I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 14 December 2023

12.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Damian Light

 

Deputy Chairperson

Bo Burns

 

Members

Katrina Bungard

 

 

David Collings

 

 

Bruce Kendall

 

 

John Spiller

 

 

Mike Turinsky

 

 

Adele White

 

 

Peter Young, JP

 

 

(Quorum 5 members)

 

 

 

Matt Fletcher

Democracy Advisor

 

8 December 2023

 

Contact Telephone: 027 226 0530

Email: matt.fletcher@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Howick Local Board

14 December 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

9          Te Matapaki Tūmatanui | Public Forum                                5

10        Ngā Pakihi Autaia | Extraordinary Business     6

11        Governing Body Members' Update                    7

12        Chairperson's Report                                           9

13        Howick Quick Response Round One 2023/2024 grant allocations                                                 11

14        Summary of Confidential Decisions and related information released into Open           19

15        Howick Local Board Workshop Records         21

16        Hōtaka Kaupapa | Governance Forward Work Calendar                                                               23

17        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 


1          Nau mai | Welcome

 

The Chair will open the meeting and welcome everyone present.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Howick Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 16 November 2023, and the ordinary minutes of its meeting, held on Thursday, 30 November 2023, including the confidential section, as true and correct records.

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Howick Local Board

14 December 2023

 

 

Governing Body Members' Update

File No.: CP2023/18139

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       A period of time (10 minutes) has been set aside for the Howick Ward Councillors to have an opportunity to update the Howick Local Board on board-specific matters.

Whakarāpopototanga matua

Executive summary

2.       Providing the Howick Ward Councillors with an opportunity to update the Howick Local Board on matters they have been involved with since the last meeting that are of particular relevance to the board.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      whiwhi / receive the written and verbal reports from Cr Sharon Stewart QSM and Cr Maurice Williamson.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

14 December 2023

 

 

Chairperson's Report

File No.: CP2023/18140

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item gives the local board chairperson an opportunity to update the local board on any announcements and note the chairperson’s written report.

Whakarāpopototanga matua

Executive summary

2.       The local board chairperson will update the local board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      whiwhi / receive the Chairperson’s verbal update and written report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

14 December 2023, Howick Local Board: Chairperson's Report - Chair Light's Written Report

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

14 December 2023

 

 

Howick Quick Response Round One 2023/2024 grant allocations

File No.: CP2023/18735

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Howick Local Board with information on applications in the Howick Quick Response round one 2023/2024; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2.       The Howick Local Board adopted the Howick Local Board Community Grants Programme 2023/2024 on 20 July 2023 (Attachment A). The document sets application guidelines for contestable grants.

3.       This report presents applications received in the Howick Quick Response round one 2023/2024 (Attachment B).

4.       The local board has set a total community grants budget of $387,220.00 for the 2023/2024 financial year.

5.       For the 2023/2024 financial year, there are a total of two Local Grant rounds, two Multi-board and two Quick Response rounds.

6.       On the 19 October 2023 $48,000.00 was removed from the Howick Community Grants Budget and given to Howick Youth Facility and Programmes – HW/2023/195.

7.       Thirty-four applications have been received for the 2023/2024 Howick Quick Response round one, requesting a total of $79,134.83.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      agree to fund, part-fund, or decline each application in Howick Quick Response round one 2023/2024 listed in the following table:

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR2407-111

Auckland Seniors Support And Caring Group

Arts and culture

Towards venue hire

$3,000.00

Eligible

QR2407-131

Botany Chinese Association Incorporated

Community

Towards venue hire

$3,000.00

Eligible

QR2407-109

Bucklands Beach Associated Football Club

Sport and recreation

Towards the cost of sports equipment

$2,170.80

Eligible

QR2407-133

Captain Musick Air Scouts Incorporated

Community

Towards the cost of rent

$2,968.00

Ineligible

QR2407-151

East Auckland Sports and Wellbeing Group

Sport and recreation

Towards the cost of venue hire, phone costs, and Chinese New Year celebrations

$1,645.00

Eligible

QR2407-106

East Skate Club Incorporated

Sport and recreation

Towards the cost of skate coaches and skate equipment

$2,650.00

Eligible

QR2407-134

Harlequin Music Theatre Incorporated

Arts and culture

Towards the cost of kitchen cabinetry and laminated benchtop

$2,193.72

Eligible

QR2407-104

Highland Park Sewing Group

Community

Towards the cost of fabrics, cottons, elastics, needles, and machine servicing

$1,000.00

Eligible

QR2407-120

Howick East Combined Probus Club

Community

Towards the cost of bus hire

$1,000.00

Eligible

QR2407-146

Howick Pakuranga Netball Centre Incorporated

Sport and recreation

Towards the cost of refurbishing the clubs grandstand

$3,000.00

Eligible

QR2407-123

Howick Playcentre Incorporated

Arts and culture

Towards the cost of musical instruments and storage trolley

$2,600.95

Eligible

QR2407-141

Howick Sailing Club Incorporated

Community

Towards the cost of one pair of tractor tires

$3,000.00

Eligible

QR2407-113

Howick Village Association Incorporated

Community

Towards the cost of an AED portable defibrillator

$1,699.00

Eligible

QR2407-139

J T Isaako

Arts and culture

Towards venue hire, fabric paint, fabric rollers, facilitator costs, poplin material, transportation, police vetting and heavy duty corflute printing

$3,000.00

Eligible

QR2407-101

KiwiOra Community Trust

Environment

Towards the cost of a sustainable lifestyle consultant and furoshiki workshop

$1,085.00

Eligible

QR2407-137

KiwiOra Community Trust

Arts and culture

Towards materials and an instructor

$825.00

Eligible

QR2407-118

Korea-NZ Cultural Association

Arts and culture

Towards the cost of craft supplies for making "Korean Hanbok and Lucky Pouch with Colored Paper" at the Highland Park Library

$600.00

Eligible

QR2407-115

Life Education Trust Counties Manukau

Community

Towards the cost of take home packs and workbooks from Life Education

$1,997.50

Eligible

QR2407-140

LifeKidz Trust

Community

Towards the cost of sensory games, and operations manager wages

$3,000.00

Eligible

QR2407-150

Manurewa Chess

Sport and recreation

Towards various costs to create a new Chess Club in the Howick community

$2,994.44

Eligible

QR2407-142

Mellons Bay School Board of Trustees

Arts and culture

Towards replacement of Mellons Bay School, Rapaki

$1,483.50

Eligible

QR2407-102

Mission Heights Junior College

Arts and culture

Towards the cost of new kapa haka uniforms for Mission Heights Junior College

$3,000.00

Eligible

QR2407-117

Howick Botany Neighborhood Support

Community

Towards the cost of countdown gift cards, cable ties, stickers, toner and paper, and street signs

$3,000.00

Eligible

QR2407-122

New Zealand Multicultural Arts Association Incorporated

Community

Towards the cost of venue hire

$3,000.00

Eligible

QR2407-144

Pakuranga Athletic Club Incorporated

Community

Towards the cost of the Pakauranga Athletic Club Junior Athletics Open Day

$2,968.00

Eligible

QR2407-148

Pakuranga Tennis Club Incorporated

Sport and recreation

Towards the cost of tennis balls

$2,000.00

Eligible

QR2407-116

Pipanz - Peoples Intersectional Project Of Aotearoa New Zealand Trust

Arts and culture

Towards the cost of venue hire

$2,970.00

Eligible

QR2407-147

Pop Up Play Limited

Sport and recreation

Towards the cost of sports gear

$2,062.63

Eligible

QR2407-121

Pro Love

Community

Towards the cost of baby items

$3,000.00

Eligible

QR2407-149

The Howick & Districts Historical Society Incorporated

Arts and culture

Towards the cost of two new baby changing tables

$2,273.48

Eligible

QR2407-143

The Howick Tennis Club Incorporated

Sport and recreation

Towards the purchase of new tennis balls for the 2024 season

$2,447.81

Eligible

QR2407-136

The UpsideDowns Education Trust

Community

Towards the cost of subsidising speech and language therapy for six children

$2,000.00

Eligible

QR2407-124

Warriors Community Foundation

Community

Towards "programme delivery" costs

$3,000.00

Eligible

QR2407-108

Youthline Auckland Charitable Trust

Community

Towards telecommunication costs for text and calls

$2,500.00

Eligible

Total

 

 

 

$79,134.83

 

 

 

 

Horopaki

Context https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/Context.aspx

8.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9.       Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

·   local board priorities

·   higher priorities for funding

·   lower priorities for funding

·   exclusions

·   grant types, the number of grant rounds and when these will open and close

·   any additional accountability requirements.

10.     The Howick Local Board adopted the Howick Local Board Community Grants Programme 2023/2024 on 20 July 2023 (Attachment A). The document sets application guidelines for contestable grants.

11.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio and community networks

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the Howick Local Board Plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

13.     As outlined in the Howick Grants Programme 2023/2024, staff have also assessed each application according to which applications to the needs of the community in support of the recovery from COVID-19.

Tauākī whakaaweawe āhuarangi

Climate impact statement https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/Climate-impact-statement.aspx

14.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

15.     Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/CouncilGroupImpactsAndViews.aspx

16.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

17.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Local boards are responsible for the decision-making and allocation of local board community grants. The Howick Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

19.     The local board is requested to note that section 48 of the Community Grants Policy states; “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

20.     A summary of each application received through the Howick Quick Response round one, is provided (refer Attachment B)

Tauākī whakaaweawe Māori

Māori impact statement

21.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

22.     Twelve applicants applying to the Howick Quick Response round one have indicated that their project targets Māori or contribute to Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

23.     The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

24.     The Howick Local Board adopted the Howick Local Board Community Grants Programme 2023/2024 on 20 July 2023 (Attachment A). The document sets application guidelines for contestable grants.

25.     The local board has set a total community grants budget of $387,220.00 for the 2023/2024 financial year.

26.     For the 2023/2024 financial year, there are a total of two Local Grant rounds, two Multi-board and two Quick Response rounds.

27.     On the 19 October 2023 $48,000.00 was removed from the Howick Community Grants Budget and given to Howick Youth Facility and Programmes – HW/2023/195.

28.     Thirty three applications were received for the Howick Local Grant round one, requesting a total of $324,944.62. Eight applications were received in the Multi-board grant round one requesting a total of $535,551.20 and from the Howick Local Board $295,267.14. A total of $117,296.80 was allocated, leaving a remaining amount of $167,381.20.

29.     Thirty-four applications have been received for the 2023/2024 Howick Quick Response round one, requesting a total of $79,134.83.

30.     Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/Risks.aspx

31.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

32.     Following the Howick Local Board allocation of funding for the Quick Response round one 2023/2024, Commercial and Finance staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2023/2024 Howick Community Grant Programme

 

b

Howick Quick Response Round One - application summary

 

     

Ngā kaihaina

Signatories

Author

Arna Casey - Grants Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

14 December 2023

 

 

Summary of Confidential Decisions and related information released into Open

File No.: CP2023/17867

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note confidential decisions and related information released into the public domain.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of confidential decisions made that can now be released into the public domain.

3.       The following decisions/documents are now publicly available:

Date of Decision

Subject

21.4.22

Transit-Orientated Development

30.11.23

10-year Budget 2024-2034 – Local Board input on regional consultation content

 

4.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Howick Local Board members should direct any questions to the authors.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      tuhi ā-taipitopito / note the confidential decision and related information that is now publicly available:

i)       Howick Local Board 21 April 2022 - Transit-Orientated Development

ii)       Howick Local Board 30 November 2023 - 10-year Budget 2024-2034 – Local Board input on regional consultation content

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Howick Local Board 21 April 2022 - Transit-Orientated Development

 

b

Howick Local Board 30 November 2023 - 10-year Budget 2024-2034 – Local Board input on regional consultation content

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

14 December 2023

 

 

Howick Local Board Workshop Records

File No.: CP2023/18141

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item attaches the workshop records taken for the period stated below.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Order 12.1 workshop records shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.  No resolutions are passed, or decisions reached but are solely for the provision of information and discussion.

3.       This report attaches the workshop records for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the workshop records for the workshops held on 16, 23, 30 November and 7 December.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

14 December 2023, Howick Local Board - Howick Local Board Workshop Records - 16 November 2023 Record of Workshop

 

b

14 December 2023, Howick Local Board - Howick Local Board Workshop Records - 23 November 2023 Record of Workshop

 

c

14 December 2023, Howick Local Board - Howick Local Board Workshop Records - 30 November 2023 Record of Workshop

 

d

14 December 2023, Howick Local Board - Howick Local Board Workshop Records - 7 December 2023 Record of Workshop

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

14 December 2023

 

 

Hōtaka Kaupapa | Governance Forward Work Calendar

File No.: CP2023/18143

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Howick Local Board with its updated Hōtaka Kaupapa.

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa for the Howick Local Board is in Attachment A. The calendar is updated monthly, reported to meetings and distributed to council staff.

3.       The Hōtaka Kaupapa / governance forward work calendars was introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·   ensuring advice on meeting agendas is driven by local board priorities

·   clarifying what advice is expected and when

·   clarifying the rationale for reports.

 

Ngā tūtohunga                                                                        

Recommendation/s

That the Howick Local Board:

a)      note the Hōtaka Kaupapa included as Attachment A of the agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

14 December 2023, Howick Local Board - Hōtaka Kaupapa | Governance Forward Work Calendar - Copy of the Hōtaka Kaupapa

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager