I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 11 March 2024

5.00pm

Ōrākei Marae
59b Kitemoana Street
Orakei
Auckland

 

Ngāti Whātua Ōrākei Reserves Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Marama Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Angela Dalton

Member Wyllis Maihi

 

Member Alec Hawke

Member Scott Milne, JP

 

(Quorum 3 members)

 

 

 

Sonja Tomovska

Kaitohutohu Mana Whakahaere Matua/ Senior Governance Advisor

 

7 March 2024

 

Contact Telephone: +64 21 346 670

Email: karen.ishikawa@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


1.                                                                                                                                                  

2.                                                                                                                                                  

3.                                                                                                                                                  

Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

 

NAME

POSITION

TYPE OF BUSINESS

ORGANISATION

DATE

JOINED

HAWKE, Alec

Member

PUBLIC

SPARK ARENA COMMUNITY FUND COMMITTEE

2007

 

Member

PUBLIC

AUCKLAND MASTERS RUGBY LEAGUE INC.

2009

MAIHI, Wyllis

Member

PUBLIC

NWO RESERVES BOARD

2018

ROYAL, Marama Jacquiline

Chair

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2011

 

Trustee

IWI/HAPU

RANGINUI No. 12 TRUST

2003

 

Member

PUBLIC

AUCKLAND POLICE TAUMATA

2008

 

Member

PUBLIC

JUSTICE OF THE PEACE ASSOCIATION

2002

 

Chair

PUBLIC

NWO RESERVES BOARD

2018

 

Chair

PUBLIC

SKY CITY COMMUNITY TRUST BOARD

2020

 

Member

PUBLIC

AUCKLAND UNIVERSITY OF TECHNOLOGY COUNCIL

2022

 

Mana Whenua Representative

PUBLIC

WAITEMATA HARBOUR CROSSING PROJECT ALLIANCE BOARD

2023

 

Mana Whenua Representative

PUBLIC

WAITEMATA HARBOUR CROSSING PROJECT STEERING GROUP

2023

  All Councillor and Local Board Members declarations of interest are available on the Auckland Council website

https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx

 

 

 


Ngāti Whātua Ōrākei Reserves Board

11 March 2024

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Ngā Tamōtanga | Apologies                                                   5

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

4          Ngā Pakihi Autaia | Extraordinary Business     5

5          Operations Report                                                7

6          Financial Update as at 31 December 2023       23

7          Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 


1          Ngā Tamōtanga | Apologies

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Ngāti Whātua Ōrākei Reserves Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Monday, 6 November 2023, , as a true and correct record.

 

 

 

4          Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Ngāti Whātua Ōrākei Reserves Board

11 March 2024

 

 

Operations Report

File No.: CP2023/19981

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (reserves board) on the operational work carried out on the whenua by Ngāti Whātua Ōrākei Whai Maiā.

Whakarāpopototanga matua

Executive summary

2.       This summary provides an overview of the progress to date since resuming work following the end of the working year 2023.

3.       The ecology team is focusing on planning and executing front-facing projects like Kitemoana Street, Hapimana, and Pourewa, with efforts towards invasive weed management, particularly targeting tradescantia in ngahere areas.

4.       The apiary has maintained 15 active hives, harvested 60-litres of honey, and faced challenges with varroa mites but no diseases. The first batch of honey has been processed and partially sold.

5.       Nursery reports on substantial nursery activities including potting, seeding, and plant health management. The nursery has also contributed to the community by engaging in seed collection trips and preparing new plant species for sale.

6.       The pest control efforts have resulted in the capture of various pests, aiming to protect the ecosystem by maintaining trap lines in specified areas.

7.       Turf maintenance of various green spaces, mowing, edging, and addressing land condition issues, with some areas being temporarily inaccessible due to external works.

8.       The garden has been busy with weeding, planting, and harvesting. The shift from companion planting to separating crop types has been a significant change. The garden has seen a good harvest and community involvement, including volunteers and tours.

9.       Waste Minimisation discusses the challenges and successes in managing composting operations, including overcoming setbacks with the composting machine and the processing of 460kg of food waste. Efforts to educate and communicate with the community have led to improved waste sorting.

10.     Between November 2023 and January 2024, Ōkahu Bay and the Michael Joseph Savage memorial encountered safety issues, including an assault on kaimahi and illegal activities, leading to police involvement for the most serious cases, emphasizing the need for active community management.

11.     In December 2023, using delegated powers, management approved Watercare’s urgent request for a temporary water pipe replacement license, after initial plans seemed abandoned. The Ngāti Whātua Ōrākei Trust agreed to the project under certain conditions. Management is recommending the Board to consider a permanent solution and may seek retroactive approval for their decision.


 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the operational updates as detailed in this report.

 

Whenua Maintenance and Ecology

Nursery Operations

12.     The operation has successfully potted thousands of plants, with a particular focus on vegetables and native species, indicating a robust effort towards enhancing local biodiversity and food security. The nursery's engagement in seed collection trips, such as those to Dingle Dell Reserve and Ihumātao, further emphasizes its commitment to preserving and propagating native flora. Additionally, the nursery's proactive approach to addressing plant health issues, such as mealybugs and scale, through regular neem oil applications, showcases a dedication to sustainable plant care practices. The introduction of new plant species for sale next year promises to enrich the local ecosystem and offering.

13.     The team is meeting regularly and has contracted the services of technical support to create a sales strategy that enables the operation to work more efficiently with key contacts/partners and in particular Auckland Council to maximize plant sales over the next 3 years as directed by the Reserves Board.  Below are the potting and seeding data.

Potting and Seeding:

1L/2L Pots

1,500

0.5L Pots

500

Vegetable Trays

90 trays with 45 veggies each

Native Plugs

30 trays of 338 plugs

Plant Health

Ongoing weeding, treatments for mealybugs and scale with neem oil

New Species for Sale

Introducing new trees, shrubs, and groundcover species next year

 

Māra Kai

14.     The Māra Kai, has been a hub of activity, focusing on sustainable gardening practices. The separation of crops based on their growth characteristics marks a significant shift towards more efficient use of resources and better nutrient management.  This methodological change, driven by observations of plant competition, highlights the garden's adaptability and commitment to optimizing production.

15.     The garden's successful harvests and the active involvement of volunteers and community members in weeding and maintenance underscore its role as a community asset that fosters engagement, education, and sustainability.  Below are the harvest metrics.

Harvest

Kgs

Tomatoes

38.58

Cucumbers

83

Silver beet

31.7

Beetroot

9

Lettuce

41.5

Onions

23

Kamokamo

67

Cauggets

53.5

Chillies

8

Capsicum

3

Corn

56.9

Carrots

5

Eggplants

9

Taro

3

Herbs

4.5


Turf Report

16.     Management of turf operations encompasses a comprehensive maintenance program for green spaces. The regular mowing, edging, and upkeep of these areas not only enhance their aesthetic appeal but also contribute to their ecological health by preventing overgrowth and maintaining soil integrity. Despite challenges such as restricted access due to external works, the team has successfully maintained the land, ensuring that public and communal spaces remain welcoming and accessible. Since the resolution of a significant leak at the crossing at Tamaki Drive after multiple enquiries to resolve the issue in this area has been restored to reasonable condition. The condition of the turf, described as dry and firm, indicates effective management practices that consider environmental conditions and land use.

17.     We are proud to report that our new small mower tractor is fully operational and is a joy for kaimahi using it.

Ecological Restoration – Weed, Plant and Pest Control

18.     The ecology team is currently in a phase of strategic planning and preparation for future ecological projects. Significant groundwork is being laid for initiatives like Kitemoana Street, Hapimana, and Pourewa. These projects are pivotal in addressing invasive species that threaten local ecosystems, with a special focus on tradescantia at the Kitemoana ngahere park side. The method of creating windrows—piling the weeds in an open, sunny area to "cook" and decompose them in a controlled environment—stands out as a practical and innovative approach to managing invasive species. This technique not only eliminates the weeds but also prevents their spread, safeguarding native species.

19.     In addition to fieldwork, the ecology team is supporting academic research that contributes to ecological knowledge. Deshaun Martin Clarke's PhD research on the impact of organic fertilizers on soil invertebrate communities, along with Leroy Alphonso's master's study on avian visitors through bird counts and camera monitoring, are examples of the team's commitment to understanding and enhancing the ecological health of their environment.

Ecological Restoration – Pest Animal Control

20.     The pest trapping efforts highlight a vigilant approach to preserving the ecological integrity of the area. The trapping and rebaiting of lines twice a month have resulted in the capture of pests such as rats and hedgehogs, which are known to disrupt local wildlife and vegetation. The strategic placement of traps around critical areas ensures the protection of native species and reduces the impact of invasive animals.

Parakore

21.     Parakore is crucial for reducing the environmental footprint of the organisation's operations. The efforts in this area are multifaceted, aiming to process organic waste efficiently, reduce contamination in waste streams, and educate the community about sustainable waste practices. Upon return from a period of inactivity, the composter was checked and found to be in working order, except for a missing key, for which a spare was available. This highlights the importance of regular maintenance and checks to ensure the functionality of critical waste processing equipment.

22.     Food Waste Processing: A total of 460kg of food waste was processed, collected from various venues. This metric indicates the scale of composting operations and the contribution to waste reduction through the diversion of organic waste from landfills. The waste contribution from each venue is shown below.

Venue

Contribution

Puna Reo

60kg of waste through 4 x 20L buckets

Whare Kai

340kg of waste through 4 x 140L bins.

Pourewa

15kg of waste with 1 x 20L bucket

Eastcliffe Retirement Village

45kg of waste through 3 x 20L buckets (a new contributor)

 


 

Apiary

23.     The apiary operations have seen productive outcomes in the past month with the successful harvest of two batches of honey. The first batch, producing 60 litres of honey that has already been processed, potted, and partly sold, showcasing the apiary's contribution to local food production and sustainability.

24.     Maintaining 15 active hives, the apiary faces the ongoing challenge of varroa mites, a common pest in beekeeping. However, no diseases have been reported, indicating effective management and health monitoring of the bee populations. The apiary's operations not only provide valuable agricultural products but also play a crucial role in pollination and biodiversity, reinforcing the ecological balance within their community.

Volunteers and Visiting Groups

25.     Below is some data for volunteers and visiting groups.

·        Volunteers: 29 volunteers recorded

·        Visitors: Have recorded 100 visitors hosted onsite by staff

·        Community & Whānau engagement: 50-70     

·        Notable mentions:

          - NZ Māori Cricket Team.
- Fisher & Paykel
- Wahi
ne Ora.

Biodiversity

Bio-diversity monitoring

26.     The team consistently re-evaluates this objective to ensure it aligns with Ngāti Whātua Ōrākei’s goals and values, aiming to clarify its intended purpose.

Water monitoring

27.     Efforts to test water have focused on the operation at the Parnell Sinkhole within the wider Waitematā region. The team has worked closely with WaterCare staff to lead the remediation efforts in response to the recent incident.

Health and Safety

28.     Between November 2023 and January 2024, several incidents were reported at Ōkahu Bay and the Michael Joseph Savage memorial, managed by Kaitiaki Services and the Trust Community Liaison Manager. These incidents varied in nature, including illegal parking, overnight camping, public disturbances, dangerous driving, and a physical assault on the Trust Community Liaison Manager.

29.     The majority of the incidents were resolved promptly with the parties involved complying with requests to cease their activities or leave the area, often without the need for further action.

30.     In cases of illegal and dangerous behavior, such as the dangerous burnouts at the Michael Joseph Savage memorial, evidence has been collected and reported to the police for further investigation. One serious incident involved a physical assault on a Community Liaison Manager, which is currently under police investigation.

Maintenance Work Outside of Scope

31.     There is no maintenance work outside of scope to report.

Kaitiaki Services

32.     Kaitiaki Services has played a pivotal role in managing and responding to a series of incidents at Ōkahu Bay and surrounding areas, demonstrating a proactive and community-focused approach to safeguarding public spaces.

33.     Their involvement ranged from addressing illegal and dangerous parking to coordinating with police in cases of serious misconduct, such as dangerous driving activities.

34.     By promptly addressing violations, such as overnight camping and public disturbances, and facilitating the peaceful resolution of incidents involving intoxicated individuals and illegal gatherings, Kaitiaki Services has been instrumental in upholding community standards and ensuring the safety and well-being of all.

35.     Kaitiaki Service efforts underscore the importance of vigilant and responsive community stewardship in maintaining the harmonious use of the whenua.

Exercise of delegation for temporary licence for Watercare and long-term easement solution

36.     Management holds a general delegation to approve temporary licences.

37.     In December 2023 management exercised the delegated power from the Reserves Board to grant a temporary licence to Watercare for a replacement water pipe. This delegation exercised was due to the urgent need and in the period between Reserves Board hui over the Christmas period.

38.     While the matter was initially discussed in 2021, there was no further communications and management assumed that the project had been abandoned.

39.     However, Watercare informed the Reserves Board management team and Ngāti Whātua Ōrākei Trust that the replacement pipe works were scheduled in January 2024 leaving insufficient time for negotiating the easement agreement until the new year when capacity allows.

40.     The Ngāti Whātua Ōrākei Trust as landowner, approved the provision of its consent as landowner to the replacement waterpipe works within the Whenua Rangatira proposed by Watercare Services Ltd as shown on the Scoping Plan for the works (Attachment A) and subject to Watercare agreeing to the terms set out in the (Attachment B) letter and liaising with Whai Maia as to the timing and other aspects of the works.

41.     Management will request that the Board consider a long-term easement solution. If necessary, Management may recommend that the Board retrospectively approves the temporary licence and the exercise of the delegation by management.

Conclusion

42.     Over the past year, our kaupapa has made remarkable strides in various sectors, reflecting our commitment to growth, community engagement, and environmental stewardship. This year has been a testament to our dedication, adaptability, and commitment to serving both the environment and our community. We look forward to building on these achievements and setting even loftier benchmarks in the coming year.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Scoping Plan showing the location of the works

15

b

Proposed Letter of Consent to Works

17

      

Ngā kaihaina

Signatories

Author

Kīngi Makoare – Pou Hapai Tikanga/Taiao, Ngāti Whātua Ōrākei Whai Maia

Authorisers

Lisa Davis – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua

 

 



Ngāti Whātua Ōrākei Reserves Board

11 March 2024

 

 



Ngāti Whātua Ōrākei Reserves Board

11 March 2024

 

 







Ngāti Whātua Ōrākei Reserves Board

11 March 2024

 

 

Financial Update as at 31 December 2023

File No.: CP2024/01913

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Ngāti Whātua Ōrākei Reserves Board (reserves board) an update on financial performance as at 31 December 2023. 

Whakarāpopototanga matua

Executive summary

2.       Net operating expenditure as at end of December was $1.1m and was $317k lower than budget, mainly due to timing of some expenses as shown in the finance summary table below.

3.       Funding agreements for management support, kaitiaki and nursery staffing remains unpaid and is being followed up.

4.       Management plan budget of $102k is carried forward from last year and yet to be invoiced.

5.       Capital expenditure of $542k was approved and paid and there are currently capex projects of about $1.6m currently being looked at and being prioritised.  The current underspend is a result of timing expected to be utilized in the coming months.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the financial report as at 31 December 2023. 

 

Financial update

6.       An overview of the operational and capital expenditure as at 31 December 2023 is included in table below. 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Munen Prakash - Lead Financial Advisor

Authorisers

Lisa Davis – Chief Executive Ngāti Whātua Ōrākei Trust

Dominic Wilson – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council