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Tira Hautū / Governing Body
OPEN
MINUTES
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Minutes of a meeting of the Governing Body held in the
Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday,
14 December 2023 at 10.06am.
Te Hunga kua Tae mai | present
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Mayor
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Wayne Brown
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Deputy Mayor
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Cr Desley Simpson, JP
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Councillors
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Cr Andrew Baker
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Cr Josephine Bartley
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Via electronic link
Until 3.43pm, Item 15
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Cr Angela Dalton
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Until 3.30pm, Item 13
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Cr Chris Darby
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Until 4.10pm, Item 20
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Cr Julie Fairey
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Cr Alf Filipaina, MNZM
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Cr Christine Fletcher, QSO
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Via electronic link
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Cr Lotu Fuli
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Via electronic link
Until 1.00pm
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Cr Shane Henderson
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Cr Richard Hills
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Cr Mike Lee
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Cr Kerrin Leoni
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Via electronic link
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Cr Daniel Newman, JP
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Cr Greg Sayers
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Via electronic link
Until 3.40pm, Item 15
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Cr Ken Turner
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Cr Wayne Walker
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Cr John Watson
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Cr Maurice Williamson
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Te Hunga Kāore i Tae Mai | ABSENT
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Governing Body
14 December 2023
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1 Ngā Tamōtanga
| Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
There were no
declarations of interest.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
4 Ngā Kōrero a te Marea | Public
Input
There was no
public input.
5 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
6 Ngā Pakihi Autaia
| Extraordinary Business
There was no extraordinary
business.
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8
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Auckland Council Group and Auckland Council Quarterly
Performance Reports for the quarter ended 30 September 2023
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An updated version of the
quarterly reports had been circulated prior to the meeting.
A PowerPoint presentation was
given in support of the item.
Copies have been placed on the
official minutes and are available on the Auckland Council website as minutes
attachments.
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Resolution
number GB/2023/233
MOVED by Mayor W Brown, seconded by Deputy
Mayor D Simpson:
That the Governing Body:
a) whiwhi
/ receive the Auckland Council Group and
Auckland Council quarterly performance reports for the quarter ended 30
September 2023.
CARRIED
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Attachments
a 14 December 2023, Governing Body: Item 8 - Auckland
Council Group and Auckland Council Quarterly Performance Reports for the
quarter ended 30 September 2023, Updated Quarterly Reports
b 14 December 2023, Governing Body: Item 8 - Auckland
Council Group and Auckland Council Quarterly Performance Reports for the
quarter ended 30 September 2023, Presentation
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9
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2024/2025 Letters of expectation to substantive
council-controlled organisations
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Cr W Walker left the
meeting at 11.54am.
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Note: changes
to the original recommendation, amending clause b), were made with the
agreement of the meeting.
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Resolution
number GB/2023/234
MOVED by Mayor W Brown, seconded by Deputy
Mayor D Simpson:
That the Governing Body:
a)
whakaae / approve
the proposed content for inclusion in the 2024/2025 letters of expectations
to substantive council-controlled organisations as set out in this report and
with any amendments requested by the Governing Body
b) tautapa
/ delegate authority to the Mayor, Deputy Mayor, Chairperson of the Council-Controlled
Organisations Direction and Oversight Committee and the relevant lead
councillor for each Council controlled organisation to finalise and issue the
2024/2025 letters of expectations to substantive council-controlled
organisations
c) whakaae
/ approve a one-month extension of statutory deadlines for all
council-controlled organisation statements of intent for 2024-2027, as
provided for in the Local Government Act Schedule 8, section 4
d) tautapa / delegate to the Manager, CCO Governance and
External Partnerships to write to all council-controlled organisations
advising of the extension of statutory deadlines.
CARRIED
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11
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Tāmaki Makaurau Recovery Plan
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A PowerPoint presentation was
given in support of the item.
A copy of the Draft Recovery
Plan and the Recovery Plan Weave had been circulated prior to the meeting.
Copies have been placed on the
official minutes and are available on the Auckland Council website as a
minutes attachment.
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Resolution
number GB/2023/236
MOVED by Deputy Mayor D Simpson, seconded by
Cr R Hills:
That the Governing Body:
a) whai
/ adopt the Tāmaki Makaurau Recovery Plan – 2023 in Attachment A of
the agenda report
b) tautapa
/ delegate responsibility to the Group Recovery Manager to approve minor
amendments to the Tāmaki Makaurau Recovery Plan prior to publication in
January 2024
c) tuhi ā-taipitopito / note that unfunded projects identified in the
Tāmaki Makaurau Recovery Plan will be considered through the Long-term
Plan 2024 – 2034 process
d) tuhi ā-taipitopito / note that a Recovery Exit Strategy will be developed
for presentation to the Governing Body in July 2024.
CARRIED
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Note: under
Standing Order 1.8.3, Cr C Fletcher requested her abstention be recorded.
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Attachments
a 14 December 2023, Governing Body: Item 11 -
Tāmaki Makaurau Recovery Plan, Presentation
b 14 December 2023, Governing Body: Item 11 -
Tāmaki Makaurau Recovery Plan, Draft Recovery Plan
c 14 December 2023, Governing Body: Item 11 -
Tāmaki Makaurau Recovery Plan, Recovery Plan Weave
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Cr L Fuli retired from the meeting at 1.00pm.
The meeting has adjourned at 1.00pm and reconvened at 1.36pm.
Cr C Darby, Cr J Fairey and Cr R Hills were not present.
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12
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Joint Governance Working Party update and
recommendations for a local board reorganisation and Auckland Council representation
arrangements for the 2025 elections
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A PowerPoint
presentation was given in support of the item. A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
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Cr R Hills returned to the meeting at
1.38pm.
Cr C Darby returned to the meeting at
1.38pm.
Cr J
Fairey returned to the meeting at 1.38pm.
Cr G Sayers left the meeting at 2.08pm.
Cr G Sayers rejoined the meeting at 2.19pm.
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MOVED by Cr D Newman, seconded by Cr A Dalton:
That the Governing Body:
a) whakaae
/ agree that the Joint Governance Working Party continue to develop an
initial proposal for the Auckland Council review of representation
arrangements, based on retaining rural Governing Body wards and noting that
this results in 20 ward councillors
b) tuhi
ā-taipitopito / note that the Joint Governance Working Party intends to
report an initial proposal for representation arrangements for the Governing
Body and for all current local boards, to the May 2024 meeting of the
Governing Body, for public notification for submissions
c) whakaae
/ agree that the Joint Governance Working Party continue to develop a draft
reorganisation plan for local boards based on option one (15 local boards) vs
the status quo as per resolution number JGWPC/2023/28 and report
back its findings at the same time as it reports its recommendations for the
review of representation arrangements
d) tuhi
ā-taipitopito / note that when the Joint Governance Working Party
reports back its findings that the Governing Body will then decide whether to
proceed further with formal public consultation on a reorganisation plan,
based on the Working Party’s investigation into costs and benefits, or
to stay with the status quo in terms of number of local boards
e) whakaae
/ agree that as part of developing a reorganisation plan for local boards the
Joint Governance Working Party will seek initial local board, Māori and
targeted community feedback on preferences either for the status quo or for
one or more other options for the number of local boards, as identified by
the Joint Governance Working Party and that this will also include early
engagement on representation arrangements.
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MOVED by Cr M Williamson, seconded by Cr K
Turner, an amendment by way of replacement:
c)
whakaae / agree that the
Joint Governance Working Party continue to develop a draft reorganisation
plan for local boards based on an
option between 12 and 15 vs the
status quo and report back its findings at the same time as it reports its
recommendations for the review of representation arrangements
A division was called for, voting on which was as
follows:
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For
Mayor W Brown
Cr C Fletcher
Cr G Sayers
Deputy Mayor D Simpson
Cr K Turner
Cr W Walker
Cr M Williamson
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Against
Cr A Baker
Cr J Bartley
Cr A Dalton
Cr C Darby
Cr J Fairey
Cr A Filipaina
Cr S Henderson
Cr R Hills
Cr M Lee
Cr K Leoni
Cr D Newman
Cr J Watson
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Abstained
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The motion was
declared lost by 7 votes
to 12.
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The original motion
was put.
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Resolution
number GB/2023/237
MOVED by Cr D Newman, seconded by Cr A Dalton:
That the Governing Body:
a) whakaae
/ agree that the Joint Governance Working Party continue to develop an
initial proposal for the Auckland Council review of representation
arrangements, based on retaining rural Governing Body wards and noting that
this results in 20 ward councillors
b) tuhi
ā-taipitopito / note that the Joint Governance Working Party intends to
report an initial proposal for representation arrangements for the Governing
Body and for all current local boards, to the May 2024 meeting of the
Governing Body, for public notification for submissions
c) whakaae
/ agree that the Joint Governance Working Party continue to develop a draft
reorganisation plan for local boards based on option one (15 local boards) vs
the status quo as per resolution number JGWPC/2023/28 and report back its findings at the same time as it
reports its recommendations for the review of representation arrangements
d) tuhi
ā-taipitopito / note that when the Joint Governance Working Party
reports back its findings that the Governing Body will then decide whether to
proceed further with formal public consultation on a reorganisation plan,
based on the Working Party’s investigation into costs and benefits, or
to stay with the status quo in terms of number of local boards
e) whakaae
/ agree that as part of developing a reorganisation plan for local boards the
Joint Governance Working Party will seek initial local board, Māori and
targeted community feedback on preferences either for the status quo or for
one or more other options for the number of local boards, as identified by
the Joint Governance Working Party and that this will also include early
engagement on representation arrangements.
CARRIED
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Attachments
a 14 December 2023, Governing Body: Item
12 - Joint Governance Working Party update and recommendations for a local
board reorganisation and Auckland Council representation arrangements for the
2025 elections, Presentation
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14
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Strategic Asset Consultation - Waterfront
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This item was
withdrawn.
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15
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Draft Tūpuna Maunga Authority Operational Plan
2024/2025
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Cr G Sayers left the meeting at 3.40pm.
Cr J Bartley left the meeting at 3.43pm.
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At 3.58pm, it
was:
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Extension
of Time
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Resolution number GB/2023/239
MOVED by Cr W Walker, seconded by Cr M Lee:
That the
Governing Body:
a)
whakaae / agree under Standing Order
1.1.3, that an extension of time until the business of the meeting is
complete, be granted.
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Resolution
number GB/2023/240
MOVED by Mayor W Brown, seconded by Cr C
Darby:
That the Governing Body:
a) whakaae / agree the Draft Tūpuna Maunga Operational
Plan 2024/2025 and a summary of the draft plan (for inclusion in the
consultation material for the Long-term Plan 2024-2034).
CARRIED
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17
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Summary of Governing Body and Committee information
memoranda and briefings (including the Forward Work Programme) - 14 December
2023
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A further
action from Upper Harbour Local Board had been circulated prior to the
meeting. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Resolution
number GB/2023/242
MOVED by Deputy Mayor D Simpson, seconded by
Cr W Walker:
That the Governing Body:
a) whiwhi
/ receive the Summary of Governing Body information memoranda and briefings
(including the Forward Work Programme) – 14 December 2023.
CARRIED
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Attachments
a 14 December 2023, Governing Body: Item
17 - Summary of Governing Body and Committee information memoranda and
briefings (including the Forward Work Programme) - 14 December 2023, Upper
Harbour Local Board regarding the Israeli / Palestine Conflict
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19 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
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20 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public
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Resolution
number GB/2023/244
MOVED by Mayor W Brown, seconded by Deputy Mayor D
Simpson:
That
the Governing Body:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 CONFIDENTIAL:
Referred from the Audit and Risk Committee - Enterprise Risk Update December
2023 Supplement
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(i) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be
supplied.
In particular, the
report contains detail information on the mitigation activities of the
strategic risks that could be detrimental to risk management objectives if
in the public domain.
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s48(1)(a)
The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions is made available to the
public who are present at the meeting and form part of the minutes of the
meeting.
CARRIED
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4.13pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
4.20pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Referred from the Audit and Risk
Committee - Enterprise Risk Update December 2023 Supplement
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Resolution
number GB/2023/245
MOVED by Cr M Lee, seconded by Mayor W Brown:
That the Governing Body:
a)
tuhi ā-taipitopito / note the Enterprise
Risk Update May 2023 Supplement (presented to the Audit and Risk Committee on
5 December 2023)
Restatement
b) whakaae
/ agree that the decisions be transferred to the open minutes but the report
and attachments remain confidential.
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4.20 pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
