I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 15 February 2024

1.30pm

Manurewa Local Board Office
7 Hill Road
Manurewa

 

Manurewa Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Glenn Murphy

 

Deputy Chairperson

Matt Winiata

 

Members

Joseph Allan

 

 

Heather Andrew

 

 

Anne Candy

 

 

Angela Cunningham-Marino

 

 

Andrew Lesa

 

 

Rangi McLean

 

 

(Quorum 4 members)

 

 

 

Rohin Patel

Democracy Advisor

 

9 February 2024

 

Contact Telephone: 021 914 618

Email: rohin.patel@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Manurewa Local Board

15 February 2024

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                                           5

2          Ngā Tamōtanga | Apologies                                                                            5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                        5

5          He Tamōtanga Motuhake | Leave of Absence                                               5

6          Te Mihi | Acknowledgements                                                        5

7          Ngā Petihana | Petitions                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                    5

8.1    Deputation - Te Whare Ngakau Tapatahi                           5

9          Te Matapaki Tūmatanui | Public Forum                                                          6

9.1    Public Forum - Marshal Walia                                             6

10        Ngā Pakihi Autaia | Extraordinary Business                               6

11        Governing Body Members' Update                                              9

12        Chairperson's Update                                                                  11

13        Auckland Transport Update - February 2024                            13

14        Manurewa Local Board 3-Year Engagement Strategy 2023-2025                                                                                                21

15        Auckland Council’s Performance Report: Manurewa Local Board for quarter two 2023/2024                                                67

16        Manurewa Local Board Hōtaka Kaupapa / Governance Forward Work Calendar - February 2024                                107

17        Manurewa Local Board Workshop Records                           111

18        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

19        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public                                                                                        123

15        Auckland Council’s Performance Report: Manurewa Local Board for quarter two 2023/2024

b.      Financial Performance Report FY24 Q2                         123

 


1          Nau mai | Welcome

 

A board member will lead the meeting in prayer.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Manurewa Local Board:

a)           whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 7 December 2023, as  true and correct.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Te Whare Ngakau Tapatahi

Te take mō te pūrongo

Purpose of the report

1.      Krissy Bishop and Kelly Henare from Te Whare Ngakau Tapatahi will be in attendance to speak to the board about using the vacant space that was previously used as an Early Childhood Education Centre at Te Matariki Clendon Community Centre and Library. 

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      whakamihi / thank Krissy Bishop and Kelly Henare from Te Whare Ngakau Tapatahi for their attendance and presentation.

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

9.1       Public Forum - Marshal Walia

Te take mō te pūrongo

Purpose of the report

1.      Marshal Walia will be in attendance to speak to the board about the proposed pedestrian crossing on Great South Road outside Nanaksar Sikh Temple.

 

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      whakamihi / thank Marshal Walia for his attendance.

 

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Manurewa Local Board

15 February 2024

 

 

Governing Body Members' Update

File No.: CP2024/00204

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for the ward area Governing Body members to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.      Standing Orders 5.1.1 and 5.1.2 provide for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      whiwhi / receive verbal or written updates from Councillors Angela Dalton and Daniel Newman.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Manurewa Local Board

15 February 2024

 

 

Chairperson's Update

File No.: CP2024/00205

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for the Manurewa Local Board Chairperson to update the local board on activities since the last business meeting undertaken in their capacity as Chairperson.

Whakarāpopototanga matua

Executive summary

2.      An opportunity for the Manurewa Local Board Chairperson Glenn Murphy to update the local board on his activities as Chairperson since the last business meeting.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      whiwhi / receive the verbal report from the Manurewa Local Board Chairperson.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Manurewa Local Board

15 February 2024

 

 

Auckland Transport Update - February 2024

File No.: CP2024/00402

 

  

 

Te take mō te pūrongo

Purpose of the report s

1.      To receive the Auckland Transport report to the Manurewa Local Board for February 2024.

Whakarāpopototanga matua

Executive summary

2.      Auckland Transport provides a bi-monthly update to the Manurewa Local Board on transport-related matters, relevant consultations in its area and Local Board Transport Capital Fund (LBTCF) projects.

3.      Auckland Transport’s February 2024 update is attached to this report as Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      whiwhi / receive the Auckland Transport Update - February 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Transport Update - February 2024

15

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Manurewa Local Board

15 February 2024

 

 






Manurewa Local Board

15 February 2024

 

 

Manurewa Local Board 3-Year Engagement Strategy 2023-2025

File No.: CP2024/00001

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To enable the board to formally adopt the Manurewa Local Board 3-Year Engagement Strategy 2023-2025 which outlines the Manurewa Local Board’s commitment to engagement.

Whakarāpopototanga matua

Executive summary

2.      The Manurewa Local Board engages and consults with the community to ensure a wide range of views and opinions are considered for decision making processes.

3.      Legislative engagement expectations are meet under the principles of consultation as set out in section 82A of the Local Government Act.

4.      In engaging with mana whenua and mataawaka, Auckland Council and the Manurewa Local Board have legal obligations and responsibilities under Te Tiriti o Waitangi, the Treaty of Waitangi. A partnership and collaborative engagement approach is desired to achieve the Māori outcome goals and aspirations.

5.      Staff recommend the Manurewa Local Board 3-Year Engagement Strategy 2023-2025 be used as a guide for the design and delivery of all engagement and consultation activities for Manurewa Local Board staff and Auckland Council wider group.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      whai / adopt the Manurewa Local Board Engagement Strategy 2023-2025 in Attachment A.

 

Horopaki

Context

6.      Engagement is required or recommended under a number of statutes, plans and policies, however the overarching context is provided by the Local Government Act 2002 (LGA), (together with subsequent amendments) and Auckland Council’s Significance and Engagement policy (SEP) which sets out the way in which council complies with the legislation.

7.      From a legislative perspective, a local board is expected to:

i)        Communicate with community organisations and special interest groups within its local board area.

ii)       Identify and communicate the interests and preferences of the people in its local board area in relation to the content of the strategies, policies, plans, and bylaws of the Auckland Council.

iii)      Give consideration to the views and preferences of persons likely to be affected by, or to have an interest in, a local board decision.

iv)      Use the local board plan process to reflect the priorities and preferences of the community, and identify and describe the interests and preferences of the people and communicate them to the Auckland Council.

v)       Provide an opportunity for people to participate in decision-making processes on the nature and level of local activities to be provided by the Council within the local board area.

Tātaritanga me ngā tohutohu

Analysis and advice

 

Key features of the Manurewa Local Board 3 Year Engagement Strategy 2023-2025

8.      The key features of the engagement strategy are;

i)        details on Auckland Council’s significance and engagement principles and policies

ii)       details on consultation practises, methods, engagement activities, processes, tools, and good practices to enable genuine dialogue between communities, stakeholders, and decision makers

iii)      outlines legal obligations in engaging with Māori and having a partnership approach and incorporates existing insights

iv)      outlines communications support for consultation and engagement carried out in the Manurewa Local Board area

v)       provides a breakdown of Manurewa Local Board’s demographics, population growth, languages and identifying communities of focus to enable meaningful engagement and consultation

vi)      outlines engagement challenges and opportunities in the Manurewa Local Board area alongside regional views to be considered for future engagement planning for the local board and broader council family engagement projects.

9.      The goals of the strategy are;

i)        to enable the board to be transparent, open, and accessible for the community

ii)       to support increasing participation in all parts of the community and

iii)      to ensuring ongoing relationships with mana whenua and mataawaka are maintained and fostered so that their priorities are reflected in decision making processes.

10.    The Engagement Advisor, local board staff and elected members have clearly identified roles and responsibilities as outlined in the strategy. These roles share a collaborative approach for the best outcomes for the community.

11.    Appendices included in the Manurewa Local Board 3-year strategy.

·      Appendix 1: Manurewa Local Board Consultation and Engagement Action Plan 2023

·      Appendix 2: Manurewa Local Board Consultation and Engagement Calendar 2022-2023

·      Appendix 3: Engagement principles for Council and CCO staff engaging with Manurewa’s communities

·      Appendix 4: Mana whenua iwi with interests in the Manurewa Local Board area

·      Appendix 5: Marae in the Manurewa Local Board area

·      Appendix 6: Mataawaka organisations and organisation delivering to Māori in the Manurewa Local Board area

·      Appendix 7: Community organisations in the Manurewa Local Board area as at December 2023

·      Appendix 8: Schools in the Manurewa Local Board area.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.    There are no climate impacts identified in adopting the Manurewa Local Board 3-Year Engagement Strategy 2023-2025.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.    Having the Manurewa Local Board 3-year Engagement Strategy 2023-2025 document available to the wider council group will assist with consultations that involve Manurewa area and communities. This will help ensure that the best approach is adopted while achieving good outcomes for the community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.    The Manurewa Local Board 3-year Engagement Strategy 2023-2025 document was workshopped with the board on 14 December 2023 to enable informal board discussion and direction of the draft strategy.

Tauākī whakaaweawe Māori

Māori impact statement

15.    Eleven mana whenua iwi have interests in the Manurewa Local Board rohe.

16.    Manurewa Local Board (along with Papakura, Franklin, Ōtara-Papatoetoe and Māngere-Otāhuhu Local Boards) participates in Ara Kōtui, a collaboration between the five southern local boards and mana whenua. The purpose of this ropu is to improve Māori input into local board decision-making. Ongoing attendance and commitment at this ropu allows local board members to jointly hold ongoing relationships with iwi representatives.

17.    Ara Kōtui does not replace governance to governance relationships between iwi leadership and the Manurewa Local Board. The board maintain direct relationships with iwi leadership in the context of the Treaty of Waitangi and Kaitiakitanga.

18.    The local board also have strong relationships with a range of important mataawaka Māori Service providers in Manurewa including the Manurewa Marae.

19.    Strong relationships with mana whenua and mataawaka are critical to effective governance and to the design and delivery of effective community facilities and services, including positive local Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20.    Centrally allocated budgets are provided for some specific engagements (Long Term Plan, Annual Budget, Local Board Plan) outlined within the Manurewa Local Board 3-year Engagement Strategy 2023-2025.

21.    Local Board Engagement Advisor/Local Board staff determine how this centrally allocated budget is spent for engagement projects in consultation with the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.    There are no risks identified in adopting the Manurewa Local Board 3-Year Engagement Strategy 2023-2025.

Ngā koringa ā-muri

Next steps

23.    Staff recommend the implementation of the Manurewa Local Board 3-Year Engagement Strategy 2023-2025

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Local Board 3-Year Engagement Strategy 2023-2025

25

     

Ngā kaihaina

Signatories

Author

Melissa Bidois - Local Board Engagement Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Manurewa Local Board

15 February 2024

 

 










































Manurewa Local Board

15 February 2024

 

 

Auckland Council’s Performance Report: Manurewa Local Board for quarter two 2023/2024

File No.: CP2024/00367

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide the Manurewa Local Board with an integrated performance report for quarter two, 1 October – 31 December 2023.

Whakarāpopototanga matua

Executive summary

2.      This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2023/2024 work programme.

3.      All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed), grey (cancelled, deferred or merged) or a red status (behind delivery, significant risk).

4.      Of the 105 work lines within the agreed work programme, 98 are green, five activities are amber, one activity is grey, and one project has a red status.

5.      The activity with the red status is:

·        Te Matariki Clendon Library - comprehensive renewal (24328).

6.      In the work programme update (Attachment A) there are two updates that are incorrect. Both Rowandale Reserve - Renew playspace (#32102) and Tington Reserve - Renew playspace (#32101) are in progress with a RAG status of green. The commentary for both lines should read: Landscape engineer has been engaged to undertake concept design. Public consultation is being carried out through Have Your Say events. Next steps: Engage iwi. This will be updated for the quarter three report.

7.      The key activity updates from this period are:

·        Run Rewa event organisers will be using funding from the previous financial year leaving $15,000 available for reallocation from Event partnership fund Manurewa (#280)

·        there is an underspend of $1,490 in the Manurewa Age Friendly Initiatives (#3500). It is recommended to reallocate this amount to support engagement activities in the Manurewa community during the Long-term Plan 2024-2034 consultation period

·        the sport and active recreation grants were approved at the local board’s 19 October 2023 business meeting (Sport and active recreation facilities plan implementation (#3008)

·        the project to renew park assets at David Nathan Park was completed (David Nathan Park - renew park assets (#17998)

·        one hundred and fifty bilingual books were distributed to South Auckland libraries and local schools (Support Māori led aspirations (#270)

·        organisations received their funding for the crime prevention initiatives (Local crime prevention fund, safety initiatives investment (#3989)

·        signage, posters and A6 postcards for 0800 NODUMP were completed (Manurewa Waste Minimisation (#608).

8.      Auckland Council currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA). This policy has been implemented by the council to ensure it complies with its continuous disclosure obligations. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 28 February 2024.

9.      Due to these obligations the financial performance attached to this report is excluded from the public. 

10.    The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      whiwhi / receive the performance report for quarter two ending 31 December 2023.

b)      tuhi ā-taipitopito / note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2023/2024 are released to the New Zealand Exchange (NZX), which are expected to be made public on 28 February 2024.

c)      tuhi ā-taipitopito / note there is a $15,000 underspend in the Event partnership fund Manurewa (#280) line which is available for reallocation.

d)      tuhi ā-taipitopito / note the $1,490 underspend in the Manurewa Age Friendly Initiatives (#3500) line.

e)      whakaae / approve the reallocation of the underspend from Manurewa Age Friendly Initiatives (#3500) to local board engagement for the Long-term Plan 2024-2034.

 

Horopaki

Context

11.    The Manurewa Local Board has an approved 2023/2024 work programme for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services

·        Auckland Emergency Management

·        Local Governance

12.    The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.


 

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

13.    The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

14.    As a result of the error in Attachment A, this graph is slightly incorrect. There are 98 that are green, five amber, one grey, and one red status work programme items.

15.    The graph below shows the activity status of programmes in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes. 


 

Graph 3: Work programme by activity status and department

Key activity updates

16.    The following are key activity updates from quarter two. These are aligned to outcomes in the Manurewa Local Board Plan.

Our communities are inclusive, vibrant, healthy and connected

·        Operational expenditure for Nathan Homestead (#261): Nathan Homestead delivered more than double the programmes, classes and events than the same period last year with over 7,600 participants.

·        Manurewa Age Friendly Initiatives (#3500): Link shuttle bus patronage continued to increase and over 90 per cent of passengers are aged 60 plus. The Life Long Learning grant applications were received and reviewed with $25,000 worth of grants approved. There is a $1,490 underspend in this work programme line. It is recommended that this amount be reallocated to local board services engagement. The $1,490 budget will be used to support engagement activities including community partnerships, incentives to encourage and promote participation in consultation or to purchase items to support events during the 2024 Long-term Plan 2024-2034 consultation period.

·        Event partnership fund (#280): The Run Rewa event organisers have advised they will not require funding from this financial year. They will be using funds from the previous financial year. There is now $15,000 that was allocated to this event available for reallocation.

We are proud of our strong Māori identity and thriving Māori community

·        Support Māori led aspirations (#270): Te Reo Māori sessions were delivered to the public and iwi stories were shared through Artwork at Te Matariki Clendon Library. One hundred and fifty bilingual books were distributed to South Auckland libraries and local schools. The books were written by local primary students about Matariki and their personal stories about te ao Māori.

Our people enjoy a choice of quality community spaces and use them often

·        Manurewa Leisure Centre operations (#27): There was an 11 per cent increase in visitor numbers when compared against the same period last year, memberships decreased by 18 per cent to 1,275, and pool visits increased by 22 per cent to 38,980. The quarterly customer satisfaction score stands at 85 per cent, reflecting a five per cent decline compared to the corresponding quarter last year.

·        Te Matariki Clendon Community Centre operations (#33): Partnered for the first time with Heart of the Bays Active Ageing Expo, which had more than 300 visitors and over 40 stalls throughout the day.

·        Sport and active recreation facilities plan implementation (#3008): The grants were approved at the local board’s 19 October 2023 business meeting [MR/2023/179]. A draft funding agreement has been developed and is awaiting approval before being presented to the grant recipient for signing. Following the signing of the funding agreement staff will work alongside the recipient to administer the funding as the project progresses.

·        David Nathan Park - renew park assets (#17998): The project to renew park assets including improvement of sheds, entrance way and landscaping on the eastern side of the Nathan Homestead building was completed in October 2023.

Our safe and accessible network provides transport options to meet community needs

·        Local crime prevention fund, safety initiatives investment (#3989): Two out of three organisations received their funding for the crime prevention initiatives. Initiatives will be delivered in the second half of 2024.

Our prosperous local economy supports local people

·        Youth Economy (Youth Connections) (#1338): Ask Q has pivoted from the original 10-week programme to instead deliver an intensive four-day workshop with a closer partnership with schools and alignment into media departments. Brown Pride’s 10-week programme was completed and reporting will be included in the next quarterly report.

Our natural environment is valued, protected and enhanced

·        Ecological and environmental volunteers programme (#1408): 484 volunteer hours were recorded this quarter. Totara Heights Bush Guardians caught over 150 pest species in their trapping lines. Planning is under way for next year's planting sites.

·        Pest Free South Auckland (#600): Pest-free pop ups at the Clendon and Manurewa libraries, workshops with Puhinui Resident's Association, the Re-Creators, the garden school, and South Auckland Middle School took place. There was a kōrero at the Manurewa community network and a stall at the Rātā Vine nature day. Two trap lines have been set up by schools with students trained up to manage trap lines and conduct pest animal monitoring. Twenty-five backyard trapping kits have been handed out this quarter to local residents.

·        Manurewa Waste Minimisation (#608): New signage, posters and A6 postcards for 0800 NODUMP were completed. They were designed based on behaviour change frameworks and printed locally in Manurewa. E Tū Rākau delivered a clean-up/illegal dumping awareness event in Randwick Park on 17 December.

Activities with significant issues

17.    Te Matariki Clendon Library - comprehensive renewal (24328): A condition report indicated the building has ongoing weathertightness issues and there are built-in design issues. An architect has been engaged with a modified scope of work. A comprehensive condition assessment was carried out by a leaky building specialist on 28 and 29 November 2023. The results of this investigation will inform the scope of the design and remediation work required.


 

Activities on hold

18.    The following work programme activity has been identified by operating departments as on hold:

·        Manurewa Library - comprehensive building refit (#24189).

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.    Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

20.    Work programmes were approved in June 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.    When developing the work programmes, council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.    This report informs the Manurewa Local Board of the performance for quarter two ending 31 December 2023.

Tauākī whakaaweawe Māori

Māori impact statement

23.    The local board is committed to supporting work that contributes to outcomes for Māori. This includes seeking opportunities for collaboration and early engagement with mana whenua.

24.    The board funds several work programme items that have a significant Māori focus or outcome, including the Tuia programme and other Māori youth initiatives, Māori-led social initiatives, Te Kete Rukuruku (Māori naming and associated storytelling of parks and places) and working with local iwi and marae to enable increased participation and engagement with the local board and its projects.

25.    The 2020 Local Board Plan has an outcome dedicated to Māori: We are proud of our strong Māori identity and thriving Māori community. Under this outcome the local board works to ensure Māori heritage and storytelling is visible, te reo Māori is seen, spoken and heard throughout the community, and Māori share in local prosperity and take part in local decision-making.

26.    Manurewa Local Board is also part of Ara Kōtui, a joint mana whenua and southern local boards initiative that explores and supports opportunities that enable mana whenua involvement in local board decision-making. Currently up to 12 mana whenua are involved in this initiative.

Ngā ritenga ā-pūtea

Financial implications

27.    This report is provided to enable Manurewa Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes. There are two Locally Driven Initiative Operating Expenditure (LDI Opex) budgets available for reallocation:

·        Event partnership fund Manurewa (#280) - $15,000

·        Manurewa Age Friendly Initiatives (#3500) $1,490.

28.    The reallocation has no financial impact on the overall LDI Opex budget.

Financial Performance

29.    Auckland Council currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on 28 February 2024.

30.    Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.    While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to market conditions.

32.    Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

33.    The local board will receive the next performance update following the end of quarter three, 31 March 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Work programme update FY24 Q2

75

b

Financial Performance Report FY24 Q2 - Confidential

 

     

Ngā kaihaina

Signatories

Author

Claire Abbot - Local Board Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Manurewa Local Board

15 February 2024

 

 

































Manurewa Local Board

15 February 2024

 

 

Manurewa Local Board Hōtaka Kaupapa / Governance Forward Work Calendar - February 2024

File No.: CP2024/00206

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To present to the Manurewa Local Board the three-month Hōtaka Kaupapa / Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.      The Hōtaka Kaupapa / Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3.      The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)  clarifying the rationale for reports.

4.      The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

5.      The Hōtaka Kaupapa / Governance Forward Work Calendar is also shared with mana whenua iwi organisations, along with an invitation to contact the local board through Local Board Services Department in liaison with the Local Board Chair, should mana whenua representatives wish to attend a business meeting or workshop on particular subjects of interest.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      tuhi ā-taipitopito / note the Hōtaka Kaupapa / Governance Forward Work Calendar.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Local Board Hōtaka Kaupapa / Governance Forward Work Calendar - February 2024

109

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Manurewa Local Board

15 February 2024

 

 



Manurewa Local Board

15 February 2024

 

 

Manurewa Local Board Workshop Records

File No.: CP2024/00214

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To note the Manurewa Local Board’s records for the workshops held on 23 and 30 November 2023 and 14 December 2023.

Whakarāpopototanga matua

Executive summary s

2.      Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.      Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion.

4.      This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      tuhi ā-taipitopito / note the Manurewa Local Board workshop records from:

i)        23 November 2023

ii)       30 November 2023

iii)      14 December 2023.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

23 November 2023: Manurewa Local Board Workshop Record

113

b

30 November 2023: Manurewa Local Board Workshop Record

115

c

14 December 2023: Manurewa Local Board Workshop Record

117

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Manurewa Local Board

15 February 2024

 

 



Manurewa Local Board

15 February 2024

 

 


Manurewa Local Board

15 February 2024

 

 



 


 

 


Manurewa Local Board

15 February 2024

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Manurewa Local Board

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

15        Auckland Council’s Performance Report: Manurewa Local Board for quarter two 2023/2024 - Attachment b - Financial Performance Report FY24 Q2

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information related to the financial results of the Auckland Council group that requires release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.