Ngāti Whātua Ōrākei Reserves Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ngāti Whātua Ōrākei Reserves Board held in the Ōrākei Marae, 59b Kitemoana Street, Orakei, Auckland on Monday, 11 March 2024 at 5.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Marama Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Angela Dalton

 

 

Member Alec Hawke

 

 

Member Wyllis Maihi

 

 

Member Scott Milne, JP

 

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Tom Irvine, Chief Executive Officer

 

Ngāti Whātua Ōrākei Whai Maia

 

 

He Hunga atu anō i Tae mai | IN ATTENDANCE

 

Lisa Davis, Chief Executive Officer

 

Ngāti Whātua Ōrākei Trust

Teri Davis, Manu Tukutuku

 

Ngāti Whātua Ōrākei Trust

Kīngi Makoare, Pou Taiao

 

Ngāti Whātua Ōrākei Whai Maia

Munen Prakash, Lead Financial Officer

 

Auckland Council

Dominic Wilson, Head of Co-Governance

 

Auckland Council

 

 


Ngāti Whātua Ōrākei Reserves Board

11 March 2024

 

 

 

Member Wyllis Maihi opened the hui with a karakia.

 

Meeting opened at 5.00pm and adjourned at 5.01pm. The meeting was re-opened at 5.20pm.

 

 

 

1          Ngā Tamōtanga | Apologies

 

Note:   The apology from Tom Irvine – Chief Executive Officer, Ngāti Whātua Ōrākei Whai Maia was noted.

 

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number NGA/2024/1

MOVED by Member S Milne, seconded by Cr A Dalton:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Monday, 6 November 2023, as a true and correct record.

CARRIED

 

 


 

 

4          Ngā Pakihi Autaia | Extraordinary Business

 

4.1

Extraordinary Business – Kepa Road Intersection – Pourewa Turning Head

Extraordinary Business – Access: Pathways & Signage FY23/24 Phase 4

Extraordinary Business – Mahi Toi Projects FY23/24 Te Ao Manatu, Te Rua Kaimārie, Tūwatawata and Ngā Pouwhakarae

Extraordinary Business – Pourewa Building Projects FY24

Extraordinary Business – Takaparawhau Playground and Events Area

Extraordinary Business – Pourewa Nursery Expansion

Extraordinary Business – Projects Report

 

Resolution number NGA/2024/2

MOVED by Chairperson M Royal, seconded by Deputy Chairperson D Simpson:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)    consider an extraordinary item “Kepa Road Intersection – Pourewa Turning Head“ at Item 7.7 – Consideration of Extraordinary Items of this agenda, noting:

i)           the reason/s the matter was not on the agenda was to enable Ngāti Whātua Ōrākei Reserves Board to carry out, without prejudice or disadvantage, projects and

ii)          the reason why this matter cannot be delayed until a subsequent meeting is a decision needs to be made to meet timelines of a third party project.

b)    consider an extraordinary item “Access: Pathways & Signage FY23/24 Phase 4“ at Item 7.1 – Consideration of Extraordinary Items of this agenda, noting:

i)           the reason/s the matter was not on the agenda was to enable Ngāti Whātua Ōrākei Reserves Board to carry out, without prejudice or disadvantage, projects, and

ii)          the reason why this matter cannot be delayed until a subsequent meeting is a budget decision needs to be made.

c)    consider an extraordinary item “Mahi Toi Projects FY23/24 Te Ao Manatu, Te Rua Kaimārie, Tūwatawata and Ngā Pouwhakarae” at Item 7.2 – Consideration of Extraordinary Items of this agenda, noting:

i)           the reason/s the matter was not on the agenda was to enable Ngāti Whātua Ōrākei Reserves Board to carry out, without prejudice or disadvantage, projects, and

ii)          the reason why this matter cannot be delayed until a subsequent meeting is a budget decision needs to be made.

d)    consider an extraordinary item “Pourewa Building Projects FY24“ at Item 7.3 – Consideration of Extraordinary Items of this agenda, noting:

i)           the reason/s the matter was not on the agenda was to enable Ngāti Whātua Ōrākei Reserves Board to carry out, without prejudice or disadvantage, projects, and

ii)          the reason why this matter cannot be delayed until a subsequent meeting is a budget decision needs to be made.

e)    consider an extraordinary item “Takaparawhau Playground and Events Area“ at Item 7.4 – Consideration of Extraordinary Items of this agenda, noting:

i)           the reason/s the matter was not on the agenda was to enable Ngāti Whātua Ōrākei Reserves Board to carry out, without prejudice or disadvantage, projects, and

ii)          the reason why this matter cannot be delayed until a subsequent meeting is a budget decision needs to be made.

f)      consider an extraordinary item “Pourewa Nursery Expansion“ at Item 7.5 – Consideration of Extraordinary Items of this agenda, noting:

i)           the reason/s the matter was not on the agenda was to enable Ngāti Whātua Ōrākei Reserves Board to carry out, without prejudice or disadvantage, projects, and

ii)          the reason why this matter cannot be delayed until a subsequent meeting is a budget decision needs to be made.

g)    consider an extraordinary item “Projects Report“ at Item 7.6 – Consideration of Extraordinary Items of this agenda, noting:

i)           the reason/s the matter was not on the agenda was to enable Ngāti Whātua Ōrākei Reserves Board to carry out, without prejudice or disadvantage, an active projects update.

CARRIED

 

 

5

Operations Report

 

Resolution number NGA/2024/3

MOVED by Deputy Chairperson D Simpson, seconded by Member W Maihi:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the operational updates as detailed in this report.

CARRIED

 

 

6

Financial Update as at 31 December 2023

 

Resolution number NGA/2024/4

MOVED by Cr A Dalton, seconded by Member A Hawke:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the financial report as at 31 December 2023.

CARRIED

 

 


 

 

7          Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 

7.1

Extraordinary Business – Access: Pathways & Signage FY23/24 Phase 4

 

Note:   Copies of documents distributed prior to the meeting have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number NGA/2024/5

MOVED by Member S Milne, seconded by Member W Maihi:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)          approve the Access: Pathways & Signage FY23/24 Phase 4 project plan and budget of 250k.

CARRIED

 

Attachments

a     11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.1 - Extraordinary Business – Access: Pathways & Signage FY23/24 Phase 4, Report

 

 

7.2

Extraordinary Business – Mahi Toi Projects FY23/24 Te Ao Manatu, Te Rua Kaimārie, Tūwatawata and Ngā Pouwhakarae

 

Note:   Copies of documents distributed prior to the meeting have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number NGA/2024/6

MOVED by Cr A Dalton, seconded by Member A Hawke:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)          approve the Mahi Toi Projects FY23/24 project plan and budget of 230k to include the projects of Te Ao Manatu, Te Rua Kaimārie, Tūwatawata and Ngā Pouwhakarae.

CARRIED

 

Attachments

a     11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.2 - Extraordinary Business – Mahi Toi Projects FY23/24 Te Ao Manatu, Te Rua Kaimārie, Tūwatawata and Ngā Pouwhakarae, Report

 


 

 

7.3

Extraordinary Business – Pourewa Building Projects FY24

 

Note:   Copies of documents distributed prior to the meeting have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number NGA/2024/7

MOVED by Deputy Chairperson D Simpson, seconded by Member W Maihi:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)    approve the Pourewa Building Projects FY24 project plan and budget of 175k.

CARRIED

 

Attachments

a     11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.3 - Extraordinary Business – Pourewa Building Projects FY24, Report

 

 

7.4

Extraordinary Business – Takaparawhau Playground and Events Area

 

Note:   Copies of documents distributed prior to the meeting have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number NGA/2024/8

MOVED by Deputy Chairperson D Simpson, seconded by Member A Hawke:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)    approve the Takaparawhau Playground and Events Area project plan and budget of 575k.

CARRIED

 

Attachments

a     11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.4 - Extraordinary Business – Takaparawhau Playground and Events Area, Report

 

 

7.5

Extraordinary Business – Pourewa Nursery Expansion

 

Note:   Copies of documents distributed prior to the meeting have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number NGA/2024/9

MOVED by Cr A Dalton, seconded by Member A Hawke:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)    approve the Pourewa Nursery Expansion project plan and budget of 420k.

CARRIED

 

Attachments

a     11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.5 - Extraordinary Business – Pourewa Nursery Expansion, Report

 

 

7.6

Extraordinary Business – Projects Report

 

Note:   Copies of documents distributed prior to the meeting have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number NGA/2024/10

MOVED by Member W Maihi, seconded by Member S Milne:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)    note the following project update reports

a)    Combined Reserve Management Plan

b)    Urupā

c)    Pourewa Access: Pathways & Signage (Phase 3)

d)    Pourewa Nursery Expansion

e)    Kitemoana Street Pathway

f)      Whare Waka (Phase 1)

CARRIED

 

Attachments

a     11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.6 - Extraordinary Business – Projects Report, Report

b     11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.6 - Extraordinary Business – Projects Report, Combined Reserve Management Plan

c     11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.6 - Extraordinary Business – Projects Report, Urupā

d     11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.6 - Extraordinary Business – Projects Report, Pourewa Access: Pathways & Signage (Phase 3)

e     11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.6 - Extraordinary Business – Projects Report, Pourewa Nursery Expansion

f     11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.6 - Extraordinary Business – Kitemoana Street Pathway

g    11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.6 - Extraordinary Business – Projects Report, Whare Waka (Phase 1)

 

 

7.7

Extraordinary Business - Kepa Road Intersection – Pourewa Turning Head

 

Note:   Copies of documents distributed prior to the meeting have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number NGA/2024/11

MOVED by Cr A Dalton, seconded by Member A Hawke:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)             agree to proceed with the turning head at Pourewa

b)             agree to Option 1, being a concrete surface, for the turning head at Pourewa

c)             request management to consider the parking design surrounding the turning head at Pourewa and to consider semi-permeable surfaces.

CARRIED

 

Attachments

a     11 March 2024 Ngāti Whātua Ōrākei Reserves Board - Item 7.7 - Extraordinary Business – Kepa Road Intersection – Pourewa Turning Head, Report

 

 

 

Member Wyllis Maihi closed the meeting with a mihi and a karakia

 

 

5.49pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ngāti Whātua Ōrākei Reserves Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................