I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 20 February 2024

10.00am

Devonport-Takapuna Local Board Office
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Toni van Tonder

 

Deputy Chairperson

Terence Harpur

 

Members

Peter Allen

 

 

Gavin Busch

 

 

Melissa Powell

 

 

George Wood, CNZM

 

 

(Quorum 3 members)

 

 

 

Henare King

Democracy Advisor

 

15 February 2024

 

Contact Telephone: 027 2043 466

Email: henare.king@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Devonport-Takapuna Local Board

20 February 2024

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

6.1     Don McKay                                                                                                            5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    6

9          Te Matapaki Tūmatanui | Public Forum                                                                      6

10        Ngā Pakihi Autaia | Extraordinary Business                                                              6

11        Reporting back urgent decision on Gould Reserve playground opening funding 9

12        Reporting back urgent decision on procurement of valuation of 9 Kitchener Rd, Takapuna                                                                                                                      13

13        Auckland Council's Performance Report: Devonport-Takapuna Local Board for quarter two 2023/2024                                                                                                 17

14        Chairpersons' Report                                                                                                  57

15        Elected Members' Reports                                                                                          63

16        Resolutions Pending Action report                                                                           71

17        Devonport-Takapuna Local Board - Resource Consent Applications - December 2023 to January 2024                                                                                                   75

18        Devonport-Takapuna Local Board - Record of Workshops December 2023       81

19        Hōtaka Kaupapa - Policy Schedule                                                                           95

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

21        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public        101

13        Auckland Council's Performance Report: Devonport-Takapuna Local Board for quarter two 2023/2024

b.      Financial Summary of Devonport-Takapuna Local Board Work Programme 2023/2024 Q2 CONFIDENTIAL                                                                        101

 


1          Nau mai | Welcome

 

The meeting was opened with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

 

2          Ngā Tamōtanga | Apologies

 

An apology from Deputy Chairperson T Harpur has been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 12 December 2023, including the confidential section, as a true and correct record.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

6.1       Don McKay

Te take mō te pūrongo

Purpose of the report

1.       To acknowledge the passing of Don McKay, former All Black and life member of Auckland Rugby, North Shore Rugby Club and NZ Barbarians.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      acknowledge the passing of Don McKay, former All Black and life member of Auckland Rugby, North Shore Rugby Club and NZ Barbarians.

 

Attachments

a          Stuff - NZ Rugby mourns passing of All Black No. 618............................... 105

 

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Devonport-Takapuna Local Board

20 February 2024

 

 

Reporting back urgent decision on Gould Reserve playground opening funding

File No.: CP2024/00662

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To report back on a decision made under delegation through the urgent decision process to approve the allocation of $2,500.00 from the Devonport-Takapuna Local Board Film Revenue to the Devonport-Takapuna Local Board Local Civic Functions, to fund the cost of delivering the Gould Reserve Playground opening.

Whakarāpopototanga matua

Executive summary

2.       On 15 November 2022 the Devonport-Takapuna Local Board delegated authority to the local board Chairperson and Deputy Chairperson to make urgent decisions on behalf of the local board if the local board is unable to meet (resolution number DT/2022/162) as follows:

That the Devonport Board:

a)      delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)      confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c)      note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3.       On 14 December 2023, a Memorandum was received from the Civic Events team seeking direction from the local board regarding allocation of funding to cover the delivery of the Gould Reserve playground opening.  

4.       Gould Reserve Playground project had been in the pipeline since FY 2021/2022.

5.       The Devonport-Takapuna Local Board initially allocated funding to line #104- Local Civic Events in the work programme for FY 2022/2023 to hold an opening event for Gould Reserve playground. The completion of the project was delayed, and was completed in Q2 of FY 2023/2024.

6.       During the development of the work programme for FY 2023/2024, following discussions with events staff the local board indicted that no further funding could be allocated to civic event openings and that any activity would need to be funded via the project budget. Unfortunately, this was overlooked and the event that had been planned had no budget allocation.

7.       Staff requested that $2,500 be allocated to cover the cost of delivering the Gould Reserve Playground opening on 16 December 2023.

8.       On 15 December 2023, the Chairperson and the Deputy Chairperson signed off under urgent decision the allocation of $2,500.00 from the Devonport-Takapuna Local Board Film Revenue to the Devonport-Takapuna Local Board Local Civic Functions, to fund the cost of delivering the Gould Reserve Playground opening. The signed document is appended as Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the decision made under urgent decision to approve the allocation of $2,500.00 from the Devonport-Takapuna Local Board Film Revenue to the Devonport-Takapuna Local Board Local Civic Functions, to fund the cost of delivering the Gould Reserve Playground opening.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision of the Devonport-Takapuna Local Board: Gould Reserve Playground Opening

11

      

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 February 2024

 

 


Devonport-Takapuna Local Board

20 February 2024

 

 

Reporting back urgent decision on procurement of valuation of 9 Kitchener Rd, Takapuna

File No.: CP2024/00783

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To report back on a decision made under delegation through the urgent decision process to approve the allocation of $4,400.00 plus GST and disbursements, from the Devonport-Takapuna Local Board Film Revenue to procure the services of Gribble Churton Taylor to prepare a valuation of the property at 9 Kitchener Road, Takapuna.

Whakarāpopototanga matua

Executive summary

2.       On 15 November 2022 the Devonport-Takapuna Local Board delegated authority to the local board Chairperson and Deputy Chairperson to make urgent decisions on behalf of the local board if the local board is unable to meet (resolution number DT/2022/162) as follows:

That the Devonport Board:

a)      delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)      confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c)      note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3.       Discussions are ongoing with the beneficiaries of the Firth Estate and a current valuation of the property at 9 Kitchener Road, prepared by a registered valuer, is required as part of council’s due diligence.

4.       The valuation was required urgently as the beneficiaries have indicated the property will be placed on the open market in February 2024 and staff are preparing a report for consideration by the Devonport -Takapuna Local Board at the earliest opportunity.

5.       On 15 December 2023, the Chairperson and the Deputy Chairperson signed off under urgent decision the allocation of $4,400.00 plus GST and disbursements, from the Devonport-Takapuna Local Board Film Revenue, to procure the services of Gribble Churton Taylor to prepare a valuation of the property at 9 Kitchener Road, Takapuna.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the decision made under urgent decision to approve the allocation of $4,400.00 plus GST and disbursements, from the Devonport-Takapuna Local Board Film Revenue to procure the services of Gribble Churton Taylor to prepare a valuation of the property at 9 Kitchener Road, Takapuna.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision of the Devonport-Takapuna Local Board: Valuation of 9 Kitchener Road

15

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 February 2024

 

 



Devonport-Takapuna Local Board

20 February 2024

 

 

Auckland Council's Performance Report: Devonport-Takapuna Local Board for quarter two 2023/2024

File No.: CP2024/00827

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Devonport-Takapuna Local Board with an integrated performance report for quarter two, 1 October – 31 December 2023.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2023/2024 work programme.

3.       The key activity updates from this period are:

·        A Play Leadership group has been established including representation for the Devonport Takapuna Local Board (ID 3821)

·        The Rose Centre has increased use and participation in both the theatre and the community space at the centre. (ID 89)

·        Shore Junction has employed a Youth Music and Event coordinator to curate events and music experiences for youth. (ID 93)

·        Sunnynook Community Centre received additional funding to support those affected by the floods and are holding a series of community dinners (ID 97)

·        The local bord approved financial assistance to a number of organisations, including North Harbour Community Patrol, Neighbourhood Support North Shore, Blue Light North Shore and Takapuna Beach Business Association through the local crime prevention fund to implement initiatives to reduce crime in the local board area. (ID 3983)

·        Staff provided an update on progress made on the management of Te Uru Tapu/Sacred Grove including the development of a new weed management plan. (ID 20689)

·        Two Citizenship ceremonies we held in Q2 with 183 people form the local board area having their citizenship acknowledged. (ID 103)

·        A new community licence was approved for the use of Quarry Lake by the Auckland Canoe Polo Society Inc (Community Lease Work Programme Update Q2)

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred, or merged). The following activity is reported with a status of red (behind delivery, significant risk).

ID

Activity Name

Comment

30074

Te Kete Rukuruku-Māori naming of parks and places signage

This project is linked to ID 2828, DTLB -Te Kete Rukuruke Maori naming of parks and places Tranche One. Until the names are provided the development and placement of signage is on hold.

5.       Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on or about 28 February 2024.

Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

6.         The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

7.       A change to the work programme is requested in order that the available budget for the Devonport-Takapuna Local Board film revenue be allocated to the contestable local grants programme 2023/2024

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the performance report for quarter two ending 31 December 2023.

b)      note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2023/2024 are released to the New Zealand Exchange (NZX), which are expected to be made public on 28 February 2024.

c)      approve the allocation of the Devonport-Takapuna Film Revenue in the amount of $4,691.00 to the Devonport-Takapuna Contestable Local Grants Programme 2023/2024.

 

Horopaki

Context

8.       The Devonport-Takapuna Local Board has an approved 2023/2024 work programme for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services

·        Auckland Emergency Management

9.       The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.


 

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

 

10.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

 

 

11.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

 


 

Graph 3: Work programme by activity status and department

Key activity updates

12.     Key activity updates from quarter two 2023/2024 are shown below in Table 1.

 

Table 1 Key Activity Updates Quarter Two 2023/2024

ID

Activity Name

Quarter Two Updates

3821

Devonport-Takapuna - Play Advocacy

 

Social media support provided for Play Week 2023. Play Leadership Group established, with DTLB participation. Play plan development is underway and will now be delivered as a piece of advice for play advocacy for the three-year term. Delivery scheduled for Q3. Scoping for funded project continues - delivery scheduled for Q3.

 

89

Operational grant-The Rose Centre

In Q2 The Rose Centre had 8035 attendees across 73 programmes. Highlights included Company Theatre’s Rumours, Russian cultural group’s folk tales, and a Russian Drama studio play. Youth cabaret, Galactic Grooves from Smoky Mirror Arts, an organisation catering to youth with disabilities, was a hit. The centre hosted a Devonport stakeholders Christmas hangi after a planning hui for Matariki 2024: Ten organisations put forward their plans as the centre looks to collaborate with and support a wider reach. Haumaru Housing held their Christmas function, and The Rose Singers gave a free concert offering festive catering and tunes.

93

Youth Development

During October Shore Junction reached a significant milestone welcoming 3000 members (with just over 200 members throughout Q2).  Shore Junction recently employed a new Youth Music and Event coordinator who will curate a lineup of events and musical experiences for young people. 

97

Activation of community led venue partners Devonport-Takapuna

In Q2, Sunnynook Community Centre received funding from Auckland Together Fund to provide additional support to their communities that were affected by the flooding in early 2023. The Centre held community dinners at the end of 2023 and will continue once a month in 2024.

In November 2023, Devonport Community House held a ‘Kids and Teens’ market day. There were 32 stalls and over 150 people visited the market

3983

Local crime prevention fund, safety initiatives investment - Devonport-Takapuna

In Q2, after several meetings and discussions, the local board granted financial assistance to various organisations, including North Harbour Community Patrol, Neighbourhood Support North Shore, and Bluelight North Shore. Additionally, funding support was extended to the Takapuna Beach Business Association for its CCTV project.

In Q3, staff will initiate the process of finalising all funding agreements.

20689

Takapuna Beach Development Plan - develop concept design (Te Uru Tapu / Sacred Grove)

Current status: Engagement with mana whenua has restarted. Weed management plan complete. Receiving feedback from stakeholders.

Next steps: Organise weed management work based on priority list in weed management plan. Workshop planned with local board for February 2024 to discuss development works.

103

Citizenship ceremonies Devonport-Takapuna

The Civic Events team delivered two citizenship ceremonies in Q2 with 183 people from the local board area becoming new citizens.

 

 

Quarry Lake Reserve: Auckland Canoe Polo Society Incorporated

 

Completed in quarter two and resolved at the local board's business meeting on 21 November 2023 (Resolution Number DT/2023/210).

 

 

 

Activities with significant issues

13.     There is one activity that is identified as RAG Status Red (behind delivery /significant risk)

Table 2 Key Activities with significant issues quarter two 2023/2024

ID

Activity Name

RAG Status

Activity Status

Quarter Two Updates

30074

Devonport-Takapuna -Te Kete Rukuruku, Māori naming of parks and places

Red

On Hold

Waiting for Māori park naming from Mana Whenua.

 

Activities on hold

14.     The following work programme activities, shown in Table 3 have been identified by operating departments as on hold:

Table 3 Key Activities on hold quarter two 2023/2024

ID

Activity Name

RAG Status

Activity Status

Quarter Two Updates

2784

Auburn Street Reserve Service Assessment

Amber

On hold

Engagement with leaseholders to inform the Service Assessment is ongoing. The feedback from the engagement will be discussed at a workshop with the local board in Q3.

30085

Brian Byrnes Reserve-renew pedestrian path

Amber

On hold

On-hold as we investigate recent work done on the pathway by a private contractor.

521

Devonport-Takapuna Greenways Plan 2015-review Phase Two

Amber

On hold

The Devonport Takapuna Greenways Plan will be considered alongside the draft Local Park Management Plan mid to late 2024 when the public will have an opportunity to provide feedback.

 

Changes to the local board work programme

Activities with changes

15.     There was one change to the Customer and Community services work programme approved by the local board following consideration of the Devonport-Takapuna Local Board performance report quarter one

ID

Activity Name

Change

Resolution

1260

Young Enterprise Scheme (DT)

            Addition of ID 1260-Young Enterprise Scheme (DT) to the Devonport-Takapuna Customer and Community Services work programme

 

DT/2023/214

 

16.     There is one proposed change to the Customer and Community Services Work programme 2023/2024.

17.     The Devonport-Takapuna Local Board received funding from film revenue collected in 2022/2023 in the amount of $11,591.00. 

18.     Urgent Decision reports were used in December 2023 and January 2024 to allocate funding as summarised below in Table 4.

Table 4 Urgent Decisions

Date of decision

Subject and reason for urgent decision

Funding approved

December 2023

Gould Reserve Playground Opening. Funding granted to contribute to costs of entertainment and catering for this free public event. Devonport-Takapuna Local Board has no civic events funding line in the 2023/2024 financial year to facilitate event such as playground openings.

$2,500.00

18 January 2024

Procurement of registered valuation of Firth Property 9 Kitchener Road, Takapuna.

This was required as a matter of urgency to progress due diligence and continue discussions with the beneficiaries of the Firth estate.

$4,400.00

19.     The remaining film funding revenue of $4,691.00 is available for the local board to allocate in the 2023/2024 financial year. It is recommended that these funds are allocated to the Devonport Takapuna Community Grants work programme ID 100 for disbursement in Round Two of the programme that will be considered at the local boards April 2024 business meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

21.     Work programmes were approved in June 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     This report informs the Devonport-Takapuna Local Board of the performance for ending 31 December 2023.

Tauākī whakaaweawe Māori

Māori impact statement

24.     The activities listed below in Table 5 have a direct Māori Outcomes focus]

Table 5 Activities that have a direct Māori Outcomes focus

ID

Activity Name

RAG Status

Activity Status

Quarter Two Comments

95

Māori Outcomes

Green

In progress

Te Mauri o Te Wai was held at the Takapuna Boating Club on 4th November. 51 people attended include Simon Watts, Healthy Waters, Watercare, Mana Whenua kaitiaki, Restoring Takarunga Hauraki (RTH), Pupuke Birdsong, Rivercare, Kaipātiki Trust, and representatives from the Devonport-Takapuna Local Board and the Kaipātiki Local Board. Outcomes from the hui included the beginning of the flushable wet wipes advocacy campaign, RTH and Pupuke Birdsong partnering to contract an aquatic community coordinator focusing on local waterway and shoreline conservation work and relationship building between tangata whenua, local boards, environmental groups and Council entities.

4000

Recognise and communicate history and importance of Rahopara Pa

Green

In progress

Staff have met with Te Waka Kerewai and brokered a meeting with the Chair and Deputy Chair to discuss this line. Recent feedback from Mana Whenua matches their feedback in 2020 that storyboards at Castor Bay are not a priority. Mana Whenua would like to build a stronger relationship with the Local Board and co-design a project. Te Waka Kerewai will help develop a hui between Mana Whenua, mātāwaka and the Local Board to discuss what possibilities will suit the collective aspirations of each group. More information will be presented to the board at the 5th March Connected Communities update.

20689

Takapuna Beach Development Plan - develop concept design (Te Uru Tapu / Sacred Grove)

Green

In progress

Current status: Engagement with mana whenua has restarted. Weed management plan complete. Receiving feedback from stakeholders.

Next steps: Organise weed management work based on priority list in weed management plan. Workshop planned with local board for February 2024 to discuss development works.

 

2828

Devonport-Takapuna Local Board - Te Kete Rukuruku (Māori naming of parks and places) Tranche One

Amber

In progress

Workshopped the plan with the local board and agreed to set deadline for end of February. Will progress with all sites where shared interests are agreed amongst iwi at that time. Currently 13 sites out of 19 are able to go forward to naming phase.

 

Ngā ritenga ā-pūtea

Financial implications

25.     Auckland Council (Council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the Council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA). This policy has been implemented by Council to ensure it complies with its continuous disclosure obligations.  These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 28 February 2024.

26.     Due to these obligations the financial performance attached to this report is excluded from the public.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to market conditions.

28.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

29.     The local board will receive the next performance update following the end of quarter three, 31 March 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Work Programme 2023/2024 Q2 Update

27

b

Financial Summary of Devonport-Takapuna Local Board Work Programme 2023/2024 Q2 CONFIDENTIAL

 

     

Ngā kaihaina

Signatories

Author

Maureen Buchanan - Senior Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 



Devonport-Takapuna Local Board

20 February 2024

 

 































Devonport-Takapuna Local Board

20 February 2024

 

 

Chairpersons' Report

File No.: CP2024/00712

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for the Chairperson of the Devonport-Takapuna Local Board to provide updates on the projects and issues relevant to the board.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson van Tonder for her report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Toni van Tonder - Chairs Report - 20 February 2023

59

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 February 2024

 

 




Devonport-Takapuna Local Board

20 February 2024

 

 

Elected Members' Reports

File No.: CP2024/00654

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for the members of the Devonport-Takapuna Local Board to provide updates on the projects and issues they have been involved in since the December 2023 business meeting.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank member Peter Allen for their written report.

b)      receive and thank member George Wood for their written report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Peter Allen - Members Report - 20 February 2024

65

b

George Wood - Members Report - 20 February 2024

69

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 February 2024

 

 




Devonport-Takapuna Local Board

20 February 2024

 

 



Devonport-Takapuna Local Board

20 February 2024

 

 

Resolutions Pending Action report

File No.: CP2024/00716

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Devonport-Takapuna Local Board with the status and update of all resolutions that are pending action from staff.

Whakarāpopototanga matua                          

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of actions that the local board have requested of operational staff.

3.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this report. Local board members should direct any questions to the local board support staff.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board resolutions pending action report as at 13 February 2024.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Resolutions Pending Action - February 2024

73

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 



Devonport-Takapuna Local Board

20 February 2024

 

 



Devonport-Takapuna Local Board

20 February 2024

 

 

Devonport-Takapuna Local Board - Resource Consent Applications - December 2023 to January 2024

File No.: CP2024/00723

 

  

 

Whakarāpopototanga matua

Executive summary

Attached is the list of resource consent applications related to the Devonport-Takapuna Local Board area received from 3 December 2023 to 3 February 2024.

 

Ngā tūtohunga

Recommendation

That the Devonport-Takapuna Local Board:

a)      note the list of resource consents applications (Attachment A) related to the Devonport-Takapuna Local Board area received from 3 December 2023 to 3 February 2024.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board - Resource Consent Applications - December 2023 and January 2024

77

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 February 2024

 

 




Devonport-Takapuna Local Board

20 February 2024

 

 

Devonport-Takapuna Local Board - Record of Workshops December 2023

File No.: CP2024/00731

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a record of Devonport-Takapuna Local Board workshops held during December 2023.

Whakarāpopototanga matua

Executive summary

2.       At the workshop held on 5 December 2023, the board was briefed on:

·    Coastal Consents

-     Overview of Coastal Projects

·    Connected Communities

-     Monthly update

·    Active Communities

-     Pool & Leisure Facilities update

·    Parks & Community Facilities

-     139 Beach Road and Fort Takapuna Reserve

·    Auckland Transport

-     Forward Works Programme

3.       At the workshop held on 12 December 2023, the board was briefed on:

·    Infrastructure & Environmental Services

-     Making Space for Water

·    Eke Panuku

-     Takapuna Library & Community Hub

4.       Records of these workshops are attached to this report. The full workshop records are also available on the Auckland Council website.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in December 2023

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

5 December 2023 Workshop Record

83

b

12 December 2023 Workshop Record

91

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 February 2024

 

 








Devonport-Takapuna Local Board

20 February 2024

 

 




Devonport-Takapuna Local Board

20 February 2024

 

 

Hōtaka Kaupapa - Policy Schedule

File No.: CP2024/00754

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on reports to be presented to the Board for 2024.

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa – Policy Schedule (formerly known as the Governance Forward Work Calendar) was introduced in 2016 as part of Auckland Council’s quality advice programme. The schedule aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by the local board priorities.

·    clarifying what advice is expected and when it will be provided.

·    clarifying the rationale for reports.

3.       The schedule also aims to provide guidance to staff supporting local boards and greater transparency for the public. The schedule is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The February 2024 Hōtaka Kaupapa – Policy Schedule for the Devonport-Takapuna Local Board is provided as Attachment A. The information contained within this attachment is as accurate as possible at the time of reporting.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board Hōtaka Kaupapa – Policy Schedule for February 2024 as set out in Attachment A of this agenda report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hōtaka Kaupapa – Policy Schedule February 2024

97

     

Ngā kaihaina

Signatories

Author

Henare King - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Devonport-Takapuna Local Board

20 February 2024

 

 


 


 

 


Devonport-Takapuna Local Board

20 February 2024

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Devonport-Takapuna Local Board

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

13        Auckland Council's Performance Report: Devonport-Takapuna Local Board for quarter two 2023/2024 - Attachment b - Financial Summary of Devonport-Takapuna Local Board Work Programme 2023/2024 Q2 CONFIDENTIAL

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information
related to the financial results of the
Auckland Council group that
requires release to the New
Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 


Devonport-Takapuna Local Board

20 February 2024

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 6.1      Attachment a    Stuff - NZ Rugby mourns passing of All Black No. 618                                                                 Page 105


Devonport-Takapuna Local Board

20 February 2024