I hereby give notice that an ordinary meeting of the Waiheke Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 13 December 2023

1.00pm

Waiheke Local Board office
10 Belgium Street
Ostend
Waiheke

Waiheke Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Cath Handley
Deputy Chairperson	Bianca Ranson
Members	Kylee Matthews
	Robin Tucker
	Paul Walden

(Quorum 3 members)

Lorraine Gropper

Local Board Advisor

8 December 2023

Contact Telephone: 027 218 6903

Email: lorraine.gropper@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Waiheke Local Board

13 December 2023

ITEM TABLE OF CONTENTS PAGE

1 Nau mai | Welcome 5

2 Ngā Tamōtanga | Apologies 5

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5

5 He Tamōtanga Motuhake | Leave of Absence 5

6 Te Mihi | Acknowledgements 5

7 Ngā Petihana | Petitions 5

8 Ngā Tono Whakaaturanga | Deputations 5

9 Te Matapaki Tūmatanui | Public Forum 5

10 Ngā Pakihi Autaia | Extraordinary Business 6

11 Chairperson's report 7

12 Staff advice relating to the raising of the Palestinian flag 15

13 Kennedy Point Marina Maritime Trust Advisory Committee appointees 39

14 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

15 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public 47

13 Kennedy Point Marina Maritime Trust Advisory Committee appointees

b. Proposed nominees for the Kennedy Point Maritime Trust 47

1 Nau mai | Welcome

The meeting will be opened with a karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Waiheke Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 29 November 2023, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

That an apology from Deputy Chairperson B Ranson for leave of absence, be received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waiheke Local Board

13 December 2023

Chairperson's report

File No.: CP2023/19661

Te take mō te pūrongo

Purpose of the report

1. To provide Chairperson Cath Handley with an opportunity to update the local board on the projects and issues she has been involved with and to draw the board’s attention to any other matters of interest.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) receive Chairperson, Cath Handley’s report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Chair's report Dec 2023	9

Ngā kaihaina

Signatories

Author	Lorraine Gropper - Local Board Advisor
Authoriser	Janine Geddes – Acting Local Area Manager

Waiheke Local Board

13 December 2023

Staff advice relating to the raising of the Palestinian flag

File No.: CP2023/19551

Te take mō te pūrongo

Purpose of the report

1. To receive staff advice in response to resolution WHK/2023/165 relating to the raising of the Palestinian flag from the Waiheke Local Board office (Attachment A).

2. To note community correspondence the Waiheke Local Board received and sent in response to resolution WHK/2023/165 (Attachment B).

3. To provide opportunity for the Waiheke Local Board to revisit its resolution considering staff advice.

Whakarāpopototanga matua

Executive summary

4. At its business meeting on Wednesday 29 November 2023, the Waiheke Local Board resolved to:

a) support the community request for a call for an immediate and permanent ceasefire in Palestine.

b) call on the Government of New Zealand to call for an immediate and permanent ceasefire in Palestine.

c) fly the Palestinian flag from the Waiheke Local Board offices as of today, 29 November 2023 International Day of Solidarity for the Palestinian People, until one month from today.

5. The Palestinian flag has not been risen at the Auckland Council offices on Waiheke Island pending staff advice.

6. A preliminary set of risks and potential impacts of implementing the resolution have been identified for members to consider (Attachment A).

7. Correspondence has also been received from members of the community who have views that differ from the decision (Attachment B).

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) whiwhi / receive staff advice on flying the Palestinian flag at Auckland Council offices on Waiheke Island.

b) tuhi ā-taipitopito / note correspondence received regarding resolution WHK/2023/165.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Advice on resolutions related to geo-political conflict	17
b ⇩	Correspondence received relating to resolution WHK/2023/165	19

Ngā kaihaina

Signatories

Author

Lorraine Gropper - Local Board Advisor

Authorisers

Janine Geddes - Acting Local Area Manager

Louise Mason - General Manager Local Board Services

Waiheke Local Board

13 December 2023

Kennedy Point Marina Maritime Trust Advisory Committee appointees

File No.: CP2023/19550

Te take mō te pūrongo

Purpose of the report

1. To endorse two appointees to the Advisory Committee of the Kennedy Point Marina Maritime Trust.

Whakarāpopototanga matua

Executive summary

2. In September 2021 the Waiheke Local Board were invited by Kennedy Point Boatharbour Limited to provide their feedback to the Kennedy Point Marina Maritime Trust Fund charter (Attachment A).

3. The fund will be administered by the Auckland Foundation and the Advisory Committee will comprise of three members. One will be appointed by Kennedy Point Boatharbour Limited and two members appointed by the Chair of the Waiheke Local Board.

4. In line with the charter, appointees should be residents of Waiheke Island with local maritime associations and experience.

5. The local board Chair requested board members put forward possible candidates who aligned with the charter criteria. These names and maritime experience were forwarded to Kennedy Point Boatharbour Limited and Auckland Foundation representatives to assess criteria and liaise with possible nominees. (Attachment B – under confidential cover).

6. As per the charter, the Chair has authority to appoint the two Advisory Committee members, however members have requested a formal report be presented to the board for endorsement.

7. Appointment to the Advisory Committee will be subject to nominated appointees:

· being approved by the Foundation; and

· confirming to the Settlor that they have read this Charter, acknowledged its terms, and agreed to be bound by its provisions while they are a member of the Advisory Committee.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) whakaae / endorse two appointees to the Advisory Committee of the Kennedy Point Marina Maritime Trust in line with the Trust Charter.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Kennedy Point Marina Maritime Trust Charter	41
b ⇩	Proposed nominees for the Kennedy Point Maritime Trust - Confidential

Ngā kaihaina

Signatories

Author	Lorraine Gropper - Local Board Advisor
Authoriser	Janine Geddes - Acting Local Area Manager

Waiheke Local Board

13 December 2023

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Waiheke Local Board

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

13 Kennedy Point Marina Maritime Trust Advisory Committee appointees - Attachment b - Proposed nominees for the Kennedy Point Maritime Trust

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information of nominees..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.