I hereby give notice that an ordinary
meeting of the Howick Local Board will be held on:
|
Date:
Time:
Meeting Room:
Venue:
|
Thursday, 14
December 2023
12.00pm
Howick Local
Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga
|
|
Howick Local Board
OPEN AGENDA
|
MEMBERSHIP
|
Chairperson
|
Damian Light
|
|
|
Deputy Chairperson
|
Bo Burns
|
|
|
Members
|
Katrina Bungard
|
|
|
|
David Collings
|
|
|
|
Bruce Kendall
|
|
|
|
John Spiller
|
|
|
|
Mike Turinsky
|
|
|
|
Adele White
|
|
|
|
Peter Young, JP
|
|
(Quorum 5 members)
|
|
|
Matt Fletcher
Democracy Advisor
8 December 2023
Contact Telephone: 027 226 0530
Email: matt.fletcher@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
|
Howick Local Board
14 December 2023
|
|
ITEM TABLE OF
CONTENTS PAGE
1 Nau mai | Welcome 5
2 Ngā Tamōtanga | Apologies 5
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
5 He Tamōtanga Motuhake | Leave of Absence 5
6 Te Mihi | Acknowledgements 5
7 Ngā Petihana | Petitions 5
8 Ngā Tono Whakaaturanga | Deputations 5
9 Te Matapaki Tūmatanui | Public Forum 5
10 Ngā Pakihi Autaia | Extraordinary Business 6
11 Governing Body Members'
Update 7
12 Chairperson's Report 9
13 Howick Quick Response
Round One 2023/2024 grant allocations 11
14 Summary of Confidential
Decisions and related information released into Open 19
15 Howick Local Board
Workshop Records 21
16 Hōtaka Kaupapa |
Governance Forward Work Calendar 23
17 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
The Chair will open the meeting and welcome everyone present.
2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
|
That the Howick Local Board:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Thursday, 16 November 2023,
and the ordinary minutes of its meeting, held on Thursday, 30 November 2023,
including the confidential section, as true and correct records.
|
5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Howick Local Board. This means that details
relating to deputations can be included in the published agenda. Total speaking
time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of
three minutes per speaker is allowed, following which there may be questions
from members.
At the close of
the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Howick Local Board
14 December 2023
|
|
Governing
Body Members' Update
File No.: CP2023/18139
Te take mō te pūrongo
Purpose of the report
1. A
period of time (10 minutes) has been set aside for the Howick Ward Councillors
to have an opportunity to update the Howick Local Board on board-specific
matters.
Whakarāpopototanga matua
Executive summary
2. Providing
the Howick Ward Councillors with an opportunity to update the Howick Local
Board on matters they have been involved with since the last meeting that are
of particular relevance to the board.
|
Ngā tūtohunga
Recommendation/s
That the Howick Local Board:
a) whiwhi
/ receive the written and verbal reports from Cr Sharon Stewart QSM and Cr
Maurice Williamson.
|
Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
|
Author
|
Matt Fletcher - Democracy Advisor
|
|
Authoriser
|
Victoria Villaraza - Local Area Manager
|
|
Howick Local Board
14 December 2023
|
|
Chairperson's Report
File No.: CP2023/18140
Te take mō te
pūrongo
Purpose of the report
1. This
item gives the local board chairperson an opportunity to update the local board
on any announcements and note the chairperson’s written report.
Whakarāpopototanga matua
Executive summary
2. The
local board chairperson will update the local board on the projects and issues
they have been involved with since the last meeting.
|
Ngā tūtohunga
Recommendation/s
That the Howick Local Board:
a) whiwhi
/ receive the Chairperson’s verbal update and written report.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇨
|
14 December 2023, Howick Local Board: Chairperson's
Report - Chair Light's Written Report
|
|
Ngā kaihaina
Signatories
|
Author
|
Matt Fletcher - Democracy Advisor
|
|
Authoriser
|
Victoria Villaraza - Local Area Manager
|
|
Howick Local Board
14 December 2023
|
|
Howick Quick Response Round One
2023/2024 grant allocations
File No.: CP2023/18735
Te take mō te
pūrongo
Purpose of the report
1. To
provide the Howick Local Board with information on applications in the Howick
Quick Response round one 2023/2024; to enable a decision to fund, part fund or
decline each application.
Whakarāpopototanga matua
Executive summary
2. The
Howick Local Board adopted the Howick Local Board Community Grants Programme
2023/2024 on 20 July 2023 (Attachment A). The document sets application
guidelines for contestable grants.
3. This
report presents applications received in the Howick Quick
Response round one 2023/2024 (Attachment B).
4. The
local board has set a total community grants budget of $387,220.00 for the
2023/2024 financial year.
5. For
the 2023/2024 financial year, there are a total of two Local Grant rounds, two
Multi-board and two Quick Response rounds.
6. On
the 19 October 2023 $48,000.00 was removed from the Howick Community Grants
Budget and given to Howick Youth Facility and Programmes – HW/2023/195.
7. Thirty-four
applications have been received for the 2023/2024 Howick Quick Response round
one, requesting a total of $79,134.83.
|
Ngā tūtohunga
Recommendation/s
That the Howick Local Board:
a) agree
to fund, part-fund, or decline each application in Howick Quick Response
round one 2023/2024 listed in the following table:
|
Application ID
|
Organisation
|
Main focus
|
Requesting funding for
|
Amount requested
|
Eligibility
|
|
QR2407-111
|
Auckland Seniors Support And
Caring Group
|
Arts and culture
|
Towards venue hire
|
$3,000.00
|
Eligible
|
|
QR2407-131
|
Botany Chinese Association Incorporated
|
Community
|
Towards venue hire
|
$3,000.00
|
Eligible
|
|
QR2407-109
|
Bucklands Beach Associated
Football Club
|
Sport and recreation
|
Towards the cost of sports
equipment
|
$2,170.80
|
Eligible
|
|
QR2407-133
|
Captain Musick Air Scouts
Incorporated
|
Community
|
Towards the cost of rent
|
$2,968.00
|
Ineligible
|
|
QR2407-151
|
East Auckland Sports and
Wellbeing Group
|
Sport and recreation
|
Towards the cost of venue
hire, phone costs, and Chinese New Year celebrations
|
$1,645.00
|
Eligible
|
|
QR2407-106
|
East Skate Club Incorporated
|
Sport and recreation
|
Towards the cost of skate
coaches and skate equipment
|
$2,650.00
|
Eligible
|
|
QR2407-134
|
Harlequin Music Theatre
Incorporated
|
Arts and culture
|
Towards the cost of kitchen
cabinetry and laminated benchtop
|
$2,193.72
|
Eligible
|
|
QR2407-104
|
Highland Park Sewing Group
|
Community
|
Towards the cost of fabrics,
cottons, elastics, needles, and machine servicing
|
$1,000.00
|
Eligible
|
|
QR2407-120
|
Howick East Combined Probus
Club
|
Community
|
Towards the cost of bus hire
|
$1,000.00
|
Eligible
|
|
QR2407-146
|
Howick Pakuranga Netball
Centre Incorporated
|
Sport and recreation
|
Towards the cost of
refurbishing the clubs grandstand
|
$3,000.00
|
Eligible
|
|
QR2407-123
|
Howick Playcentre Incorporated
|
Arts and culture
|
Towards the cost of musical
instruments and storage trolley
|
$2,600.95
|
Eligible
|
|
QR2407-141
|
Howick Sailing Club
Incorporated
|
Community
|
Towards the cost of one pair
of tractor tires
|
$3,000.00
|
Eligible
|
|
QR2407-113
|
Howick Village Association Incorporated
|
Community
|
Towards the cost of an AED
portable defibrillator
|
$1,699.00
|
Eligible
|
|
QR2407-139
|
J T Isaako
|
Arts and culture
|
Towards venue hire, fabric
paint, fabric rollers, facilitator costs, poplin material, transportation,
police vetting and heavy duty corflute printing
|
$3,000.00
|
Eligible
|
|
QR2407-101
|
KiwiOra Community Trust
|
Environment
|
Towards the cost of a
sustainable lifestyle consultant and furoshiki workshop
|
$1,085.00
|
Eligible
|
|
QR2407-137
|
KiwiOra Community Trust
|
Arts and culture
|
Towards materials and an
instructor
|
$825.00
|
Eligible
|
|
QR2407-118
|
Korea-NZ Cultural Association
|
Arts and culture
|
Towards the cost of craft
supplies for making "Korean Hanbok and Lucky Pouch with Colored
Paper" at the Highland Park Library
|
$600.00
|
Eligible
|
|
QR2407-115
|
Life Education Trust Counties
Manukau
|
Community
|
Towards the cost of take home
packs and workbooks from Life Education
|
$1,997.50
|
Eligible
|
|
QR2407-140
|
LifeKidz Trust
|
Community
|
Towards the cost of sensory
games, and operations manager wages
|
$3,000.00
|
Eligible
|
|
QR2407-150
|
Manurewa Chess
|
Sport and recreation
|
Towards various costs to create
a new Chess Club in the Howick community
|
$2,994.44
|
Eligible
|
|
QR2407-142
|
Mellons Bay School Board of
Trustees
|
Arts and culture
|
Towards replacement of Mellons
Bay School, Rapaki
|
$1,483.50
|
Eligible
|
|
QR2407-102
|
Mission Heights Junior College
|
Arts and culture
|
Towards the cost of new kapa
haka uniforms for Mission Heights Junior College
|
$3,000.00
|
Eligible
|
|
QR2407-117
|
Howick Botany Neighborhood
Support
|
Community
|
Towards the cost of countdown
gift cards, cable ties, stickers, toner and paper, and street signs
|
$3,000.00
|
Eligible
|
|
QR2407-122
|
New Zealand Multicultural Arts
Association Incorporated
|
Community
|
Towards the cost of venue hire
|
$3,000.00
|
Eligible
|
|
QR2407-144
|
Pakuranga Athletic Club
Incorporated
|
Community
|
Towards the cost of the
Pakauranga Athletic Club Junior Athletics Open Day
|
$2,968.00
|
Eligible
|
|
QR2407-148
|
Pakuranga Tennis Club
Incorporated
|
Sport and recreation
|
Towards the cost of tennis
balls
|
$2,000.00
|
Eligible
|
|
QR2407-116
|
Pipanz - Peoples
Intersectional Project Of Aotearoa New Zealand Trust
|
Arts and culture
|
Towards the cost of venue hire
|
$2,970.00
|
Eligible
|
|
QR2407-147
|
Pop Up Play Limited
|
Sport and recreation
|
Towards the cost of sports
gear
|
$2,062.63
|
Eligible
|
|
QR2407-121
|
Pro Love
|
Community
|
Towards the cost of baby items
|
$3,000.00
|
Eligible
|
|
QR2407-149
|
The Howick & Districts
Historical Society Incorporated
|
Arts and culture
|
Towards the cost of two new
baby changing tables
|
$2,273.48
|
Eligible
|
|
QR2407-143
|
The Howick Tennis Club Incorporated
|
Sport and recreation
|
Towards the purchase of new
tennis balls for the 2024 season
|
$2,447.81
|
Eligible
|
|
QR2407-136
|
The UpsideDowns Education
Trust
|
Community
|
Towards the cost of
subsidising speech and language therapy for six children
|
$2,000.00
|
Eligible
|
|
QR2407-124
|
Warriors Community Foundation
|
Community
|
Towards "programme
delivery" costs
|
$3,000.00
|
Eligible
|
|
QR2407-108
|
Youthline Auckland Charitable
Trust
|
Community
|
Towards telecommunication
costs for text and calls
|
$2,500.00
|
Eligible
|
|
Total
|
|
|
|
$79,134.83
|
|
|
Horopaki
Context https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/Context.aspx
8. The local board allocates grants to groups and organisations
delivering projects, activities and services that benefit Aucklanders and
contribute to the vision of being a world class city.
9. Auckland Council Community Grants Policy supports each local board
to adopt a grants programme. The
local board grants programme sets out:
· local board priorities
· higher priorities for funding
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and
close
· any additional
accountability requirements.
10. The
Howick Local Board adopted the Howick Local Board Community Grants Programme
2023/2024 on 20 July 2023 (Attachment A). The document sets application
guidelines for contestable grants.
11. The community grant programmes have been extensively advertised
through the council grants webpage, local board webpages, local board
e-newsletters, Facebook pages, council publications, radio and community
networks
Tātaritanga me ngā
tohutohu
Analysis and advice
12. The aim of
the local board grant programme is to deliver projects and activities which
align with the outcomes identified in the Howick Local Board Plan. All
applications have been assessed utilising the Community Grants Policy and the
local board grant programme criteria. The eligibility of each application is
identified in the report recommendations.
13. As outlined
in the Howick Grants Programme 2023/2024, staff have also assessed each
application according to which applications to the needs of the community in
support of the recovery from COVID-19.
Tauākī whakaaweawe
āhuarangi
Climate impact statement https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/Climate-impact-statement.aspx
14. The Local Board Grants Programme aims to respond to Auckland
Council’s commitment to address climate change by providing grants to
individuals and groups for projects that support and enable community climate
action. Community climate action involves reducing or responding to climate
change by local residents in a locally relevant way.
15. Local board grants can contribute to expanding climate action by
supporting projects that reduce carbon emissions and increase community
resilience to climate impacts. Examples of projects include local food
production and food waste reduction; increasing access to single-occupancy
transport options; home energy efficiency and community renewable energy
generation; local tree planting and streamside revegetation; and educating
about sustainable lifestyle choices that reduce carbon footprints.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/CouncilGroupImpactsAndViews.aspx
16. Based on the main focus of an application, a subject matter expert
from the relevant department will provide input and advice. The main focus of
an application is identified as arts, community, events, sport and recreation,
environment or heritage.
17. The
grants programme has no identified impacts on council-controlled organisations
and therefore their views are not required.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
18. Local boards
are responsible for the decision-making and allocation of local board community
grants. The Howick Local Board is required to fund, part-fund or decline these
grant applications in accordance with its priorities identified in the local
board grant programme.
19. The local board
is requested to note that section 48 of the Community Grants Policy states;
“We will also provide feedback to unsuccessful grant applicants about why
they have been declined, so they will know what they can do to increase their
chances of success next time”.
20. A summary of
each application received through the Howick Quick Response round one, is
provided (refer Attachment B)
Tauākī whakaaweawe
Māori
Māori impact statement
21. The local
board grants programme aims to respond to Auckland Council’s commitment
to improving Māori wellbeing by providing grants
to individuals and groups who deliver positive outcomes for Māori.
Auckland Council’s Māori Responsiveness Unit
has provided input and support towards the development of the community grant
processes.
22. Twelve
applicants applying to the Howick Quick Response round one have indicated that
their project targets Māori or contribute to Māori outcomes.
Ngā ritenga
ā-pūtea
Financial implications
23. The
allocation of grants to community groups is within the adopted Long-term Plan
2021-2031 and local board agreements.
24. The Howick
Local Board adopted the Howick Local Board Community Grants Programme 2023/2024
on 20 July 2023 (Attachment A). The document sets application guidelines for
contestable grants.
25. The local
board has set a total community grants budget of $387,220.00 for the 2023/2024
financial year.
26. For the
2023/2024 financial year, there are a total of two Local Grant rounds, two
Multi-board and two Quick Response rounds.
27. On the 19
October 2023 $48,000.00 was removed from the Howick Community Grants Budget and
given to Howick Youth Facility and Programmes – HW/2023/195.
28. Thirty three
applications were received for the Howick Local Grant round one, requesting a
total of $324,944.62. Eight applications were received in the Multi-board grant
round one requesting a total of $535,551.20 and from the Howick Local Board
$295,267.14. A total of $117,296.80 was allocated, leaving a remaining amount
of $167,381.20.
29. Thirty-four
applications have been received for the 2023/2024 Howick Quick Response round
one, requesting a total of $79,134.83.
30. Relevant staff from Auckland Council’s Finance Department have
been fully involved in the development of all local board work programmes,
including financial information in this report, and have not identified any
financial implications.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/Risks.aspx
31. The
allocation of grants occurs within the guidelines and criteria of the Community
Grants Policy and the local board grants programme. The assessment process has
identified a low risk associated with funding the applications in this round.
Ngā koringa ā-muri
Next steps
32. Following the
Howick Local Board allocation of funding for the Quick Response round one
2023/2024, Commercial and Finance staff will notify the applicants of the local
board’s decision.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇨
|
2023/2024 Howick Community Grant Programme
|
|
|
b⇨
|
Howick Quick Response Round One - application summary
|
|
Ngā kaihaina
Signatories
|
Author
|
Arna Casey - Grants Advisor
|
|
Authoriser
|
Victoria Villaraza - Local Area Manager
|
|
Howick Local Board
14 December 2023
|
|
Summary of Confidential Decisions and
related information released into Open
File No.: CP2023/17867
Te take mō te
pūrongo
Purpose of the report
1. To
note confidential decisions and related information released into the public
domain.
Whakarāpopototanga matua
Executive summary
2. This
is a regular information-only report which aims to provide greater visibility
of confidential decisions made that can now be released into the public domain.
3. The
following decisions/documents are now publicly available:
|
Date of
Decision
|
Subject
|
|
21.4.22
|
Transit-Orientated
Development
|
|
30.11.23
|
10-year Budget
2024-2034 – Local Board input on regional consultation content
|
4. Note
that, unlike an agenda report, staff will not be present to answer questions
about the items referred to in this summary. Howick Local Board
members should direct any questions to the authors.
|
Ngā tūtohunga
Recommendation/s
That the Howick Local Board:
a) tuhi ā-taipitopito / note the confidential decision
and related information that is now publicly available:
i) Howick
Local Board 21 April 2022 - Transit-Orientated Development
ii) Howick
Local Board 30 November 2023 - 10-year Budget 2024-2034 – Local Board
input on regional consultation content
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇨
|
Howick Local Board 21 April 2022 - Transit-Orientated
Development
|
|
|
b⇨
|
Howick Local Board 30 November 2023 - 10-year Budget
2024-2034 – Local Board input on regional consultation content
|
|
Ngā kaihaina
Signatories
|
Author
|
Matt Fletcher - Democracy Advisor
|
|
Authoriser
|
Victoria Villaraza - Local Area Manager
|
|
Howick Local Board
14 December 2023
|
|
Howick Local Board Workshop Records
File No.: CP2023/18141
Te take mō te
pūrongo
Purpose of the report
1. This
item attaches the workshop records taken for the period stated below.
Whakarāpopototanga matua
Executive summary
2. Under
Standing Order 12.1 workshop records shall record the names of members
attending and a statement summarising the nature of the information received,
and nature of matters discussed. No resolutions are passed, or decisions
reached but are solely for the provision of information and discussion.
3. This
report attaches the workshop records for the period stated below.
|
Ngā tūtohunga
Recommendation/s
That the Howick Local Board:
a) note
the workshop records for the workshops held on 16, 23, 30 November and 7
December.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇨
|
14 December 2023, Howick Local Board - Howick Local
Board Workshop Records - 16 November 2023 Record of Workshop
|
|
|
b⇨
|
14 December 2023, Howick Local Board - Howick Local
Board Workshop Records - 23 November 2023 Record of Workshop
|
|
|
c⇨
|
14 December 2023, Howick Local Board - Howick Local
Board Workshop Records - 30 November 2023 Record of Workshop
|
|
|
d⇨
|
14 December 2023, Howick Local Board - Howick Local
Board Workshop Records - 7 December 2023 Record of Workshop
|
|
Ngā kaihaina
Signatories
|
Author
|
Matt Fletcher - Democracy Advisor
|
|
Authoriser
|
Victoria Villaraza - Local Area Manager
|
|
Howick Local Board
14 December 2023
|
|
Hōtaka Kaupapa | Governance Forward
Work Calendar
File No.: CP2023/18143
Te take mō te pūrongo
Purpose of the report
1. To
present the Howick Local Board with its updated Hōtaka Kaupapa.
Whakarāpopototanga matua
Executive summary
2. The
Hōtaka Kaupapa for the Howick Local Board is in Attachment A. The calendar
is updated monthly, reported to meetings and distributed to council staff.
3. The
Hōtaka Kaupapa / governance forward work calendars was introduced
in 2016 as part of Auckland Council’s quality advice programme and aim to
support local boards’ governance role by:
· ensuring
advice on meeting agendas is driven by local board priorities
· clarifying
what advice is expected and when
· clarifying
the rationale for reports.
|
Ngā tūtohunga
Recommendation/s
That the Howick Local Board:
a) note
the Hōtaka Kaupapa included as Attachment A of the agenda report.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇨
|
14 December 2023, Howick Local Board - Hōtaka
Kaupapa | Governance Forward Work Calendar - Copy of the Hōtaka Kaupapa
|
|
Ngā kaihaina
Signatories
|
Author
|
Matt Fletcher - Democracy Advisor
|
|
Authoriser
|
Victoria Villaraza - Local Area Manager
|
