I hereby give notice that an ordinary meeting of the Puketāpapa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 15 February 2024

10:00am

Local Board Office
560 Mt Albert Road
Three Kings

 

Puketāpapa Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Ella Kumar, JP

 

Deputy Chairperson

Fiona Lai

 

Members

Roseanne Hay

 

 

Mark Pervan

 

 

Bobby Shen

 

 

Jon Turner

 

 

 

(Quorum 3 members)

 

 

 

Selina Powell

Democracy Advisor

 

9 February 2024

 

Contact Telephone: 021 531 686

Email: selina.powell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Puketāpapa Local Board

15 February 2024

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

6.1     New Year Honours List 2024                                                                               5

7          Ngā Petihana | Petitions                                                                                                6

8          Ngā Tono Whakaaturanga | Deputations                                                                    6

8.1     NZ Ethnic Women's Trust - Community Garden                                              6

9          Te Matapaki Tūmatanui | Public Forum                                                                      6

10        Ngā Pakihi Autaia | Extraordinary Business                                                              7

11        Auckland Council’s Performance Report: Puketāpapa Local Board for quarter two 2023/2024                                                                                                                        9

12        Albert-Eden-Puketāpapa Ward Councillors' Updates                                             45

13        Chairperson's Report                                                                                                  55

14        Board Member Reports                                                                                               59

15        Record of Puketāpapa Local Board Workshop Notes                                            61

16        Hōtaka Kaupapa/Governance Forward Work Programme Calendar                     69

17        Te Whakaaro ki ngā Take Pūtea e Autaia ana |

            Consideration of Extraordinary Items

PUBLIC EXCLUDED

18        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to

            Exclude the Public                                                                                                       79

11        Auckland Council’s Performance Report: Puketāpapa Local Board for quarter two 2023/2024

b.      Puketāpapa Local Board - Operating Performance Financial Summary     79

 


1          Nau mai | Welcome

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Puketāpapa Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 7 December 2023 as true and correct.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

6.1       New Year Honours List 2024

Te take mō te pūrongo

Purpose of the report

1.       For the local board to note a formal acknowledgement on the meeting agenda.

Whakarāpopototanga matua

Executive summary

2.       The local board acknowledge local recipient Phil Gifford for the New Year Honours List 2024.

 

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      acknowledge local recipient Phil Gifford of Three Kings for receiving the Officer of the New Zealand Order of Merit for his service in broadcasting and sports journalism.

 

 

 

 

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       NZ Ethnic Women's Trust - Community Garden

Te take mō te pūrongo

Purpose of the report

1.       To enable an opportunity for Sophora Grace, Head Farmer Community Gardens, Ethnic Women’s Trust) and Fadumo Ahmed (Chair - Ethnic Women’s Trust) to present to the local board on the NZ Ethnic Women’s Trust (NZEWT) Community Garden.

Whakarāpopototanga matua

Executive summary

2.       Sophora Grace and Fadumo Ahmed wish to present on the NZEWT Community Garden.

3.       The aim of the NZEWT Community Garden is to promote the cultural richness of food, plants and gardening to the migrant and refugee community of Puketāpapa.  Knowledge and skills of farming is being taught to the community through this programme. By utilising these skills, migrant and refugee communities can engage in meaningful labour which is an important contribution to their health and wellbeing. The vegetables grown are being distributed via food parcels to ethnic families in need. We are also growing seedlings for families to become more self-reliant and learn to grow their own vegetables.

 

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      whakamihi / thank Sophora Grace, Head Farmer- Community Gardens, Ethnic Women’s Trust) and Fadumo Ahmed (Chair - Ethnic Women’s Trust) for their presentation.

 

Attachments

a          Deputation Community Gardens, Ethnic Women's Trust.............................. 83

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Puketāpapa Local Board

15 February 2024

 

 

Auckland Council’s Performance Report: Puketāpapa Local Board for quarter two 2023/2024

File No.: CP2024/00168

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Puketāpapa Local Board with an integrated performance report for quarter two, 1 October – 31 December 2023.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2023/2024 work programme.

3.       The key activity updates from this period are:

·    the Carols at the Kings event was held on Sunday 10 December 2023 at Three Kings Reserve

·    a new Community Ranger started mid-October 2023

·    work on pest plant control at Te Auaunga (Oakley Creek) is 70 per cent complete and a total of 97 square meters of pest plants have been controlled

·    physical works have been completed on renewing open space signage, with consideration to the Māori dual naming strategy and Te Auaunga tohu inclusion across the local board area.

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery.  Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred, or merged). There are no activities with a red status.

5.       Auckland Council (Council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the Council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA). This policy has been implemented by Council to ensure it complies with its continuous disclosure obligations.  These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 28 February 2024.

Due to these obligations the financial performance attached to this report is excluded from the public. 

6.       The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      whiwhi /receive the performance report for quarter two ending 31 December 2023.

b)      tuhi-ā-taipitopito / note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2023/2024 are released to the New Zealand Exchange (NZX), which are expected to be made public on 28 February 2024.

 

Horopaki

Context

7.       The Puketāpapa Local Board has an approved 2023/2024 work programme for the following operating departments:

·     Customer and Community Services

·     Infrastructure and Environmental Services

·     Auckland Emergency Management.

8.       The graph below shows how the work programme activities meet Local Board Plan outcomes.  Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

9.       The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

 

10.     The graph below shows the activity status of activities which shows the stage of the activity in each departments work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

Key activity updates

11.     The 2023 Carols at the Kings event was delivered on Sunday, 10 December 2023 at Three Kings Reserve.  An estimated audience of 500 attended, with poor weather likely affecting attendance numbers.

12.     Narrative for Wairaki has been received and finalised as part of the Te Kete Rukuruku (Māori naming in parks and places) Tranche 1 activity.

13.     A new Community Ranger started mid-October 2023 and initiated volunteer activities immediately as part of the Puketāpapa migrant community conservation programme.  Due to identifying a need to clarify funding allocated, volunteer work did not progress this quarter. Conservation Volunteers New Zealand's Coordinator was unable to assume the role of coordinator due to the funding delays and subsequently has been replaced. The new coordinator started mid-December 2023.

14.     Work on pest plant control at Te Auaunga (Oakley Creek) started on 25 October 2023 and is now 70 per cent complete.  As of 24 November 2023, a total of 97 square meters of pest plants have been controlled, including moth plant, jasmine, madeira vine, woolly nightshade, Japanese honeysuckle and climbing asparagus.

15.     Physical works have been completed on renewing open space signage, with consideration to the Māori dual naming strategy and Te Auaunga tohu inclusion across the local board area.

Changes to the local board work programme

Deferred activities

16.     These activities are deferred from the 2023/2024 work programme:

·   ID 20723: Waikōwhai Walkways - development of priority walkway routes. This project is on hold and has been deferred to future financial years while other LDI Capex projects with a higher priority are concentrated on.  This is projected to recommence in financial year 2024/2025 when the local boards LDI Capex funding is back to the full amount.

·   ID 24303: Fearon Park - renew - road and car park within the park.  This project is on hold and has been deferred to be included in the 2024/2025 work programme due to the large amount of renewal funding required to complete the works.

Cancelled activities

17.     One activity remains cancelled from the Q1 report:

·   ID 3954: Awa Ecological Enhancement – This programme has been cancelled and through local board direction the funding has been reallocated to the following projects. These are:

New Activity: Snip N Chip - SPCA cat desexing and microchipping programme. Proposed funding $10,000.

New Activity: Pest Control for Native Species at Risk - Additional pest control in targeted areas to support biodiversity outcomes in the Manukau Coastal Reserves network. Proposed funding $10,000.

Activities merged with other activities for delivery

18. The following activity has been merged with other activities for efficient delivery:

·      ID 3880: Events Unit Production and Civic staff costs for delivery - Puketāpapa Local Board.  This budget will be reallocated and merged with the following work programme activities:

o ID 379: Anzac Day, $2,377

o ID 381: Local civic events, $4,224

o ID 382: Volunteer Awards, $4,480

o ID 383: Movies in Parks, $5,238

o ID 1248: Puketāpapa Christmas Event, $8,906.

19.     The following work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes, and they were made by staff under delegation.

 

 

 

 

Table 1: Minor change to the local board work programmes

ID/Ref

Work Programme Name

Activity Name

Change

Reason for change

Budget Implications

26210

Customer and Community Services

Open space drinking fountains and shade sails - action provision priorities - Puketāpapa

Shade sails at Keith Hay Park – full cover – an additional $33,760 is required to deliver this project in financial year 2025 (this can be funded from unallocated FY2025 LDI Capex)

The project team has sourced options for shade sails including costs to install in Harold Long Park and Keith Hay Park. The Board provided direction to proceed with the full cover option at Keith Hay Park.

Noting delivery of the Harold Long / Feron Park shade option using available budget for this financial year remains unchanged.

Additional LDI Capex funding has been allocated to this project in financial year 2025 to deliver the Keith Hay Park, full cover shade sail option.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

21.     Work programmes were approved in June 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements.  Any changes to the timing of approved projects are unlikely to result in changes to emissions.

22.     The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

a)   ID 599: Low Carbon Lifestyles – Puketāpapa. This project will continue the Low Carbon Lifestyle project with a change of focus to sustainable transport behaviours.  Addressing these behaviours will include involving and encouraging residents to use active and public transport for their everyday work and leisure commutes.  Quarter 2 saw commencement of this activity with a contract variation accepted and work is scheduled to commence on 24 February during quarter 3.

b)   ID 601: EcoNeighbourhoods Puketāpapa – This activity is continuing to deliver on the existing project from the previous financial year where EcoNeighbourhood groups comprise of six or more neighbours from different households with the objective of adopting sustainable, low carbon practices and increasing resilience within their homes, lifestyles, and neighbourhoods.  During quarter 2 a Wesley- based group held a successful event and built new garden beds. Planning continues for a hui in 2024 to coordinate the involvement of Eco Neighbourhood groups in the Albert Eden and Puketāpapa Eco Festival. Two new groups are in the process of forming focused around gardening in schools.

c)   ID 603: Climate Action Activator Puketāpapa – This activity will deliver a work programme reflecting the climate action priorities of the local board specific plan - ‘Becoming a Low Carbon Community – An Action Plan’. The local board’s role is to amplify local climate action and enable community initiatives that contribute to this. Quarter 2 saw work progressing on Wesley Market activations. An engagement pack with relevant materials is being developed with plans to attend the first markets in December 2023. Translated engagement resources (Hindi, Samoan, Tongan, Simplified Chinese) are also being developed based on previous experiences engaging at the Wesley Market. Pop up bike safety check events and e-bike trial sessions are ongoing.

d)   ID 865: Manukau Harbour Forum – Puketāpapa – This activity will support the operation of the Manukau Harbour Forum and will contribute towards a coordinator to assist with the delivery of the forum’s goals, a youth sustainability wānanga to develop leadership skills, sustainability knowledge and collaborative action projects. During quarter 2 a brochure about the Manukau Harbour was distributed and a complimentary poster designed to help draw attention to the brochure was printed in December 2023.

23.     The Board is also investing in initiatives that respond to climate change, such as – ID 26224: Urban Forest Auckland (Ngahere) Strategy - Planting Plan Puketāpapa. This activity will deliver the planting plan identified in the growing phase of the plan. Quarter 2 saw planning for stage three of planting to be undertaken in preparation of the next planting season.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     This report informs the Puketāpapa Local Board of the performance for ending 31 December 2023.

Tauākī whakaaweawe Māori

Māori impact statement

26.     Table 1 outlines the activities in the 2023/2024 work programme that have a direct Māori outcome focus.

Table 2: Māori outcome delivery through individual activities

Local Board Plan outcome

ID

Activity name

Māori outcome

Māori outcome description

Outcome 1: Inclusive communities that are healthy, connected and thriving

366

Local implementation of Ngā Hapori Momoho (Thriving Communities) councils social wellbeing strategy – Puketāpapa Local Board

Whānau and tamariki wellbeing

 

Māori identity and culture

 

This activity will have a strong focus on supporting Māori-led initiatives, including empowering individuals, whānau and communities to influence decisions, take action and make change happen in their communities.

368

Manu Aute Kite Day

Māori identity and culture

To celebrate the festival of Matariki

369

Youth: Building the capacity of young people

Realising rangatahi potential

To develop and support young people including Māori rangatahi.

371

Māori responsiveness Puketāpapa

No specific outcome focus areas

 

1.      

372

Strengthening Community Connections for an Inclusive Welcoming Puketāpapa

Māori identity and culture

Facilitate collaboration between the community and mana whenua groups to implement new welcoming activities. Welcoming activities include workshops on Te Tiriti.

381

Local civic events Puketāpapa

Māori identity and culture

Direct engagement with mana whenua for the delivery of the events

Outcome 2: Our people speak up and help shape our future

3469 & 26230

PKTPP: Te Kete Rukuruku (Māori naming of parks and places) tranche one

Te reo Māori and Māori identity and culture

Return te reo Māori names and narratives to parks and places

Outcome 3: Our environment is protected and enhanced for present and future generations

599

Low Carbon Lifestyles

Whānau and tamariki wellbeing

 

This programme does not specifically target the housing needs of Māori communities, however according to 2013 census data Māori are more likely to live in rental housing. The home energy advice programme will increase opportunities for promoting and improving living standards that could contribute to better Māori health and wellbeing.

603

Climate Action Activator

Kaitiakitanga

The activator will work with mana whenua and mataawaka to identify and deliver low carbon outcomes for Māori.

865

Manukau Harbour Forum

Kaitiakitanga and realising rangatahi potential

Māori youth will be involved in the youth sustainability wānanga and are supported to develop and implement programmes relevant to them and their communities. The wānanga also engages with kaumātua from Makaurau Marae to provide advice and mātauranga Māori that informs programme delivery. During the wānanga, te reo Māori is actively promoted, as a key component of programme delivery.

3036

Oakley Creek Pest plant buffer

Kaitiakitanga

This programme will protect local parks and streams and encourage others to be kaitiaki of the environment.

Outcome 4: Well planned neighbourhoods and vibrant spaces

1090

Library services – Puketāpapa

Te reo Māori and Māori identity and culture

Libraries provide services and programmes to promote te reo Māori and access to information on Māori culture and history.

16128

Te Auaunga Awa placemaking – Tohu implementation

Te reo Māori and Māori identity and culture

The Te Auaunga Awa placemaking plan includes storytelling at significant sites along Oakley Creek in the Puketāpapa Local Board area.

Outcome 6: Thriving local economy with opportunities to learn, work and volunteer

1270

Young Enterprise Scheme Kick Start Days

Realising rangatahi potential

Young Enterprise Scheme Kick Start Days will support YES Māori students at participating schools to benefit from the experience and learnings from the YES.

Ngā ritenga ā-pūtea

Financial implications

27.     This report is provided to enable Puketāpapa Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes. There are no financial implications associated with this report.

Financial Performance

28.     Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX).  As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on 28 February 2024.

Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to market conditions.

30.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

31.     The local board will receive the next performance update following the end of quarter three, 31 March 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Puketāpapa Local Board - 1 October – 31 December 2023 quarter 2 Work Programme update

19

b

Puketāpapa Local Board - Operating Performance Financial Summary - Confidential

 

      

Ngā kaihaina

Signatories

Author

Vanessa Phillips - Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Nina Siers - Local Area Manager

 

 



Puketāpapa Local Board

15 February 2024

 

 



























Puketāpapa Local Board

15 February 2024

 

 

Albert-Eden-Puketāpapa Ward Councillors' Updates

File No.: CP2024/00259

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Albert-Eden-Puketāpapa Ward Councillors to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      whiwhi / receive Albert-Eden-Puketāpapa Ward Councillors updates.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ward Councillor Update Julie Fairey - November and December 2023

47

     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 

 


Puketāpapa Local Board

15 February 2024

 

 









Puketāpapa Local Board

15 February 2024

 

 

Chairperson's Report

 

File No.: CP2024/00260

 

  

 

Te take mō te p,ūrongo / Purpose of the report

1.       To provide the Chairperson, Ella Kumar, with an opportunity to update local board members on the activities she has been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2.       It is anticipated that the Chairperson will speak to the report at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      whiwhi / receive Ella Kumar’s Chairperson’s update.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chairperson Ella Kumar's report

57

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 

 


Puketāpapa Local Board

15 February 2024

 

 



Puketāpapa Local Board

15 February 2024

 

 

Board Member Reports

 

File No.: CP2024/00262

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the local board members on the activities they have been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2.       It is anticipated that Local Board members will speak to their reports at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      whiwhi / receive the member reports.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 

 


Puketāpapa Local Board

15 February 2024

 

 

Record of Puketāpapa Local Board Workshop Notes

File No.: CP2024/00263

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a summary of Puketāpapa Local Board (the Board) workshop notes.

Whakarāpopototanga matua

Executive summary

2.       The attached summary of workshop notes provides a record of the Board’s workshops held in November, December 2023 and January 2024.

3.       These sessions are held to give informal opportunity for board members and officers to discuss issues and projects and note that no binding decisions are made or voted on at workshop sessions.

4.       For openness and transparency the Puketāpapa Local Board agreed to release their workshop material presentations.  The presentation material from workshops held can be viewed at this link https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/local-boards/all-local-boards/puketapapa-local-board/Pages/puketapapa-local-board-workshops.aspx

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      whiwhi / receive the Puketāpapa Local Board workshop notes for: 30 November and 07 December 2023 and 25 January 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop record 30 November 2023

63

b

Workshop record 07 December 2023

65

c

Workshop record 25 January 2024

67

     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 

 


Puketāpapa Local Board

15 February 2024

 

 



Puketāpapa Local Board

15 February 2024

 

 



Puketāpapa Local Board

15 February 2024

 

 


Puketāpapa Local Board

15 February 2024

 

 

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

File No.: CP2024/00264

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Puketāpapa Local Board with its updated Hōtaka Kaupapa/governance forward work programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2.       The calendar for the Puketāpapa Local Board is in Attachment A.  The calendar is updated monthly reported to business meetings and distributed to council staff.

3.       The calendar was introduced in 2016 as part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa/governance forward work programme calendar as at 08 February 2024.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Programme as at 08 February 2024

71

     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 

 


Puketāpapa Local Board

15 February 2024

 

 





 


 

 


Puketāpapa Local Board

15 February 2024

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Puketāpapa Local Board

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

11        Auckland Council’s Performance Report: Puketāpapa Local Board for quarter two 2023/2024 - Attachment b - Puketāpapa Local Board - Operating Performance Financial Summary

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that has an impact on the financial results of the Auckland Council group half-year result, that requires release to the New Zealand public..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 


Puketāpapa Local Board

15 February 2024

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Deputation Community Gardens, Ethnic Women's Trust                                                                 Page 83



Puketāpapa Local Board

15 February 2024