Tira Hautū / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 14 December 2023 at 10.06am.

 

Te Hunga kua Tae mai | present

 

Mayor

Wayne Brown

 

Deputy Mayor

Cr Desley Simpson, JP

 

Councillors

Cr Andrew Baker

 

 

Cr Josephine Bartley

Via electronic link

Until 3.43pm, Item 15

 

Cr Angela Dalton

Until 3.30pm, Item 13

 

Cr Chris Darby

Until 4.10pm, Item 20

 

Cr Julie Fairey

 

 

Cr Alf Filipaina, MNZM

 

 

Cr Christine Fletcher, QSO

Via electronic link

 

Cr Lotu Fuli

Via electronic link

Until 1.00pm

 

Cr Shane Henderson

 

 

Cr Richard Hills

 

 

Cr Mike Lee

 

 

Cr Kerrin Leoni

Via electronic link

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

Via electronic link

Until 3.40pm, Item 15

 

Cr Ken Turner

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Maurice Williamson

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

 

Cr Sharon Stewart

 

 

 


Governing Body

14 December 2023

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number GB/2023/230

MOVED by Cr W Walker, seconded by Cr M Williamson:   

That the Governing Body:

a)         whakaae / accept the apologies from:

Absence

Cr S Stewart

Early Departure

Cr L Fuli – on council business
Cr A Dalton - on council business

CARRIED

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number GB/2023/231

MOVED by Deputy Mayor D Simpson, seconded by Cr W Walker:  

That the Governing Body:

b)        whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 23 November 2023, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

 

5          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

 

6          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

 

7

Chief Executive and Group Chief Financial Officer Update

 

Resolution number GB/2023/232

MOVED by Deputy Mayor D Simpson, seconded by Mayor W Brown:  

That the Governing Body:

a)      whiwhi / receive the information provided in this report and the verbal updates by the Chief Executive and Group Chief Financial Officer.

CARRIED

 

 

 

8

Auckland Council Group and Auckland Council Quarterly Performance Reports for the quarter ended 30 September 2023

 

An updated version of the quarterly reports had been circulated prior to the meeting.

A PowerPoint presentation was given in support of the item.

Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number GB/2023/233

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      whiwhi / receive the Auckland Council Group and Auckland Council quarterly performance reports for the quarter ended 30 September 2023.

CARRIED

 

Attachments

a     14 December 2023, Governing Body:  Item 8 - Auckland Council Group and Auckland Council Quarterly Performance Reports for the quarter ended 30 September 2023, Updated Quarterly Reports

b     14 December 2023, Governing Body:  Item 8 - Auckland Council Group and Auckland Council Quarterly Performance Reports for the quarter ended 30 September 2023, Presentation

 

 

 

9

2024/2025 Letters of expectation to substantive council-controlled organisations

 

Cr W Walker left the meeting at 11.54am.

 

Note:   changes to the original recommendation, amending clause b), were made with the agreement of the meeting.

 

Resolution number GB/2023/234

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)         whakaae / approve the proposed content for inclusion in the 2024/2025 letters of expectations to substantive council-controlled organisations as set out in this report and with any amendments requested by the Governing Body

 

b)      tautapa / delegate authority to the Mayor, Deputy Mayor, Chairperson of the Council-Controlled Organisations Direction and Oversight Committee and the relevant lead councillor for each Council controlled organisation to finalise and issue the 2024/2025 letters of expectations to substantive council-controlled organisations

c)      whakaae / approve a one-month extension of statutory deadlines for all council-controlled organisation statements of intent for 2024-2027, as provided for in the Local Government Act Schedule 8, section 4 

d)      tautapa / delegate to the Manager, CCO Governance and External Partnerships to write to all council-controlled organisations advising of the extension of statutory deadlines.

CARRIED

 

 

 

10

Recovery Office Update

 

Cr W Walker returned to the meeting at 11.59am.

 

Resolution number GB/2023/235

MOVED by Cr C Fletcher, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      tuhi-ā-taipitopito / note progress with the Tāmaki Makaurau recovery efforts.

CARRIED

 

 

 

11

Tāmaki Makaurau Recovery Plan

 

A PowerPoint presentation was given in support of the item.

A copy of the Draft Recovery Plan and the Recovery Plan Weave had been circulated prior to the meeting.

Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number GB/2023/236

MOVED by Deputy Mayor D Simpson, seconded by Cr R Hills:  

That the Governing Body:

a)      whai / adopt the Tāmaki Makaurau Recovery Plan – 2023 in Attachment A of the agenda report

b)      tautapa / delegate responsibility to the Group Recovery Manager to approve minor amendments to the Tāmaki Makaurau Recovery Plan prior to publication in January 2024

c)      tuhi ā-taipitopito / note that unfunded projects identified in the Tāmaki Makaurau Recovery Plan will be considered through the Long-term Plan 2024 – 2034 process

d)      tuhi ā-taipitopito / note that a Recovery Exit Strategy will be developed for presentation to the Governing Body in July 2024.

CARRIED

 

Note:   under Standing Order 1.8.3, Cr C Fletcher requested her abstention be recorded.

 

Attachments

a     14 December 2023, Governing Body:  Item 11 - Tāmaki Makaurau Recovery Plan, Presentation

b     14 December 2023, Governing Body:  Item 11 - Tāmaki Makaurau Recovery Plan, Draft Recovery Plan

c    14 December 2023, Governing Body:  Item 11 - Tāmaki Makaurau Recovery Plan, Recovery Plan Weave

 

 

Cr L Fuli retired from the meeting at 1.00pm.

 

The meeting has adjourned at 1.00pm and reconvened at 1.36pm.

 

Cr C Darby, Cr J Fairey and Cr R Hills were not present.

 

 

12

Joint Governance Working Party update and recommendations for a local board reorganisation and Auckland Council representation arrangements for the 2025 elections

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr R Hills returned to the meeting at 1.38pm.

Cr C Darby returned to the meeting at 1.38pm.

Cr J Fairey returned to the meeting at 1.38pm.
Cr G Sayers left the meeting at 2.08pm.
Cr G Sayers rejoined the meeting at 2.19pm.

 

MOVED by Cr D Newman, seconded by Cr A Dalton:  

That the Governing Body:

a)      whakaae / agree that the Joint Governance Working Party continue to develop an initial proposal for the Auckland Council review of representation arrangements, based on retaining rural Governing Body wards and noting that this results in 20 ward councillors

b)      tuhi ā-taipitopito / note that the Joint Governance Working Party intends to report an initial proposal for representation arrangements for the Governing Body and for all current local boards, to the May 2024 meeting of the Governing Body, for public notification for submissions

c)      whakaae / agree that the Joint Governance Working Party continue to develop a draft reorganisation plan for local boards based on option one (15 local boards) vs the status quo as per resolution number JGWPC/2023/28 and report back its findings at the same time as it reports its recommendations for the review of representation arrangements

d)      tuhi ā-taipitopito / note that when the Joint Governance Working Party reports back its findings that the Governing Body will then decide whether to proceed further with formal public consultation on a reorganisation plan, based on the Working Party’s investigation into costs and benefits, or to stay with the status quo in terms of number of local boards

e)      whakaae / agree that as part of developing a reorganisation plan for local boards the Joint Governance Working Party will seek initial local board, Māori and targeted community feedback on preferences either for the status quo or for one or more other options for the number of local boards, as identified by the Joint Governance Working Party and that this will also include early engagement on representation arrangements.

 

 

 

MOVED by Cr M Williamson, seconded by Cr K Turner, an amendment by way of replacement:  

c)         whakaae / agree that the Joint Governance Working Party continue to develop a draft reorganisation plan for local boards based on an option between 12 and 15 vs the status quo and report back its findings at the same time as it reports its recommendations for the review of representation arrangements

 

A division was called for, voting on which was as follows:

For

Mayor W Brown

Cr C Fletcher

Cr G Sayers

Deputy Mayor D Simpson

Cr K Turner

Cr W Walker

Cr M Williamson

Against

Cr A Baker

Cr J Bartley

Cr A Dalton

Cr C Darby

Cr J Fairey

Cr A Filipaina

Cr S Henderson

Cr R Hills

Cr M Lee

Cr K Leoni

Cr D Newman

Cr J Watson

Abstained

 

The motion was declared lost by 7 votes to 12.

 

 

The original motion was put.

 

 

Resolution number GB/2023/237

MOVED by Cr D Newman, seconded by Cr A Dalton:  

That the Governing Body:

a)      whakaae / agree that the Joint Governance Working Party continue to develop an initial proposal for the Auckland Council review of representation arrangements, based on retaining rural Governing Body wards and noting that this results in 20 ward councillors

b)      tuhi ā-taipitopito / note that the Joint Governance Working Party intends to report an initial proposal for representation arrangements for the Governing Body and for all current local boards, to the May 2024 meeting of the Governing Body, for public notification for submissions

c)      whakaae / agree that the Joint Governance Working Party continue to develop a draft reorganisation plan for local boards based on option one (15 local boards) vs the status quo as per resolution number JGWPC/2023/28 and report back its findings at the same time as it reports its recommendations for the review of representation arrangements

d)      tuhi ā-taipitopito / note that when the Joint Governance Working Party reports back its findings that the Governing Body will then decide whether to proceed further with formal public consultation on a reorganisation plan, based on the Working Party’s investigation into costs and benefits, or to stay with the status quo in terms of number of local boards

e)      whakaae / agree that as part of developing a reorganisation plan for local boards the Joint Governance Working Party will seek initial local board, Māori and targeted community feedback on preferences either for the status quo or for one or more other options for the number of local boards, as identified by the Joint Governance Working Party and that this will also include early engagement on representation arrangements.

CARRIED

 

Attachments

a     14 December 2023, Governing Body:  Item 12 - Joint Governance Working Party update and recommendations for a local board reorganisation and Auckland Council representation arrangements for the 2025 elections, Presentation

 

 

 

13

Referred from the Audit and Risk Committee - Health, Safety and Wellbeing Performance Report

 

Cr A Dalton left the meeting at 3.30pm.

 

Resolution number GB/2023/238

MOVED by Cr C Fletcher, seconded by Mayor W Brown:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the Auckland Council's Health, Safety and Wellbeing (HSW) Performance report (presented to the Audit and Risk Committee on 5 December 2023) and any commentary from the Audit and Risk Committee

b)      tuku ki tangata kē / forward the report to all local boards for their information.

CARRIED

 

 

 

14

Strategic Asset Consultation - Waterfront

 

 

 

This item was withdrawn.

 

 

 

15

Draft Tūpuna Maunga Authority Operational Plan 2024/2025

 

Cr G Sayers left the meeting at 3.40pm.

Cr J Bartley left the meeting at 3.43pm.

 

 

 

At 3.58pm, it was:

 

Extension of Time

 

Resolution number GB/2023/239

MOVED by Cr W Walker, seconded by Cr M Lee:

That the Governing Body:

a)         whakaae / agree under Standing Order 1.1.3, that an extension of time until the business of the meeting is complete, be granted.

 

 

 

 

Resolution number GB/2023/240

MOVED by Mayor W Brown, seconded by Cr C Darby:  

That the Governing Body:

a)      whakaae / agree the Draft Tūpuna Maunga Operational Plan 2024/2025 and a summary of the draft plan (for inclusion in the consultation material for the Long-term Plan 2024-2034).

CARRIED

 

 

16

Summary of Confidential Decisions and related information released into Open

 

Resolution number GB/2023/241

MOVED by Deputy Mayor D Simpson, seconded by Cr W Walker:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the confidential decision and related information that is now publicly available:

i)       Auckland International Airport Share Sale Process

CARRIED

 

 

17

Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 14 December 2023

 

A further action from Upper Harbour Local Board had been circulated prior to the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GB/2023/242

MOVED by Deputy Mayor D Simpson, seconded by Cr W Walker:  

That the Governing Body:

a)      whiwhi / receive the Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) – 14 December 2023.

CARRIED

 

Attachments

a     14 December 2023, Governing Body:  Item 17 - Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 14 December 2023, Upper Harbour Local Board regarding the Israeli / Palestine Conflict

 

 

18

Referred from the Audit and Risk Committee - Enterprise Risk Update December 2023

 

Resolution number GB/2023/243

MOVED by Mayor W Brown, seconded by Cr C Fletcher:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the Enterprise Risk Update December 2023 (presented to the Audit and Risk Committee on 5 December 2023).

CARRIED

 

 

 

19        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

20        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number GB/2023/244

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL:  Referred from the Audit and Risk Committee - Enterprise Risk Update December 2023 Supplement

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains detail information on the mitigation activities of the strategic risks that could be detrimental to risk management objectives if in the public domain.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

4.13pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.20pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL:  Referred from the Audit and Risk Committee - Enterprise Risk Update December 2023 Supplement

 

Resolution number GB/2023/245

MOVED by Cr M Lee, seconded by Mayor W Brown:  

That the Governing Body:

a)         tuhi ā-taipitopito / note the Enterprise Risk Update May 2023 Supplement (presented to the Audit and Risk Committee on 5 December 2023)

Restatement

b)      whakaae / agree that the decisions be transferred to the open minutes but the report and attachments remain confidential.

 

 

 

4.20 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................