I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 13 December 2023

4.00pm

Local Board Chambers
35 Coles Crescent, Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

Deputy Chairperson

Jan Robinson

Members

Felicity Auva'a

 

George Hawkins

 

Kelvin Hieatt

 

Andrew Webster

 

(Quorum 3 members)

 

 

 

Isobelle Robb

Infocouncil Democracy Advisor

 

7 December 2023

 

Contact Telephone:  

Email: isobelle.robb@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Papakura Local Board

13 December 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    5

8.1     Deputation - Graeme Marshall                                                                            5

8.2     Deputation - Glenn Archibald                                                                             6

9          Te Matapaki Tūmatanui | Public Forum                                                                      6

10        Ngā Pakihi Autaia | Extraordinary Business                                                              6

11        Governing Body Members' Update                                                                              9

12        Chairperson's Update                                                                                                 11

13        Auckland Transport Update to the Papakura Local Board - December 2023       13

14        Local Board Views on Takaanini Crossings Notices of Requirement from Auckland Transport                                                                                                                      17

15        Local Board Views on South FTN Notices of Requirement from Auckland Transport                                                                                                                                       25

16        Papakura Quick Response Grants round one 2023/2024 grants allocation         33

17        Papakura Local Board 2023/2024 work programme budget reallocation and a variation to the purpose of the grant to Papakura Business Association for StreetFest                                                                                                                     39

18        Papakura Local Board Hōtaka Kaupapa / Governance Forward Work Calendar - December 2023                                                                                                             51

19        Papakura Local Board Workshop Records                                                              55

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 


1          Nau mai | Welcome

 

The Chair will lead the meeting in prayer.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Papakura Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 29 November 2023, including the confidential section, as a true and correct record.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Graeme Marshall

Te take mō te pūrongo

Purpose of the report

1.       Graeme Marshall will be in attendance to present to the board on changing the spelling of Takanini to Takaanini.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whakamihi / thank Graeme Marshall for his presentation and attendance.

 

 

 

8.2       Deputation - Glenn Archibald

Te take mō te pūrongo

Purpose of the report

1.       Glenn Archibald and Lynette Blackbourn will present to the board on names for three reserves in Papakura.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whakamihi / thank Glenn Archibald and Lynette Blackbourn for their presentation and attendance.

 

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Papakura Local Board

13 December 2023

 

 

Governing Body Members' Update

File No.: CP2023/19142

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Papakura-Manurewa ward Councillors to update the Papakura Local Board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provide for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whiwhi / receive verbal or written updates from Councillors Angela Dalton and Daniel Newman.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

13 December 2023

 

 

Chairperson's Update

File No.: CP2023/19143

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Local Board Chairperson to verbally update the local board on activities and any issues addressed in their capacity as Chairperson.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

13 December 2023

 

 

Auckland Transport Update to the Papakura Local Board - December 2023

File No.: CP2023/19337

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Papakura Local Board on transport related matters.

Whakarāpopototanga matua

Executive summary

2.      The purpose of the report is to provide an update on transport related items including

·    Rail Upgrade

·    Oakland Hingaia Intersection

·    Forward Works Programme

·    Passenger Transport Safety.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the December report from Auckland Transport in Attachment A.

Horopaki

Context

3.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

4.       This section of the report contains information about relevant projects, issues, and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.

Rail Upgrade

5.       The electrification of the rail line is progressing generally in accordance with the timeline proposed. There are other maintenance works occurring on the rest of the Auckland rail network. In addition to routine maintenance that occurs over weekends where trains a not running, there are more significant works underway. There are two primary aspects to this, firstly improving the management of stormwater in the rail corridor and in so parts of the network relaying tracks.

6.       There will be impacts for both passengers using the network and in some instances, residents near the rail tracks. In addition to regular communications and engagements there will be workshops sessions for the Board in the new year.

Hingaia/Oakland Intersection

7.       The Hingaia/Oakland intersection improvements are progressing. Part of the project is coordinating works with other utility providers. With Veolia:

·    AT shared project status for Hingaia / Oakland which is at detailed design stage and planned to be deliver 23/24 FY.

·    Veolia shared their proposing rising main alignment plans from Derbyshire Lane to Oakland Road and then along northern berm on Hingaia Road. This project is to service the new development at Derbyshire Lane.

·    Current schedule of Veolia is to start construction around November 2023. AT and Veolia will keep each other posted for work alignment.

 

8.       With Watercare;

·    AT shared Hingaia / Oakland status.

·    Watercare has a number of issues that may mean a dig once approach will not always be possible, but where practical accommodation will be made for both parties to support each other’s works. Watercare has offered to fast track the design for the within Hingaia / Oakland intersection.

 

9.       The intention is still to coordinate the three projects AT / Watercare / Veolia for 2023/24 FY. AT will set up regular meeting with everyone to update progress of each party.

Forward Works Programme

10.     The AT forward works programme was presented to the board on Wednesday 6 December. The focus of this are the works currently planned and/or underway for the 2023/24 financial year and what is proposed for the 2024/25 year. Noting that for the upcoming financial year the quantum of the funding is to still to be determined through Council’s Long Term Plan process

Safety on Public Transport

11.     AT has an increasing focus on passenger transport safety, including both drivers and other staff and passengers. A recent initiative was “Driver Appreciation Day” which focussed on encouraging passenger to thank the driver. This was held on Thursday 16 November and focussed on awareness and behaviour change. Social media was a key tool for this messaging.

12.     AT are also partnering with NZ Police in creating a video about “making the journey safe”. This is expected to be public by the time the board meets.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     AT engages closely with Council on developing strategy, actions, and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

14.     AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

15.     There is a growing global, national, and local need to urgently address the threats posed by climate change through reducing greenhouse gas (GHG) emissions. The scientific evidence is compelling. In New Zealand the Climate Change Response (Zero-Carbon) Act was enacted in 2019, which requires national GHG emissions to be net-zero by 2050. In June 2019 Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

16.     Tackling climate change will require a very significant change to the way we travel around our region although the timing and the detail of how this change might unfold are still to become obvious. Climate change targets in the Regional Land Transport Plan (RLTP) occurred with a strong awareness of central government climate change legislation and Auckland Council climate change targets. Auckland Council through its Climate Plan has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.

17.     Roughly five percent of Auckland’s road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has recently been identified as vulnerable to a 1-in-100 year flood event. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers and staff) to permit a more strategic approach to designing and managing our assets in the future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The purpose of this report is to inform the local board.

Tauākī whakaaweawe Māori

Māori impact statement

20.     There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

21.     Our Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

22.     This plan in full is available on the AT’s Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

23.     There are no direct financial implications for this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     Risks are managed as part of each AT project.

Ngā koringa ā-muri

Next steps

25.     In addition to upcoming workshops, the local board will receive a further updates in the new year.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

13 December 2023

 

 

Local Board Views on Takaanini Crossings Notices of Requirement from Auckland Transport

File No.: CP2023/18076

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To invite the Papakura Local Board’s views on two Notices of Requirement (NoRs) lodged by Auckland Transport.

2.       Auckland Transport have lodged two Notices of Requirement to designate land for the construction, operation, maintenance and upgrade of grade-separated crossings of the North Island Main Trunk (NIMT) railway in Takanini.  The land to be designated is within the Papakura Local Board area.

Whakarāpopototanga matua

Executive summary

3.       Decision makers on a Notice of Requirement to the Auckland Unitary Plan (operative in part), must consider local board views on the Notice of Requirement if the relevant local boards choose to provide their views.

4.       Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including Notices of Requirement.  A local board can present local views and preferences when expressed by the whole local board[1].

5.       Under the Te Tupu Ngātahi Supporting Growth Programme, Auckland Transport has served two Notices of Requirement on Auckland Council for the “Takaanini Crossings”. 

6.       The notices are described below.

7.       (NoR 1) Takaanini Level Crossing Project: Spartan Road, Manuia Road, Manuroa Road and Taka Street - New multi-modal bridge crossings of the North Island Main Trunk (NIMT) at Manuia Road and Taka Street; and new active mode bridge crossings of the NIMT at Spartan Road and Manuroa Road with two consequential road closures

8.       (NoR2) Takaanini Level Crossing Project: Walters Road level crossing closure and new multi-modal bridge - New multi-modal bridge crossing of the North Island Main Trunk (NIMT) at Walters Road

9.       The Notices of Requirement were publicly notified on 16 November 2023 and submissions close on 14 December 2023.

10.     This report is the mechanism for the local board to resolve and provide its views on the Notices of Requirement.  Staff do not recommend a view the local board should convey.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      provide views on two Notices of Requirement for the Takaanini Crossings

b)      appoint a local board member to speak to the local board views at a hearing on the Notices of Requirement

c)      delegate authority to the chairperson of the Papakura Local Board to make a replacement appointment in the event the local board member appointed in resolution (b) is unable to attend the Notices of Requirement hearing.

 

Horopaki

Context

11.     Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws.  Local boards must provide their views on the content of these documents.  Decision makers must consider local boards’ views when deciding the content of these policy documents[2].

12.     The Notices of Requirement are intended to add two new designations (sought by Auckland Transport)  to the Auckland Unitary Plan.  Local boards must have the opportunity to provide their views where any process proposes a change to the Auckland Unitary Plan.

13.     If the local board chooses to provide its views, the planners include those views in the s42a Resource Management Act 1991 hearing report.  Local board views are included in the analysis of the Notice of Requirement, along with all submissions.

14.     If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who will make a recommendation on the Notices of Requirement.

15.     Following receipt of the recommendation, the Requiring Authority would be required to advise the council, within 30 working days, whether they accept or reject the recommendation in whole or in part.  Once the council has received a decision from the Requiring Authority, submitters will be advised and are then given an opportunity to lodge an appeal with Environment Court if they are not satisfied with the outcomes.  Auckland Council will also have the opportunity at this stage to appeal the decisions.

16.     This report provides an overview of the two Notices of Requirement.

17.     The report does not recommend what views the local board should convey.  Staff cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     Takaanini Crossings Notices of Requirement Overview

A map of a city

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A map of a city

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19.     Overview

The indicative design has been prepared for assessment purposes and to indicate what the final design of the project may look like.  The final design will be refined and confirmed at the detailed design stage.  Key features of the works common across the project areas include:

·   Bridge structures across the NIMT with a vertical clearance from existing ground level to road surface of approximately 7.8 metres;

·   Works to tie in with existing roads;

·   Batters and/or retaining and associated cut and fill activities;

·   Vegetation removal within the project areas to enable construction; and

·   Areas identified for construction related activities including site compounds, construction laydown, alternative access, and construction traffic manoeuvring.

·   Expected construction start: 2038

·   Expected full operation: 2048

·   Construction durations are indicative and assume that each project area will be constructed independently of each other.  These durations may change if the bridges were to be constructed concurrently or sequentially.

·   Proposed lapse period of 15 years.

 

20.     NoR 1 (within the Papakura local board area)

·   Spartan Road project area:

o Closure of the existing road corridor to vehicular traffic across the NIMT.

o Construction of an active mode bridge across the NIMT.

o Construction of culs de sac (accommodating footpaths) and works to tie into the existing corridor on either side of the NIMT along Spartan Road.

o Ramps and stairs will connect the bridge on either the side (east and west) of the NIMT and will tie into the cul de sacs.

o Approximately 12 affected properties.

o Expected construction duration: 1 to 2 years.

 

·   Manuia Road project area

o There is currently no existing east-west corridor / level crossing across the NIMT in this project area.

o Construction of new arterial road bridge across the NIMT accommodating two lanes (one in each direction) and separated active mode facilities.

o Construction of new arterial road corridors tying into either side of the bridge (east and west of the NIMT)accommodating two vehicle lanes (one in each direction) and separated active mode facilities.

o Stormwater culvert and associated flood offset storage area.

o Approximately 41 affected properties.

o Expected construction duration: 2.5 to 3 years.

 

·   Manuroa Road project area

o Closure of the existing road corridor to vehicular traffic across the NIMT.

o Construction of an active mode bridge across the NIMT.

o Construction of cul de sacs (accommodating footpaths) and works to tie into the existing corridor on either side of the NIMT along Manuroa Road.

o Ramps and stairs will connect to the bridge on either side (east and west) of the NIMT and tie in to the cul de sacs.

o Approximately 12 affected properties.

o Expected construction duration: 1 to 2 years.

 

·   Taka Street project area

o Construction of an arterial road bridge across the NIMT accommodating two vehicle lanes (one in each direction) and separated active mode facilities.

o Construction of arterial road corridors tying into either side of the bridge and existing intersections (east and west of the NIMT). The corridors will accommodate two vehicle lanes (one in each direction) and separated active mode facilities.

o Closure of existing Takanini Road (north) to vehicular traffic at the intersection with Taka Street bridge i.e. no through-traffic provision.

o Construction of four access lanes.

o Stormwater culvert and associated flood offset storage area.

o Approximately 102 affected properties.

o Expected construction duration:2.5 to 3 years.  

 

21.     NoR 2 (within the Papakura local board area)

·   Walters Road project area

o Construction of an arterial road bridge across the NIMT accommodating two vehicle lanes (one in each direction) and separated active mode facilities.

o Construction of arterial road corridors tying into either side of the bridge and existing intersections (east and west of the NIMT).  The corridors will accommodate two vehicle lanes (one in each direction) and separated active mode facilities.

o Construction of two access lanes.

o Upgrade of intersections.

o Stormwater culvert.

o Approximately 64 affected properties.

o Expected construction duration:2.5 to 3 years.

 

22.     Technical report content

The Notices of Requirement include technical reports that evaluate the following effects:

·   arboricultural

·   archaeological and heritage

·   construction noise and vibration

·   ecological

·   environmental

·   flooding

·   geotechnical

·   landscape

·   operational noise

·   social impact

·   transport

·   urban design.

23.     The reports and other application details are available from council’s website at: https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/notices-of-requirement-to-designate-land/Pages/default.aspx.

24.     Council’s planners and other experts will be evaluating and reporting on:

·   technical reports supplied by the applicant

·   submissions

·   views and preferences of the local board, if the local board passes a resolution.

25.     The Requiring Authority requested that the Notices of Requirement be publicly notified.  The Notices of Requirement were publicly notified on 16 November 2023 and submissions close on 14 December 2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     The council’s climate goals as set out in Te Taruke-a-Tawhihi: Auckland’s Climate Plan are:

·   to reduce greenhouse gas emissions to reach zero emissions by 2050 and

·   to prepare the region for the adverse impacts of climate change.

27.     The local board could consider if the Notices of Requirement:

·   will reduce, increase, or have no effect on Auckland’s overall greenhouse gas emissions (e.g. do they encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

·   prepare the region for the adverse impacts of climate change.  That is, do the Notices of Requirement elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     Auckland Transport is the Requiring Authority that has lodged the Notices of Requirement.

29.     Watercare has been asked for comment on the Notices of Requirement.

30.     The council’s Plans and Places department have specialists and consultants within the project team for arboriculture, archaeology, engineering, ecology (terrestrial and aquatic), flooding, geotechnical, landscape and visual, planning, noise and vibration, social impact, transportation, and urban design.  These specialists will contribute to the reporting planner’s hearing report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     The Notices of Requirement fall within the Papakura Local Board area, and factors the local board may wish to consider in formulating its view include:

·   interests and preferences of people in the local board area

·   well-being of communities within the local board area

·   local board documents, such as local board plan, local board agreement

·   responsibilities and operation of the local board.

32.     Supporting Growth have advised that they have provided in-person project updates to the Papakura Local Board about the Takaanini Crossings Notices of Requirement.

33.     This report is the mechanism for obtaining formal local board views.  The decision maker will consider local board views, if provided, when deciding on the Notices of Requirement.

Tauākī whakaaweawe Māori

Māori impact statement

34.     If the local board chooses to provide its views on the Notices of Requirement, it includes the opportunity to comment on matters that may be of interest or importance to Māori, well-being of Māori communities or Te Ao Māori (Māori world view).  In the 2018 census results, there were 57 636 people usually resident in the local board area with 26.8% identifying as being of Māori ethnicity and 28.6% being of Māori descent.

35.     Supporting Growth have advised that the project does not affect any identified properties or land currently being negotiated under Treaty settlements, land returned under a Treaty settlement, marae, Māori freehold lands, Tupuna Maunga Affected Areas, Tangata Whenua Management Areas, Sites of Significance to Mana Whenua identified in the Auckland Unitary Plan (operative in part) and/or Auckland Council GIS.  Supporting Growth also advise that the sites are not within the coastal environment under the marine and coastal Area (Takutai Moana) Act 2011, and there are therefore no customary marine title areas/ / groups or protected customary rights that need to be considered in relation to the project.

36.     Supporting Growth have advised that they engaged with mana whenua throughout the development of this project.  This included a monthly kaitiaki forum over the past five years dating back to the inception of Te Tupu Ngātahi, and at a project-specific level since the inception of the detailed business case process in 2021.  Nine iwi have a direct interest in the project area.

37.     Supporting Growth advised that mana whenua were invited to prepare Cultural Values Assessments or Cultural Impact Assessments in November 2022.  In response, the Supporting Growth team received CVAs in the form of report/documentation from Ngaati Te Ata Waiohua and Ngaati Whanaunga, and an in person oral CVA from Te Ākitai Waiohua.  Ngaati Te Ata Waiohua did not support their CVA being appended or provided to council to avoid information contained being misinterpreted or mistreated.

Ngā ritenga ā-pūtea

Financial implications

38.     There are no financial implications with the local board providing its views.

39.     The local board is not exposed to any financial risk from providing its views.

40.     The costs associated with processing the Notices of Requirement requests are recoverable from Auckland Transport.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41.     The power to provide local board views regarding the content of Notices of Requirement cannot be delegated to individual local board member(s).  To avoid the procedural risk of an individual local board member expressing the views of the local board, this report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

42.     The reporting planner will include, and report on, any resolution of the local board in the hearing report.  The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Joy LaNauze - Senior Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

13 December 2023

 

 

Local Board Views on South FTN Notices of Requirement from Auckland Transport

File No.: CP2023/18077

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To invite the Papakura Local Board’s views on four Notices of Requirement (NoRs) lodged by Auckland Transport.

2.       Auckland Transport have lodged four Notices of Requirement to designate land for route protection between Manukau and Drury.  The land to be designated is within the Manurewa and Papakura Local Board areas.

Whakarāpopototanga matua

Executive summary

3.       Decision makers on a Notice of Requirement to the Auckland Unitary Plan (operative in part), must consider local board views on the Notice of Requirement if the relevant local boards choose to provide their views.

4.       Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including Notices of Requirement.  A local board can present local views and preferences when expressed by the whole local board[3].

5.       Under the Te Tupu Ngātahi Supporting Growth Programme, Auckland Transport has served four Notices of Requirement on Auckland Council for the “South Frequent Transport Network”. 

6.       The notices are described below.

7.       (NoR 1) South Frequent Transit Network - Great South Road FTN Upgrade

·   Upgrades to Great South Road between Manukau and Drury to provide a multi-modal transport corridor that will accommodate bus priority measures, active mode facilities, and intersection upgrades.

8.       (NoR2) South Frequent Transit Network - Great South Road FTN Upgrade (Drury section)

·   Upgrades to Great South Rd between Waihoehoe Rd and the State Highway 1 Drury Interchange to provide a multi-modal transport corridor that will accommodate general traffic lanes, active mode facilities and intersection upgrades.

9.       (NoR3) South Frequent Transit Network - Takaanini FTN - Weymouth, Alfriston and Great South Road Upgrades

·   Upgrades to Weymouth and Alfriston Roads between Selwyn Road and Saralee Drive; and Great South Road between Halver and Myers Roads to accommodate bus priority measures, general traffic lanes, active mode facilities, and intersection upgrades.

10.     (NoR4) South Frequent Transit Network - Takaanini FTN - Porchester Road and Popes Road Upgrades

·   Upgrades to Porchester Road between Alfriston Road and Walters Road; and to Popes Road between Takanini School Road and Porchester Road to accommodate general traffic lanes, active mode facilities and intersection upgrades.

11.     The Notices of Requirement were publicly notified on 16 November 2023 and submissions close on 14 December 2023.

12.     This report is the mechanism for the local board to resolve and provide its views on the Notices of Requirement.  Staff do not recommend a view the local board should convey.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      provide views on four Notices of Requirement for the South Frequent Transport Network

b)      appoint a local board member to speak to the local board views at a hearing on the Notices of Requirement

c)      delegate authority to the chairperson of the Papakura Local Board to make a replacement appointment in the event the local board member appointed in resolution (b) is unable to attend the Notices of Requirement hearing.

 

Horopaki

Context

13.     Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws.  Local boards must provide their views on the content of these documents.  Decision makers must consider local boards’ views when deciding the content of these policy documents[4].

14.     The Notices of Requirement are intended to add four new designations (sought by Auckland Transport)  to the Auckland Unitary Plan.  Local boards must have the opportunity to provide their views where any process proposes a change to the Auckland Unitary Plan.

15.     If the local board chooses to provide its views, the planners include those views in the s42a Resource Management Act 1991 hearing report.  Local board views are included in the analysis of the Notices of Requirement, along with all submissions.

16.     If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who will make a recommendation on the Notices of Requirement.

17.     Following receipt of the recommendation, the Requiring Authority would be required to advise the council, within 30 working days, whether they accept or reject the recommendation in whole or in part.  Once the council has received a decision from the Requiring Authority, submitters will be advised and are then given an opportunity to lodge an appeal with Environment Court if they are not satisfied with the outcomes.  Auckland Council will also have the opportunity at this stage to appeal the decisions.

18.     This report provides an overview of the four Notices of Requirement.

19.     The report does not recommend what views the local board should convey.  Staff cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

20.     South FTN Notices of Requirement Overview

 

21.     NoR 1 (within the Manurewa and Papakura local board areas)

·   Comprises eight separate intersection upgrades for the Great South Road FTN route between Manukau and Drury.  Applies to a collective linear extent of approximately 2.5km of a total route length of 15.5 km, reflecting that the existing road reserve along Great South Road is sufficient to accommodate the desired corridor form and function for the majority of the route length (and therefore does not fall within the NoR 1 extent).

·   The eight Notices of Requirement sections provide for bus priority measures, walking and cycling facilities, upgrades to eight key intersections, replacement of the Otūwairoa / Slippery Creek bridge, and localised provision for stormwater treatment raingardens.  Four lane and three lane FTN arterial cross sections are used as a basis for concept design.

·   Approximately 171 affected properties.

·   Proposed lapse period of 15 years.

·   Recommended implementation between 2028 to 2038; highly likely to be in stages.

·   Possible construction duration: 2- 3 years (but this Notice of Requirement is made up of eight separate areas).

 

22.     NoR 2 (within the Papakura local board area)

·   Enables upgrades of approximately 520 m of Great South Road in Drury.  Not part of the FTN route but a “Key Connection”.

·   Enables two general traffic lanes per direction, walking and cycling facilities, replacement of the Hingaia Steam Bridged, localised provision of stormwater treatment raingardens, and an extension of one existing culvert.

·   Needs to integrate with three adjacent projects – SH1 Drury interchange, upgrade of Waihoehoe Road, and the Drury Train Station.  These projects are proposed to be implemented in the mid to late 2020s.

·   Recommended lapse period of 10 years.

·   Recommended implementation likely to be at the earlier ends of 2028 to 2038.

·   Possible construction duration: 2-3 years.

 

23.     NoR 3 (within the Manurewa local board area)

·   Enables upgrades of approximately 1.7 km along Weymouth and Alfriston Roads, and 590 metres along Great South Road.

·   Enables a four lane FTN arterial cross section for the Weymouth and Alfriston Road extent, and for part of its extent as it applies to Great South Road.  Enables bus lanes in both directions, walking and cycling facilities, upgrades and tie-ins to eight key intersections, replacement of the existing Weymouth Road bridge over the NIMT and the Alfriston Road bridge over SH1, and four stormwater treatment wetlands.

·   Approximately 430 affected properties.

·   Recommended lapse period of 15 years.

·   Recommended implementation between 2028 and 2038. Co-ordination with Weymouth bridge and replacement and future four tracking of rail.

·   Possible construction duration: 2-3 years.

 

24.     NoR 4 (within the Manurewa and Papakura local board areas)

·   Enables upgrades of approximately 3 km along Porchester Road between Alfriston Road and Walters Road, and for 0.5km along Popes Road between Takanini School Road and Porchester Road. Popes Road is not part of the FTN route but a “Key Connection”.

·   Enables two vehicular traffic lanes, walking and cycling facilities, upgrades and tie-ins to six key intersections along both routes, and stormwater management devices comprising two treatment wetlands (on Porchester Road) and treatment swales (on Popes Road).

·   Approximately 99 affected properties. 

·   Recommended lapse period of 15 years.

·   Recommended implementation 2028 to 2038, possibly not fully implemented until the later end of this time range.

·   Possible construction duration: 1- 2 years.

 

25.     Technical report content

The Notices of Requirement include technical reports that evaluate the following effects:

·   arboricultural

·   archaeological and historic heritage

·   construction noise and vibration

·   cultural values

·   ecological

·   environmental

·   flooding

·   landscape

·   operational noise

·   social impact

·   transport

·   urban design.

26.     The reports and other application details are available from council’s website at: https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/notices-of-requirement-to-designate-land/Pages/default.aspx.

27.     Council’s planners and other experts will be evaluating and reporting on:

·   technical reports supplied by the applicant

·   submissions

·   views and preferences of the local board, if the local board passes a resolution.

28.     The Requiring Authority requested that the Notices of Requirement be publicly notified.  The Notices of Requirement were publicly notified on 16 November 2023 and submissions close on 14 December 2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     The council’s climate goals as set out in Te Taruke-a-Tawhihi: Auckland’s Climate Plan are:

·   to reduce greenhouse gas emissions to reach zero emissions by 2050 and

·   to prepare the region for the adverse impacts of climate change.

30.     The local board could consider if the Notices of Requirement:

·   will reduce, increase, or have no effect on Auckland’s overall greenhouse gas emissions (e.g. do they encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

·   prepare the region for the adverse impacts of climate change.  That is, do the Notices of Requirement elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.     Auckland Transport is the Requiring Authority that has lodged the Notices of Requirement.

32.     Watercare has been asked for comment on the Notices of Requirement.

33.     The council’s Plans and Places department have specialists and consultants within the project team for arboriculture, archaeology, engineering, ecology (terrestrial and aquatic), flooding, heritage, landscape and visual, planning, noise and vibration, social impact, transportation, and urban design.  These specialists will contribute to the reporting planner’s hearing report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     Some of the Notices of Requirement fall within the Papakura Local Board area, and factors the local board may wish to consider in formulating its view include:

·   interests and preferences of people in the local board area

·   well-being of communities within the local board area

·   local board documents, such as local board plan, local board agreement

·   responsibilities and operation of the local board.

35.     Supporting Growth have advised that they have provided in-person project updates to the Papakura Local Board about the South FTN Notices of Requirement.

36.     This report is the mechanism for obtaining formal local board views.  The decision maker will consider local board views, if provided, when deciding on the Notices of Requirement.

Tauākī whakaaweawe Māori

Māori impact statement

37.     If the local board chooses to provide its views on the Notices of Requirement, it includes the opportunity to comment on matters that may be of interest or importance to Māori, well-being of Māori communities or Te Ao Māori (Māori world view).  In the 2018 census results, there were 57 636 people usually resident in the local board area with 26.8% identifying as being of Māori ethnicity and 28.6% being of Māori descent.

38.     Supporting Growth have advised that the upgraded and new transport corridors are not known to contain any Māori Land or documented sites of significance to mana whenua.  Parts of NoR 1 and the whole of NoR 2 fall within the Ngāti Tamaoho Statutory Acknowledgement Area, and Supporting Growth advise that Ngāti Tamaoho have been engaged as partners throughout the development of the project.

39.     Supporting Growth have advised that they engaged with mana whenua throughout the development of this project.  This included a monthly kaitiaki forum over the past five years dating back to the inception of Te Tupu Ngātahi, and at a project-specific level since the inception of the detailed business case process in 2021.  Nine iwi have a direct interest in the project area.

40.     Supporting Growth advised that mana whenua were invited to prepare Cultural Values Assessments or Cultural Impact Assessments in July 2023.  In response, the Supporting Growth team received CVAs in the form of report/documentation from Ngaati Te Ata Waiohua and Ngaati Whanaunga, and an in person oral CVA from Te Ākitai Waiohua.  Ngaati Te Ata Waiohua did not support their CVA being appended or provided to council to avoid information contained being misinterpreted or mistreated.

Ngā ritenga ā-pūtea

Financial implications

41.     There are no financial implications with the local board providing its views.

42.     The local board is not exposed to any financial risk from providing its views.

43.     The costs associated with processing the Notices of Requirement requests are recoverable from Auckland Transport.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44.     The power to provide local board views regarding the content of Notices of Requirement cannot be delegated to individual local board member(s).  To avoid the procedural risk of an individual local board member expressing the views of the local board, this report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

45.     The reporting planner will include, and report on, any resolution of the local board in the hearing report.  The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Joy LaNauze - Senior Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

13 December 2023

 

 

Papakura Quick Response Grants round one 2023/2024 grants allocation

File No.: CP2023/17964

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for 2023/2024 Papakura Quick Response Grants round one.

Whakarāpopototanga matua

Executive summary

2.       The Papakura Local Board adopted the Papakura Local Grants Programme 2023/2024 in Attachment A on the 26 July 2023. The document sets application guidelines for contestable grants submitted to the local board.

3.       The local board has set a total community grants budget of $421,878 for the 2023/2024 financial year.

4.       Applications received in Papakura Quick Response grants round one is presented in Attachment B.

5.       At the September business meeting the Papakura Local Board resolved to re-allocate $54,656 from the community grants budget leaving $367,222 remaining.

6.       The Papakura Local Board received 36 applications for Papakura Local Grants round one requesting a total of $175,932.54. The Multi-board round one received applications requesting a total of $19,268.72. $86,565.58 was allocated, leaving $280,656.42 remaining for one Local and Multi-board round and one Quick Response round.

7.       At the November business meeting the Papakura Local Board resolved to allocate $20,000 to Out and About, $10,000 for Christmas at the Paa and $750 for Junk Play for Elsie Morton BBQ Fun day from the community grants line (PPK/2023/193). The underspend from the Papakura Youth Grant programme was added to the community grants budget (PPK/2023/193), leaving a total of $262,406.42.

8.       The Papakura Local Board received 18 applications for Papakura Quick Response round one requesting a total of $33,456.79.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

(a)  agree to fund, part-fund or decline each application received below:

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR2414-101

Communicare

Community

Towards art books and craft supplies at Papakura Baptist Church from 01 February 2024 to 21 June 2024

$300.00

Ineligible

QR2414-102

KiwiOra Community Trust

Arts and culture

Towards dance instructor wages from 5 February 2024 to 30 April 2024

$1,500.00

Eligible

QR2414-103

Counties Manukau Softball Association (Inc)

Sport and recreation

Towards ground maintenance at Prince Edward Park from 1 January 2024 to 31 March 2024

$2,000.00

Eligible

QR2414-104

KiwiOra Community Trust

Community

Towards instructor wages and venue hire at Redhill Community Centre from 1 April 2024 to 30 June 2024

$1,955.00

Eligible

QR2414-105

Papakura City Football Club Incorporated

Community

Towards overall costs for a musical community event at Mclennan Park Lounge from 20/01/2024 to 21/01/2024

$6,520.00

Eligible

QR2414-106

Youthline Auckland Charitable Trust

Community

Towards telecommunication costs from 01 January 2024 to 30 September 2024

$1,250.00

Eligible

QR2414-111

Life Education Trust Counties Manukau

Community

Towards workbooks at thirteen separate schools from 29 January 2024 to 12 April 2024

$1,997.50

Eligible

QR2414-113

Asthma New Zealand Inc

Community

Towards branded asthma info pens

$1,290.00

Eligible

QR2414-114

Disability Sports Auckland Incorporated

Community

Towards outdoor speaker purchase at 30 Bairds Road

$520.87

Eligible

QR2414-115

Southside

Arts and culture

Towards venue hire of Elim Christian Centre from 19 February 2024 to 02 March2024

$2,000.00

Ineligible

QR2414-116

Mobility Assistance Dogs Trust

Community

Towards vet costs at Franklin Vets from 1 December 2023 to 31 March 2024

$2,000.00

Eligible

QR2414-117

Papakura Business Association Incorporated

Community

Towards flag installation and take down at Great South Road and Railway Street

$2,000.00

Eligible

QR2414-118

Drury United Soccer Club

Sport and recreation

Towards sports training uniforms

$1,469.49

Eligible

QR2414-119

K C Ainsworth, L J Gorrie

Events

Towards food, flyers and cleaning supplies at Youngs Reserve on 24 March 2024

$600.00

Eligible

QR2414-121

Connect The Dots

Arts and culture

Towards art supplies for 17 workshops

$2,000.00

Eligible

QR2414-124

J T Isaako

Arts and culture

Towards three art workshops from 01 January 2024 to 30 April 2024

$1,991.30

Eligible

QR2414-125

PHAB Association Inc

Community

Towards wages, transport, activity costs and administration costs at Papakura Library from 29 January 2024 to 31 May 2024

$2,000.00

Eligible

QR2414-126

Pop Up Play Limited

Sport and recreation

Towards facilitator costs and gear purchase from 9 January 2024 to 29 June 2024

$2,062.63

Eligible

Total

 

 

 

$33,456.79

 

 

 

Horopaki

Context

9.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city

10.     Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme:

The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    higher priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close.

·    any additional accountability requirements.

 

11.     The Papakura Local Board adopted the grants programme for 2023/2024 in Attachment A on the 26 July 2023, and will operate two small grants and two local grants rounds for this financial year.

12.     The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

·    local food production and food waste reduction

·    decreasing use of single-occupancy transport options

·    home energy efficiency and community renewable energy generation

·    local tree planting and streamside revegetation

·    education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

16.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

18.     Staff will provide feedback to unsuccessful grant applicants so they can increase their chances of success in the future.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

20.     The local board has set a total community grants budget of $421,878 for the 2023/2024 financial year.

21.     This report presents applications received in Papakura Quick Response grants round one in Attachment B.

22.     At the September business meeting the Papakura Local Board resolved to allocate $54,656 was moved from the community grants budget ($54,656), leaving $367,222 remaining.

23.     The Papakura Local Board received 36 applications for Papakura Local Grants round one requesting a total of $175,932.54. The Multi-board round one received applications requesting a total of $19,268.72. $86,565.58 was allocated, leaving $280,656.42 remaining for one Local and Multi-board round and one Quick Response round.

24.     At the November business meeting the Papakura Local Board resolved to allocate $20,000 to Out and About, $10,000 for Christmas at the Paa and $750 for Junk Play for Elsie Morton BBQ Fun day from the community grants line (PPK/2023/193). The underspend from the Papakura Youth Grant programme was added to the community grants budget (PPK/2023/193), leaving a total of $262,406.42.

25.     The Papakura Local Board received 18 applications for Papakura Quick Response round one requesting a total of $33,456.79.

26.     Appropriate staff have been consulted on this funding.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

28.     Following the Papakura Local Board allocating funding for this round, council staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Community Grants Programme 2023 2024 (Under Separate Cover)

 

b

Papakura 2023 2024 Quick Response round one application summary (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

James Boyd - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

13 December 2023

 

 

Papakura Local Board 2023/2024 work programme budget reallocation and a variation to the purpose of the grant to Papakura Business Association for StreetFest

File No.: CP2023/19110

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve a:

·    reallocation of funding within the Papakura Local Board’s 2023/2024 work programme and

·    variation to the purpose of the grant to Papakura Business Association for delivery of an event (StreetFest).

Whakarāpopototanga matua

Executive summary

2.       The Papakura Local Board approved its 2023/2024 work programmes on 26 July 2023 (resolutions PPK/2023/104, PPK/2023/105, PPK/2023/106, PPK/2023/107, PPK/2023/108 and PPK/2023/193).

3.       As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

4.       The Papakura Community grants work programme line (ID365) is unlikely to be fully spent on community grant allocations alone.  It is recommended that the board re-allocate a portion of the funds to ensure the budget is spent this financial year. 

5.       In order for department staff to deliver on any enhanced work programme, funding will need to be reallocated as soon as possible.

6.       The board has an option to reallocate funds to projects that can be completed by the end of the 2023/2024 financial year.

7.       It is recommended the board consider reallocating $10,000 from the community grants budget (ID365) to the following activity:

·    ID 351:  Customer & Community Services Support Māori-led Aspirations work programme.

8.       The board resolved at the 26 April 2023 business meeting to fund the Papakura Business Association $30,000 to deliver the StreetFest event in May 2024 (PPK/2023/48). 

9.       The Papakura Business Association is seeking permission to vary the purpose of the $30,000 funding granted for StreetFest to deliver an event at Central Park in March 2024 with a focus on emergency management supported with a music component to enhance social cohesion and community resilience. 

10.     It is recommended that the board approve the variation to purpose of the grant to the Papakura Business Association.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whakaae / agree to the reallocation of $10,000 from the 2023/2024 Community Grants work programme (ID365) to Customer & Community Services Support Māori-led Aspirations work programme (ID351) for Papakura Marae to deliver the following events as follows:

i)    Waitangi Day Event at Papakura Marae - $10,000

b)      whakaae / agree to the variation of the purpose for the $30,000 grant (LG2314-220) to the Papakura Business Association to deliver the StreetFest event to:

·    an event in Central Park in March 2024 with a focus on emergency management supported with a music component to enhance social cohesion and community resilience (work programme ID365 – community grants).

Horopaki

Context

11.     The Papakura Local Board has an approved 2023/2024 work programme for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services

·        External Partnerships

·        Plans and Places

·        Local Governance

·        Auckland Emergency Management.

12.     The local board receives performance updates on the work programme throughout the year; the quarter one report was considered at the 22 November 2023 business meeting.

13.     As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

14.     Underspent operational expenditure can be reallocated across departments, but must remain as operational expenditure (ie: it cannot not be used as capital expenditure), and should be reallocated on the basis that delivery can be achieved before the end of the financial year.

15.     The Papakura Community grants work programme line (ID365) is unlikely to be fully spent on community grant allocations alone.  It is recommended that the board re-allocate a portion of the funds to ensure the budget is spent this financial year. 

16.     In order for department staff to deliver on any enhanced work programme, funding will need to be reallocated as soon as possible.

17.     Any budget reallocated in the current financial year must be spent by 30 June 2024 otherwise it will be treated as savings.

Tātaritanga me ngā tohutohu

Analysis and advice

Community grants work programme line

18.     The Papakura Community grants work programme line (ID365) is unlikely to be fully spent on community grant allocations alone.

19.     Expenditure to date from the community grants work programme line has been as follows:

Description

Allocations from community grants budget as at 22 November 2023

Amount

Total 2023/2024 community grants budget

 

$421,878

Opex funding for rubbish bins 2023/2024 (PPK/2023/147)

$54,656

 

2023/2024 round one Local Grant allocations (PPK/2023/167)

$81,565.58

 

2023/2024 round one Multi-Board Grant allocations (PPK/2023/167)

$5,000

 

Out and About (PPK/2023/193)

$20,000

 

Christmas at the Paa (PPK/2023/193)

$10,000

 

Elsie Morton BBQ fun day – Junk Play (PPK/2023/193)

$750

 

Minus reallocated subtotal

$171,971.58

$249,906.42

Reallocation of Youth Grants work programme underspend

 

$2,500

Total community grants budget remaining

 

$252,406.42

 

20.     Staff identified the following activity, which can be delivered by the end of the 2023/2024 financial year, for consideration to reallocate a portion of the community grants budget to:

  Table 2: Work programme activity to receive the reallocation

ID

2023/2024 Work Programme Name

Activity Name

Activity Description / how budget will be spent

Reallocation

amount

351

Customer and Community Services Work Programme

Support Māori-led Aspirations

Fund Papakura Marae to deliver an event to educate, celebrate and provide understanding for newcomers around Waitangi Day in 2024

 

$10,000

 

 

 

TOTAL

$10,000

 

21.     At the 22 November 2023 business meeting the board considered an opportunity to fund Papakura Marae to deliver an event, welcoming newcomers to the Pā with Waitangi Day education.  The board resolved to defer the allocation of funding pending further advice from staff (PPK/2023/193 – resolution e)):

That the Papakura Local Board:

e)      whakatārewa / defer the proposal to reallocate $10,000 from the 2023/2024 Community Grants work programme (ID365) to Customer & Community Services Support Māori-led Aspirations work programme (ID351) for Papakura Marae to deliver the following event until the board’s next business meeting on 13 December 2023, due to the need for further details and advice from staff:

i)       Waitangi Day Event at Papakura Marae - $10,000.

22.     Staff have advised that Papakura Marae is currently busy delivering the 12 days of Christmas programme in partnership with the City Mission and the Christmas at the Paa event on 7 December 2023.

23.     Once the Christmas programmes are complete the Marae will begin planning for an event to educate, celebrate and provide understanding for newcomers around Waitangi Day in 2024.

24.     The regional Waitangi Day celebrations are held at Hayman Park in Manukau and many Māori travel to Waitangi on this public holiday. 

25.     Papakura Marae have seen an increase in interest from newcomers to Aotearoa that have settled in the local community wanting to understand the meaning of Waitangi Day celebrations and experience an opportunity at a local Marae.

26.     This event aligns with the Papakura Local Board Plan 2023 Māori and Our People outcomes objective to Celebrate Papakura’s Māori identity and culture”.

27.     This event provides alignment with strategic outcomes in the:

·    Auckland Plan 2050: Belonging and Participation

·    Kia ora Tāmaki Makaurau: Kia ora te Ahurea – Māori Identity and Culture

·    Ngā Hapori Momoho/ Thriving Communities priorities

-     Prioritise and amplify Māori leadership and Māori-led solutions. 

-     Grow inter-cultural connection and social cohesion.

Event Partnership Fund – request to vary funding purpose

28.     The board resolved at the 26 April 2023 business meeting to fund the Papakura Business Association $30,000 to deliver the StreetFest event in May 2024 (PPK/2023/48). 

Grant No.

Organisation

Requesting funding for

Amount requested

Decision

LG2314-220

Papakura Business Association

Towards the total cost of running the Papakura StreetFEST 2024 at the Great South Road and Broadway on the 4th of May 2024.

$40,000.00

$30,000.00

 

29.     The Papakura Business Association has received feedback from its membership that this event does not enhance patronage to their businesses.

30.     The Papakura Business Association is seeking permission to vary the purpose of the $30,000 funding granted for StreetFest to deliver an event at Central Park with a focus on emergency management supported with a music component to enhance social cohesion and community resilience.  See attachment A for further detail.

31.     The StreetFest was originally proposed to be delivered in May 2024, however, it is proposed this new event will take place in March 2024.

32.     This budget is already sitting with the Papakura Business Association.

33.     The local board is being asked to approve a variation to the purpose of the grant.

Tauākī whakaaweawe āhuarangi

Climate impact statement

34.     The proposed work programme reallocation does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35.     When developing the work programmes council group impacts and views are presented to local boards. There are no further impacts to be considered with this reallocation of funding.

36.     Relevant departments within Auckland Council have been consulted regarding the reallocations and no objections or concerns have been raised by delivery staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37.     The reallocation of funding within the local board’s work programme supports strong delivery and optimisation of the local board’s available budget for 2023/2024.

38.     The nature of the reallocation aligns with the local board’s work programme and the Papakura Local Board Plan 2023.

Tauākī whakaaweawe Māori

Māori impact statement

39.     Where aspects of the proposed work programme are anticipated to have a significant impact on activities of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

23.     Local boards have responsibility for decision-making and oversight of decisions on local activities.

24.     Reallocation of funding is regarded as a prudent step for the local board to take in order to optimise its locally driven initiatives (LDI) opex budget for the 2023/2024 financial year.

40.     The activity recommended to receive funding aligns with the Papakura Local Board Plan 2023.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41.     There is a risk that despite the reallocation, some of the budget remains unspent at the end of the financial year. However, delivery staff believe it is feasible to deliver the activities within the timeframes required, and the risk of non-delivery is considered to be low.

Ngā koringa ā-muri

Next steps

42.     The funding will be reallocated according to the local board’s resolution, and the relevant department will progress with the delivery of the next steps, if the board decides to proceed with reallocation.

43.     The Papakura Local Board 2023/2024 work programme will be updated to reflect the board’s formal decisions and any variations will be reflected from the quarter two performance report onwards.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Māori-led initiative memo attached to the 22 November 2023 quarter one - Papakura Marae - Community Event re Waitangi Day

45

b

Information and budget from Papakura Business Association to support the change in purpose of the StreetFest 2024 grant to ParkFest 2024

49

     

Ngā kaihaina

Signatories

Authors

Lee Manaia - Local Board Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

13 December 2023

 

 



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Papakura Local Board

13 December 2023

 

 

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Papakura Local Board

13 December 2023

 

 

Papakura Local Board Hōtaka Kaupapa / Governance Forward Work Calendar - December 2023

File No.: CP2023/19140

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Papakura Local Board the three-month Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)   clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

5.       The Governance Forward Work Calendar is also shared with mana whenua iwi organisations, along with an invitation to contact the local board through Local Board Services Department in liaison with the Local Board Chair, should mana whenua representatives wish to attend a business meeting or workshop on particular subjects of interest.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Hōtaka Kaupapa / Governance Forward Work Calendar.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Hōtaka Kaupapa / Governance Forward Work Calendar December 2023

53

     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

13 December 2023

 

 

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Papakura Local Board

13 December 2023

 

 

Papakura Local Board Workshop Records

File No.: CP2023/19141

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board’s records for the workshops held on 1, 8, 15, 22 and 29 November 2023.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion.

4.       This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Papakura Local Board workshop records held on:

i)        1 November 2023

ii)       8 November 2023

iii)      15 November 2023

iv)      22 November 2023

v)      29 November 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Workshop Record - 1 November 2023

57

b

Papakura Local Board Workshop Record - 8 November 2023

59

c

Papakura Local Board Workshop Record - 15 November 2023

61

d

Papakura Local Board Workshop Record - 22 November 2023

65

e

Papakura Local Board Workshop Record - 29 November 2023

67

     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 

 


Papakura Local Board

13 December 2023

 

 

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13 December 2023

 

 

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Papakura Local Board

13 December 2023

 

 

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13 December 2023

 

 

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Papakura Local Board

13 December 2023

 

 

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[1] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[2] Local Government (Auckland Council) Act 2009, ss15-16.

[3] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[4] Local Government (Auckland Council) Act 2009, ss15-16.