Date:

Time:

Meeting Room:

Venue:

 

Tuesday 12 March 2024

2.00pm

Room 1, Level 26
135 Albert Street
Auckland

 

Komiti mō te Whakahaere Tikanga me te Aro ki

te Pae Tawhiti mō ngā Whakahaere ka

Whakahaerehia e te Kaunihera /

Council Controlled Organisation Direction and Oversight Committee

 

OPEN ATTACHMENTS

 

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

 

9          Quarter two performance reports 2023/2024 for substantive council controlled organisations and Port of Auckland Limited

A.      Eke Panuku Quarter Two performance report 2023-2024                                    3

B.      Watercare Quarter Two performance report 2023-2024                                     27

C.      Tātaki Auckland Unlimited Quarter Two performance report 2023-2024            53

D.      Port of Auckland Limited Quarter Two performance report 2023-2024              77

10        Input into the Tāmaki Regeneration Company letter of expectations for 2024-2028

A.      Maungakiekie-Tāmaki Local Board feedback - Tāmaki Regeneration Company 2024 letter of expectation                                                                                              89

12        Review of the Forward Work Programme - Council Controlled Organisation Direction and Oversight Committee

A.      Council Controlled Organisation Direction and Oversight Committee - 2024 Forward Work Programme                                                                                                 91

 


 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

 

13        Summary of Council Controlled Organisation Direction and Oversight Committee information memoranda and briefings (including the forward work programme) – 12 March 2024

A.      Council Controlled Organisation Direction and Oversight Committee - Forward Work Programme                                                                                                           95

B.      Lead Councillor written report: Cr Angela Dalton – Eke Panuku                        99

C.      Lead Councillor written report: Deputy Mayor Simpson – Tātaki Auckland Unlimited                                                                                                                            103

D.      Lead Councillor written report: Cr Ken Turner – Watercare                              107

E.      Lead Councillor written report: Cr C Darby – Port of Auckland                         111

F.      Council Controlled Organisation Direction and Oversight Committee / Transport and Infrastructure Committee – Joint Workshop Notes: Letters of Expectation      113


 


Council Controlled Organisation Direction and Oversight Committee

12 March 2024

 

 
























Council Controlled Organisation Direction and Oversight Committee

12 March 2024

 

 


























Council Controlled Organisation Direction and Oversight Committee

12 March 2024

 

 
























Council Controlled Organisation Direction and Oversight Committee

12 March 2024

 

 













Council Controlled Organisation Direction and Oversight Committee

12 March 2024

 

 



Council Controlled Organisation Direction and Oversight Committee

12 March 2024

 

 

 

Komiti mō te Whakahaere Tikanga me te Aro ki te Pae Tawhiti mō ngā Whakahaere ka Whakahaerehia e te Kaunihera / Council Controlled Organisation Direction and Oversight Committee
Forward Work Programme 2024

This committee deals with having a general overview and insight into the strategy, direction and priorities of all Council Controlled Organisations (CCO) and Ports of Auckland Limited, except Auckland Transport.

The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

 

Area of work and Lead Department

Pūnga / Reason for work

Committee role

(whakatau / decision and/or tika / direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2024

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Strategic direction

Draft and final SOIs 2024-2027

CCO Governance and External Partnerships

Statements of intent set out the objectives and activities of each CCO for the next three years. They serve as a basis for accountability to the council, as the shareholder, and provide an opportunity for the council to influence each organisation’s direction.

Under legislation CCOs must deliver annually a draft statement of intent to its shareholders on or before 1 April 2024.

Under legislation CCOs must deliver annually a final statement of intent to its shareholders on or before 31 July 2024.

Covers: Watercare, Tātaki Auckland Unlimited, Eke Panuku, Manukau Beautification Charitable Trust, and Contemporary Art Foundation.

Note that, due to timing issues, shareholder comments on the draft statements of intent will be approved at the Governing Body meeting on 30 May 2024.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

Letters of Expectation 2025-2028

CCO Governance and External Partnerships

Council issues an annual letter of expectations to each of its substantive CCOs to inform the development of the CCOs’ Statements of Intent.

Seeking committee approval of the content of draft 2025-2028 letters of expectation.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Model for internal local project oversight groups for Eke Panuku urban regeneration programmes

Eke Panuku

Reporting on the model for internal local project oversight groups for projects in priority locations (as per letter of expectation)

This topic will be covered in the Eke Panuku strategic performance oversight presentation on 12 March 2024. 

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Input into the Tāmaki Regeneration Company letter of expectations 2024

Council can provide input into the annual letter of expectations sent by the crown to Tāmaki Regeneration Company. This provides direction when developing their statement of intent and statement of expectations.

Seeking committee approval of the content of draft 2025-2028 letters of expectation.

 

 

 

 

 

 

 

 

 

 

 

 

Review of non-substantive Council controlled organisations

CCO Governance and External Partnerships

To ensure that the governance model for Council's non-substantive CCOs is appropriate. CCO/2020/21 approved the council undertaking a review of the status of non-substantive council-controlled organisations and the framework for undertaking the review. 

Committee to make decisions about the future governance of non-substantive CCOs.

Dates to be confirmed.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

Performance monitoring and reporting

Quarterly, Half-Year and Annual Reports

CCO Governance and External Partnerships

Under the LGA and LGACA the council must regularly undertake performance monitoring of the CCO to evaluate its contribution to meeting its objectives, and the desired results identified in the SOI.

Committee to receive quarterly reports, receive, and adopt half yearly and annual reports. 

Progress to date:

2023/2024 Quarter one reports received in November 2023
link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

CCO and POAL strategic performance oversight

CCO Board members are requested to attend committee meetings to discuss strategic performance twice yearly. This is to ensure CCO board engagement and relationship building. 

Performance oversight focus:

·    Watercare – April / July

·    Eke Panuku – March / September

·    Tātaki Auckland Unlimited – April / August

·    Port of Auckland – June / October

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Lead Councillor Updates

CCO Governance and External Partnerships

Mayor Wayne Brown has appointed four lead councillors to attend the board meetings of CCOs allocated to them and report back to this committee quarterly.

Committee to receive verbal updates from the CCO Lead Councillors

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The State of the City report

Tātaki Auckland Unlimited

The committee wishes to be kept informed on work progressing the areas of focus from the State of the City report: Benchmarking Tāmaki Makaurau Auckland’s international performance (2023).

Receive verbal progress reports from the Director Economic Development scheduled for April and June 2024.

Progress to date:

Report received at September 2023 committee meeting.
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Haumaru Housing – end of year results 2023/2024

Haumaru Housing is a joint venture established by Auckland Council and The Selwyn Foundation.

This will ensure the long-term provision of affordable housing services for older people in Auckland.

Haumaru Housing will report to the CCO Direction and Oversight Committee once a year to discuss performance and end of year results.

Results will be presented in November 2024.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tamaki Regeneration Company (TRC) - end of year results 2023/2024

TRC is a Crown entity that is jointly owned by the government and Auckland Council.

TRC is leading urban regeneration activity in Tāmaki to achieve four strategic objectives: social transformation, economic development, placemaking and housing resource.

TRC will report to the CCO Direction and Oversight Committee once a year to discuss performance and end of year results.

Results will be presented in November 2024.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Controlled Organisation Direction and Oversight Committee

12 March 2024

 

 

 

Komiti mō te Whakahaere Tikanga me te Aro ki te Pae Tawhiti mō ngā Whakahaere ka Whakahaerehia e te Kaunihera / Council Controlled Organisation Direction and Oversight Committee
Forward Work Programme 2023

This committee deals with having a general overview and insight into the strategy, direction and priorities of all Council Controlled Organisations (CCO) and Ports of Auckland Limited, except Auckland Transport.

The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

 

Area of work and Lead Department

Pūnga / Reason for work

Committee role

(whakatau / decision and/or tika / direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2023

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Strategic direction

Letters of Expectation

CCO Governance and External Partnerships

Council issues an annual letter of expectations to each of its substantive CCOs to inform the development of the CCOs’ Statements of Intent.

Seeking committee approval of the content of draft 2024-2025 letters of expectation.

A report will be provided in December 2023.

Progress to date:

Report to Governing Body December 2023 link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Council strategies and policies guiding each CCO and consideration of potential gaps

CCO Governance and External Partnerships

Analysis of the current council strategies and policies guiding each CCO and any gaps in direction. Committee to recommend any priorities for addressing these gaps to the relevant committee of the whole to consider and progress. 

Committee to consider draft report in July 2023.

Progress to date:  Draft presentation provided to Committee Chair in late June.  Recommended that discussion on potential gaps be considered as part of the 10-year Budget process, with councillors to identify and guide the group on the issues it wants considered.  Committee report not required.

 

 

 

 

 

 

 

 

 

 

 

 

 

Model for internal local project oversight groups for Eke Panuku urban regeneration programmes

Eke Panuku

Reporting on the model for internal local project oversight groups for projects in priority locations (as per letter of expectation)

Committee to receive report in early 2024.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

Review of non-substantive Council controlled organisations

CCO Governance and External Partnerships

To ensure that the governance model for Council's non-substantive CCOs is appropriate. CCO/2020/21 approved the council undertaking a review of the status of non-substantive council-controlled organisations and the framework for undertaking the review. 

Committee to make decisions about the future governance of non-substantive CCOs.

Dates to be confirmed.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

Performance monitoring and reporting

Quarterly, Half-Year and Annual Reports

CCO Governance and External Partnerships

Under the LGA and LGACA the council must regularly undertake performance monitoring of the CCO to evaluate its contribution to meeting its objectives, and the desired results identified in the SOI.

Committee to receive quarterly reports, receive, and adopt half yearly and annual reports. 

Progress to date:

Quarter one reports received in November 2023 link to decision

 

 

 

 

 

 

 

 

 

 

 

 

CCO and POAL strategic performance oversight and site visits

CCO Board members are requested to attend committee meetings to discuss strategic performance twice yearly. This is to ensure CCO board engagement and relationship building. 

Site visits: Postponed to 2024.

Performance oversight focus:

Progress to date:

Watercare performance oversight – June 2023

Eke Panuku performance oversight – August 2023

Tātaki Auckland Unlimited performance oversight – September 2023

POAL performance oversight – October 2023

 

 

 

 

 

 

 

 

 

 

 

 

Lead Councillor Updates

CCO Governance and External Partnerships

Mayor Wayne Brown has appointed four lead councillors to attend the board meetings of CCOs allocated to them and report back to this committee quarterly.

Committee to receive updates from the CCO Lead Councilors

Progress to date:

Written updates received March 2023 link to decision

Written updates received June 2023 Link to decision

Written updates received September 2023 Link to decision

Written updates distributed December 2023.

 

 

 

 

 

 

 

 

 

 

 

 

The State of the City report 2023

Tātaki Auckland Unlimited

The committee wishes to be kept informed on work progressing the areas of focus from the State of the City report: Benchmarking Tāmaki Makaurau Auckland’s international performance (2023).

Receive verbal progress reports from the Director Investment and Industry scheduled for December 2023, March and June 2024.

Progress to date:

Report received at September 2023 committee meeting. Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

Completed

Area of work and Lead Department

Committee role

Whakatau / Decision

Draft and final SOIs

Under legislation CCOs must deliver annually a draft statement of intent to its shareholders by 1 March 2023.

Under legislation CCOs must deliver annually a final statement of intent to its shareholders by 30 June 2023.

Covers: Watercare, Tātaki Auckland Unlimited, Eke Panuku, Manukau Beautification Charitable Trust, COMET Auckland, and Contemporary Art Foundation.

Final statements of intent approved at August 2023 committee meeting.

Link to decision

Ports of Auckland – Statement of Corporate Intent

Provide shareholder comments on the 2023/26 Ports of Auckland Limited Statement of Corporate intent.

Shareholder comments approved at June 2023 committee meeting.

Link to decision

Status of Eke Panuku current urban regeneration programme

Outlining progress, timing and budgets for urban regeneration programmes, including each priority location and regional programmes.

Report received at August 2023 committee meeting.

Link to decision

 

Quarterly, Half-Year and Annual Reports (2022-2023)

Under the LGA and LGACA the council must regularly undertake performance monitoring of the CCO to evaluate its contribution to meeting its objectives, and the desired results identified in the SOI.

Quarter One reports received December 2022 link to decision

Quarter Two reports received March 2023 link to decision

Quarter Three reports received June 2023 link to decision

Quarter Four reports received September 2023 link to decision

Haumaru Housing – End of year results

Haumaru Housing will report to the CCO Direction and Oversight Committee once a year to discuss performance and end of year results.

 

Annual results presented and received in November 2023 link to decision

Tamaki Regeneration Company (TRC) - End of year results

TRC will report to the CCO Direction and Oversight Committee once a year to discuss performance and end of year results.

 

Annual results presented and received in November 2023 link to decision

 

 

 

 



Council Controlled Organisation Direction and Oversight Committee

12 March 2024

 

 




Council Controlled Organisation Direction and Oversight Committee

12 March 2024

 

 




Council Controlled Organisation Direction and Oversight Committee

12 March 2024

 

 




Council Controlled Organisation Direction and Oversight Committee

12 March 2024

 

 



Council Controlled Organisation Direction and Oversight Committee

12 March 2024