Komiti mō ngā Kopounga me Te Kounga o ngā Mahi / Performance and Appointments Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Performance and Appointments Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 12 March 2024 at 10.00am.  A recording of the meeting is available here: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

Te Hunga kua Tae mai | present

 

Chairperson

Cr Daniel Newman, JP

 

Deputy Chairperson

Cr Mike Lee

From 10.06am, Item C1

Members

Mayor Wayne Brown

 

 

Cr Christine Fletcher, QSO

From 10.10am, Item C1

 

Cr Lotu Fuli

Via electronic link

 

Cr Richard Hills

 

 

Cr Greg Sayers

Via electronic link

 

Cr John Watson

Via electronic link

 

Cr Maurice Williamson

 

Ex-officio

Houkura Chair David Taipari

Via electronic link

 

 

 

 

 

 


Performance and Appointments Committee

12 March 2024

 

 

 

1          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PACCC/2024/9

MOVED by Chairperson D Newman, seconded by Cr M Williamson:  

That the Performance and Appointments Committee:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 13 February 2024, including the confidential section, as a true and correct record.

CARRIED

 

 

 

 

4          Ngā Petihana | Petitions

 

There were no petitions.

 

 

 

 

5          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

 

 

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

 

 

7          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 


 

 

8

Review of the Forward Work Programme - Performance and Appointments Committee

 

Resolution number PACCC/2024/10

MOVED by Chairperson D Newman, seconded by Cr R Hills:  

That the Performance and Appointments Committee:

a)      riro / receive and arotake / review the progress on the 2024 forward work programme as appended in Attachment A of the agenda report.

b)      whakaae / approve the updated forward work programme.

CARRIED

 

 

 

 

9

Process to make appointments to the boards of Council Organisations

 

Resolution number PACCC/2024/11

MOVED by Chairperson D Newman, seconded by Mayor W Brown:  

That the Performance and Appointments Committee:

a)      tuhi ā-taipitopito / note the information about appointment processes contained in this report and note that reports on this agenda seek decisions regarding appointments to the Auckland Transport board and Watercare Services Limited board

b)      tuhi ā-taipitopito / note that these reports are confidential due to the personal information regarding candidates that they contain.

CARRIED

 

 

 

 

10        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

11        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PACCC/2024/12

MOVED by Chairperson D Newman, seconded by Cr L Fuli:  

That the Performance and Appointments Committee:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Shortlist of candidates for Auckland Transport director

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding candidates for the Auckland Transport board.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL: Watercare Services Limited Board reappointments and criteria

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding Watercare Services Limited board members.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

10.06am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.20am          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:


 

 

 

C1

CONFIDENTIAL: Shortlist of candidates for Auckland Transport director

 

Resolution number PACCC/2024/13

MOVED by Cr M Williamson, seconded by Chairperson D Newman:  

b)      whakaae / agree that the report will always remain confidential due to the private information relating to individuals contained in the report

c)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

 

C2

CONFIDENTIAL: Watercare Services Limited Board reappointments and criteria

 

Resolution number PACCC/2024/14

MOVED by Chairperson D Newman, seconded by Cr M Williamson:  

g)      agree that the report will remain confidential due to the private information relating to individuals contained in the report

h)      note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

 

 

11.20am                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Performance and Appointments Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................