Attachments of Revenue, Expenditure and Value Committee

Revenue, Expenditure and Value Committee

19 March 2024

Komiti mō te Moni Whiwhi, mō te Whakapaunga me te Uara / Revenue, Expenditure and Value Committee

Forward Work Programme 2024

This committee deals with assisting the council to be cost effective and make financial savings. The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

Area of work and Lead Department	Pūnga / Reason for work	Committee role (whakatau / decision and/or tika / direction)	Expected timeframes Highlight the month(s) this is expected to come to committee in 2024
Area of work and Lead Department	Pūnga / Reason for work		Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
Group Insurance
Insurance Strategy and Placement Risk and Assurance	Approve insurance strategy and then note outcomes	Approve high level insurance strategy and delegate final approval to Group Chief Financial Officer (March) Note annual insurance placement outcome (July/August)
Service optimisation and reviews of value/ effectiveness/ performance
Service and financial performance reviews	The committee has responsibility for reviewing outcomes and value obtained for spend as well as conducting reviews of the service and financial performance of individual council and CCO departments.	Parks and Community Facilities - to undertake a service and financial performance review
Service and financial performance reviews		To undertake a review of unfunded policies and mandates
2023-2024 Full Facilities Contractors' Performance Parks and Community Facilities		To receive an annual update on supplier performance under the Parks and Community Facilities arboriculture services, ecological services, and full facilities maintenance.
Savings updates
Savings updates	Quarterly savings update	Quarter 3 – May Quarter 4 – August
Value for Money programme
Section 17A reviews Value for Money	Council has a legal obligation under section 17A to review the cost-effectiveness of the delivery of our services	S17A Review of Pools and Leisure: Decision on the management contracts for the delivery of Pools and Leisure
Section 17A reviews Value for Money		Update on the service review work: Direction on the pipeline of the services being reviewed and any changes/additions
Procurement
Healthy Waters	Healthy Waters North maintenance contract variation	Decision: Approval of variation to add contingency for future years
ICT	Investment into “fit for purpose” future technology.	Decision: Request approval on the procurement plan detailing the investment strategy.
Variation Northern Environmental Limited integrated waste collection contracts	Variation to waste collection contracts – contractually required to implement previous council decisions	Decision – To approve the variation
Variation Kalista Ltd integrated waste collection contracts	Variation to waste collection contracts – contractually required to implement previous council decisions	Decision – To approve the variation
Variation Waste Management NZ Ltd integrated waste collection contracts	Variation to waste collection contracts – contractually required to implement previous council decisions	Decision – To approve the variation

Revenue, Expenditure and Value Committee

19 March 2024

Komiti mō te Moni Whiwhi, mō te Whakapaunga me te Uara / Revenue, Expenditure and Value Committee
Forward Work Programme 2023

This committee deals with assisting the council to be cost effective and make financial savings. The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

Area of work and Lead Department	Pūnga / Reason for work	Committee role (whakatau / decision and/or tika / direction)	Expected timeframes Highlight the month(s) this is expected to come to committee in 2023
Area of work and Lead Department	Pūnga / Reason for work		Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
Asset optimisation
Asset recycling Auckland Council and Eke Panuku Development Auckland	Mayoral Proposal for 2023/2024 set asset optimisation and strategic assessment of council’s asset ownership as one of the focuses to cover council’s financial gap.	Agree to proceed with recommended asset recycling opportunities or disposals Note: Committee has responsibility for approving acquisition and disposal of council property in accordance with the Long-term Plan/Annual Budget and which is not the responsibility of any other committee including non-service property (i.e. the Transport and Infrastructure and Planning, Environment and Parks Committee also have acquisition and disposal responsibilities) Progress to date: Update provided March 2023 Link to decision Update provided November 2023 Link to decision
Value for Money and savings opportunities
Service optimisation and service and financial performance reviews Value for Money	The committee has responsibility for reviewing outcomes and value obtained for spend as well as conducting reviews of the service and financial performance of individual council and CCO major activity groups.	Agree to recommend to proceed with optimisation opportunities Agree to recommend value for money improvements following service and financial performance reviews. Progress to date: Approach and initial priorities to service and financial performance reviews agreed in November 2023 Link to decision Savings update provided in November 2023 Link to decision
Section 17A reviews Value for Money	Council has a legal obligation under section 17A to review the cost-effectiveness of the delivery of our services	Monitor compliance with Section 17A and implementation of review recommendations Agree recommendations arising from Section 17A reviews Progress to date: Update provided on process and current activity status Link to decision

Completed

Area of work and Lead Department	Committee role	Whakatau / Decision
Small Waters and Wastewater System maintenance contract renewal Healthy Waters	Approval to exercise the 2 years right of renewal for the Small Waters and Wastewater System maintenance contract from 1 July 2023 to 30 June 2025.	C2 CONFIDENTIAL: Materials Recovery Facility contract costs Link to decision
Insurance Strategy and Placement Risk and Assurance	Approve insurance strategy and then note outcomes	Decision 22 August 2023: C1 CONFIDENTIAL: Insurance Renewal Placement for 2023-2024 Link to decision
Committee Savings Target	$5m savings target set for the committee in the Annual Budget 2023/2024	Decision 22 August 2023: Progress update on $5 million savings target Link to decision
Committee savings target Auckland Transport	$7.5m Auckland Transport target set for the committee in the Annual Budget 2023/2024	Confidential Workshop held 19 April 2023 Decision 8 June 2023: Annual Budget 2023/2024: Mayor’s Final Budget Proposal Link to decision
Recruitment and Temp Supplier Panel P&C	Approval of the procurement plan to identify recruitment panel suppliers.	Decision in confidential May 2023 Link to decision
Recruitment and Temp Supplier Panel P&C	Approval of the supplier recommendation report for recruitment panel	Decision in September 2023 Link to decision
Healthy Waters maintenance contracts variation Healthy Waters	Approval to vary the Healthy Waters maintenance contract for additional scope and value required to cover the flood emergency and response works.	Decision in confidential November 23023 Link to decision