminated and needs to be managed appropriately.

6.           

7.          There is a third-party legal obligation to remediate the site to an agreed contracted standard.

8.          The process and methodology for healing the site beyond the third-party remediation is being investigated and will occur through the Heal phase, prior to the Form and Cultivate phases.

9.          Unable to maintain a positive relationship with mana whenua through the co-design process

10.       Understanding capacity of mana whenua and prioritising programme based on their availability. Nurturing relationships to ensure everyone’s expectations are aligned.

11.        Stakeholder expectations are very high for this project and process

12.       Regular engagement so stakeholders are aware of the approach, process and outcomes being proposed and expectations are managed realistically.

 

Ngā koringa ā-muri

Next steps

42.     Eke Panuku, Toi Waihanga and the mana whenua working group will draw from the engagement material with the public. Feedback will be collated into themes to inform the Concept Design phase. 

43.     Technical work required to inform the methodology for the ‘Healing’ process and supporting resource consents will continue.

44.     The design of each of the open space zones and infrastructure to support four mixed-use development sites will be developed.

45.     On-going site activation and education activities will be held over summer to inform the community of the project approach and next steps.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Te Ara Tukutuku Vision Document

 

b

Te Ara Tukutuku Framework Document

 

      

Ngā kaihaina

Signatories

Authors

Bridget Law – Principal Landscape Architect

Julie Crabb – Senior Project Manager  

Authorisers

Fiona Knox – Priority Location Director – City Centre Major Projects

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

12 December 2023

 

 

Update - Waitematā Quick Response Round One 2023/2024 grant allocations

File No.: CP2023/19637

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for Waitematā Quick Response round one 2023/2024.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Waitematā Quick Response round one 2023/2024 (Attachment A).

3.       The Waitematā Local Board adopted the Waitematā Community Grant Programme 2023/2024 on 18 July 2023. The document sets application guidelines for contestable grants (Attachment B).

4.       The Waitematā Local Board has set a total community grants budget of $148,991.00 for the 2023/2024 financial year, with two Local Grant rounds, two Quick Response rounds and one Multi-board round.

5.       Twenty-one applications have been received for the Quick Response round two 2023/2024 requesting a total of $54,325.67.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      agree to fund, part-fund or decline each application received for the Waitematā Quick Response round two, listed in the following table.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

b)      agree to fund, part-fund or decline each application received for the Waitematā Quick Response round two, listed in the following table

 

Table One: Waitematā Quick Response round two 2023/2024 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR2420-134

Aotearoa Muslim Youth Trust

Arts and culture

Towards the cost of venue hire

·                $3,000.00

·                Eligible

QR2420-123

Asthma New Zealand Incorporated

Community

Towards the cost of Asthma New Zealand Incorporated tote bags for mobile asthma nurse educators

$990.00

Eligible

QR2420-113

The Auckland Women's Centre Incorporated

Community

Towards the cost of a video camera, tripod and live streaming kit

$1,273.04

Eligible

QR2420-121

Blob Collective Limited

Arts and culture

Towards artwork materials and venue hire of Studio One Tui Tū for an exhibition

$3,000.00

Eligible

QR2420-119

Body Positive - New Zealand Incorporated

Community

Towards the cost of a facilitator and tester for sex on site venues for 2024

$3,000.00

Eligible

QR2420-101

Brain Play Limited

Community

Towards the cost of hiring a laptop, robotics set hire, robot set hire and a 3D printer

$3,000.00

Eligible

QR2420-132

J T Isaako

Arts and culture

Towards the cost of fabric pain, paint rollers, facilitator and coordinator fees, heavy duty corflute printing and venue hire

$3,000.00

Eligible

QR2420-125

Love, Blood & Rhetoric Productions Limited

Arts and culture

Towards personnel fees, venue hire of Q Theatre, and material costs of a theatrical show called 'Meet Me at Dawn'

$3,000.00

Eligible

QR2420-103

Newmarket Business Association Incorporated

Community

Towards the cost of a singer, AV equipment and bean bags (seating)

$3,000.00

Eligible

QR2420-133

Pop Up Play Limited

Sport and recreation

Towards the cost of play gear

$2,062.63

Eligible

QR2420-106

Potent Pause Productions Limited

Arts and culture

Towards the cost of rights for the 'The Dumb Waiter' a one act play

$2,000.00

Eligible

QR2420-128

Rainbow Pride (Whakahīhī) Auckland Incorporated

Events

Towards the cost of pre entertainment including face painters and AK samba for the Auckland Rainbow Parade 2024

$3,000.00

Eligible

QR2420-112

Richmond Rovers Rugby League And Sports Club Incorporated

Sport and recreation

Towards facilitators fees, stationary, gift packs and food

$3,000.00

Eligible

QR2420-107

Sam Brooks

Arts and culture

Towards the cost of venue hire

$3,000.00

Eligible

QR2420-129

Same Same But Different Festival Charitable Trust Board

Arts and culture

Towards the cost of artist and presenter fees

$3,000.00

Eligible

QR2420-105

Social Change Collective

Community

Towards advertising and venue hire

$3,000.00

Eligible

QR2420-131

Tennis New Zealand Incorporated

Sport and recreation

Towards the cost of signage for the Davis Cup World Cup of Tennis: NZ vs Turkey

$3,000.00

Eligible

QR2420-117

The Village Square Trust

Community

Towards the cost of sustainable living workshops

$3,000.00

Eligible

QR2420-102

The Yes And Trust

Arts and culture

Towards venue hire

$3,000.00

Eligible

QR2420-108

Youthline Auckland Charitable Trust

Community

Towards the cost of clinical supervision and support, and volunteer training services

$2,000.00

Eligible

QR2420-104

Zoe White

Arts and culture

Towards the cost of venue hire

$1,000.00

Eligible

Total

 

$54,325.

67

 

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city

7.       Auckland Council Community Grants Policy supports each local board to adopt a grants programme

8.       The local board grants programme sets out:

·     local board priorities

·     higher priorities

·     lower priorities for funding

·     exclusions

·     grant types, the number of grant rounds and when these will open and close

·     any additional accountability requirements.

 

9.       The Waitematā Local Board adopted the Community Grant Programme for 2023/2024 on 18 July 2023 and will operate two Quick Response and two Local Grant rounds for this financial year.

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

12.     In addition to the eligibility criteria outlined in the Community Grants Policy, the Waitematā Local Board have indicated in the Local Board Grants Programme that they will not fund groups who request funding over the maximum amount set.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The Local Board Community Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

14.     Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; decreasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18.     The local board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

19.     A summary of each application received through Waitematā Quick Response round one 2023/2024 is provided (refer Attachment A).

Tauākī whakaaweawe Māori

Māori impact statement

20.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

21.     The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

22.     The local board has set a total community grants budget of $148,991.00 for the 2023/2024 financial year.

23.     Eighteen applications were received for the Local Grant round one 2023/2024 requesting a total of $128,927.35 and eleven applications were received for Multi-board Grant round one 2023/2024, requesting a total from the Waitematā Local Board of $335,806.00 and an overall total of $655,360.00.

24.     One the 24 October 2023 a total of $51,675.53 was allocated to nineteen grant applications. A remaining budget of $97,315.47 is left.

25.     Twenty-one applications have been received for the Quick Response round two 2023/2024 requesting a total of $54,325.67.

26.     Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified that a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

28.     Following the Waitematā Local Board allocation of funding for the Quick Response round one and Multi-board Grant round one, staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waitematā Quick Response round one - application summary

 

b

Waitematā Community Grant Programme 2023/2024

 

     

Ngā kaihaina

Signatories

Authors

Katherine Kang - Democracy Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

12 December 2023

 

 

Notice of Motion - Member Bonham - Plan Change for Helicopters

File No.: CP2023/19657

 

  

 

Whakarāpopototanga matua

Executive summary

1.       Member A Bonham has given notice of a motion to propose.

2.       Supporting information is appended as Attachment A.

 

Motion

That the Waitematā Local Board:

a)      receive the Notice of Motion be received.

b)      advocate to the Governing Body to prioritise the instigation of a plan change to the AUP change the status for non-emergency helicopter activity in residential areas, including mixed use areas, single house areas and the Coastal Zone (HGI Plan and AUP) so it become non-complying or prohibited, noting that existing use rights rules within the RMA protects existing consents.

c)       recommend this plan change be prioritised as soon as funds becomes available, perhaps using unspent budgets in the third or fourth quarter of this financial year. 

d)      advocate to the Parks, Environment and Planning committee to direct staff in the interim to:

i)       install noise measuring equipment on or adjacent to sites with existing consents for helicopter movements that can effectively measure noise levels and track timings of all flights, so that information on levels of compliance can be made reported on with a greater degree of reliability

ii)       charge the cost of this to consent holders, as per the conditions of their consents.

e)      seek officers’ formal responses to all actions under Resolution PEPCC/2023/48/ including but not limited to para (h) to “option 4, (prohibited activity in residential areas) the officers be requested to report back on how a plan change to give effect to option 4 could feasibly be included in the budget for future public and private plan changes for the Hauraki Gulf Island District Plan and the Auckland Unitary Plan” and (g) with regard the position of the CAA around making the use of transponders at all times compulsory during flights including at landing and departure.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion - Member Bonham - Plan Change for Helicopters

 

     

Ngā kaihaina

Signatories

Authors

Katherine Kang - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager


Waitematā Local Board

12 December 2023

 

 

Ward Councillor's Update

File No.: CP2023/19310

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Waitematā and Gulf Ward Councillor Mike Lee with an opportunity to update the Waitematā Local Board on Governing Body issues.

2.       A verbal update will be provided at the meeting.

Whakarāpopototanga matua

Executive summary

3.       Waitematā Local Board’s Standing Orders clauses 5.1.1 and 5.1.2 provide provision in the local board meeting for Governing Body members to update their local board counterparts on regional matters of interest to the local board, or on any Council business matter the Governing Body member wishes to raise with the local board.

Ngā tūtohunga

Recommendation

That the Waitematā Local Board:

a)      receive the verbal update from Waitematā and Gulf Ward Councillor, Mike Lee, for December 2023.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Katherine Kang - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

12 December 2023

 

 

Chairperson's Report

File No.: CP2023/19308

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for the Waitematā local board Chair to provide an update on projects, meetings and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       An opportunity for the Waitematā Local Board Chair to update the local board on activities she has been involved in since the last regular meeting.

3.       In accordance with Standing Order 2.4.7, the Chair may, by way of report, bring any matter to the attention of a meeting of the local board or its committees that is within their role or function to consider.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the Waitematā Local Board Chairperson’s Report for December 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chair G Sage Report December 2023

 

     

Ngā kaihaina

Signatories

Authors

Katherine Kang - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

12 December 2023

 

 

Board Members' Reports

File No.: CP2023/19309

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       For local board members to update the public and other local board members of the events attended and activities undertaken throughout the month as a local board member. To inform members, the public, and staff of any relevant news or updates regarding any specific responsibilities that members may have on behalf of the board.

Whakarāpopototanga matua

Executive summary

2.       At each business meeting local board members have the opportunity to provide a written report to inform their colleagues and constituents about the work they have undertaken and the results they have achieved since the previous meeting as a local board member.

3.       This report will be on the published agenda and available to the public. Producing a board member report is optional, not a requirement.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the written reports from Member A Bonham and Member R Northey for December 2023 and any verbal reports.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Member A Bonham Report December 2023

 

b

Member R Northey Report December 2023

 

     

Ngā kaihaina

Signatories

Authors

Katherine Kang - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

12 December 2023

 

 

Waitematā Local Board Workshop Records

File No.: CP2023/19313

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Waitematā Local Board to receive the records of its recent workshop held following the previous local board business meeting. Attached is a copy of the proceeding record taken from the workshops held on:

•     14 November 2023

•     28 November 2023

•     05 December 2023

Whakarāpopototanga matua

Executive summary

2.       In accordance to Standing Order 12.1.4, a record of the proceedings of every Waitematā Local Board workshop held over the past month, including the names of the members attending and the general nature of the matters discussed during the workshop, shall be circulated to the members of the local board.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the Waitematā Local Board workshop records for the workshops held on 14 November, 28 November 2023 and 05 December 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop Record 14 November 2023

 

b

Workshop Record 28 November 2023

 

c

Workshop Record 5 December 2023

 

     

Ngā kaihaina

Signatories

Authors

Katherine Kang - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

12 December 2023

 

 

Hōtaka Kaupapa / Governance Forward Work Calendar

File No.: CP2023/19507

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Waitematā Local Board with the updated Hōtaka Kaupapa/governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the Hōtaka Kaupapa, a schedule of items that will come before the Waitematā Local Board at business meetings and workshops over the coming months.

3.       The Hōtaka Kaupapa for the local board is included in Attachment A to the agenda report.

4.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities;

·    clarifying what advice is required and when;

·    clarifying the rationale for reports.

5.       The schedule will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the December 2023 governance forward work calendar as attached.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

December Hōtaka Kaupapa / Goverance Forward Work Calendar

 

     

Ngā kaihaina

Signatories

Authors

Katherine Kang - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager