2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
|
That the Puketāpapa Local Board:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Thursday, 7 December 2023 as true and correct.
|
5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
|
6.1 New
Year Honours List 2024
|
|
Te take mō te pūrongo
Purpose
of the report
1. For
the local board to note a formal acknowledgement on the meeting agenda.
Whakarāpopototanga matua
Executive
summary
2. The
local board acknowledge local recipient Phil Gifford for the New Year Honours
List 2024.
|
|
Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) acknowledge
local recipient Phil Gifford of Three Kings for receiving the Officer of the
New Zealand Order of Merit for his service in broadcasting and sports
journalism.
|
7 Ngā Petihana | Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Puketāpapa Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
|
8.1 NZ
Ethnic Women's Trust - Community Garden
|
|
Te take mō te pūrongo
Purpose
of the report
1. To
enable an opportunity for Sophora Grace, Head Farmer
Community Gardens, Ethnic Women’s Trust) and Fadumo Ahmed (Chair -
Ethnic Women’s Trust) to present to the local board on the NZ Ethnic
Women’s Trust (NZEWT) Community Garden.
Whakarāpopototanga matua
Executive
summary
2. Sophora Grace and Fadumo Ahmed wish to present on the NZEWT
Community Garden.
3. The aim of the NZEWT Community Garden is to promote the cultural
richness of food, plants and gardening to the migrant and refugee community
of Puketāpapa. Knowledge and skills of farming is being taught to
the community through this programme. By utilising these skills, migrant and
refugee communities can engage in meaningful labour which is an important
contribution to their health and wellbeing. The vegetables grown are being
distributed via food parcels to ethnic families in need. We are also growing
seedlings for families to become more self-reliant and learn to grow their
own vegetables.
|
|
Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) whakamihi
/ thank Sophora Grace, Head Farmer- Community Gardens, Ethnic Women’s
Trust) and Fadumo Ahmed (Chair - Ethnic Women’s Trust) for their
presentation.
|
|
Attachments
a Deputation Community Gardens, Ethnic Women's Trust.............................. 83
|
9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to address
the meeting on matters within its delegated authority. A maximum of three
minutes per speaker is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Puketāpapa Local Board
15 February 2024
|
|
Auckland
Council’s Performance Report: Puketāpapa Local Board for quarter two
2023/2024
File No.: CP2024/00168
Te take mō te
pūrongo
Purpose of the report
1. To
provide the Puketāpapa Local Board with an integrated performance report
for quarter two, 1 October – 31 December 2023.
Whakarāpopototanga matua
Executive summary
2. This
report includes financial performance, progress against work programmes, key
challenges the board should be aware of and any risks to delivery against the
2023/2024 work programme.
3. The
key activity updates from this period are:
· the Carols at the Kings event
was held on Sunday 10 December 2023 at Three Kings Reserve
· a new Community Ranger started
mid-October 2023
· work on pest plant control at
Te Auaunga (Oakley Creek) is 70 per cent complete and a total of 97 square
meters of pest plants have been controlled
· physical
works have been completed on renewing open space signage, with consideration to the Māori dual
naming strategy and Te Auaunga tohu inclusion across the local board area.
4. All
operating departments with agreed work programmes have provided an update
against their work programme delivery. Activities are reported with a
status of green (on track), amber (some risk or issues, which are being
managed) or grey (cancelled, deferred, or merged). There are no activities with
a red status.
5. Auckland Council (Council) currently has a number of bonds quoted on
the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result,
the Council is subject to continuous disclosure obligations, which it must
comply with under the listing rules of the NZX (Listing Rules), the listing
rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).
This policy has been implemented by Council to ensure it complies with its
continuous disclosure obligations. These obligations restrict the release
of annual financial reports and results until the Auckland Council Group
results are released to the NZX – on or about 28 February 2024.
Due to these obligations the financial
performance attached to this report is excluded from the public.
6. The Customer and Community Services capex budget has been revised to
incorporate delayed delivery or earlier commencement of individual projects or
other changes that are of material value.
Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) whiwhi
/receive the performance report for quarter two ending 31 December 2023.
b) tuhi-ā-taipitopito
/ note the financial performance report in Attachment B of the agenda report
will remain confidential until after the Auckland Council Group half-year
results for 2023/2024 are released to the New Zealand Exchange (NZX), which are
expected to be made public on 28 February 2024.
Horopaki
Context
7. The
Puketāpapa Local Board has an approved 2023/2024 work programme for the
following operating departments:
· Customer
and Community Services
· Infrastructure
and Environmental Services
· Auckland
Emergency Management.
8. The
graph below shows how the work programme activities meet Local Board Plan
outcomes. Activities that are not part of the approved work programme but
contribute towards the local board outcomes, such as advocacy by the local
board, are not captured in this graph.
Graph 1: Work programme activities by outcome
Tātaritanga me ngā
tohutohu
Analysis and advice
Local Board Work Programme Snapshot
9. The
graph below identifies work programme activity by RAG status (red, amber, green
and grey) which measures the performance of the activity. It shows the
percentage of work programme activities that are on track (green), in progress
but with issues that are being managed (amber), and activities that have
significant issues (red) and activities that have been
cancelled/deferred/merged (grey).
Graph 2: Work programme by RAG status
10. The
graph below shows the activity status of activities which shows the stage of
the activity in each departments work programmes. The number of activity lines
differ by department as approved in the local board work programmes.
Graph 3: Work programme by activity status and department
Key activity updates
11. The 2023 Carols at the Kings
event was delivered on Sunday, 10 December 2023 at Three Kings Reserve.
An estimated audience of 500 attended, with poor weather likely affecting
attendance numbers.
12. Narrative for
Wairaki has been received and finalised as part of the Te Kete Rukuruku
(Māori naming in parks and places) Tranche 1 activity.
13. A new Community Ranger started
mid-October 2023 and initiated volunteer activities immediately as part of the
Puketāpapa migrant community conservation programme. Due to
identifying a need to clarify funding allocated, volunteer work did not
progress this quarter. Conservation Volunteers New Zealand's Coordinator was
unable to assume the role of coordinator due to the funding delays and
subsequently has been replaced. The new coordinator started mid-December 2023.
14. Work on pest plant control at
Te Auaunga (Oakley Creek) started on 25 October 2023 and is now 70 per cent
complete. As of 24 November 2023, a total of 97 square meters of pest
plants have been controlled, including moth plant, jasmine, madeira vine,
woolly nightshade, Japanese honeysuckle and climbing asparagus.
15. Physical
works have been completed on renewing open space signage, with consideration to the Māori dual
naming strategy and Te Auaunga tohu inclusion across the local board area.
Changes to the local board work programme
Deferred activities
16. These
activities are deferred from the 2023/2024 work programme:
· ID 20723: Waikōwhai
Walkways - development of priority walkway routes. This project is on
hold and has been deferred to future financial years while other LDI Capex
projects with a higher priority are concentrated on. This is projected to
recommence in financial year 2024/2025 when the local boards LDI Capex funding
is back to the full amount.
· ID 24303: Fearon Park - renew -
road and car park within the park. This project is on hold and has been
deferred to be included in the 2024/2025 work programme due to the large amount
of renewal funding required to complete the works.
Cancelled activities
17. One activity
remains cancelled from the Q1 report:
· ID
3954: Awa Ecological Enhancement – This programme has been cancelled and
through local board direction the funding has been reallocated to the following
projects. These are:
o New Activity: Snip N Chip - SPCA
cat desexing and microchipping programme. Proposed funding $10,000.
o New
Activity: Pest Control for Native Species at Risk - Additional pest control in
targeted areas to support biodiversity outcomes in the Manukau Coastal Reserves
network. Proposed funding $10,000.
Activities merged with other activities for delivery
18. The following activity has been
merged with other activities for efficient delivery:
· ID
3880: Events Unit
Production and Civic staff costs for delivery - Puketāpapa Local
Board. This budget will be reallocated and merged with the following work
programme activities:
o ID
379: Anzac Day, $2,377
o ID
381: Local civic events, $4,224
o ID
382: Volunteer Awards, $4,480
o ID
383: Movies in Parks, $5,238
o ID
1248: Puketāpapa Christmas Event, $8,906.
19. The following work programmes activities have been amended to
reflect minor change, the implications of which are reported in the table
below. The local board was informed of these minor changes, and they were made
by staff under delegation.
Table 1: Minor change to the
local board work programmes
|
ID/Ref
|
Work Programme Name
|
Activity Name
|
Change
|
Reason for change
|
Budget Implications
|
|
26210
|
Customer and Community Services
|
Open space drinking fountains and
shade sails - action provision priorities - Puketāpapa
|
Shade sails at Keith Hay Park – full cover
– an additional $33,760 is required to deliver this project in
financial year 2025 (this can be funded from unallocated FY2025 LDI Capex)
|
The project team has sourced options for
shade sails including costs to install in Harold Long Park and Keith Hay
Park. The Board provided direction to proceed with the full cover option at
Keith Hay Park.
Noting delivery of the Harold Long / Feron
Park shade option using available budget for this financial year remains
unchanged.
|
Additional LDI Capex funding has been
allocated to this project in financial year 2025 to deliver the Keith Hay
Park, full cover shade sail option.
|
Tauākī whakaaweawe
āhuarangi
Climate impact statement
20. Receiving
performance monitoring reports will not result in any identifiable changes to
greenhouse gas emissions.
21. Work
programmes were approved in June 2023 and delivery is underway. Should significant changes to any projects be required, climate change
impacts will be assessed as part of the relevant reporting requirements.
Any changes to the timing of approved projects are unlikely to result in
changes to emissions.
22. The local
board is currently investing in a number of sustainability projects, which aim
to build awareness around individual carbon emissions, and changing behaviour
at a local level. These include:
a) ID 599: Low Carbon Lifestyles –
Puketāpapa. This project will continue the Low Carbon Lifestyle project
with a change of focus to sustainable transport behaviours. Addressing
these behaviours will include involving and encouraging residents to use active
and public transport for their everyday work and leisure commutes.
Quarter 2 saw commencement of this activity with a contract variation accepted
and work is scheduled to commence on 24 February during quarter 3.
b) ID 601: EcoNeighbourhoods Puketāpapa
– This activity is continuing to deliver on the existing project from the
previous financial year where EcoNeighbourhood groups comprise of six or more
neighbours from different households with the objective of adopting sustainable,
low carbon practices and increasing resilience within their homes, lifestyles,
and neighbourhoods. During quarter 2 a Wesley- based group held a
successful event and built new garden beds. Planning continues for a hui in
2024 to coordinate the involvement of Eco Neighbourhood groups in the Albert
Eden and Puketāpapa Eco Festival. Two new groups are in the process of
forming focused around gardening in schools.
c) ID 603: Climate Action Activator
Puketāpapa – This activity will deliver a work
programme reflecting the climate action priorities of the local board specific
plan - ‘Becoming a Low Carbon Community – An Action Plan’.
The local board’s role is to amplify local climate action and enable community
initiatives that contribute to this. Quarter 2 saw work progressing on Wesley Market activations.
An engagement pack with relevant materials is being developed with plans to
attend the first markets in December 2023. Translated engagement resources
(Hindi, Samoan, Tongan, Simplified Chinese) are also being developed based on
previous experiences engaging at the Wesley Market. Pop up bike safety check
events and e-bike trial sessions are ongoing.
d) ID 865: Manukau Harbour Forum –
Puketāpapa – This activity will support the operation of the Manukau
Harbour Forum and will contribute towards a coordinator to assist with the
delivery of the forum’s goals, a youth sustainability wānanga to
develop leadership skills, sustainability knowledge and collaborative action projects.
During quarter 2 a brochure about the Manukau Harbour was distributed and a
complimentary poster designed to help draw attention to the brochure was
printed in December 2023.
23. The Board is
also investing in initiatives that respond to climate change, such as –
ID 26224: Urban Forest Auckland (Ngahere) Strategy - Planting Plan
Puketāpapa. This activity will deliver the planting plan identified in the
growing phase of the plan. Quarter 2 saw planning for stage three of planting
to be undertaken in preparation of the next planting season.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
24. When
developing the work programmes council group impacts and views are presented to
the boards. As this is an information only report there are no further impacts
identified.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
25. This report
informs the Puketāpapa Local Board of the performance for ending 31
December 2023.
Tauākī whakaaweawe
Māori
Māori impact statement
26. Table 1
outlines the activities in the 2023/2024 work programme that have a direct
Māori outcome focus.
Table 2: Māori outcome delivery
through individual activities
|
Local Board Plan outcome
|
ID
|
Activity name
|
Māori outcome
|
Māori outcome description
|
|
Outcome 1: Inclusive communities that are healthy, connected and
thriving
|
366
|
Local implementation of Ngā Hapori Momoho
(Thriving Communities) councils social wellbeing strategy –
Puketāpapa Local Board
|
Whānau and tamariki wellbeing
Māori identity and
culture
|
This activity will have a strong focus on supporting
Māori-led initiatives, including empowering individuals, whānau and
communities to influence decisions, take action and make change happen in
their communities.
|
|
368
|
Manu Aute Kite Day
|
Māori identity and
culture
|
To celebrate the festival of Matariki
|
|
369
|
Youth: Building the capacity of young people
|
Realising rangatahi potential
|
To develop and support young people including Māori
rangatahi.
|
|
371
|
Māori responsiveness Puketāpapa
|
No specific outcome focus areas
|
|
|
1.
|
372
|
Strengthening Community Connections for an Inclusive
Welcoming Puketāpapa
|
Māori identity and culture
|
Facilitate collaboration between the community and mana whenua
groups to implement new welcoming activities. Welcoming activities include
workshops on Te Tiriti.
|
|
381
|
Local civic events Puketāpapa
|
Māori identity and culture
|
Direct engagement with mana whenua for the delivery of the
events
|
|
Outcome 2: Our people speak up and
help shape our future
|
3469 & 26230
|
PKTPP: Te Kete Rukuruku (Māori naming of parks and
places) tranche one
|
Te reo Māori and Māori identity and culture
|
Return te reo Māori names and narratives to parks and
places
|
|
Outcome 3: Our environment is
protected and enhanced for present and future generations
|
599
|
Low Carbon Lifestyles
|
Whānau and tamariki wellbeing
|
This programme does not specifically target the housing needs
of Māori communities, however according to 2013 census data Māori
are more likely to live in rental housing. The home energy advice programme
will increase opportunities for promoting and improving living standards that
could contribute to better Māori health and wellbeing.
|
|
603
|
Climate Action Activator
|
Kaitiakitanga
|
The activator will work with mana whenua and mataawaka to
identify and deliver low carbon outcomes for Māori.
|
|
865
|
Manukau Harbour Forum
|
Kaitiakitanga and realising rangatahi potential
|
Māori youth will be involved in the youth sustainability
wānanga and are supported to develop and implement programmes relevant
to them and their communities. The wānanga also engages with
kaumātua from Makaurau Marae to provide advice and mātauranga
Māori that informs programme delivery. During the wānanga, te reo
Māori is actively promoted, as a key component of programme delivery.
|
|
3036
|
Oakley Creek Pest plant buffer
|
Kaitiakitanga
|
This programme will protect local parks and streams and encourage
others to be kaitiaki of the environment.
|
|
Outcome 4: Well planned neighbourhoods and vibrant spaces
|
1090
|
Library services – Puketāpapa
|
Te reo Māori and Māori identity and culture
|
Libraries provide services and programmes to promote te reo
Māori and access to information on Māori culture and history.
|
|
16128
|
Te Auaunga Awa placemaking – Tohu implementation
|
Te reo Māori and Māori identity and culture
|
The Te Auaunga Awa placemaking plan includes storytelling at
significant sites along Oakley Creek in the Puketāpapa Local Board area.
|
|
Outcome 6: Thriving local economy with opportunities to learn,
work and volunteer
|
1270
|
Young Enterprise Scheme Kick Start Days
|
Realising rangatahi potential
|
Young Enterprise Scheme Kick Start Days will support YES
Māori students at participating schools to benefit from the experience
and learnings from the YES.
|
|
|
|
|
|
|
Ngā ritenga
ā-pūtea
Financial implications
27. This
report is provided to enable Puketāpapa Local Board to monitor the
organisation’s progress and performance in delivering the 2023/2024 work
programmes. There are no financial implications associated with this report.
Financial Performance
28. Auckland
Council (Council) currently has a number of bonds quoted on the NZ Stock
Exchange (NZX). As a result, the Council is subject to obligations under
the NZX Main Board & Debt Market Listing Rules and the Financial Markets
Conduct Act 2013 sections 97 and 461H. These obligations restrict the release
of half-year financial reports and results until the Auckland Council Group
results are released to the NZX on 28 February 2024.
Due to these obligations the financial performance attached
to the quarterly report is excluded from the public.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
29. While the
risk of non-delivery of the entire work programme is rare, the likelihood for
risk relating to individual activities does vary. Capital projects for
instance, are susceptible to more risk as on-time and on-budget delivery is
dependent on weather conditions, approvals (e.g., building consents) and is
susceptible to market conditions.
30. Information
about any significant risks and how they are being managed and/or mitigated is
addressed in the ‘Activities with significant issues’ section.
Ngā koringa ā-muri
Next steps
31. The local
board will receive the next performance update following the end of quarter
three, 31 March 2024.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Puketāpapa Local Board - 1 October – 31
December 2023 quarter 2 Work Programme update
|
19
|
|
b⇩
|
Puketāpapa Local Board - Operating Performance
Financial Summary - Confidential
|
|
Ngā kaihaina
Signatories
|
Author
|
Vanessa Phillips - Local Board Advisor
|
|
Authorisers
|
Louise Mason - General Manager Local Board Services
Nina Siers - Local Area Manager
|
